Fillable PAC Timesheet Entry Training Guide (Columbia University)

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PAC Timesheet Entry Training Guide (Columbia University)

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  • 18 check-boxes
  • 65 other fields

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STUDENT CASUAL CHECKLIST
Complete and return the enclosed forms to Shartiss England within 72 hours of your employment start
date.
□ Employee Personal Record Form: Before submitting to HR, your supervisor should complete the
bottom portion of the form.
□ Columbia University Casual Employment Form
□ Notice and Acknowledgement of Pay Rate and Pay Day form: (Please sign and date item #8)
□ Complete and sign the federal W4 form.
□ International Students: Please bring the following documents when submitting paperwork to HR
Passport, visa, visa approval form, and I-94. The I-94 form can printed from www.cbp.gov/I94. Please let
HR know if you do not have a US Social Security Number or have not applied for one yet.
□ Students are only permitted to work a total of 20 hours per week during the academic year. Please let
HR know if you hold another position outside of the Law School and how many hours you are scheduled to
work in that department.
FAQs
Where do I submit my Student Casual paperwork?
The completed packet should be submitted to Shartiss England in room 201 William C. Warren Hall. If
you have questions, her office hours are Monday to Friday from 9am to 5pm.
How do I submit my timesheet for approval?
Timesheets should be submitted online through the TLAM (Time & Labor, Absence Management) system.
(see instructions in this packet or go to https://finance-admin.law.columbia.edu/content/time-labor-and-
absence-management-tlam-system).
Can I submit back dated timesheets?
The TLAM system only allows you to go back two pay periods beyond the current pay period.
How long will it take to get your first check?
Once your packet is submitted to HR, please note that it can take up to 2-3 weeks for processing.
Where should you pick up your paycheck?
Paychecks can be picked up on the corresponding pay day (see pay schedule on back of the timesheet in
this packet) from 201 William C. Warren Hall. If your forms/timesheets are submitted late, your paychecks
will be processed on the next pay cycle.
How can you apply for direct deposit?
After receiving your first paycheck, please sign up for direct deposit at Columbia’s employee self-service
site (see details in the back of this packet). Direct deposit will be deactivated if you have had a break in
service of four month or longer. Having direct deposit on SSOL does NOT mean you have direct deposit
for Columbia University Payroll.
When do I need to submit rehire paperwork?
Rehire paperwork should be submitted every time you accept a new causal position at the law school. You
will also need to submit rehire paperwork if you’ve been terminated out the system.
Employee Personal Record Form
Full Name:
UNI:
SSN:
Home/Permanent Address:
Mailing/Current Address:
Local Telephone:
Male Female ________
Date of Birth (mm/dd/yy):
Marital Status: (Single, Married, Separated, Divorced, Widowed) Marriage Date:
Ethnicity: (Black, White, Hispanic, Asian, Native Hawaiian, American Indian)
U.S. Citizen:
Permanent Resident:
Other (F1 or J1 Visa?)
Are you a Columbia Student? Yes No If Yes, anticipated year of graduation
**If you are not a Columbia student, you must use a different form.
Please inquire: Shartiss.England@law.columbia.edu, (212) 851-7529
School: Columbia (Which school?) Barnard Teacher’s College
Student Status: Full Time Part Time
Highest Edu. Level Completed: Received date School
Were you previously employed by Columbia University? Yes No
IF YES: Termination Date School:
Hiring Department:
What account will be charged?
If this is grant funded, please provide sponsored account info
Student Job Title: Hourly Rate:
Start Date: End Date:
Supervisor/Timesheet Approver (please print):
Supervisor/Timesheet Approved Signature: Date:
STUDENT STATUS
EMPLOYEE INFORMATION
JOB INFORMATION
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signature
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Print Form
COLUMBIA UNIVERSITY CASUAL EMPLOYMENT FORM
A signed copy of this form must be attached to the Template-Based Hire transaction or the signed original must be attached to the Personnel Action Form
(PAF) being sent to the Human Resources Processing Center. A copy should be retained by the hiring unit. No representative of Columbia University is authorized to vary the
terms of this agreement except by written approval from Human Resources.
Almost all employees in New York must be paid overtime wages of 1½ times their regular rate of pay for allhours worked over 40 per workweek. A very
limited number of specific categories of employees are covered by overtime at a lower overtime rate or not at all.
1
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University
community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA,
Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
615 West 131
st
Street 4
th
floor mail code 8702 New York, NY 10027 (212) 851-2888
Rev. 9.2010
HR USE ONLY
PAY INFORMATION
Your rate of pay:
per hour Your overtime rate of pay:
per hour
Designated pay day: All casual employees are paid on a bi-weekly pay schedule. For more information on the University's payroll calendar, please refer to:
http://finance.columbia.edu/controller/payroll
I hereby certify that I have read the above and the information contained in this form is true and accurate to the best of my knowledge and belief. Any
false statements knowingly made are punishable as a class A misdemeanor (Section 210.45 of the New York State Penal Law).
Date:
Preparer's Signature:
GENERAL STATEMENT REGARDING OVERTIME PAY IN NEW YORK
I have read and understand the above referenced terms and conditions regarding my casual employment status at Columbia University.
I hereby asknowledge that I have been notified of my wage rate, overtime rate, and designated pay day on the date set forth below.
Date:
Signature of casual employee:
SIGNATURE
EMPLOYER
Columbia University
FEIN: 13-5598093
Street Address: 615 West 131st Street City: New York State: NY
Zip: 10027 Phone: (212) 851-7008
Preparer's Name:
Shartìss England
Preparer's Titler:
Human Resources Coordinator
EMPLOYEE INFORMATION
Name:
Address:
Apt.
