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APPLICATIO N FOR THE USE OF THE
UNIVERSITY BUSINESS CENTER
OFF CAMPUS CONTRACT
APP #
Company/Organizaon:
Address:
Office Phone Number:
Date:
Zip Code:
Fax Number: Email:
Display on University Web Calendar: Yes No
Event Date(s): Month:
* For Mulple Dates & Times, Please Use Space Provided on Page 2
* All Meals must be arranged and catered by University Catering at 559.278.4634. If you are serving alcohol, please look over
their alcohol policy. Their full menu and forms can be found at www.auxiliary.com/diningservices
Day(s): Year:
REQUESTED ROOM(S) RENTAL: (all rooms are equipped with projector and laptop)
Check the appropriate room(s) below:
PB182A (UBC Conference Room) PB191 (Alice Peters Auditorium) PB192 (Execuve Classroom)
PB194 (Mul-purpose Classroom) Goschalks Gallery Duncan Pao
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
Number of Aendees:
*if yes, please provide event descripon or flyer
Set-up Time:
Start Time: End Time:
AM / PM AM / PM AM / PM
: : :
Record Event (available in PB191 only. $100 for less than 4 hours, $200 for over 4 hours)
CATERING
Breakfast Lunch Dinner Snacks Beverages AlcoholNone
OFFICE USE ONLY:
Entered into database
Cleaning Requested
Date: Inial:
25Live Date: Inial:
Date: Inial:
PAGE 1
City: State:
Event Title:
Name of Event Coordinator:
Title:
Liability Info Date: Inial:
Parking Code:
APPLICATIO N FOR THE USE OF THE
UNIVERSITY BUSINESS CENTER
UNIVERSITY BUSINESS CENTER ROOM RENTAL PRICES
Rooms
Alice Peters Auditorium (PB191)
Classroom (PB194)
Execuve Classroom (PB192)
UBC Conference Room (PB182A)
Gallery
Duncan Pao
Capacity
125
42
44
8
150
150
1 hour to 4 hours
$475.00
$275.00
$375.00
$125.00
$150.00
$125.00
5 hours to 8 hours
$650.00
$375.00
$525.00
$175.00
$225.00
$175.00
*Cancellaons will be honored up to (2) weeks prior to you event. Aer that me you are liable for the full rental charges
*Please aach or fax a brief descripon of the event and a speaker bio with this applicaon.
Signature of Renter:
(Please also sign on page 5)
MULTIPLE DATES & TIMES (connued)
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 2
••
UNIVERSITY BUSINESS CENTER
CRAIG SCHOOL OF BUSINESS
CALIFORNIA STATE UNIVERSITY, FRESNO
Thank you for considering the University Business Center as your conference facility. To maintain our quality in
performance for the business and professional community, we request certain policies and procedures be met. These
policies and procedures are explained in our enclosed applicaon packet.
The cerficate of insurance and leer of endorsement must be received by the University Business Center no later
than one week prior to the event. To ensure mely accommodaon of your conference needs, please include the
above items with your rental applicaon to the University Business Center at least two (2) weeks prior to your
scheduled event. Regreully, we will not be able to accommodate any group without the above items.
Per request of Environmental Health & Safety, Risk Management (559-278-7422)
The following needs to be included in the Cerficate of Insurance:
Insurance Requirements for Vendors and Outside Groups Using Campus Facilies
• LIABILITY COVERAGE: comprehensive or commercial form minimum limits; Each Occurrence $1,000,000;
General Aggregate $2,000,000. Liquor Liability coverage must be included if alcohol beverage service is
included in the event. Higher limits may be required due to the nature of the event or the number of people
in aendance. Coverage must be placed with a company of A.M. Best rang A-VII or higher. A Cerficate of
Insurance must be provided showing specific informaon as to the date and event for which the cerficate
is being issued. The cerficate must be accompanied by a separate Leer of Endorsement naming the
California State University, Fresno; the California State University Fresno Foundaon, Inc.; the California
State University Fresno Associaon, Inc.; the California State University Fresno, Athlec Corporaon, Inc.;
the Board of Trustees of the California State University; the State of California; and their employees,
officers, agents, and assigns as addional insured for the duraon and purpose of the event(s) being held.
• EMPLOYER LIABILITY: (commercial enes) $1,000,000.
