Fillable Outdoor Facility Use Application 2020.03.10 SPECIAL EVENTS

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Outdoor Facility Use Application 2020.03.10 SPECIAL EVENTS

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Outdoor Facility Use Permit Guidelines and Application 1
City of Encinitas
Parks, Recreation and Cultural Arts Department
505 South Vulcan Avenue
Encinitas, CA 92024
760 633-2740
www.encinitasca.gov
OUTDOOR FACILITY USE PERMIT
GUIDELINES AND APPLICATION
Outdoor Facility Use Permit Guidelines and Application 2
Outdoor Facility Use Permit Guidelines
Facility Use Permits are available for groups of 25 to 499 that wish to hold a private gathering
in a city park or at Moonlight State Beach. Applications must be submitted a minimum of 25
days prior to the event (EMC 6.11).
Overlapping permits are not available and facilities are first come first served. The city does
not permit inflatable play structures (bounce house), amplified sound, generators, portable
grills, tiki torches, candles or other fire sources outside city provide grills or fire rings. Athletic
fields are scheduled according the Athletic Field Use Policy and require an Athletic Field Use
Application.
Activity
Facility
Site Capacity
Birthday Parties, Picnics, Reunions,
etc.
Cardiff Sports Park
1661 Lake Drive, Encinitas
25 to 499
Cottonwood Creek Park
95 N Vulcan Ave, Encinitas
Ecke Sports Park
278 Saxony Rd, Encinitas
Encinitas Community Park
325 Santa Fe Drive, Cardiff-by-the-Sea
Glen Park
2149 Orinda Drive, Cardiff-by-the-Sea
Leo Mullen Sports Park
951 Via Cantebria, Encinitas
Moonlight Beach
400 B Street, Encinitas
Oakcrest Park,
1219 Encinitas Blvd., Encinitas
Special Ceremonies (Wedding or
Memorial)
Encinitas Viewpoint Park Overlook
Cornish & D Street, Encinitas
25 to 50
J Street Overlook
398 J Street, Encinitas
Moonlight Beach Overlook
400 C Street, Encinitas
25 to 75
Please note, city parks and beaches are public facilities. Issuance of a permit does not guarantee exclusive use of
the facility or a designated area. The permit authorizes a legal gathering at the facility. The daily permit application
fee is due upon submittal of the application. Payment does not guarantee the facility use application is complete
nor does it guarantee any or all aspects of the application will be approved.
Chairs, tables, arches, canopies, etc. are allowed, but will need to be reviewed.
Groups of 100 or more are subject to cost recovery fees for restroom, trash, and/or lifeguard services. Cost
recovery fees are due two-weeks prior to the event date and may be refunded if no services are incurred and the
event is canceled seven business days prior to the requested date.
All permits require insurance. Applicants must provide proof of liability insurance that names the City of Encinitas
as an additional insured on the Certificate of Insurance and provide a separate Additional Insured Endorsement
page at least 10 days prior to the event. For an additional fee, insurance may be purchased through the city for
non-swimming activities. The required endorsement amounts for facility use permits are:
General Liability Insurance: $1 million; Each Occurrence: $1 million
A $20 cancellation fee applies for applications canceled up to seven business days prior to the requested date.
Insurance purchased from the city may not be refundable.
Outdoor Facility Use Permit Guidelines and Application 3
Outdoor Facility Use Fee Schedule
PRIORITY
APPLICANT
CLASSIFICATION
EXAMPLE
OPEN SPACE
GROUP PICNIC
AREA
51-100
101-499
1 City Sponsored
City Rec. Program, Special
Event, Class
Included Included Included Included
2
Resident Youth
Group
Little League, Bobby Sox,
Pop Warner, Schools, etc.
$20per use $30/per use $40/per use See Open Area
3
Resident Senior
Group
Age 55+, AARP, San
Dieguito Sr. Center, etc.