City State
Zip
Phone
WORKSITE INFORMATION
Will any of the following be present at the worksite:
Blood borne pathogens Chemicals
Formaldehyde/Xylene Laboratory animals
Radioactive materials Class 3b or 4a lasers
Infectious agents (e.g. varicella, polio)
FOR COLUMBIA UNIVERSITY MEDICAL CENTER ONLY
Will the casual employee:
Participate in physician billing
Interact with patients and/or research subjects
Be required to use a respirator
NOTICE TO THE CASUAL EMPLOYEE
I understand that my employment with Columbia University is on a “casual” basis. I understand that the estimated duration of my employment with the
University should not exceed 560 hours or 4 months, whichever comes first, in a 12-month period with limited exceptions.
This limited duration does not apply to students who are enrolled half-time or more at Columbia University, Barnard College or Teachers College.
If a student at Columbia University, Barnard College or Teachers College, please indicate:
Full-time/Half-time Undergraduate Part-time Undergraduate Full-time/Half-time Graduate Part-time Graduate
I understand that as a “casual” employee I am not eligible for any benefits offered by the University under any collective bargaining agreement or University
policy. I understand that I may apply for and be considered for regular employment by the University for any position for which I am qualified.
I understand that I am an employee at will and agree that no contract of employment is created as a result of my obtaining this position, and that my
employment may be terminated at any time.
1
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signature
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2. Notice given:
At hiring
On or before February 1
Before a change in pay rate(s),
allowances claimed or payday
LS 54 (03/11)
Notice and Acknowledgement of Pay Rate and Payday
Under Section 195.1 of the New York State Labor Law
Notice for Hourly Rate Employees
3. Employee’s rate of pay:
$ per hour
*Union employees may also be eligible for shift
differential. See the applicable collective
bargaining agreement.
4. Allowances taken:
None
Tips per hour
Meals per meal
Lodging
* As provided for under the applicable
collective bargaining agreement:
http://hr.columbia.edu/union-contracts
5. Regular payday: Columbia Pay Calendar:
https://finance.columbia.edu/content/payroll-calendar
6. Pay is:
Weekly
Bi-weekly
Other
7. Overtime Pay Rate:
$ per hour (This must be at least 1½
times the worker’s regular rate, with few
exceptions.)
*See comment above re: shift differential.
8. Employee Acknowledgement:
On this day I have been notified of my pay rate,
overtime rate (if eligible), allowances, and
designated payday on the date given below. I
told my employer what my primary language is.
Check one:
I have been given this pay notice in English
because it is my primary language.
My primary language is . I
have been given this pay notice in English only,
because the Department of Labor does not yet
offer a pay notice form in my primary language.
Employee Name
Employee Signature
Date
Shartiss England, Human Resources Coordinator
Preparer Name and Title
The employee must receive a signed copy of
this form. The employer must keep the original
for 6 years.
1. Employer Information
Name: Trustees of Columbia University
in the City of New York
Doing Business As (DBA) Name(s):
Columbia University
FEIN (optional): 13-5598093
Physical Address:
435 West 116th Street
New York, NY 10027
Mailing Address:
615 West 131st Street
Studebaker, 4th Floor
New York, NY 10027
Phone: (212) 851-0611
click to sign
signature
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Form W-4
(Rev. December 2020)
Department of the Treasury
Internal Revenue Service
Employee’s Withholding Certificate
▶
Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay.
▶
Give Form W-4 to your employer.
▶
Your withholding is subject to review by the IRS.
OMB No. 1545-0074
2021
Step 1:
Enter
Personal
Information
(a) First name and middle initial Last name
Address
City or town, state, and ZIP code
(b) Social security number
▶
Does your name match the
name on your social security
card? If not, to ensure you get
credit for your earnings, contact
SSA at 800-772-1213 or go to
www.ssa.gov.
(c)
Single or Married filing separately
Married filing jointly or Qualifying widow(er)
Head of household (Check only if you’re unmarried and pay more than half the costs of keeping up a home for yourself and a qualifying individual.)
Complete Steps 2–4 ONLY if they apply to you; otherwise, skip to Step 5. See page 2 for more information on each step, who can
claim exemption from withholding, when to use the estimator at www.irs.gov/W4App, and privacy.
Step 2:
Multiple Jobs
or Spouse
Works
Complete this step if you (1) hold more than one job at a time, or (2) are married filing jointly and your spouse
also works. The correct amount of withholding depends on income earned from all of these jobs.
Do only one of the following.
(a) Use the estimator at www.irs.gov/W4App for most accurate withholding for this step (and Steps 3–4); or
(b)
Use the Multiple Jobs Worksheet on page 3 and enter the result in Step 4(c) below for roughly accurate withholding; or
(c)
If there are only two jobs total, you may check this box. Do the same on Form W-4 for the other job. This option
is accurate for jobs with similar pay; otherwise, more tax than necessary may be withheld . . . . .
▶
TIP: To be accurate, submit a 2021 Form W-4 for all other jobs. If you (or your spouse) have self-employment
income, including as an independent contractor, use the estimator.
Complete Steps 3–4(b) on Form W-4 for only ONE of these jobs. Leave those steps blank for the other jobs. (Your withholding will
be most accurate if you complete Steps 3–4(b) on the Form W-4 for the highest paying job.)
Step 3:
Claim
Dependents
If your total income will be $200,000 or less ($400,000 or less if married filing jointly):
Multiply the number of qualifying children under age 17 by $2,000
▶
$
Multiply the number of other dependents
by $500 . . . .
▶
$
Add the amounts above and enter the total here . . . . . . . . . . . . .
3 $
Step 4
(optional):
Other
Adjustments
(a)
Other income (not from jobs). If you want tax withheld for other income you expect
this year that won’t have withholding, enter the amount of other income here. This may
include interest, dividends, and retirement income . . . . . . . . . . . .
