Fillable Outpatient Behavioral Health (BH) Request TMS Requests: Transcranial (Aetna Health Insurance)

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Outpatient Behavioral Health (BH) Request TMS Requests: Transcranial (Aetna Health Insurance)

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Page 1 of 7
Outpatient Behavioral Health (BH) Request –
TMS Requests: Transcranial Magnetic Stimulation
Precertification Information Request
Applies to:
Aetna Medicare plans
MHNet Medicare plans
Innovation Health® plans
Health benefits and health insurance plans offered, underwritten and/or
administered by the following:
Allina Health and Aetna Health Insurance Company (Allina Health | Aetna)
Banner Health and Aetna Health Insurance Company and/or Banner Health and
Aetna Health Plan Inc. (Banner|Aetna)
Sutter Health and Aetna Administrative Services LLC (Sutter Health | Aetna)
Texas Health + Aetna Health Plan Inc. and Texas Health + Aetna Health Insurance
Company (Texas Health Aetna)
Aetna is the brand name used for products and services provided by one or more of the Aetna group of subsidiary companies, including
Aetna Life Insurance Company and its affiliates (Aetna). Aetna provides certain management services on behalf of its affiliates.
GR-69290 (8-20)
Page 2 of 7 GR-69290 (8-20)
Outpatient Behavioral Health (BH) Request –
TMS Requests: Transcranial Magnetic Stimulation
Precertification Information Request
PRECERTIFICATION only. DO NOT use this form for EXTENSION requests.
About this form
Do not use in Maryland or Massachusetts for commercial plans. The form may be used for Aetna
Medicare Advantage plans in these states.
You can’t use this form to initiate a precertification request. To initiate a request, you have to
submit your request electronically. Or you can call our Precertification Department. Failure to
complete this form and submit all of the medical records we are requesting may result in the
delay of review or denial of coverage.
Effective August 1, 2020, this form replaces all other Transcranial Magnetic Stimulation precertification
request documents and forms. Failure to complete this form and submit all of the medical records
we are requesting may result in the delay of review.
Once completed, this form contains confidential information. Only the individual or entity it’s
addressed to can use it. If you’re not the intended recipient, or the employee or agent responsible for
delivering the form to the intended recipient, you can’t disseminate, distribute or copy the completed
form. If you received the completed form in error, call us at 1-800-624-0756 or 1-888-632-3862.
How to fill out this form
As the patient’s attending physician, you must complete Sections 1 through Section 6 of the form.
You can use this form with Aetna’s Medicare Advantage plans. You can also use this form with health
plans for which Aetna provides certain management services. This includes Innovation Health Plan, Inc.
and Innovation Health Insurance Company. You can’t use the form with Traditional Choice/Indemnity
plans or other commercial plans. For commercial plans, call the number on the member’s card to
pre-certify the care.
When you’re done
Once you’ve filled out the form, submit it and all requested medical documentation to our Precertification
Department by one of the following:
(Preferred) Upload your information electronically on our secure provider website on the Provider
Portal at www.Availity.com.
Send your information by confidential fax to:
o Aetna Leap Plans: 888-934-7941
o Medicare Plans: 959-282-8799
o Commercial Plans: 888-463-1309
Note: Aetna Leap Plans have a unique ID number starting with the number "10".
Page 3 of 7 GR-69290 (8-20)
What happens next?
Once we receive the requested documentation, we will perform a clinical review. Then we’ll make a
coverage determination and let you know our decision.
How we make coverage determinations
If you request precertification for a Medicare Advantage member, we use CMS benefit policies, including
national coverage determinations (NCD) and local coverage determinations (LCD) when available, to
make our coverage determinations. If there is not an available NCD or LCD to review, then the Clinical
Policy Bulletin referenced below will be used as a resource in decision making.
For all other members, we encourage you to review Clinical Policy Bulletin #469:
Transcranial Magnetic Stimulation and Cranial Electrical Stimulation, before you complete this
form. You can find the policy by visiting the website on the back of the member’s ID card.
Questions?
If you have any questions about how to fill out the form or our precertification process, call us at
Aetna Leap Plans: 1-888-632-3862 or All Other Plans: 1-800-424-4047.
Note: Aetna Leap Plans have a unique ID number starting with the number “10”.
Aetna is the brand name used for products and services provided by one or more of the Aetna group of subsidiary companies, including Aetna Life Insurance
Company and its affiliates (Aetna). Innovation Health is the brand name used for products and services provided by Innovation Health Insurance Company
