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PRICE/COST PROPOSAL FORM (National Renewable Energy Laboratory)

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PRICE/COST PROPOSAL FORM
Page No. of
NREL Solicitation Document Number:
Offeror's Name and Address:
Title of Proposed Effort and Task No., Phase No., or Project Total, As Applicable:
Telephone Number:
Total Amount of Task/Phase No. ___________ $ _______________________
Proposal Summary Total $ ________________________
DETAIL DESCRIPTION OF COST ELEMENTS
1. DIRECT MATERIALS (Attach Itemized Listing for all Purchased Parts, Purchased Items or Services,
Raw Materials, Standard Commercial Items, or Interdivisional Transfers at Other than Cost)
Estimated
Cost
Total
Estimated
Price/Cost
Attachment
Reference
TOTAL DIRECT MATERIALS
2. MATERIAL OVERHEAD (Rate x $ Base)
3. DIRECT LABOR (Specify) -- Additional Sheet May be Used
Estimated
Hours
Hourly
Rate
Estimated
Costs
TOTAL DIRECT LABOR
4. LABOR OVERHEAD & FRINGE BENEFITS (Specify Cost Center)
OH Rate
x Base
= Est. Cost
TOTAL LABOR OVERHEAD
7. LOWER-TIER SUBCONTRACTORS (Include a similar breakdown on attached sheet or form)
8. CONSULTANTS (Identify on a separate sheet – purpose -- rate -- days -- expenses)
9. OTHER DIRECT COSTS (Identify on a separate sheet)
10. TOTAL PRICE/COST AND OVERHEAD
12. Royalties (Provide Required Supporting Documentation)
13. TOTAL PRICE/COST
15. FACILITIES CAPITAL COST OF MONEY (Provide Required Supporting Documentation)
16. TOTAL PRICE/COST PROPOSED TO NREL
NREL Form 406AD (revised 03-25-03)
Division or Location Where Work is to be Performed
Point of Contact:
Type of
Subcontract:
Select One: New Subcontract Modification Letter Subcontract Other (Specify)
Period of Performance:
5. EQUIPMENT TO BE PURCHASED OR FABRICATED FOR
PROJECT (If a direct cost, include itemized list on separate sheet)
6. TRAVEL (If a direct cost, include itemized list on separate sheet)
11. GENERAL AND ADMINISTRATIVE EXPENSE/INDIRECT EXPENSE (Specify Rate_______ and
Cost
Element Nos._________________________________)
(Enter Amount)
14. PROFIT/FEE OR SUBCONTRACTOR’S PRICE/ COST PARTICIPATION (must be a negative number)
Rate______
(Enter Amount)
0.00
0.00%
0.00
0.00
0.00
0.00
0.00
0.00%
0.00
0.00%
0.00
0.00
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0.00%
0.00
0.00%
0.00
PRICE/COST PROPOSAL FORM (CONTINUED)
This price/cost proposal is submitted for use in connection with and in response to (Describe Solicitation Document)
and reflects our best price as of this date, in accordance with the Proposal Preparation Instructions to Offerors and the Footnotes and Additional Instructions which follow.
Authorized Official's Typed Name and Title
Signature Date
Have you been awarded any contracts or subcontracts for the same or similar items within the past three (3) years?
YES NO If yes, identify items(s),customer(s) and subcontract number(s).
What is your organization’s fiscal year? From ______________(month/day) To __________________ (month/day)
Has any Executive Agency of the United States Government performed any review (audit) of your accounts or records in connection with any other Government Prime
Contract or Subcontract within the past twelve (12) months? Yes (If yes, identify below) No
Name, Address, Phone and E-mail Address of Reviewing Office and Contact
NREL Form 406AD (revised 07-18-02)
PRICE/COST PROPOSAL
PREPARATION INSTRUCTIONS
Price/Cost Proposal: Provide complete, current, and accurate cost or pricing data in accordance with
Federal and Department of Energy Acquisition Regulations. A separate Price/Cost Proposal form is
required for each task, each phase, phase summary, and total project summary. For example, if the
project has four tasks for each phase and two phases, then the Offeror should provide a separate
Price/Cost Proposal for each task of the first phase, a first phase summary Price/Cost Proposal, a
separate Price/Cost Proposal for each task of the second phase, a second phase summary Price/Cost
Proposal, and a total project summary Price/Cost Proposal. The Price/Cost Proposal shall be completed
and signed by an authorized official for your organization.
