ORA-02-04 Fly America Act Exception Form; Rev. 11/16 Page 1
Office of Research Administration
ORA-02-04: FLY AMERICA ACT EXCEPTION FORM
To ensure compliance with the Federal Travel Regulation (FTR) guidelines on the use of non-U.S. flag
carriers, this form, along with any relevant supporting documentation/explanation, must be completed
and submitted with the Travel Expense Report or University Visa Procurement Card reconciliation
when "Fly America Act" exception airfare is intended to be charged to a federally-sponsored project.
Only those reasons detailed below are considered proper justification for the use of a non-U.S. flag
carrier. Failure to comply with the FTR guidelines may result in the disallowance of all or part of the
airfare cost. When dealing with codeshare arrangements, keep in mind that the determining factor for
identifying the use of a U.S. flag carrier is the airline's designator code which precedes the flight
number (ex. UA1234). Travelers are also encouraged to complete this form and send it, along with the
proposed flight itinerary, to the ORA Grant Accountant for review and approval prior to purchasing the
airline ticket to alleviate any concerns about the allowability of the flights taken.
PI Name: _________________________________ PI Phone: _________ PI Email: ________________
Name of Traveler (if not PI): ____________________________________ Project ID: ______________
Foreign Carrier: _____________________________________________ Flight #: ________________
Leaving From: _________________ Travel to: _____________________ Dates: ________ - ________
United States law, 49 U.S.C. 40118, or "The Fly America Act," requires travelers whose air travel is
being financed by the U.S. Government to use U.S. flag air carrier service for all international air travel.
In cases where a U.S. flag air carrier does not provide acceptable service for a particular leg of a trip,
foreign air carrier service may be used, but only to or from the nearest interchange point on a usually
traveled route to connect with U.S. flag air carrier service. In these circumstances, the FTR sections
301-10.135 - 138 specify the exception criteria used to determine the non-availability of a U.S. flag air
a. If a U.S. flag air carrier offers nonstop or direct service (no plane change) from your origin to
your destination, you must use the U.S. flag air carrier service unless such use would:
Be three hours or less on a foreign air carrier, and use of the U.S. flag air carrier would at
least double your en route travel time; or
Extend travel time, including delay at origin, by 24 hours or more.
Section 3: Exception Criteria and Designation
Section 2: Identifying Information