4(a) $
(b)
Deductions. If you expect to claim deductions other than the standard deduction
and want to reduce your withholding, use the Deductions Worksheet on page 3 and
enter the result here . . . . . . . . . . . . . . . . . . . . .
4(b) $
(c) Extra withholding. Enter any additional tax you want withheld each pay period .
4(c)
$
Step 5:
Sign
Here
Under penalties of perjury, I declare that this certificate, to the best of my knowledge and belief, is true, correct, and complete.
▲
Employee’s signature (This form is not valid unless you sign it.)
▲
Date
Employers
Only
Employer’s name and address First date of
employment
Employer identification
number (EIN)
For Privacy Act and Paperwork Reduction Act Notice, see page 3.
Cat. No. 10220Q
Form W-4 (2021)
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signature
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Form W-4 (2021)
Page 2
General Instructions
Future Developments
For the latest information about developments related to
Form W-4, such as legislation enacted after it was published,
go to www.irs.gov/FormW4.
Purpose of Form
Complete Form W-4 so that your employer can withhold the
correct federal income tax from your pay. If too little is
withheld, you will generally owe tax when you file your tax
return and may owe a penalty. If too much is withheld, you
will generally be due a refund. Complete a new Form W-4
when changes to your personal or financial situation would
change the entries on the form. For more information on
withholding and when you must furnish a new Form W-4,
see Pub. 505, Tax Withholding and Estimated Tax.
Exemption from withholding. You may claim exemption
from withholding for 2021 if you meet both of the following
conditions: you had no federal income tax liability in 2020
and you expect to have no federal income tax liability in
2021. You had no federal income tax liability in 2020 if (1)
your total tax on line 24 on your 2020 Form 1040 or 1040-SR
is zero (or less than the sum of lines 27, 28, 29, and 30), or
(2) you were not required to file a return because your
income was below the filing threshold for your correct filing
status. If you claim exemption, you will have no income tax
withheld from your paycheck and may owe taxes and
penalties when you file your 2021 tax return. To claim
exemption from withholding, certify that you meet both of
the conditions above by writing “Exempt” on Form W-4 in
the space below Step 4(c). Then, complete Steps 1(a), 1(b),
and 5. Do not complete any other steps. You will need to
submit a new Form W-4 by February 15, 2022.
Your privacy. If you prefer to limit information provided in
Steps 2 through 4, use the online estimator, which will also
increase accuracy.
As an alternative to the estimator: if you have concerns
with Step 2(c), you may choose Step 2(b); if you have
concerns with Step 4(a), you may enter an additional amount
you want withheld per pay period in Step 4(c). If this is the
only job in your household, you may instead check the box
in Step 2(c), which will increase your withholding and
significantly reduce your paycheck (often by thousands of
dollars over the year).
When to use the estimator. Consider using the estimator at
www.irs.gov/W4App if you:
1. Expect to work only part of the year;
2. Have dividend or capital gain income, or are subject to
additional taxes, such as Additional Medicare Tax;
3. Have self-employment income (see below); or
4. Prefer the most accurate withholding for multiple job
situations.
Self-employment. Generally, you will owe both income and
self-employment taxes on any self-employment income you
receive separate from the wages you receive as an
employee. If you want to pay these taxes through
withholding from your wages, use the estimator at
www.irs.gov/W4App to figure the amount to have withheld.
Nonresident alien. If you’re a nonresident alien, see Notice
1392, Supplemental Form W-4 Instructions for Nonresident
Aliens, before completing this form.
Specific Instructions
Step 1(c). Check your anticipated filing status. This will
determine the standard deduction and tax rates used to
compute your withholding.
Step 2. Use this step if you (1) have more than one job at the
same time, or (2) are married filing jointly and you and your
spouse both work.
Option (a) most accurately calculates the additional tax
you need to have withheld, while option (b) does so with a
little less accuracy.
If you (and your spouse) have a total of only two jobs, you
may instead check the box in option (c). The box must also
be checked on the Form W-4 for the other job. If the box is
checked, the standard deduction and tax brackets will be
cut in half for each job to calculate withholding. This option
is roughly accurate for jobs with similar pay; otherwise, more
tax than necessary may be withheld, and this extra amount
will be larger the greater the difference in pay is between the
two jobs.
▲
!
CAUTION
Multiple jobs. Complete Steps 3 through 4(b) on only
one Form W-4. Withholding will be most accurate if
you do this on the Form W-4 for the highest paying job.
Step 3. This step provides instructions for determining the
amount of the child tax credit and the credit for other
dependents that you may be able to claim when you file your
tax return. To qualify for the child tax credit, the child must
be under age 17 as of December 31, must be your
dependent who generally lives with you for more than half
the year, and must have the required social security number.
You may be able to claim a credit for other dependents for
whom a child tax credit can’t be claimed, such as an older
child or a qualifying relative. For additional eligibility
requirements for these credits, see Pub. 972, Child Tax
Credit and Credit for Other Dependents. You can also
include other tax credits in this step, such as education tax
credits and the foreign tax credit. To do so, add an estimate
of the amount for the year to your credits for dependents
and enter the total amount in Step 3. Including these credits
will increase your paycheck and reduce the amount of any
refund you may receive when you file your tax return.
Step 4 (optional).
Step 4(a). Enter in this step the total of your other
estimated income for the year, if any. You shouldn’t include
income from any jobs or self-employment. If you complete
Step 4(a), you likely won’t have to make estimated tax
payments for that income. If you prefer to pay estimated tax
rather than having tax on other income withheld from your
paycheck, see Form 1040-ES, Estimated Tax for Individuals.
