Fill - Free fillable PAAC 12 3-18 Agenda Packet (City of Oakland) PDF form

 This meeting is wheelchair accessible. To request materials in alternative formats, an ASL interpreter, or an assistive listening device, please call the

Planning Department at 510-238-3941 or TDD 510-238-3254 at least three working days before the meeting. Please refrain from wearing scented

products to this meeting so that persons who may experience chemical sensitivities may attend. Thank you.

Cultural Affairs Division

Economic & Workforce Development Department

Public Art Advisory Committee

Regular Meeting

Monday, December 3, 2018

Oakland City Hall

Hearing Room 4

1 Frank Ogawa Plaza

5:30 - 7:30 pm

AGENDA

I. Welcome/Call to Order

II. Open Forum

III. Approval of Minutes: October 1, 2018 meeting

IV. Action Item: PAAC 2019 Proposed Meeting Calendar

V. Action Item: Temescal BID Utility Box Project, Phase 2- Design Review

VI. Informational Item: Staff Updates on Pending Projects and Program Activity

a. Measure KK Bond Program: Rainbow Recreation Center

b. Measure DD Bond Projects- Garden Gates, Lakeside Green Streets, Estuary Park

c. Projects for Caltrans Property- 4

& Madison Private % for Art Proposal

d. Public Art in Private Development – Standard & Alternative Compliance Proposals

e. MacArthur Gateway Arches Project

VII. Discussion Item: PAAC recruitment: renewals and new appointments

VIII. Announcements

IX. Agenda Building: Outline agenda for January 2019 meeting

Next regular meeting: January 7, 2019, Hearing Room 4, Oakland City Hall

X. Adjourn

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

PAAC 12-3-18 Item III

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

Cultural Affairs Division

Economic & Workforce Development Department

Public Art Advisory Committee

(PAAC)

October 1, 2018

Minutes

Members Present: Bryan Cain (co-chair), Allison Cummings (co-chair), Jennifer Kesseler, Patricia

Cariño Valdez,

Excused: Yulia Pinkusevich, Chris Treggiari

Absent:

Staff Present: Kristen Zaremba, Public Art Coordinator

Guests: Denise Louie, Public Works; Derrick DeMay, Oakland Public Library; Ryan

Dawkins; Artist Tim Hon (Illuminaries)

Meeting Chair: A. Cummings

*Indicates partial attendance

1. Meeting called to order at 5:44 p.m.

2. Open Forum.

3. Minutes: J. Kesseler moved to approve the minutes of the September 17, 2018 Public Art

Advisory Committee meeting. B. Cain seconded. Motion passed unanimously.

4. Action Item: Review and Make Recommendation on a Mural Proposal by Ryan Dawkins and

the Illuminaries Artist Team for the Lakeview Library. Public Art Coordinator Kristen Zaremba

provided background, noting that City staff from Cultural Affairs and the Oakland Public

Library have worked together to anticipate community support and technical installation

details to ensure a successful project. Lakeview Library staff member Derrick DeMay and

Turkey Trot Coordinator and Project Sponsor Ryan Dawkins introduced the project, noting the

documented community process utilized to arrive at the final design. Illuminaries artist Tim

Hon described the proposal. Staff and committee members asked for clarity on the scale and

color palette. The mural, measuring 50’ wide by 12’ high. Committee members complimented

the use of gray scale and color. The design focus is on oversized female figures, but

interspersed with smaller scale depictions of various library users, and will include text to

identify the library. Motion: P. Valdez moved to approve the mural design proposal by the

Illuminaries artist team for the Lakeview Library. J. Kesseler seconded. Motion passed

unanimously.

5. Action Item: Rainbow Recreation Center Gift-In-Place Design Review: Project Backboard

Project by Artist Muzae Sesay. Zaremba provided a general Rainbow Recreation Center Public

Art project update. Artist Johanna Poethig is currently refining details and translating the

PAAC 12-3-18 Item III

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

approved design to production files before fabrication. In addition to the permanent public

art, basketball court improvements are being donated by Project Backboard. Local artist

Muzae Sesay met with youth from the center to develop ideas for a blacktop court design.