In order to ensure that all information provided in the Price/Cost Proposal is complete and accurate and
includes the necessary detailed documentation to allow NREL to perform the required review and
evaluations in a timely and efficient manner, the following information should be provided for the
individual cost categories or cost elements. Failure to submit the required information may delay the
review, negotiation, and award of a subcontract. If available, providing a copy of a recent (within the
past 12 months) of a Defense Contract Audit Agency (DCAA) or other cognizant government agency
audit report of your organization’s accounting system and/or or direct and indirect rates will expedite
review and evaluation of the price/cost proposal.
▪ Direct Materials: Direct materials are normally purchased parts, purchased items or services
(e.g., welding, minor fabrication, etc.), raw materials, standard commercial items, interdivisional
transfers at other than cost, etc. All direct materials should be identified separately on an attached
sheet with the quantity, unit price, and total amount provided. Further, price/cost proposal should
indicate whether the unit price for each direct material item was determined and documented
using written vendor quotes, catalog prices, prior invoices, engineering or shop estimates, or
some other method with an explanation provided. Provide supporting documentation (cost or
pricing data) such as the written vendor quotes, copies of the catalog page indicating the price, or
prior invoices for all direct material items.
▪ Material Overhead: If accounting system includes material overhead, propose such indirect
costs in this area. Indicate the rate(s) used and provide an appropriate explanation. If the
proposed indirect rate is a government approved rate (e.g., provisional, forward pricing, etc.)
describe the nature of the agreement and provide a copy of the agreement. If the proposed indirect
rate is not a government approved rate, provide the method of computation and application of the
indirect expense, including cost breakdown and showing trends and budgetary data to provide a
basis for evaluation of the reasonableness of the proposed rate(s). For proposed rates beyond the
Offeror’s current fiscal year, the rates should be based on a combination of actuals to date, plus
projections from the Offeror’s three to five year business plan.
▪ Direct Labor: Direct labor should indicate the hours, hourly rate, and total for each individual
or category of labor proposed. Indicate whether the basis for the proposed direct labor hourly
rates is the current actual salary rate of the individual, the current actual average of the proposed
categories, the current actual average of the proposed individuals within a category, and whether
an escalation factor was applied. If an escalation factor was applied, indicate the factor and
methodology for applying same. Indicate whether fringe benefits are included in the direct labor
costs, and if so, the fringe benefit rate and dollar amount. Provide verification of labor rates,
either with a copy of a recent (within the past 12 months) of cognizant government audit agency
report, or copies of current payroll documentation.
▪ Labor Overhead and Fringe Benefits: If accounting system includes labor overhead, propose
such indirect costs in this area. Indicate the rate(s) used and provide an appropriate explanation. If
the proposed labor overhead is a government approved rate (e.g., provisional, forward pricing,
etc.) describe the nature of the agreement and provide a copy of the agreement. If the proposed
labor overhead is not a government approved rate, provide the method of computation and
application of the labor overhead expense, including cost breakdown and showing trends and
budgetary data to provide a basis for evaluation of the reasonableness of the proposed rate(s). .
For proposed rates beyond the Offeror’s current fiscal year, the rates should be based on a
combination of actuals to date, plus projections from the Offeror’s three to five year business
plan. If fringe benefits are not included in direct labor and are not a portion of the labor
overhead, identify fringe benefits in this area and provide the same type of information
concerning fringe benefits as required for labor overhead.
▪ Equipment to be Purchased or Fabricated for Project: Indicate the proposed special
equipment to be purchased or fabricated, the quantity, the unit price and the total amount, and the
purpose of the special equipment. Note that if a piece of special equipment is to be fabricated and
the purchase price of the components is being proposed, these components should be listed
individually as a portion of the total cost for the piece of equipment. The cost of a fabricated
piece of equipment should include the design, fabrication, and installation labor for the piece of
equipment and all associated indirect costs. Indicate whether the proposed cost for special
equipment was developed based on written vendor quotes, catalog prices, prior invoices,
engineering or shop estimates, or other; and provide copies of the supporting documentation (cost
or pricing data) to substantiate the proposed amount.