Step 4(b). Enter in this step the amount from the Deductions
Worksheet, line 5, if you expect to claim deductions other than
the basic standard deduction on your 2021 tax return and
want to reduce your withholding to account for these
deductions. This includes both itemized deductions and other
deductions such as for student loan interest and IRAs.
Step 4(c). Enter in this step any additional tax you want
withheld from your pay each pay period, including any
amounts from the Multiple Jobs Worksheet, line 4. Entering an
amount here will reduce your paycheck and will either increase
your refund or reduce any amount of tax that you owe.
Form W-4 (2021)
Page 3
Step 2(b)—Multiple Jobs Worksheet (Keep for your records.)
If you choose the option in Step 2(b) on Form W-4, complete this worksheet (which calculates the total extra tax for all jobs) on only ONE
Form W-4. Withholding will be most accurate if you complete the worksheet and enter the result on the Form W-4 for the highest paying job.
Note: If more than one job has annual wages of more than $120,000 or there are more than three jobs, see Pub. 505 for additional
tables; or, you can use the online withholding estimator at www.irs.gov/W4App.
1
Two jobs. If you have two jobs or you’re married filing jointly and you and your spouse each have one
job, find the amount from the appropriate table on page 4. Using the “Higher Paying Job” row and the
“Lower Paying Job” column, find the value at the intersection of the two household salaries and enter
that value on line 1. Then, skip to line 3 . . . . . . . . . . . . . . . . . . . . . 1 $
2 Three jobs. If you and/or your spouse have three jobs at the same time, complete lines 2a, 2b, and
2c below. Otherwise, skip to line 3.
a
Find the amount from the appropriate table on page 4 using the annual wages from the highest
paying job in the “Higher Paying Job” row and the annual wages for your next highest paying job
in the “Lower Paying Job” column. Find the value at the intersection of the two household salaries
and enter that value on line 2a . . . . . . . . . . . . . . . . . . . . . . . 2a $
b
Add the annual wages of the two highest paying jobs from line 2a together and use the total as the
wages in the “Higher Paying Job” row and use the annual wages for your third job in the “Lower
Paying Job” column to find the amount from the appropriate table on page 4 and enter this amount
on line 2b . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2b $
c Add the amounts from lines 2a and 2b and enter the result on line 2c . . . . . . . . . . 2c
$
3 Enter the number of pay periods per year for the highest paying job. For example, if that job pays
weekly, enter 52; if it pays every other week, enter 26; if it pays monthly, enter 12, etc. . . . . . 3
4
Divide the annual amount on line 1 or line 2c by the number of pay periods on line 3. Enter this
amount here and in Step 4(c) of Form W-4 for the highest paying job (along with any other additional
amount you want withheld) . . . . . . . . . . . . . . . . . . . . . . . . . 4 $
Step 4(b)—Deductions Worksheet (Keep for your records.)
1
Enter an estimate of your 2021 itemized deductions (from Schedule A (Form 1040)). Such deductions
may include qualifying home mortgage interest, charitable contributions, state and local taxes (up to
$10,000), and medical expenses in excess of 7.5% of your income . . . . . . . . . . . . 1
$
2 Enter:
{
• $25,100 if you’re married filing jointly or qualifying widow(er)
• $18,800 if you’re head of household
• $12,550 if you’re single or married filing separately
}
. . . . . . . . 2 $
3 If line 1 is greater than line 2, subtract line 2 from line 1 and enter the result here. If line 2 is greater
than line 1, enter “-0-” . . . . . . . . . . . . . . . . . . . . . . . . . . 3
$
4 Enter an estimate of your student loan interest, deductible IRA contributions, and certain other
adjustments (from Part II of Schedule 1 (Form 1040)). See Pub. 505 for more information . . . . 4 $
5 Add lines 3 and 4. Enter the result here and in Step 4(b) of Form W-4 . . . . . . . . . . . 5 $
Privacy Act and Paperwork Reduction Act Notice. We ask for the information
on this form to carry out the Internal Revenue laws of the United States. Internal
Revenue Code sections 3402(f)(2) and 6109 and their regulations require you to
provide this information; your employer uses it to determine your federal income
tax withholding. Failure to provide a properly completed form will result in your
being treated as a single person with no other entries on the form; providing
fraudulent information may subject you to penalties. Routine uses of this
information include giving it to the Department of Justice for civil and criminal
litigation; to cities, states, the District of Columbia, and U.S. commonwealths and
possessions for use in administering their tax laws; and to the Department of
Health and Human Services for use in the National Directory of New Hires. We
may also disclose this information to other countries under a tax treaty, to federal
and state agencies to enforce federal nontax criminal laws, or to federal law
enforcement and intelligence agencies to combat terrorism.
You are not required to provide the information requested on a form that is
subject to the Paperwork Reduction Act unless the form displays a valid OMB
control number. Books or records relating to a form or its instructions must be
retained as long as their contents may become material in the administration of
any Internal Revenue law. Generally, tax returns and return information are
confidential, as required by Code section 6103.
The average time and expenses required to complete and file this form will vary
depending on individual circumstances. For estimated averages, see the
instructions for your income tax return.
If you have suggestions for making this form simpler, we would be happy to hear
from you. See the instructions for your income tax return.