Two design proposals are currently under consideration. The artist proposes to ask the youth

participants to make the final decision. Committee members discussed the merits of each

composition, with a slight preference for the symmetry of design no. 1. Asked for more detail

regarding maintenance, and recommended that the anticipated life expectancy of the design

be clearly articulated to the community. Motion: J. Kesseler moved to approve the two

design proposals for the Rainbow Recreation Center Project Backboard Gift-in-Place design

by Muzae Sesay, with preference for design no. 1; with final design selection to be made by

the youth participants. B. Cain seconded. Motion passed unanimously.

6. Informational Item: Staff Updates on Pending Projects and Program Activity

a. Measure DD: Gardens at Lake Merritt Gates Project; Estuary Park Community

Meeting. Zaremba reported that there is continued interest for public art to be

included in the Estuary Park plans, noting a substantial number of participants at the

community meetings have highlighted a desire to preserve and add new artwork at the

site. City staff are still working on securing quotes and alternative approaches to cover

installation costs for the Garden Gates and Lakeside Green Streets projects.

b. Cultural Plan Updates. Tabled.

7. Announcements:

8. Agenda Building:

9. Adjournment: J. Kesseler moved to adjourn the meeting at 6:59. P. Valdez seconded.

Motion passed unanimously.

PAAC 12- 3 - 18 Item IV

Cultural Affairs Division

Economic & Workforce Development Department

Public Art Advisory Committee

Meeting Agenda Schedule 2019

All meetings located at

Oakland City Hall

1 Frank H. Ogawa Plaza

Hearing Room 4

5:30 – 7:30 pm

PAAC Meeting Date

Report Due Date**

Agenda Published

January 7

December 21

January 3

February 4

January 21

January 31

March 4

February 18

February 28

April 1

March 18

March 28

May 6

April 22

May 2

June 3

May 20

May 30

July 1

June 17

June 27

August 5

July 22

August 1

September 9*

August 26

September 5

October 7

September 23

October 3

November 4

October 21

October 31

December 2

November 18

November 27

Monday holiday / alternate

meeting date

**Submittal Report by Due Date

does not guarantee place on the

agenda

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

Oakland Cultural Arts Programs, 1 Frank H. Ogawa Plaza, 9

Floor, Oakland CA 94612

www.OaklandCulturalArts.org

Cultural Arts Programs

Economic & Workforce Development

Public Art Advisory Committee Proposal Review Form

Date ________________________________________

Artist(s) __________________________________________________________________________

Project Contact ____________________________________________________________________

Organization (if applicable) ___________________________________________________________

Phone # ____________________________ Email ________________________________________

Street Address ____________________________________________________________________

City __________________________________ State __________ Zip ________________________

Proposed Site of Project (Address/Cross St. with physical details) ____________________________

_________________________________________________________________________________

Name of Property Owner, Proposed Location _____________________________________________

City Council District of Proposed Location ________________________________________________

Attachments Checklist

Attach a separate document to address the following items, bundled together in a single electronic file:

1. ______ Review Form (this page)

2. ______ Project Narrative

3. ______ Artist Resume

4. ______ Examples of Past Work

5. ______ Visual Proposal

6. ______ Materials and Methods Description

7. ______ Photos of Site

8. ______ In-Situ Mockup

9. ______ Timeline

10. ______ Budget

11. ______ Maintenance Plan

12. ______ Community Outreach / Support Documentation

13. ______ Insurance Documentation

14. ______ Permission(s)- Private Property Owner or City

15. ______ Waiver of Proprietary Rights for Artwork Placed on City Property (if applicable)

October 31, 2018

Eduardo Valadez

Shifra de Benedictis-Kessner

Temescal Telegraph Business Improvement District

510-860-7327

shifra@temescaldistrict.org

4430 Telegraph Ave #49

Oakland

94609

4 utility boxes along Telegraph & 40th Street

City of Oakland

District 1

PAAC 12-3-18 Item V

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Project: Temescal Utility Box Mural Project