and Innovation Health Plan, Inc. Aetna and its affiliates provide certain management services for its affiliates, including Innovation Health.
Page 4 of 7 GR-69290 (8-20)
Outpatient Behavioral Health (BH) Request –
TMS Requests: Transcranial Magnetic Stimulation
Precertification Information Request
Do not use for extension requests.
Fax to
Behavioral Health Precert
Fax number
Aetna Leap Plans: 1-888-934-7941
Medicare Plans:
1-959-282-8799
Commercial Plans: 1-888-463-1309
Note: Aetna Leap Plans have a unique ID number
starting with the number "10".
Section 1 –
To be completed by Aetna’s Precertification Department
Member name Member telephone number - -
Member ID Member date of birth / /
Facility, Physician, Provider or Vendor name
Facility, Physician, Provider or Vendor address
Facility, Physician, Provider or Vendor telephone
number
Facility, Physician, Provider or Vendor TIN
Facility, Physician, Provider or Vendor fax number
1
Facility, Physician, Provider or Vendor status
- - -
Participating Non-participating
We’ve received a coverage request for
for the above member. Your reference number for this request is - - . This is not
an approval. Your request requires clinical review and a decision is pending. We’ll contact your
office/facility once we make a coverage determination.
Enter service request
Page 5 of 7 GR-69290 (8-20)
Section 2 – Provide the following general information (please write legible)
Facility, Physician, Provider or Vendor name
Facility, Physician, Provider or Vendor
TIN
Provider Specialty
Facility, Physician, Provider or Vendor
fax number
1
- - -
Facility, Physician, Provider or Vendor status
Participating Non-participating
If you are a non-participating provider and this request is for Medicare:
Have you attempted to locate a participating provider?
o What were the results?
Are you a Medicare provider?
If you are not a Medicare provider are you willing to accept Medicare payment rates?
Have you opted out or been disbarred from Medicare?
Who referred member for TMS service (name, specialty and TIN)?
Current diagnosis code(s) please include any co-occurring medical diagnosis:
Planned start date of procedure or
service
/ /
Select the CPT/HCPCS codes which best describe the service(s) you
will provide and indicate the number of sessions requested:
90867 _____ 90868 _____ 90869 _____
Other:
Section 3 – Provide the following patient-specific information
1. Presenting problems and symptoms:
2. Approximate date current episode began:
3. Depressive rating scales (e.g., Beck Depression Scale [BDI], Hamilton Depression Rating Scale [HDRS],
Montgomery-Asberg Depression Rating Scale [MADRS], etc.)
Rating scale(s) administered:
Dates(s) administered:
Score(s): _
4. Is there a history of TMS treatment?
If yes please note dates, number or sessions and response to treatment including rating scales results and
dates.
Continued
Section 3 – Provide the following patient-specific information (continued)
Page 6 of 7 GR-69290 (8-20)
5. Check any of the following that currently exist:
High alcohol or illicit drug consumption
Metal implant in or around the head
Other implants (e.g. pace maker etc.)
Neurological condition
Psychosis
Acute suicidal risk
Catatonia
Life-threatening inanition
Cardiovascular disease
Member currently receiving ECT
Seizure disorder/epilepsy – if yes, include history:
Other
6. If yes to cardiovascular disease or seizure disorder/epilepsy, provide the name and specialty of the provider
that cleared the member for TMS:
7. Document results of trial of psychotherapy during the current episode.
Type of therapy and provider:
Dates of this therapy trial (start/finish):
Frequency of sessions attended:
Therapy effectiveness:
How was effectiveness measured including rating scales with dates and scores:
___________________________________________________________________________________
8. Please document all psychopharmacologic agent trails (including any augmentative agents) during
the current depressive episode. Please include the results, dates and maximum dosage of
each trial. If a medication was stopped due to side effects, please describe.
For detail about this requirement see:
Commercial Plans: Aetna.com and Clinical Policy Bulletin #469
Medicare Plans: LCD for treatment state available at CMS.gov
Medication Dosage Dates of trial Response to medications/side effects
Section 4 – Read this important information
Any person who knowingly files a request for authorization of coverage of a medical procedure or service with
the intent to injure, defraud or deceive any insurance company by providing materially false information or
conceals material information for the purpose of misleading, commits a fraudulent insurance act, which is a crime
and subjects such person to criminal and civil penalties.
Section 5 – Sign the form
Form completed by
Title
Page 7 of 7 GR-69290 (8-20)
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Outpatient Behavioral Health (BH) Request TMS Requests: Transcranial (Aetna Health Insurance)

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Completed 16 December 2020

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