Form W-4 (2021)
Page 4
Married Filing Jointly or Qualifying Widow(er)
Higher Paying Job
Annual Taxable
Wage & Salary
Lower Paying Job Annual Taxable Wage & Salary
$0 -
9,999
$10,000 -
19,999
$20,000 -
29,999
$30,000 -
39,999
$40,000 -
49,999
$50,000 -
59,999
$60,000 -
69,999
$70,000 -
79,999
$80,000 -
89,999
$90,000 -
99,999
$100,000 -
109,999
$110,000 -
120,000
$0 - 9,999 $0 $190 $850 $890 $1,020 $1,020 $1,020 $1,020 $1,020 $1,100 $1,870 $1,870
$10,000 - 19,999
190 1,190 1,890 2,090 2,220 2,220 2,220 2,220 2,300 3,300 4,070 4,070
$20,000 - 29,999 850 1,890 2,750 2,950 3,080 3,080 3,080 3,160 4,160 5,160 5,930 5,930
$30,000 - 39,999
890 2,090 2,950 3,150 3,280 3,280 3,360 4,360 5,360 6,360 7,130 7,130
$40,000 - 49,999
1,020 2,220 3,080 3,280 3,410 3,490 4,490 5,490 6,490 7,490 8,260 8,260
$50,000 - 59,999 1,020 2,220 3,080 3,280 3,490 4,490 5,490 6,490 7,490 8,490 9,260 9,260
$60,000 - 69,999
1,020 2,220 3,080 3,360 4,490 5,490 6,490 7,490 8,490 9,490 10,260 10,260
$70,000 - 79,999
1,020 2,220 3,160 4,360 5,490 6,490 7,490 8,490 9,490 10,490 11,260 11,260
$80,000 - 99,999 1,020 3,150 5,010 6,210 7,340 8,340 9,340 10,340 11,340 12,340 13,260 13,460
$100,000 - 149,999
1,870 4,070 5,930 7,130 8,260 9,320 10,520 11,720 12,920 14,120 15,090 15,290
$150,000 - 239,999
2,040 4,440 6,500 7,900 9,230 10,430 11,630 12,830 14,030 15,230 16,190 16,400
$240,000 - 259,999 2,040 4,440 6,500 7,900 9,230 10,430 11,630 12,830 14,030 15,270 17,040 18,040
$260,000 - 279,999
2,040 4,440 6,500 7,900 9,230 10,430 11,630 12,870 14,870 16,870 18,640 19,640
$280,000 - 299,999
2,040 4,440 6,500 7,900 9,230 10,470 12,470 14,470 16,470 18,470 20,240 21,240
$300,000 - 319,999 2,040 4,440 6,500 7,940 10,070 12,070 14,070 16,070 18,070 20,070 21,840 22,840
$320,000 - 364,999
2,720 5,920 8,780 10,980 13,110 15,110 17,110 19,110 21,190 23,490 25,560 26,860
$365,000 - 524,999
2,970 6,470 9,630 12,130 14,560 16,860 19,160 21,460 23,760 26,060 28,130 29,430
$525,000 and over
3,140 6,840 10,200 12,900 15,530 18,030 20,530 23,030 25,530 28,030 30,300 31,800
Single or Married Filing Separately
Higher Paying Job
Annual Taxable
Wage & Salary
Lower Paying Job Annual Taxable Wage & Salary
$0 -
9,999
$10,000 -
19,999
$20,000 -
29,999
$30,000 -
39,999
$40,000 -
49,999
$50,000 -
59,999
$60,000 -
69,999
$70,000 -
79,999
$80,000 -
89,999
$90,000 -
99,999
$100,000 -
109,999
$110,000 -
120,000
$0 - 9,999 $440 $940 $1,020 $1,020 $1,410 $1,870 $1,870 $1,870 $1,870 $2,030 $2,040 $2,040
$10,000 - 19,999
940 1,540 1,620 2,020 3,020 3,470 3,470 3,470 3,640 3,840 3,840 3,840
$20,000 - 29,999 1,020 1,620 2,100 3,100 4,100 4,550 4,550 4,720 4,920 5,120 5,120 5,120
$30,000 - 39,999
1,020 2,020 3,100 4,100 5,100 5,550 5,720 5,920 6,120 6,320 6,320 6,320
$40,000 - 59,999
1,870 3,470 4,550 5,550 6,690 7,340 7,540 7,740 7,940 8,140 8,150 8,150
$60,000 - 79,999 1,870 3,470 4,690 5,890 7,090 7,740 7,940 8,140 8,340 8,540 9,190 9,990
$80,000 - 99,999
2,000 3,810 5,090 6,290 7,490 8,140 8,340 8,540 9,390 10,390 11,190 11,990
$100,000 - 124,999
2,040 3,840 5,120 6,320 7,520 8,360 9,360 10,360 11,360 12,360 13,410 14,510
$125,000 - 149,999 2,040 3,840 5,120 6,910 8,910 10,360 11,360 12,450 13,750 15,050 16,160 17,260
$150,000 - 174,999
2,220 4,830 6,910 8,910 10,910 12,600 13,900 15,200 16,500 17,800 18,910 20,010
$175,000 - 199,999
2,720 5,320 7,490 9,790 12,090 13,850 15,150 16,450 17,750 19,050 20,150 21,250
$200,000 - 249,999 2,970 5,880 8,260 10,560 12,860 14,620 15,920 17,220 18,520 19,820 20,930 22,030
$250,000 - 399,999
2,970 5,880 8,260 10,560 12,860 14,620 15,920 17,220 18,520 19,820 20,930 22,030
$400,000 - 449,999
2,970 5,880 8,260 10,560 12,860 14,620 15,920 17,220 18,520 19,910 21,220 22,520
$450,000 and over
3,140 6,250 8,830 11,330 13,830 15,790 17,290 18,790 20,290 21,790 23,100 24,400
Head of Household
Higher Paying Job
Annual Taxable
Wage & Salary
Lower Paying Job Annual Taxable Wage & Salary
$0 -
9,999
$10,000 -
19,999
$20,000 -
29,999
$30,000 -
39,999
$40,000 -
49,999
$50,000 -
59,999
$60,000 -
69,999
$70,000 -
79,999
$80,000 -