Title

Temescal Utility Box Mural Project

Origin

Temescal Telegraph Community Association ,Lead Artist: Eduardo Valadez

Beneficiaries

Residents and visitors of the Temescal District

Partners

Artist : Eduardo Valadez , Temescal Telegraph Business Improvement District

Duration

Approximately 2-3 weeks

Projected

time frame

December 2018-January 2019

Budget

$415.62 per box (this includes Artist stipend for mural designs, application

and anti-graffiti coating)

$415.62 x 4 boxes total budget requested 1662.50

Priority issue

Paint over blank utility boxes with new painted designs and finished with anti-

graffiti coating for longevity and protection of artwork

Lead Artist

Eduardo Valadez Arenas Temescal Mural Panels Restoration artist 2016

Lead contact

Eduardo Valadez Arenas 510-978-6765, evaladez@cca.edu

Supporting

Artist’s

Commission Agreement Between:

Eduardo Valadez / artist and Temescal Telegraph Community

Association Project : Temescal Utility boxes 2018

1. Description of the work:

The artwork to be created by the artist shall be: a completed total of 4 painted utility boxes in the

Temescal/Telegraph neighborhood depicting original designs related to the neighborhood

around themes of historic sites and events, nature, and diversity of the area.

2. Obligations of the artist and client:

a) Artist shall purchase materials necessary for the creation of the artwork.

b) Artist shall create the artwork, or in certain circumstances oversee the work of supporting

artist’s/assistants.

c) Client shall secure any permits necessary for the lawful creation and execution of the

work. Artist shall attend the necessary BID committee and board meetings, as well as the Public

Art Advisory Commission, in order to help secure BID and city approval of the artwork.

d) The artist will install the artwork that has been approved by the BID and the city. Any

minor changes artist deems necessary to enhance the composition or color in the artwork after

that approval, will be subject to approval by the BID Director, and done with no additional

charge to the client.

e) Client shall pay half of presented budget to artist before work begins to cover initial artist

expenses and materials.

g) Artist will apply protectant sealer/ anti graffiti coating once murals are complete.

3. Start and completion dates:

The artist shall undertake the creation of the artwork between the months of November and

December 2018. Dates may change, depending on permitting and weather.

4. Fees and schedule of payment:

Price of artwork: 415.62 per box . total amount 1662.50 for a total of 4 boxes.

Materials: approximately 30% of total

Upon execution of this agreement, client shall pay to the artist:

a) 50% due when project begins

b) 50% due on day of completion

5.Copyright:

Artist shall retain all copyrights of the artwork. The artist shall be entitled to advance notice of

any publicity or photographic reproduction of the work. As well as, be entitled to customary and

appropriate identification as the creator of the work.

6. Maintenance of the Work:

Client shall notify the artist promptly in the event of the need for any maintenance or restoration

services. Artist will restore the artwork in the event of light damage at no additional cost, up to

10 hours of work per year, for 5 years. Restoration that exceeds the 10 hour limit will be

compensated at $25 per hour. In the event of severe damage that exceeds the hourly limit of

maintenance per year, Artist shall be reasonably compensated at $25 per hour, by the client for

maintenance and/or restoration services rendered. In absence of any need for restoration or

maintenance, the work shall remain free of alteration by the client. If the artist is unreachable or

unavailable to perform any necessary maintenance or restoration services, after reasonable

efforts by the client, the client is permitted to contract with another party to perform maintenance

or restoration of the artwork.

7. Delay:

If the execution of the work is delayed by an act or neglect of the client, by labor disputes, fire,

unusual transportation delays, or by other external forces or natural calamities outside the

artist’s control, the artist shall be entitled to extend the completion date via verbal or written

notification to the client, by the time equivalent to the period of such delay.

Parties agree to the terms hereof. Signatories below are duly authorized to execute this

agreement

Eduardo Valadez /Artistic Murals Lead Artist

__________________________ Title: Artist Date:__________

Temescal Telegraph Community Association

________________________________Title: Executive Director Date: October 15, 2018

10/15/2018

4001$Broadway$

3936$Telegraph$Ave.$

2$boxes$at$501$West$MacArthur$Blvd$(on$Telegraph$Ave$side)$

akland Cultural Arts Programs, 1 Frank H. Ogawa Plaza, 9

Floor, Oakland CA 94612

www.OaklandCulturalArts.org

Cultural Arts Programs

Economic & Workforce Development

Waiver of Proprietary Rights for Artwork Placed upon City Property

The provisions of this paragraph shall apply to modify Artist’s rights of attribution and integrity as set out in the Visual Artists

Rights Act, 17 U.S.C §§106A and 113(d) (”VARA”), the California Art Preservation Act, Cal. Civil Code §§ 987 and 989

(”CAPA”), and any rights arising under United States federal or state law or under the laws of another country that convey

rights of the same nature as those conveyed under VARA and CAPA, as against the City of Oakland (”City”) and its agents.