• WORKER’S COMPENSATION: If applicable (you will be using your own or other non-state employees at
the event), provide proof of coverage to statutory limits. May use same cerficate form as above.
• All rights of subrogaon under the insurance policies must be waived against the campus.
• Provide for thirty (30) days advance wrien noce to the University of any modificaon,
change, or cancellaon of any insurance coverage.
• The cerficate should contain a descripon of the acvity or project for which the cerficate is being
issued. The cerficate holder should be: California State University, Fresno.
These insurance requirements are made pursuant to the California State University Office of the Chancellor, Risk
Management Technical Leer No. 2012-01. Inquiries should be directed to the University Risk Manager at (559)
278-7422.
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 3
LEASE AGREEMENT
UNIVERSITY BUSINESS CENTER through
CALIFORNIA STATE UNIVERSITY, FRESNO
This lease made and entered into pursuant to Educaon Code 89046 by and between the Trustees of California
State University, hereinaer called the TRUSTEES, through the President of the hereinaer menoned State
University, hereinaer called the CAMPUS, and the undersigned LESSEE, hereinaer called the LESSEE.
WITNESSETH:
WHEREAS, the President of the CAMPUS finds that the property of the CAMPUS hereinaer described is not
needed for CAMPUS purposes at the me or mes covered by this lease and that this lease will not interfere with
the requirements of the CAMPUS;
WHEREAS, LESSEE is subject to, and agrees to condions of lease outlined in the following Special Provisions:
GENERAL TERMS
1. The TRUSTEES, for and in consideraon of the agreements of the LESSEE hereinaer
expressed, hereby lease to the LESSEE, and the LESSEE leases from the TRUSTEES, that
property of the CAMPUS described in the Special Provisions for the term therein specified.
2. The LESSEE agrees to pay as rental for the said property an amount computed for the term of
this lease at the rental rate per unit of me or event specified in the Special Provisions, plus any
special charges specified therein, payable at the date or dates set forth therein.
3. The LESSEE shall use the said property only for the purposes specified in the Special Provisions.
4. The TRUSTEES agree to furnish all necessary ulies for the said property, including heat,
water, and also light if the property is specified to be "with lights" except when such services
cannot be supplied for causes beyond the control of the TRUSTEES and except when there is a
failure or defect in the physical plant or ulity lines, whether or not such failure or defect is
beyond the control of the TRUSTEES, if the failure or defect cannot reasonably be remedied in
me for use by the LESSEE during the term hereof. The TRUSTEES agree to furnish all janitorial
services required for said property.
5. The LESSEE may not make alteraons or place or aach any fixtures, signs, or equipment in,
about, or upon the said property except those alteraons, fixtures, signs, and equipment
described in the Special Provisions. Any fixtures, signs, and equipment provided by LESSEE shall
remain the property of the LESSEE and shall be removed by the LESSEE from said property prior
to the terminaon of this lease. The LESSEE, if required by the TRUSTEES, shall, upon the
expiraon of this lease, or renewal thereof, restore said property to the same condion as that
exisng at the me of entering upon the same under this lease, reasonable wear and tear and
damages by the elements or by circumstances over which the LESSEE had no control excepted.
6. CAMPUS-owned furniture or apparatus may not be removed or displaced by LESSEE or any
agent, employee, or invitee of the LESSEE without permission of the TRUSTEES. The LESSEE
shall cause any furniture or apparatus displaced to be replaced to the sasfacon of the
TRUSTEES immediately aer any event or occasion for which the property is used by LESSEE.
7. The LESSEE shall not violate nor suffer to be violated any federal or State law, local ordinance,
or rule of the TRUSTEES or of the CAMPUS.
8. It is understood and agreed that the TRUSTEES and their agents shall have the right to enter the
said property or any part thereof at any me for the purpose of examinaon or supervision, or
for the purpose of making repairs and alteraons thereto as may be determined necessary by
the TRUSTEES.
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 4
9. The LESSEE agrees to indemnify and save harmless the TRUSTEES, their officers, agents, and
employees, from any and all loss, damage, or liability that may be suffered or incurred by the
TRUSTEES, their officers, agents, and employees, caused by, arising out of, or in any way
connected with the use by the LESSEE of the said property.