$20/per use $30/per use $40/per use See Open Area
4
Resident Service,
Educational, or
Recreational
Group
Rotary Club, YMCA, Adult
Sports Leagues, Kiwanis,
etc.
$25/per use $40/per use $60/per use See Open Area
5
Resident Private
party, Business or
Recreational Use
Reception, Wedding,
Company Picnic, etc.
$30/per use $50/per use $70/per use See Open Area
6
Resident
Commercial Use
or Profit Making
Use
Local Shops, Banks,
Realtors, Dealerships, etc.
$40/per use $60/per use $80/per use See Open Area
7
Non-Resident
Group or Private
Party
Groups or Private Parties
with less than 50%
Encinitas Res.
$50/per use $75/per use $100/per use See Open Area
8
Non Resident
Commercial/Other
Commercial Uses,
Commercial Filming,
Businesses, etc.
$50/per use
$75/per use
$100/per use
See Open Area
Groups of 51 or more are required to pay a minimum of a $100 refundable cleaning/damage deposit (except Classifications 1-3.). An
additional deposit is required if high risk exists. Permit holders are responsible for the full cost of cleaning/damages and cleaning/damages
in excess of the deposit will be billed to the permit holder. If there has been no additional cleaning required or damage to the facility
deposit refunds will be processed within 5 business days following the event.
Staff costs: A hourly staff fee will be charged for any extra staff or contract staff time required by the issued permit.
To be completed by applicant
A
CTIVITY DESCRIPTION: (include items being brought into the facility)
A
CTIVITY LOCATION:
AT
TENDANCE: (e.g. ALL PARTICIPANTS)
PERMIT FEE DUE WITH APPLICATION: ACTIVITY DATE:
AC
TIVITY TIME: (include preparation and cleanup times)
AP
PLICANT NAME:
AD
DRESS:
EM
AIL TELEPHONE
EV
ENT ORGANIZER NAME:
AD
DRESS:
EM
AIL: TELEPHONE:
AC
TIVITY DAY CONTACT NAME:
EM
AIL: CELL:
SIGNATURE: Date:
CITY OF ENCINITAS
OUTDOOR FACILITY USE
APPLICATION
OFFICE USE ONLY
DATE REC’D_____
REC’D BY:_______
NO._____________
Outdoor Facility Use Permit Guidelines and Application 4
This form is to be completed by the applicant and submitted with the application. Please answer each question.
Unanswered question may render the application incomplete and the application may be returned to the applicant
for completion.
1. H
as the event been held in Encinitas before? YES NO
2. Will the event be open to the public? YES NO
3. D
oes the event applicant/host organization have a non-profit status?
If yes, provide proof of nonprofit status. YES NO
4. H
ave insurance documents been obtained
? YE
S NO
5. W
ill alcohol be on event premises
? YE
S NO
If so, sold free
6. I
f alcohol service is provided, has an ABC Permit been obtain
ed? YE
S NO
7. W
ill there be amplified sound, music or a P.A. System
? YE
S NO
8. W
ill the event impact parki
ng? YE
S NO
9. W
ill any streets or parking lots be closed or modifi
ed? YE
S NO
If so, attach a traffic control plan.
10. I
s a shuttle lot being used? YES NO
If so, include a map of the shuttle lot location and route.
11. W
ill the event require traffic control
? YE
S NO
12. W
ill pre-event signage be us
ed? YE
S NO
13. H
as a temporary sign permit application and f
ee YE
S NO
been submitted to the Planning Department?
14. I
s a signage plan completed and attached
? YE
S NO
15. W
ill there be cooking or food warming at the event? YES NO
16. W
ill there be any temporary membrane structures (tents or canopies)? YES NO
17. W
ill there be any platforms or stages
? YE
S NO
18. W
ill there be seating for 25 or more peopl
e? YE
S NO
19. Will electrical power be used? YES NO
If so, provide the power source.
Outdoor Facility Use Permit Guidelines and Application 5
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Outdoor Facility Use Application 2020.03.10 SPECIAL EVENTS

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Completed 12 July 2020

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