The City has the absolute right to change, modify, destroy, remove, relocate, move, replace, transport, repair or restore the

[describe artwork/project: mural, sculpture, etc. and medium]:

________________________________________________________________________________________________

Entitled [title of work]:

________________________________________________________________________________________________

and located at [identify site, including interior location if applicable]:

________________________________________________________________________________________________

in whole or in part, in City’s sole discretion.

Artist’s Address for Notice [insert artist’s name and complete address]:

________________________________________________________________________________________________

Artist bears the sole responsibility for providing the City with any changes to the Artist’s Address for Notice. Notice of changes

must be mailed to the Public Art Program, Cultural Arts & Marketing, 1 Frank H. Ogawa Plaza, 9

Floor, Oakland, CA 94612

and the Client Department with jurisdiction over property: [Insert Address of Client Department with jurisdiction over property]:

________________________________________________________________________________________________

________________________________________

Artist Signature / Date

__________________________________________________________

City – Client Department Representative Printed Name / Signature / Date

is document is posted online at:

http://www2.oaklandnet.com/Government/o/CityAdministration/d/EconomicDevelopment/s/PublicArt/index.htm

4 Utility boxes located in within temescal/telegraph

1. Welcome to Oakland 2.. Native Birds 4. Corn 5. Temescali

Temescal/ Telegraph Distrtrict

Eduardo Valadez Arenas : 1618 27th ave Oakland CA. 94601

Allen Law, P.E., Electrical Services Manager Electrical Services Division | Bureau of Infrastructure & Operations

City of Oakland | Oakland Public Works 7101 Edgewater Drive, Bldg 2 | Oakland, CA 94621

Community)Outreach)Documentation:)

Attending: Randy, Tom, Don M., Cynthia, Precious Green, Shifra, Roy, Leanne, Gloria, Trevor

DESIGN

Discussion

Utility Boxes

Shifra presented the four new designs from Eduardo Valadez, the same artist the BID used

previously, to install on four additional utility boxes. Randy questioned the historical accuracy of

the corn design. Roy suggested that the depiction of the “temascalli” looked like an igloo. Shifra

explained that the final image would be in color, and so wouldn’t look like a white igloo. Roy

suggested that the corn design be changed to acorns to be more historically accurate. General

agreement to keep the original corn design. Randy motioned to approve the utility boxes as

presented; motion was seconded by Tom. Approved unanimously.

Utility Boxes design announcement in BID enews November 2018

(see below)

TemescalDistrict<info@temescaldistrict.org>

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beensent

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ConstantContact<support@constantcontact.com> Mon,Nov5,2018at3:31PM

ReplyTo:support@constantcontact.com

To:info@temescaldistrict.org

DearShifradeBenedictisKessner,



Yourcampaign'TemescalArtsCommitteeMeetup|SavetheDate&ParticipateintheTemescal

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Reportsinyouraccounttogetrealtimeresultsandstats.

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Subject:TemescalArtsCommitteeMeetup|SavetheDate&ParticipateintheTemescal

HolidayFair,SundayDec2|BIDdecoratingTemescalUtilityBoxes

TemescalArtsCommitteeMeetup



Thursday,November8|6:308pm

Julie'sCafe|4316TelegraphAve.|FREE



PleasejointheTemescalArtCommunityforanartist

talkandinteractivesessionwithdesignerBerneeLee

andartistAlanLeon.



BerneeLee,amulticulturalawardwinningdesigner

basedinTemescalwillshareherlatestproject:A

PositiveDoseDreamPlannerseries.Herawardwinning

designshavebeenfeaturedonbookcovers,curatedby

NYNOW(NewYorkInternationalGiftShow)and

selectedforSustainability:DesignforaBetterWorld.