10. It is mutually understood and agreed that this lease is not assignable by the LESSEE either in
whole or in part, nor shall the LESSEE sublet any part of the said property.
other party of this lease.
y either party to the other, shall be deemed to have
ressed to the LESSEE at LESSEE's address set forth
ssed to the President of the CAMPUS at the
address set forth beneath his signature on the signature page here of.
Parking arrangements:
lease agreement.
Specific space leased
a. Alice Peters Auditorium (191)
b. Classroom (194)
c. Ex (192)
d. UBC Conference Room (182A)
e. Gallery
f. Duncan P
Capacity
125
42
44
8
150
150
1 hour to 4 hours
$475.00
$275.00
$375.00
$125.00
$150.00
$125.00
5 hours to 8 hours
$650.00
$375.00
$525.00
$175.00
$225.00
$175.00
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 5
DATED
, 20 By
Emil Milevoj, Director
University Business Center
By
Title
STATE OF CALIFORNIA
1. SPECIAL PROVISIONS: POLICIES AND PROCEDURES
IMPORTANT NOTE: All applicants for space should keep this policy document, as it will become part of the rental
contract if and when the request is approved.
Introducon: The conference facilies were provided through private donaons for the primary use of business
praconers to engage in connuing educaon. The funcons held in the Center must comply with the UBC charter
as described in the UBC Board of Advisors' Constuon and Bylaws. The priority of use of the facilies of the
University Business Center (UBC) shall be for workshops, seminars, instutes and other similar funcons for the
business and professional community of the San Joaquin Valley. Requests for use should also meet the following
criteria:
Appropriateness: The acvies, programs, and other funcons must fall within the charter and strategic plan of The
Craig School of Business. In addion, all acvies must be acceptable and in compliance with the laws of the State of
California, California State University, Fresno, the City and County of Fresno, the United States and all governmental
units. The Director will use his or her good judgment to ensure that all programs are conducted within the moral and
legal standards of California State University, Fresno and The Craig School of Business.
In addion, appropriate dress codes will be maintained; no lounging and no pets are allowed in the building. No food
or beverages unless approved by the UBC Director will be allowed.
Exploitaon Avoidance: The Director will ensure that no individual uses the facilies for his or her own personal gain
or commercial acvies, which are in conflict with the Constuon and Bylaws of the Board of Advisors of the
University Business Center. For example, the foyer will not be rented to commercial acvies selling merchandise,
but trade exhibits open to all competors to demonstrate new products are acceptable under the usage guidelines of
the UBC.
Smoke Free Environment: Please refrain from smoking anywhere in the UBC. Smoking is not permied anywhere in
the Craig School of Business complex.
Procedure for Use and Rental: The aached applicaon form will be completed and forwarded to the UBC Director
for approval. It should be remembered that at no me could regular university credit classes be scheduled on a
semester basis without the approval of the UBC Director as this would destroy the flexibility of the facility and be
contrary to the use for which the funds were raised.
Appeals: Appeals relave to the use of the UBC can be made to the UBC Board of Advisors. Consistent with the
State and University policies, in all disputes and appeals relave to the UBC and its policies, the Dean’s decision shall
be the final authority.
Damages: Persons and/or organizaons using the UBC facilies are responsible for damages and breakage of
facilies and equipment. In some instances the user must provide and pay for security guards. The posng of flyers is
a special area of importance. Our posng policy prohibits the taping or tacking of any and all flyers or announcement
on any wall, pillars, doors, windows or railings in the Peters Building. Scotch tape and masking tape, when baked by
the sun leave a permanent mark.
The Foyer: The foyer can be used for art gallery purposes, traveling exhibits and other such programs that are
appropriate and compable with the mission of The Craig School of Business, the University Business Center, and
California State University, Fresno so long as these exhibits do not interfere with the primary purpose of the UBC,
which are management educaon, contract research and related acvies. It is preferable to have the artwork
appropriate for business i.e., painngs and professional photography of early Fresno Agribusiness Organizaons,
historic pen and ink sketching of Fresno companies, and business art from around the world. When the UBC is
holding educaonal seminars that require team parcipaon, other events will not be scheduled for use in the foyer
area.
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 6
Rental rate: Per-day charges reflect current rates and may be changed at any me.
The cerficate of insurance and leer of endorsement must be received by the University Business Center no later than
one week prior to the event. To ensure mely accommodaon of your conference needs, please include the above items
with your rental applicaon to the University Business Center at least two (2) weeks prior to your scheduled event.