89,999
$90,000 -
99,999
$100,000 -
109,999
$110,000 -
120,000
$0 - 9,999 $0 $820 $930 $1,020 $1,020 $1,020 $1,420 $1,870 $1,870 $1,910 $2,040 $2,040
$10,000 - 19,999
820 1,900 2,130 2,220 2,220 2,620 3,620 4,070 4,110 4,310 4,440 4,440
$20,000 - 29,999 930 2,130 2,360 2,450 2,850 3,850 4,850 5,340 5,540 5,740 5,870 5,870
$30,000 - 39,999
1,020 2,220 2,450 2,940 3,940 4,940 5,980 6,630 6,830 7,030 7,160 7,160
$40,000 - 59,999
1,020 2,470 3,700 4,790 5,800 7,000 8,200 8,850 9,050 9,250 9,380 9,380
$60,000 - 79,999 1,870 4,070 5,310 6,600 7,800 9,000 10,200 10,850 11,050 11,250 11,520 12,320
$80,000 - 99,999
1,880 4,280 5,710 7,000 8,200 9,400 10,600 11,250 11,590 12,590 13,520 14,320
$100,000 - 124,999
2,040 4,440 5,870 7,160 8,360 9,560 11,240 12,690 13,690 14,690 15,670 16,770
$125,000 - 149,999 2,040 4,440 5,870 7,240 9,240 11,240 13,240 14,690 15,890 17,190 18,420 19,520
$150,000 - 174,999
2,040 4,920 7,150 9,240 11,240 13,290 15,590 17,340 18,640 19,940 21,170 22,270
$175,000 - 199,999
2,720 5,920 8,150 10,440 12,740 15,040 17,340 19,090 20,390 21,690 22,920 24,020
$200,000 - 249,999 2,970 6,470 9,000 11,390 13,690 15,990 18,290 20,040 21,340 22,640 23,880 24,980
$250,000 - 349,999
2,970 6,470 9,000 11,390 13,690 15,990 18,290 20,040 21,340 22,640 23,880 24,980
$350,000 - 449,999
2,970 6,470 9,000 11,390 13,690 15,990 18,290 20,040 21,340 22,640 23,900 25,200
$450,000 and over 3,140 6,840 9,570 12,160 14,660 17,160 19,660 21,610 23,110 24,610 26,050 27,350
July 2021 – June 2022 Bi-Weekly TLAM Timesheet Schedule & Deadlines
Bi-Weekly TLAM Timesheet Processing
June 2021
Employee Timesheet & Absence
Submission Deadline (10 AM)
- - - - - - - - - - - - - - - - - - - - - - - -
Manager Timesheet & Absence
Approval Deadline (12 PM)
Manager High Exceptions &
Outstanding Approvals
Deadline (12 PM)
Pay Period Begin
(Monday)
Pay Period End
(Sunday)
Check Date
View Updated Absence Balances
on Web
Wednesday, June 30, 2021
Friday, July 02, 2021
06/21/2021
07/04/2021
07/09/2021
07/06/2021 – Personal/Sick*
07/02/2021 – Vacation**
Friday, July 16, 2021
Monday, July 19, 2021
07/05/2021
07/18/2021
07/23/2021
07/20/2021 – Personal/Sick*
Friday, July 30, 2021
Monday, August 02, 2021
07/19/2021
08/01/2021
08/06/2021
08/03/2021 – Personal/Sick*
08/03/2021 – Vacation**
Friday, August 13, 2021
Monday, August 16, 2021
08/02/2021
08/15/2021
08/20/2021
08/17/2021 – Personal/Sick*
Friday, August 27, 2021
Monday, August 30, 2021
08/16/2021
08/29/2021
09/03/2021
08/31/2021 – Personal/Sick*
Friday, September 10, 2021
Monday, September 13, 2021
08/30/2021
09/12/2021
09/17/2021
09/13/2021 – Personal/Sick*
09/04/2021 – Vacation**
Friday, September 24, 2021
Monday, September 27, 2021
09/13/2021
09/26/2021
10/01/2021
09/28/2021 – Personal/Sick*
Friday, October 08, 2021
Monday, October 11, 2021
09/27/2021
10/10/2021
10/15/2021
10/12/2021 – Personal/Sick*
10/02/2021 – Vacation**
Friday, October 22, 2021
Monday, October 25, 2021
10/11/2021
10/24/2021
10/29/2021
10/26/2021 – Personal/Sick*
Friday, November 05, 2021
Monday, November 08, 2021
10/25/2021
11/07/2021
11/12/2021
11/09/2021 – Personal/Sick*
11/06/2021 – Vacation**
Tuesday, November 16, 2021
Thursday, November 18, 2021
11/08/2021
11/21/2021
11/24/2021
11/23/2020 – Personal/Sick*
Friday, December 03, 2021
Monday, December 06, 2021
11/22/2021
12/05/2021
12/10/2021
12/07/2021 – Personal/Sick*
12/04/2021 – Vacation**
Wednesday, December 15, 2021
Thursday, December 17, 2021
12/06/2021
12/19/2021
12/23/2021
12/21/2021 – Personal/Sick*
Tuesday, December 28, 2021
Thursday, December 30, 2021
12/20/2021
01/02/2022
01/07/2022
01/04/2021 – Personal/Sick*
Notes:
• Highlighted pay periods have submission/approval deadlines on a day other than Friday.
• Absence requests must be approved before 12 Noon on the timesheet deadline day to be included in the absence processing for that pay period.
• *Casuals and Variable Hour Officers are only entitled to earn New York Sick Leave.
• **Vacation time earned is applied to the employee’s balance at the beginning of the following month.
