Fillable Off-Campus Study Approval Form (State University of New York at Oswego)

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Off-Campus Study Approval Form (State University of New York at Oswego)

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BROWSE STATE UNIVERSITY OF NEW YORK AT OSWEGO FORMS

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Please read instructions on the reverse side.
Off-Campus Study Approval Form
Approval for study at another College or University
Student Name _______________________________________________________________ Student ID ___________________________________________
Expected date of graduation: May 20____ August 20____ December 20____ Major/Minor _________________________________________
College where course will be taken: __________________________________________ Are the courses below via a SUNY Oswego Study Abroad program? ☐ YES ☐ NO
Semester/Year course(s) will be taken: ☐ FALL 20_______ ☐ WINTER 20_______ ☐ SPRING 20_______ ☐ SUMMER 20_______
SUNY Cross Registration: Do you plan to Cross Register at another SUNY institution/use the SUNY Financial Aid Consortium? ☐ YES ☐ NO
o If yes, in addition to this Off Campus Study Approval form, you must submit an online SUNY request at suny.edu/crossregister (Do not register for the course(s) below until you
have secured all approvals below, and received approval and instruction from the HOST campus).
o Academic approval (below) to transfer a course does not guarantee a corresponding approval to SUNY Cross Register.
Please indicate the reason for requesting to take the course(s) identified below at another institution:
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
STUDENT
ADVISOR
DEPARTMENT CHAIR * (department that “offers”
course – see advisor instructions on reverse side)
GENERAL EDUCATION DIRECTOR **
Course
(i.e. ENG102)
Course Title
(i.e. Composition II)
Credit Hours
SUNY Oswego
equivalent course
listed on the
Transfer Course Guide
Check the appropriate category
for which the transfer course will
be applied at Oswego:
Approval/Signature
SUNY Oswego
equivalent
course
Approval/Signature
☐Gen Ed ☐Major
☐Minor ☐Elective
☐Cognate ☐Concentration
☐Credits only
☐ Approved
☐ Denied
______________________
☐ Approved
Category:_________
☐Gen Ed ☐Major
☐Minor ☐Elective
☐Cognate ☐Concentration
☐Credits only
☐ Approved
☐ Denied
______________________
☐ Approved
Category:_________
☐Gen Ed ☐Major
☐Minor ☐Elective
☐Cognate ☐Concentration
☐Credits only
☐ Approved
☐ Denied
______________________
☐ Approved
Category:_________
☐Gen Ed ☐Major
☐Minor ☐Elective
☐Cognate ☐Concentration
☐Credits only
☐ Approved
☐ Denied
______________________
☐ Approved
Category:_________
☐Gen Ed ☐Major
☐Minor ☐Elective
☐Cognate ☐Concentration
☐Credits only
☐ Approved
☐ Denied
______________________
☐ Approved
Category:_________
* Department Chair signature is only required if the transfer course is not listed on the SUNY Oswego Transfer Course Guide
** General Education Director signature is required if either the course is not listed on the SUNY Gen Ed website or is not a SUNY course.
REQUIRED SIGNATURES
Advisor Signature Student Signature
Registrar’s Office Use Only
Degree Candidate?
☐
Note posted to Degree Works
☐
Date:
click to sign
signature
click to edit
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signature
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Instructions for Off-Campus Study Approval
To take academic coursework at another institution and have transfer credit applied to your Oswego record.
Student
Complete this Off-Campus Study Approval form before enrolling in any off campus coursework.
Be sure to clearly indicate the exact subject and course number, along with the title and number of credits.
Meet with your advisor to have a clear understanding of how the course(s) will affect your degree progress in your major, minor, etc.
Check the repeated course box if repeating an Oswego course in which you earned a D or E grade. Be sure to review the course
repeat policy in the College Standards and Policies section of the catalog.
Both you and your advisor must sign this form. If a course does not have an established equivalency on the Transfer Course Guide,
additional signatures will be required – please see sections below.
Upon completion of the course(s), have an official transcript sent directly from the transfer institution to:
SUNY Oswego
Registrar’s Office*
301 Culkin Hall
7060 State Route 104
Oswego NY 13126
* For SUNY Oswego students who are participating in a SUNY Oswego Study Abroad program, the
overseas transcript will be sent to the Office of International Education and Programs.
Please note the following catalog language regarding upper division credit applicability:
o Community College courses which are equivalent in content to SUNY Oswego upper-division courses (course numbers 300-
499) will be transferable as equivalents, but with lower division credit. Lower division courses at four-year colleges may also
be deemed as equivalent to upper division courses at Oswego, but they too will only transfer in as lower division courses. In
any instance where the equivalent Oswego course is lower division, an upper division course at another institution will be
treated as lower division.
If you plan to cross register/use the SUNY Financial Aid Consortium, you must also submit a SUNY Cross Registration request at
suny.edu/crossregister (login using your Oswego credentials).
Advisor
Verify that the student has not already transferred in the maximum amount of transfer credits.
Please review notation above regarding upper division credit applicability.
Verify the course has an established equivalency listed on the Transfer Course Guide. If no equivalency is established, refer the
student to the Department Chairperson of the department that would offer such a course (not the chairperson of the students
major) and to the General Education Director, if the course is also needed to meet a General Education requirement.
o Note: if the course transferring is simply to be used towards overall credits, and not to fulfill a specific degree requirement,
Department Chairperson approval is not necessary.
Check the appropriate category in which the transfer course will be expected to fulfill (i.e. major, Gen Ed, etc.)
Review course repeat policy and impact with student.
Department Chairperson
Review/approve the course(s) listed to establish a transfer equivalency, if one is not already established on the Transfer Course
Guide. Please indicate the SUNY Oswego course equivalent, or indicate if elective credit (i.e. ENG 1XX) should be granted.
Director of General Education
Review/approve any course(s) to be taken for General Education credit if such course is not already designated as fulfilling General
Education.
o Note: if the course transferring in is simply to be used towards overall credits, and not to fulfill a specific degree
requirement, Director of General Education approval is not necessary.
o The SUNY General Education Dashboard of approved courses can be found here:
http://system.suny.edu/academic-affairs/acaproplan/general-education/general-education-dashboards/
Revised:3.2020
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Off-Campus Study Approval Form (State University of New York at Oswego)

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Completed 26 January 2021

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