Fillable PHILMONT EXPEDITION UNIT REGISTRATION FOR 2022 (Triadex Services)

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PHILMONT EXPEDITION UNIT REGISTRATION FOR 2022 (Triadex Services)

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PHILMONT EXPEDITION UNIT REGISTRATION FOR 2022
REMINDERS:
• Your unit representative may enter the system anytime from October 27th - December 1st.
• Any unit can enter the registration system in consecutive years.
Unit reservation entry requests for 2022 Expeditions (12-day, 9-day, 7-day, Cavalcade) for Philmont Scout Ranch will
be made online beginning Tuesday, October 27th through Tuesday, December 1st, 2020. Please read this information
completely for instructions on the process, fees, and attendance requirements for Philmont. The following information
is provided to assist your unit in placing a reservation request:
1. From Tuesday, October 27th at 9 a.m. MDT thru Tuesday, December 1st, 2020 at 11:59 p.m. MST, reservation
requests will be accepted online for 12-day, 9-day, 7-day and Cavalcade Expeditions. This is strictly a random
draw and an entry made on October 27, 2020 will be treated equally as an entry made on December 1, 2020.
2. Reservations will not be assigned in the order that requests are made. Reservations will be picked randomly by
computer after December 1st.
3. Units may enter only one reservation request during this process. However, the request may be made for
consideration of multiple arrival dates, the minimum being 5 priority dates. Please do not attempt to make
duplicate reservation requests.
4. A unit representative may place a reservation request for members of their chartered unit only but are not
limited to one crew (crew size = 8- 12 participants), however, please be realistic when estimating attendance to
avoid unnecessary expense (forfeited fees) and to permit the maximum number of units to obtain a reservation.
Please refer to the formula on the worksheet to determine the number of crews you are requesting.
5. A worksheet is provided in order to assist you in collecting the information required to place your online
reservation entry. Please complete the worksheet and have it available when you access the website.
DO NOT SEND THE WORKSHEET TO PHILMONT.
6. Unit representatives may log on to https://registerphilmont.org/entry/2022 beginning Tuesday, October 27th.
The system will require the unit representative to create a password to allow changes or corrections to the unit
reservation entry anytime during the reservation request window. Please save this password. The
representative will receive a confirmation email at the conclusion of the request process. Only one record is kept
on file for each unit.
7. Once the unit reservation request window closes, the system will randomly select units to receive reservations.
When 2022 reaches capacity, groups will continue to be drawn and placed on a Wait List for the same year
(2022) to fill cancellations.
8. Units with a confirmed 2021 reservation for Philmont will be allowed to place a request for 2022. Units can
attend in consecutive seasons. Reservations may not be transferred from one unit to another or one year to
another. Philmont will maintain the Wait List and email the next available group on this list when one of their
priority dates becomes available due to a cancellation.
9. After the computer selection process is completed in early December 2020, an email will be sent to each
representative giving them their unit’s status. You should receive this email no later than December 7, 2020.
10. Units that are successful in obtaining a reservation will receive a confirmation email in December with a link to
obtain the 2022 Invoice. A $150 non-refundable deposit, per participant is due January 30, 2021.
11. Questions about the 2022 registration process may be directed to Philmont Scout Ranch by email to
camping@philmontscoutranch.org or by phone: 575-376-2281.
SUMMER 2022 PHILMONT RESERVATION REQUEST WORKSHEET
(Please DO NOT mail this worksheet to Philmont)
• Visit https://registerphilmont.org/entry/2022
• Tuesday, October 27
th
at 9am MDT through Tuesday, December 1st, 2020 at 11:59pm MST
• A unit representative may enter the reservation system anytime between the opening/closing of
registration.
Ple
ase complete all information on this worksheet before making your online reservation request:
Unit Information
Unit #: _______________________________________ Council Name: _______________________________________
Unit Type: Troop Venturing Crew Explorer Post
Sponsoring Organization: ____________________________________________________________________________
Reservation Contact Information - Your Personal Information
____________ _________________________ ____________ _________________________ ___________________
Date of Birth First Name MI Last Name Nickname (opt)
___________________________________________________ _____________________________________________
Address Line 1 Address Line 2
______________________________________ ____________ __________________
City State Zip Code
Phone Numbers – Include at least 2 (adults only)
________________________________ ________________________________ ______________________________
Home phone Cell phone Work phone
_____________________________________________ __________________________________________________
Email Alternate email (opt)
Number of Participants
__________ Participants must be 14 years of age by date of arrival OR be 13 years of age and completed 8
th
grade
# of youth
__________ 21 years of age or older; limited to 4 per crew
# of adults
__________ Maximum crew size 12, minimum size 8
Total #
Please use this formula to determine the number of crews you will reserve:
*Example: 16 youth + 4 adults = 20 ÷ 12 = 1.66 crews – round to 2 crews
__________ + __________ = ______________ ÷ 12 = _________________
# of youth # of adults # of participants # of crews (round up)
Available 12-Day Expedition Arrival Dates: EVERY day from June 8 through August 9