July 2021 – June 2022 Bi-Weekly TLAM Timesheet Schedule & Deadlines
Bi-Weekly TLAM Timesheet Processing
June 2021
Employee Timesheet Submission
Deadline (10 AM)
Manager Timesheet Approval
Deadline (12 PM)
Pay Period Begin
(Monday)
Pay Period End
(Sunday)
Check Date
View Updated Absence Balances
on Web
01/07/2022 – Vacation**
Wednesday, January 12, 2022
Friday, January 14, 2022
01/03/2022
01/16/2022
01/21/2022
01/18/2022 – Personal/Sick*
Friday, January 28, 2022
Monday, January 31, 2022
01/17/2022
01/30/2022
02/04/2022
02/01/2022 – Personal/Sick*
02/04/2022 – Vacation**
Friday, February 11, 2022
Monday, February 14, 2022
01/31/2022
02/13/2022
02/18/2022
02/15/2022 – Personal/Sick*
Friday, February 25, 2022
Monday, February 28, 2022
02/14/2022
02/27/2022
03/04/2022
03/01/2022 – Personal/Sick*
03/04/2022 – Vacation**
Friday, March 11, 2022
Monday, March 14, 2022
02/28/2022
03/13/2022
03/18/2022
03/15/2022 – Personal/Sick*
Friday, March 25, 2022
Monday, March 28, 2022
03/14/2022
03/27/2022
04/01/2022
03/29/2022 – Personal/Sick*
04/06/2022 – Vacation**
Friday, April 08, 2022
Monday, April 11, 2022
03/28/2022
04/10/2022
04/15/2022
04/12/2022 – Personal/Sick*
Friday, April 22, 2022
Monday, April 25, 2022
04/11/2022
04/24/2022
04/29/2022
04/26/2022 – Personal/Sick*
05/04/2022 – Vacation**
Friday, May 06, 2022
Monday, May 09, 2022
04/25/2022
05/08/2022
05/13/2022
05/10/2022 – Personal/Sick*
Friday, May 20, 2022
Monday, May 23, 2022
05/09/2022
05/22/2022
05/27/2022
05/24/2022 – Personal/Sick*
06/03/2022 – Vacation**
Friday, June 03, 2022
Monday, June 06, 2022
05/23/2022
06/05/2022
06/10/2022
06/07/2022 – Personal/Sick*
Friday, June 17, 2022
Monday, June 20, 2022
06/06/2022
06/19/2022
06/24/2022
06/21/2022 – Personal/Sick*
07/07/2022 – Vacation**
Wednesday, June 29, 2022
Friday, July 01, 2022
06/20/2022
07/03/2022
07/08/2022
07/05/2022 – Personal/Sick*
06/20/22 – 7/03/2022 payroll row displays
tentative dates
Notes:
• Highlighted pay periods have submission/approval deadlines on a day other than Friday.
• Absence requests must be approved before 12 Noon on the timesheet deadline day to be included in the absence processing for that pay period.
• *Casuals and Variable Hour Officers are only entitled to earn New York Sick Leave.
• **Vacation time earned is applied to the employee’s balance at the beginning of the following month.
10/21/2020
Notice of Employee Rights:
Safe and Sick Leave
If you work part time or full time at any size business or nonprofit in NYC or if you work in an NYC household
as a domestic worker, you have the right to safe and sick leave to care for yourself or anyone you consider
family. You have this right regardless of your immigration status. Your employer must give you this notice
explaining your rights.
Amount of Safe and Sick Leave:
• All employers must provide up to 40 hours of safe and sick leave each calendar year.
Beginning January 1, 2021:
• Employers with 100 or more employees must provide up to 56 hours of safe and sick leave each
calendar year.
Your employer’s calendar year is: to
First month Last month
You earn safe and sick leave at a rate of 1 hour for every 30 hours worked.
You have a right to PAID safe and sick leave if:
• Your employer has 5 or more employees.
• Your employer has fewer than 5 employees but
a net income of $1 million or more.
(effective January 1, 2021)
• You work in someone’s home as a domestic
worker; for example, babysitter, housekeeper,
or companionship worker.
Note: The law covers 1 or more domestic
workers working in a household.
You have a right to UNPAID safe and sick leave if:
• Your employer has fewer than 5 employees and a net income of less than $1 million.
You can carry over unused safe and sick leave to the next calendar year.
Use of Safe and Sick Leave:
• Use it for your health, including to get medical
care or to recover from illness or injury.
• Use it to care for a family member who is sick
or has a medical appointment.
• Use it when your job or your child’s school closes
due to a public health emergency.
• Use it for your safety or for a family member’s
safety because of domestic violence, unwanted
sexual contact, stalking, or human trafficking.
Your employer can require you to give advance notice of a planned use of safe and sick leave; for example,
to attend a scheduled doctor’s appointment or court hearing. You do not have to give advance notice of an
unexpected use of safe and sick leave; for example, a sudden illness or medical emergency.
You have a right to privacy. You do not have to give your employer details about why you used safe or
sick leave.
If you use more than three workdays in a row of safe and sick leave, your employer can require
documentation. Your employer must reimburse you for any fees you pay for required documentation.
Documentation should not include the details of your private medical or personal situation.
Required Written Disclosures about Safe and Sick Leave:
Your employer must:
• Give you a written safe and sick leave policy that explains how to use your benefits.
• Tell you how much safe and sick leave you have used and have left each pay period.
No Retaliation:
It is illegal to punish or fire employees for requesting or using safe and sick leave or for reporting violations.
Contact Consumer and Worker Protection to learn more or to file
a complaint.
Visit nyc.gov/workers | Call 311 and ask for “Paid Safe and Sick Leave”
You can also make an ANONYMOUS tip.
JULY JUNE
Enter Time into Timesheets
Timesheet Entry Training Guide
Basic Timesheet Entry
Log in to PAC Time and Absence
Navigate to ‘my.columbia.edu’ and log in with your UNI and Password. Click the “Submit Timesheet” link in the PAC
Time and Absence section on the page. The current pay period timesheet appears.
