Last revised: August 25, 2017
Checklist of Required Items for Promotion and Preferred Order in Dossier
Name: ____________________________________________ Dept.: __________________________
Present Rank: ______________________________________ Proposed Rank: __________________
Date of Employment: ________________________________ Rank Assigned: __________________
Vote of Peers: ______Promote ______Do Not Promote ______Not Voting ______Total
Number of Qualified Peers: _______ Committee Chairperson: ____________________________________________
CHECK THAT THE CORRECT FORMS ARE USED: ONLY NEW POLICY FORMS ARE ACCEPTABLE. Forms can be found online.
______ Form P18 – Promotion Cover sheet Dated and initialed _______ List of peers attached _______
______ Form P1 – Flow & Check-off List Dated and initialed _______
______ Form P2 – Promotion Consideration Check-off List Chair Signed_______
______ Form P3 – Promotion Data Sheet- Please put student evaluations and grade distribution reports in
chronological order, starting with the most recent.
Student Evaluations- include evaluations for all classes from at least one term each year for the last four
years or since initial employment (whichever is the shorter period)
Dated: ____________ ____________ ____________ ____________ ____________
Grade Distribution Reports- corresponding to the classes included in the student evaluations
Dated: ____________ ____________ ____________ ____________ ____________
______ Form P4 – Agreement on Responsibilities- from the last 4 years or since initial employment
Dated: ____________ ____________ ____________ ____________ ____________
______ Form P5 – Faculty Annual Report- from the last 4 years or since initial employment
Dated: ____________ ____________ ____________ ____________ ____________
______ Form P6 – Letter to Eligible Faculty Member
______ Letter from the Departmental Chairperson in response to Form P8 (if such a letter was submitted to the
promotion committee chair)
______ Letters from Off-campus evaluators in response to Form P11
(At least 3 required for promotion to Professor; not required otherwise.)
______ Report on the dossier- signed and dated by the Committee Chairperson (See item III.H. of the Promotion
Procedures and Forms List and Form P14.)
______ Form P16 – Ballots (The bottom portion of each ballot must be included.)
______ Summary of the discussion at the meeting of the peers and compilation of the evaluations from the ballots
(See item III.K and Forms P16, P17, and P18)
______ Form P17 – Letter to Candidate Transmitting Vote
