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TTACH PREPAID TRAVEL FORM TO THE TRAVEL REQUEST FORM
09/19/2019
Business Office
PREPAID TRAVEL
In accordance with:
- Act No. 2000-679, effective August 1, 2000, the college has elected to prepay certain out-of-stat
e
t
ravel expenses for persons traveling in the service of the College.
- Act No. 2017-409, effective May 26, 2017, in-state and out-of-state travel expenses may b
e
p
repaid by the College for persons traveling in the service of the State.
The prepayment of travel expenses is defined as payments made directly to the vendor on behalf of an
employee. The expenses that may be prepaid include only those items for which an invoice may be
obtained in advance of the travel for commercial transportation and conference registration.
All requests for prepayment of travel must be made at least 4 weeks in advance of the event in order to
allow sufficient time to obtain the required approvals. ALL commercial transportation tickets must be
PURCHASED 4 weeks prior to the date of travel. Therefore, proper planning is of the outmost
importance.
As the employee on behalf of whom the expenses are being prepaid, I understand that in accordance
with the Act referred to above, I am responsible for the timely reimbursement of the prepaid expenses in
the event that the trip is not made due to personal, professional, or business reasons. I further authorize
the withholding of prepaid expenses from any compensation due me that has been paid and the trip not
made because of termination of services. I HEREBY CERTIFY that the prepaid expenses are for travel
on official College and/or State business.
The following items are being prepaid for commercial transportation or registration fees:
VENDOR
(Commercial Transportation/Registration
AMOUNT
EMPLOYEE: APPROVAL:
Employee Name Immediate Supervisor
____
Employee # Department Title Administrator/Authorized Designee
Employee Signature Chief Financial Officer
Date Date
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