Regreully, we will not be able to accommodate any group without the above items. (Per request of David Moll. Director
of Environmental Health & Safety) and NOW, THEREFORE, it is mutually agreed between the pares hereto as follows,
subject to the following:
1. CERTIFICATE OF INSURANCE FOR VENDORS AND OUTSIDE GROUPS USING CAMPUS FACILITIES
The following must be included in the Cerficate of Insurance:
a. LIABILITY COVERAGE: comprehensive or commercial form minimum limits; Each Occurrence $1,000,000;
General Aggregate $2,000,000. Liquor Liability coverage must be included if alcohol beverage service is
included in the event. Higher limits may be required due to the nature of the event or the number of people
in aendance. Coverage must be placed with a company of A.M. Best rang A-VII or higher. A Cerficate of
Insurance must be provided showing specific informaon as to the date and event for which the cerficate
is being issued. The cerficate must be accompanied by a separate Leer of Endorsement naming the
California State University, Fresno; the California State University Fresno Foundaon, Inc.; the California
State University Fresno Associaon, Inc.; the California State University Fresno, Athlec Corporaon, Inc.;
the Board of Trustees of the California State University; the State of California; and their employees,
officers, agents, and assigns as addional insured for the duraon and purpose of the event(s) being held.
b. EMPLOYER LIABILITY: (commercial enes) $1,000,000.
c. WORKER’S COMPENSATION: If applicable (you will be using your own or other non-state employees
at the event), provide proof of coverage to statutory limits. May use same cerficate form as above.
d. Provide for thirty (30) days advance wrien noce to the University of any modificaon, change, or
cancellaon of any insurance coverage.
e. The cerficate should contain a descripon of the acvity or project for which the cerficate is being
issued. Insurance requirements are made pursuant to the California State University Office of the
Chancellor Execuve Order No. 743 (May 5, 2000). Inquiries should be directed to the University Risk
Manager at (559) 278-1900.
2. CARE OF THE FACILITY
a. DEFACEMENT OF BUILDING - The LESSEE shall not injure or in any manner deface the premises and shall not
cause or allow the premises to be defaced. Nor will the LESSEE drive or allow to be driven any nail, hook, tack, or
screw into any part of the building. LESSEE may not affix anything to surface in the University Business Center.
For the purpose of displaying charts, LESSEE may use easels provided by the University Business Center.
b. REIMBURSEMENT FOR DAMAGES - If during the term of this agreement, the premises or any poron of the
grounds are damaged by the act, default or negligence of the LESSEE or its agents, employees, patrons, or any
other person or persons admied to the premises by the LESSEE, the LESSEE shall pay to the University Business
Center such as shall be necessary to restore the premises to their original condion. The LESSEE hereby assumes
full responsibility for the acts and conduct of all persons admied to the building or any poron of said building or
grounds during the period of the agreement, with the knowledge or consent of the LESSEE or its agents or
employees or any person acng on behalf of a LESSEE.
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 7
c. CARE OF THE FACILITY - LESSEE shall keep said premises clean and generally cared for during the term of the
contract, except for normal cleaning services as provided for by regular custodial force employed by California
State University Fresno. If California State University, Fresno or the University Business Center determines that
the LESSEE’S use of the premises has required addional cleaning, LESSEE shall be responsible for a $250 cleaning
fee.
d. RESPONSIBILITY FOR PROPERTY IN BUILDING - California State University Fresno and the University Business
Center assume no responsibility whatever for any property placed in said building, and California State University,
Fresno their officers, agents, and employees are hereby expressly relieved and discharged from any and all liability
for any loss, injury, or damages to persons or property that may be sustained by reason of occupancy of said
building, grounds, or any thereof under this permit.
e. LOST ARTICLES - California State University, Fresno and the University Business Center assume no responsibility
for property le in the building by persons aending any performance, exhibion, meeng, or event given or held
in the University Business Center. Any items found in the University Business Center will be immediately turned
over to the University Police Department for idenficaon by its owner.
f. SUPERVISION OF CHILDREN - California State University, Fresno and the University Business Center assume no
responsibility for the supervision of children at ANY me in which the facility is in use. Therefore, any
NON-University persons under 18 years of age MUST be accompanied by an adult at ALL TIMES while occupying
the facility. Lack of children supervision MAY constute removal from facility and will be dealt with on a
CASE-BY-CASE basis.
