APPLICATION INFORMATION AND CHECKLIST
A scaled site drawing that shows locations of generators, tents, stages, booths, utility poles, stands, disbanding areas,
signs, banners, vendors, portable toilets; orientation of amplifiers and loud speakers, lighting, viewing stands,
bleachers, VIP areas, disability access, and emergency exits must be submitted with the application.
TRAFFIC CONTROL AND PARKING (indicate on site plan)
PLANNED ATTENDANCE ESTIMATES
Events with anticipated
attendance of 100 or more must provide an adequate number of restrooms, including mobility
impaired accessible units at the event holder’s expense. Toilet facilities shall be provided and designated for each gender
at a ratio of not less than 2:1 women’s to men’s.
SECURITY (if applicable)
The Event Holder may be required to provide police officers for security, crowd control and traffic control at the event.
The total number of officers required for the event is determined by the Bedford Police Department. Any fees for police
officers will be at the event holder’s expense. An Emergency Evacuation Plan will need to be
designated and approved.
FIRE CODE & SAFETY
The Event Holder must contact
the Bedford Fire Department, (817) 952-2500, to obtain any required permits. This
includes tent permits. The Fire Department may require certified EMS staff to be present at the event.
The Event Holder is requi
red to contact the Building and Inspections Department, (817) 952-2140, to notify them of the
event and obtain sign permits, if applicable.
ELECTRICAL SYSTEMS & STAGE PERMIT REQUIREMENTS (if
The Event Holder must contact the Building and Inspections Department, (817) 952-2140, to schedule an inspection of
all electrical systems and be required to comply with the provisions of the City of Bedford Building Code and Stage
MUSIC (if applicable)
The Event Holde
r must comply with the Federal Copyright Law of 1978 (17 U.S.C. 101, et seq.) This law states that you,
the Event Holder, are responsible for abiding by royalties, copyrighted works, and securing permission from artists/
performers for any music used during your event. No written documents are needed for this requirement.
NOISE MITIGATION PLAN (if applicable)
The Event Holder is advised to notify all affected residents, businesses, etc. of the specific plan – especially large events
with anticipated attendance of 100 people or more.
ALCOHOL (if applicable)
The Event Holder must submit a plan on how to prevent consumption of alcohol by minors. Plan must include signage
at the point of sale and be presented in writing to our office. Event holder must contact TABC, (817) 652-5912, to
obtain proper licensing and training if alcohol is being served or sold.
The Event Holder is responsible for contacting Tarrant County Public Health Department, (817) 321-4980, to obtain the
necessary permits and information on proper food dispensing and handling procedures.
PERMIT FEE AND SECURITY DEPOSIT
See attached Schedule of Fees.
PROPERTY OWNER ACKNOWLEDGEMENT & SIGNATURE
Provide the property owner's name, contact information, and signature on the application. A letter confirming
acknowledgement from the property owner may be accepted.