If you are already in PAC, the menu navigation is: Self-Service > Time Reporting > Report Time > Timesheet
Enter Hours Worked into Timesheet
1. Enter your begin time, time you left for break, time you returned from break, and your ending time for the day
within each ‘In’ and ‘Out’ field. For example “9:00 am 12:00 pm 1:00 pm 5:00pm”
2. Select the Time Reporting Code (TRC). Click the Time Reporting Code dropdown arrow to select the category
for the hours, e.g. REG-Regular for worked hours.
3. Adding a Comment
Comments are optional and you can add a comment
by clicking the bubble icon in the Add Comments
column next the time entry.
Enter your comment in the field and then click “OK”.
4. Submit the Timesheet. Click Submit to send the entry to your manager. The entry remains saved on the
timesheet in a “Needs Approval” status until approved by your manager. Continue entry and submittal each day
of the pay period. You can continue to enter and submit throughout the pay period.
Timesheet Entry - Training Guide April 2018
Timesheet Entry Training Guide
Enter Multiple Time Categories within a Day
If your workday consists of multiple types of entered time, it is indicated in the timesheet by entering the number of
hours for one Time Reporting Code and then adding a new row to enter hours for another Time Reporting Code. Click
the “+” sign to record additional hours worked for a day.
For example, if your day consists of 3 hours worked and 4 hours of taking time off in lieu of pay, it is entered and would
appear as follows.
1. Enter the 3 hours worked in the ‘In’ and ‘Out’ fields for the day, e.g. “9:00 am. 12:00pm”
2. Select the Time Reporting Code for the work hours, e.g. REG
3. Click the “+” sign at the end of the row to open a new entry row for that same day
4. Enter the quantity of hours for remainder of the work day, e.g.4
5. Select the Time Reporting Code for this block of time, e.g. ILPU –In Lieu of Pay Used
Enter Multiple Break Times within the Same Workday
If your workday consists of multiple breaks within the same day and you need more fields for entry, create a new row to
enter the time. You can enter as many rows of time per type of work/time code using the corresponding Time Reporting
Codes as needed.
Timesheet Entry - Training Guide April 2018
Timesheet Entry Training Guide
Timesheets and Absences
You can also enter absences through the timesheet as well as a partially worked day along with a partial absence event.
See the Entering Absences on a Timesheet section of this guide for steps on entering absences in a timesheet and
examples.
Submit a Timesheet
Each time you complete an entry on the timesheet, click ‘Submit’ to save it on the timesheet and submit it to your
manager for approval.
Before final submission for the pay period, review your timesheet to ensure you have accounted for all scheduled hours.
To submit a timesheet:
1. Click the ‘Submit’ button on the bottom of the timesheet
2. Click the ‘Ok’ button for the Submit Confirmation message. The timesheet routes to your manager for approval.
The Reported Status is now “Needs Approval”. Once your manager approves it, the status will change to
“Approved”.
You can edit a submitted or approved time entry and submit it again for review up until the submission deadline for the
pay period.
Viewing Time Entry Status
To view the workflow status of a time entry, click the link in the
Reported Status column and the Timesheet Approval Monitor
appears.
Here you can view the chronological actions taken for each
item.
Timesheet Entry - Training Guide April 2018
Timesheet Entry Training Guide
Editing a Timesheet Entry
Timesheet edits can be made to the current and prior two (2) pay periods.
In the current pay period: You can edit a timesheet during the current pay period even if has already been submitted or
approved. Changes can be made until the submission deadline for the pay period. Simply update the entries and
‘Submit’ the timesheet again before the deadline and it will route to your manager for approval.
In prior pay periods: Navigate to the timesheet using the calendar or navigation links on the Timesheet Entry page.
Make any required updates to the selected timesheet and Submit it and it will route to your manager for approval.
For prior processed pay periods greater than the past two pay periods, contact your manager/DTA.
Correcting a Returned Timesheet
If a question arises on a time entry, managers can Push Back an item to indicate that it requires a change or needs to be
removed. If this occurs, you will receive an email that your timesheet was modified and you can log in directly from the
email to review it.
1. Review your manager’s comment in the Comments field next to the ‘denied’ or ‘pushed back’ item
2. *Delete the denied or pushed back item by clicking on the “-” sign at the end of the row and then “yes” to
confirm removal. *You must delete the pushed back/denied row and then re-enter the time for that day
3. If a re-entry is needed, re-enter the correct time data and submit the timesheet
Pushed Back absences can also be edited through the absence tab beneath the timesheet.
A manager can also make edits directly in your timesheet. You will receive a notification email if someone else modifies
your timesheet.
Key Timesheet Entry Points
Casual employees and Variable Hours Officers are paid per the approved time entered
All other time reporters must ensure the total time submitted equals at least their scheduled hours. Submitted
hours may be greater than scheduled if you work overtime
When entering time into the In and Out fields, use the colon ‘:’ and add am or pm to clearly indicate the time of day.
E.g. 9:00am or 5:30pm
Total hours are calculated based on the exact times entered (the system does not round)
Timesheet Entry - Training Guide April 2018
Direct deposit instructions:
1. To enroll in Direct Deposit, please visit http://my.columbia.edu.
2. Log in using your UNI and UNI password.
3. Click on the Faculty & Staff tab at the top.
4. Under Faculty and Staff Self-Service, click on the link to
"PAC: View and/or update your HR data".
5. Click on Payroll & Compensation
6. Please have your routing and account number handy.
7. If you are direct depositing into one account, select “Add Account”
A. From the dropdown menu, select your account type
B. Deposit type is "Percent"
C. Amount or Percent is “100”
D. Deposit order is "1"
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