AlanLeonwillleadaCreativityIdeasandPrinciples

sessioninvolvingdrawing/doodling.Alanisamuralist

andeducator,andhaspaintedover50muralsinthe

Bayareaandinternationally.HeworksasOmega

Instituteartistinresidenceafewmonthsoftheyear.



Wehopeyoucancomeandshareyourthinkingabout

thesocialimpactofartoncommunitiesandhowyou've

beensuccessfulinmarketingyourwork.

SavetheDate&Participate:

TemescalHolidayFair



Sunday,December2|11am5pm

49thStbetweenTelegraphAve.&Clarke|FREE



Theholidayseasonisfastapproachingand

theTemescalTelegraphBIDisorganizingtheTemescal

HolidayFair:Creators&CrittersforBayArea

shopperstofindbeautifuluniquegiftswhilesupporting

Temescal'sindependentartists.Onceagain,the

TemescalHolidayFairwillfeatureaFREEpettingzoo

andFREEphotoswiththeanimals!We'llhavean

alpaca,goats,pigs,bunnies,ducks,andmore!Bringthe

wholefamilyoryourgroupoffriendsforthatperfect

holidaycardorprofilepicwiththeadorablebarnyard

animals!



Ifyou'dliketoparticipateasanarts/craftsvendor,

pleaseemailshifra@temescaldistrict.orgwiththe

followinginformationASAPtoapplyforaspot:Artistname,Artistemailandcellphone,Artist

website,Addressofyourhome/studio,threeexamplesofyourwork,andadescriptionofwhat

youenvisionsellingattheHolidayFair.



Thefeeforlocalartiststoparticipateis$35fora10feetby10feetspace.Pleasebringallyour

ownpopupcanopies,tablesandchairsasthiseventisheldoutside.

TemescalBIDdecorating4moreUtilityBoxes



In2017,TheTemescalBIDredecorated15utilityboxes

intheDistricttobeautifythestreetscapeanddeter

graffiti.TheBIDworkedwithlocalartistsfromCalifornia

CollegeoftheArtstocreate15designsreflectingthe

generalthemeof"Temescal:PasttoPresent."



NowtheTemescalBIDisworkingwithoneofthose

artists,EduardoValadez,todecoratefourmoreboxes

usingthesametheme,inspiredbythelocalfloraand

fauna,historicalbuildingsandtheOhlonepeople.The

proposedboxlocationsanddesignsare:



NativeBirds501WestMacArthurBlvd.

Thisboxwillbeacollectionofthenativebirdsinthe

Temescalarea,renderedinarealisticfashionand

whosefeatherswillincorporatenativepatterns.



Corn501WestMacArthurBlvd.

Thecornpatternisacelebrationofthehistoricalfood

traditionsofthearea.



Temescalli3936TelegraphAve.

ThisboxwillfocusontheTemescal'shistoricnamesake,

"Temescalli,"whichisatraditionalceremonialsweat

housestructureintheNahuatlculture.These

indigenousstructureswereseenalongthecreek.



OaklandHills4001Broadway

Oaklandhillsboxwillrepresentthelocallandscape

beforemanmadestructuresandwillincorporateline

workfoundintheiconicOaklandOaktree.



OnMonday,December3rd,thesedesignswillbe

presentedtothePublicArtAdvisorycommitteeforfinal

approval.Ifyouhavecommentsregardingtheproject,

orparticulardesigns,pleasecontact:

info@temescaldistrict.org.

VisitOurWebsite

ShifradeBenedictisKessner|TemescalTelegraphBID|5108607327

|info@temescaldistrict.org|www.temescaldistrict.org

STAYCONNECTED:

TTBID,4430TelegraphAvenue#49,Oakland,CA94609

SafeUnsubscribe™info@temescaldistrict.org

Forwardthisemail|UpdateProfile|Aboutourserviceprovider

Sentbyinfo@temescaldistrict.orgincollaborationwith

Tryitfreetoday



Eduardo Valadez is a Mexican artist from Mexico City currently

working in southern California and the bay area. His work is

primarily community based focusing on interactive and

collaborative projects with a multidisciplinary focus of Writing,

Painting, and social sculpture. He is the Founder of the

conceptual project and group La Cocina Loca, Artist fellow at

YBCA , and freelance mural and graphic designer .