Available 9-Day Expedition Arrival Dates: JUNE: 10, 17, 24, JULY: 1, 8, 15, 22, 29, AUGUST: 1 thru 11 daily
Available 7-Day Expedition Arrival Dates:
JUNE: 8, 9, 11, 12, 13, 14, 15, 16, 18, 19, 20, 21, 22, 23, 25, 26, 27, 28, 29, 30
JULY: 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, 13, 14, 16 thru 31 daily, AUGUST: 1 thru 14 daily
Available Cavalcade Expedition Arrival Dates:
JUNE: 16, 17, 25, 26, JULY: 5, 6, 14, 15, 24, 25, AUGUST: 2, 3, 12, 13
On t
he reservation request website, you must do item number 1 and/or item 2:
1. Prioritize a minimum of 5 preferable arrival dates.
2. Specify all arrival dates that would work for your group or select 1st available if your group is flexible.
PHILMONT ADVENTURES 2022 INFORMATION UPDATE
The Philmont Experience
Philmont Scout Ranch offers a unique experience that is not risk-free. Knowledgeable staff will instruct all participants in
safety measures to be followed. Be prepared to listen to and carefully follow these safety measures and to accept
responsibility for the health and safety of yourself and others.
Each participant must be able to carry a 35 to 50-pound pack while hiking 5 to 12 miles per day in an isolated mountain
wilderness ranging from 6,500 to 12,500 feet in elevation. Summer/autumn climatic conditions include temperatures
from 30 to 100 degrees, low humidity (10 to 30 percent), and frequent, sometimes severe, afternoon thunderstorms.
Activities include horseback riding, rock climbing and rappelling, challenge events, pole climbing, muzzle loading
shooting, 12-gauge trap shooting, .30-06 shooting, trail building, mountain biking, and other activities that have
potential for injury.
Philmont requires that all participants meet the height/weight limits found on the BSA Medical Form and the website.
Fees/Payments
The Philmont fee is charged for every participant, including adult advisors. A deposit of $150.00 per participant is
required to hold your reservation (8 is the minimum crew size) and is due approximately 30-45 days of receiving a
confirmation email. Each group must pay half of the balance of fees (advance) by October 1, 2021 with the final
payment (balance) due March 1, 2022. See payment schedule below.
ALL fees (Reservation, Advance, and Balance as indicated in the payment schedule) are NON-REFUNDABLE and NON-
TRANSFERABLE to the balance of fees in the event of cancellation. Be cautious of making reservations or paying fees
for those who have not made a financial commitment.
Philmont must commit financial resources to employ staff, purchase food and supplies, and prepare for summer
operations. Participants are therefore, also required to make a financial commitment to attend. Be conservative in
making reservations to avoid losing fees due to cancellations. Additional crew participants can be added to fill a crew to
twelve members. Fees for additional participants can be included with your advance payment due October 1, 2021 the
balance payment due March 1, 2022 or upon arrival at Philmont.
2022 Fee Payment Schedule
AMOUNT DUE (Per Person)
TRANSMITTAL
12-Day Trek
9-Day Trek
7-Day Trek
Cavalcade
Reservation
$150.00 $150.00 $150.00 $150.00
Advance
$572.50 $525.00 $425.00 $450.00
Balance
$572.50 $525.00 $425.00 $450.00
TOTAL
$1295.00 $1200.00 $1000.00 $1050.00
Age Requirement
Participants must be registered members of the BSA who will be 14 years of age OR completed 8
th
grade and be at least
13 years of age prior to participation. Please do NOT request or expect any exceptions to this rule.
Adult Leadership
The best available adult leadership should be recruited to accompany each crew. In keeping with the policy of the Boy
Scouts of America, TWO (2) registered adult leaders 21 years of age or over are required at all Scouting activities. There
must be a registered female adult leader over 21 in every unit serving females. A registered female adult must be
present for any activity involving female youth.
Each crew MUST have at least TWO (2) BSA registered adult Advisors. Philmont strongly recommends that each crew
participates with THREE (3) adult Advisors. This provides flexibility in the event that an adult Advisor needs to leave the
trail. Each crew is required to have a majority of youth participants; the maximum number of adults (21 years and
over) is four (4) per crew.
2022 Cavalcades
Participants of Philmont Cavalcades ride horseback over some of Philmont’s most scenic trails. Designed for chartered
troops or venturing crews, Cavalcade participants acquire riding and packing skills long in use in the American West.
Philmont offers two eight-day, eight-night Cavalcades on each arrival date. The crew size is 10-15 participants, including
leaders. There is a 200-pound weight limit for all riders.
Registration for the 2022 Cavalcade will be thru the 2022 registration lottery at
http://registerphilmont.org/entry/202
2.
Scholarships
Waite Phillips Scholarships are available to assist financially so that worthy youths have an opportunity to participate in
a Philmont Scout Ranch experience. Information on these scholarships are sent by Philmont to local councils who have a
contingent reservation and directly to each Unit Reservation Contact. Notification of scholarship allocations and
application processes will take place in the Fall of 2021 for 2022 Reservations.
Staff Opportunities
Each season, Philmont employs over 1,000 staff members. A wide variety of positions are available, including: rangers;
backcountry program counselors; training center and base camp support staff. Applicants must be at least 18 years of
age by time of employment, and previous Philmont or other high adventure experience is helpful. Visit
www.philmonstscoutranch.org/jobs
for more information and to apply.
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PHILMONT EXPEDITION UNIT REGISTRATION FOR 2022 (Triadex Services)

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