▪ Travel: Economical and reasonable travel shall be proposed. For example, coach airfare,
meals/incidental (M&IE) expenses at applicable Federal Travel Regulation rates
(http://policyworks.gov), and when possible, lodging accommodations within applicable Federal
Travel Regulation Rates. Provide the following information for each trip proposed under the
project:
▪▪ Purpose of the trip
▪▪ Destination
▪▪ Number of travelers
▪▪ Duration of trip and approximate date of trip
▪▪ Air fare
▪▪ Ground transportation
▪▪ Per diem (meals and incidentals)
▪▪ Lodging
▪▪ Miscellaneous expenses (describe)
▪ Lower-tier Subcontractors: Identify each proposed lower-tier subcontractor and obtain a cost
proposal containing the same information and in the same format from each proposed lower-tier
subcontractor. Each lower-tier subcontractor's cost proposal should contain the appropriate cost
or pricing data (supporting documentation).
▪ Consultants: Identify each proposed consultant, the consultant's qualifications, the daily fee,
the number of days, expenses, and purpose of the consulting services. Provide supporting
documentation concerning the reasonableness of the proposed daily fee and expenses.
▪ Other Direct Costs: Include any direct costs not covered by one of the other cost elements in
this area. A detailed list of each cost item including description, quantity, unit price, total amount
and basis for the estimated cost is required. An example of this type of costs could be publications
in scientific journals with the journal identified, the number of pages for the article and the
amount per page indicated.
▪ Total Price/Cost and Overhead: This section is self-explanatory.
▪ General and Administrative Expenses/Indirect Expense: If accounting system includes
general and administrative expense, propose such indirect costs in this area. Indicate the rate(s)
used and provide an appropriate explanation. If the proposed general and administrative expense
rate is a government approved rate (e.g., provisional, forward pricing, etc.) describe the nature of
the agreement and provide a copy of the agreement. If the proposed general and administrative
expense rate is not a government approved rate, provide the method of computation and
application of the general and administrative expense, including cost breakdown and showing
trends and budgetary data to provide a basis for evaluation of the reasonableness of the proposed
rate(s). For proposed rates beyond the Offeror’s current fiscal year, the rates should be based on
a combination of actuals to date, plus projections from the Offeror’s three to five year business
plan.
▪ Royalties: If proposing royalty payments, provide on a separate page the following information
on each separate item of royalty or license fee: name and address of the licensor; date of license
agreement; patent numbers; patent application serial numbers or other basis on which the royalty
is payable; brief description including any part or model numbers of each contract item or
component on which the royalty is payable; percentage or dollar rate of royalty per unit; unit
price of contract item; number of units; and total dollar amount of royalties. In addition, if
specifically required by the Subcontract Administrator, a copy of the current license agreement
and identification of applicable claims of specific patents shall be provided.
▪ Total Price/Cost: This section is self-explanatory.
▪ Profit/Fixed Fee or Subcontractor's Proposed Cost Sharing/Price Participation: Depending
upon the type of subcontract being proposed or required by the solicitation document, provide
any proposed fixed fee for a cost plus fixed fee type subcontract, any proposed profit for a fixed
price type subcontract, any proposed cost sharing for a cost sharing type subcontract, or any price
participation for a fixed price type subcontract. Note that waived profit/fee shall not be
considered as part of required cost sharing or price participation of allowable costs.
▪ Facilities Capital Cost of Money: If accounting system includes Facilities Capital Cost of
Money, propose such indirect cost in this area. Please review the requirements contained in the
Federal Acquisition Regulation, Part 30 Cost Accounting Standard (48 CFR 9904.414) B cost of
money as an element of the cost of facilities capital. This cost element is allowable only if the
requirements are met. If Facilities Capital Cost of Money is proposed, provide full
documentation to substantiate your calculation as required by the FAR reference.
▪
NREL Price/Cost
:
This section should indicate the total price/cost proposed to NREL
for the work effort.
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PRICECOST PROPOSAL FORM (National Renewable Energy Laboratory)

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Completed 19 July 2020

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