3. RESTRICITIONS, LIMITATIONS ON USE OF UNIVERSITY FACILITIES
a. California State University, Fresno (the University) facilies may not be used in any manner to involve the
University as endorsing an ethic, polical, sectarian, or religious posion.
b. University facilies are not available to organizaons whose acvies discriminate on the basis of race, religion,
naonal origin, ancestry, age, disability, or sexual orientaon.
c. University facilies will not be made available for advocacy directed to incing or producing imminent lawless
acon and which is likely to incite or produce such acon.
d. Outside polical organizaons wishing to hold meengs for the purpose of promong the programs or campaigns
of parsan and recognized candidates may be allowed the use of the University facilies. However, the University
values a balance of opinions and will make its facilies available for other viewpoints to be presented.
e. Adversing, final contracts, and other irreversible pledges must not begin unl aer the contract for use of the
University facilies has been negoated and finalized by all pares.
f. Any violaon of University regulaons, including this policy, shall be sufficient cause for cancellaon and/or
limitaon of the scheduled program.
g. In providing space to LESSEE, California State University, Fresno does not relinquish the rights to control the
management of the buildings or to enforce all necessary and proper rules for management and operaons of its
facilies and California State University, Fresno reserves the absolute right of its officers, agents, and employees to
enter all the premises, at any me, and on any occasion.
h. Misrepresentaon, deceit, or purposely-misleading informaon is the basis for denial/revocaon of event.
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 8
5245 N. Backer Ave. M/S PB 5, Fresno, CA 93740-8001 | Phone 559.278.2352 | Fax 559.278.6964
EMPOWERING FUTURE BUSINESS LEADERS
PAGE 9
4. FIRE, SAFETY AND SECURITY
a. OBSERVANCE of LAW - All agents and employees connected with the LESSEE’S use of the building shall abide by,
conform to, and comply with all laws of the United States and the State of California, all California State
University, Fresno rules and ordinances of the City of Fresno, and the policies of the University Business Center
for the governance and management of the University Business Center together with all rules and regulaons of
the State of California. If LESSEE’S aenon is called to any violaon by LESSEE, LESSEE shall immediately stop
such violaon and take necessary steps to prevent further violaons.
b. SEATING CAPACITY - LESSEE shall not admit to said premises a larger number of persons then can safely and
freely move about in said areas, and the decision of the Director of the University Business Center in this respect
shall be final. LESSEE will permit no chairs or moveable seats to remain in any passageway and will keep all
passageways clear at all mes; no poron of the sidewalks, grounds, entries, passages, vesbules, halls, abung
streets, or ways of access to public ulies of said building shall be obstructed by LESSEE or used for any purpose
other than for ingress to and egress from the University Business Center.
c. All police services desired by LESSEE shall be arranged for by special agreement with California State University
Fresno and/ or the University Business Center and shall be paid for by the LESSEE. The University Business Center
Director, University Police Chief or designee reserves the right to require the hiring of addional security for
events. LESSEE is responsible for all costs.
d. ELECTRICITY - Electrical connecons may be made only upon prior approval of the Director Facilies Planning. All
LESSEES electrical equipment shall be properly wired and shall comply with all City and State laws, rules, and
regulaons.
e. SMOKING - There shall be no smoking in the University Business Center Facilies.
f. ANIMALS, BICYCLES, SKATES, SKATEBOARDS AND ROLLERBLADES - Animals are not permied in university
owned buildings except for guide dogs for the blind and companion dogs for the deaf. Bicycles shall be parked only
in designated areas in racks provided. Bicycles shall not be brought into buildings. The use or wear of skateboards
and skates in university buildings is prohibited.
g. BUILDING ACCESS - Rental of any or all of the facility does not include access to any office, storage room, or
employee lounge. All room set-ups, showing table layouts, risers, food services areas, etc., must be approved in
advance by the Director.
h. PERSONAL PROPERTY - LESSEES, event aendees and other users are responsible, at all mes, for their personal
property, California State University, Fresno and the University Business Center shall not be held liable for the or
loss of personal property.
i. There will be no throwing of rice, birdseed, confe, glier, or any other such materials.
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