Revised 3/2020 (Business Office)
PRESBYTERIAN COLLEGE
Date
Department Budget to Charge
Expenditure Approval Requests
Pre-approval of any expenditure > $100 (e.g. small equipment, supplies, speakers, etc.)
(Note: Please use the Travel and Entertainment (T&E) Form to obtain approval for travel)
Pre-approval of recurring expense (e.g. utilities, monthly services, etc.)
(Recurring expenses approval must be renewed annually)
Description of Items Requested:
Rationale for Expenditure being essential:
Total Cost
(Please include Tax, Shipping, and Handling)
This is the
Estimated Cost - or -
Actual Cost
Method of Payment
Accounts Payable – or-
Credit Card – or -
Both A/P and Credit Card
Vendor and Description (Please include details)
Expense to be charged to Fiscal Year __________ BUDGET
Department Head Recommendation: Approve Decline
Notes/Explanations from Department Head:
Requisitioner Signature
Date
Department Head Signature
Date
Printed Name
Extension
Dean Signature Date
Officer Signature
Date
VP Finance
(if over $5,000)
Date
* Please attach copy to invoice or credit card statement *
Department Head Recommendation: Approve Decline
Notes/Explanations:
Expenditure Approval Request
Pre-approval of ALL EXPENDITURES (e.g. small equipment, supplies, speakers, etc.)