Eduardo Valadez Past Work:

ShifradeBenedictisKessner<shifra@temescaldistrict.org>

PermissiontodecoratefourmoreutilityboxesinTemescal

2messages

ShifradeBenedictisKessner<shifra@temescaldistrict.org> Wed,Oct31,2018at1:56PM

To:alaw@oaklandca.gov

Allen,



TheBIDislookingtodecorate4moreutilityboxesinthedistrict.Wouldyoubeabletogivemetheinitialpermissionbefore

IgotoPAACforthefinalapproval?Theseutilityboxesarelocatedat:4001Broadway(onthe40thStside),3936Telegraph

andat510WestMacArthur(ontheTelegraphside).Theseutilityboxesarenowheavilygraffitiedandsowe'dliketoinstall

artworktodeterpeoplefromusingtheutilityboxesasafrequentcanvasfortags.Weplantoworkwiththesameartistas

lasttime(EduardoValadez)topainttheboxeswithartthatreflectsthediverseTemescalcommunityandbusinesses.We

willfinishwithanantigraffiticoat,andthenmaintaintheboxeswithworkperformedbyournormalBlockbyBlockcleaning

team.



Canyouapproveusdecoratingfourmoreboxes,givenweadheretoyournormalrules:



·Allvents,lockopeningsandhingesmustremainfreeofforeignmaterialswhichcouldimpedetheirfunction.



·Allmaterialsmustbenontoxic/noncorrosiveandadheretothesurfaceinamannerwhichpreventsthemfrom

erodingorsheddingintothestormwatersystem.



·TheCityofOaklandwillnotberesponsibleforanyartworkappliedtothecabinetsandintheeventthatthecabinet

mustbereplaced,theartworkwillnotbesavedorreturnedtotheartist.



·ShouldtheartworknotbemaintainedinamannerwhichreflectspositivelyontheCityandthecommunityordoes

notallowfordesignedoperationoftheunits,itwillberemovedfromthecabinetsurfaceorthecabinetreplacedandtheart

workwillnotbesavedorreturnedtotheartist.



Thankyou,

Shifra





ShifradeBenedictisKessner

ExecutiveDirector

TemescalTelegraphBID

4430TelegraphAve#49

Oakland,CA94609

5108607327

shifra@temescaldistrict.org

www.temescaldistrict.org

https://www.facebook.com/temescaldist

Law,Allen<ALaw@oaklandca.gov> Wed,Oct31,2018at6:43PM

To:ShifradeBenedictisKessner<shifra@temescaldistrict.org>

Cc:"Canestro,Allan"<ACanestro@oaklandca.gov>,"Wlassowsky,Wlad"<wwlassowsky@oaklandca.gov>

Shifra,



Yes,TTBIDhastheinitialapprovalforpaintingandmaintainingthethepaintingsontheCity'sutility

boxaslongastherequestedrequirementsareadheredto.

Pleaseproceedwiththepreviousprotocolforsubmissionsandapplicationprocessthroughthe

DOTRightofWaySectionandhavetheproposedartfeaturesapprovedforcontentwaypriorto

fieldapplication.



MainconcernforDOTElectricalMaintenanceServicesistokeeppaintoffthehingesandthekey

assembly.

Ifyouneed,willbeabletoresendtherequirements.



Thankyou.



Allen Law, P.E.

Electrical Services Manager

Street Lighting and Trafﬁc Signal Maintenance

City of Oakland | Department of Transportation

7101EdgewaterDr,Bldg2 | Oakland,CA 94621-3001

(510) 615-5428

alaw@oaklandnet.com

From: Shifra de Benedictis-Kessner <shifra@temescaldistrict.org>

Sent: Wednesday, October 31, 2018 1:56:59 PM

To: Law, Allen

Subject: Permission to decorate four more utility boxes in Temescal



[Quotedtexthidden]

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