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Office of Research Administration (University of Akron)

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ORA-02-06 Deficit Write-Off Form;Rev. 6/16, 11/16 Page 1
Office of Research Administration
ORA-02-06: DEFICIT WRITE-OFF FORM
Administrative Action for Deficit Write-Offs
In accordance with the Policy of the Office of Research Administration, deficit balances on grant
awards should be resolved within 45 days after the final report, final invoice, and/or closeout have
been completed. Deficit balances are the responsibility of the PI and his/her department and should be
written off to unrestricted accounts; typically the PI’s UARF IDC, IDC or another unrestricted account.
If the PI does not have the funds to cover the deficit then it becomes the department’s responsibility to
cover it with their Departmental IDC or other unrestricted account.
If the PI or departments do not respond in a timely manner to deficit notices issued by the Office of
Research Administration, the ORA will, in accordance with the Deficit Write-Off Policy, automatically
remove the deficit from the grant account and place the charge on the related departmental account.
Due to the administrative nature of this action, write-offs will not require departmental approval.
Deficit write off transfers for grant accounts will be approved and initiated by the Office of Research
Administration.
PI Name: _______________________________ Speedtype: ______________ Sponsor: _____________
Comments:
Grant Accountant Name: ______________________________________ Date: _____________
Grant Accountant Signature: _________________________________________________________
Manager, Financial Research Admin. Name: _______________________________ Date: _____________
Manager, Financial Research Admin. Signature: ___________________________________________________
Asst. VP, ORA, Name: _______________________________ Date: _____________
Asst. VP, ORA, Signature: ___________________________________________________
ORA Authorizations
Section 1: Identifying Information
THIS FORM IS FOR USE BY ORA STAFF ONLY
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Completed 28 August 2020

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