DEF-OB11 (Rev. 02/08) 1
Initial Application to market in the EU
organic products from Third Countries
according to Article 11 (6)
Regulation (EEC) No. 2092/91
For Official Use only
Ref no.
Important
Before you start to complete this form, please read the Notes for
Guidance carefully.
This application must be completed, stamped and verified by the
body carrying out the most recent inspection in the third country.
Please use BLOCK letters and
black ink.
Send the signed and completed form, together with all the
required supporting documentation to Defra – Organic Imports,
8th Floor, 9 Millbank, C/o 17 Smith Square, London SW1P 3JR.
If you do not receive acknowledgement within 10 working days of
sending off your form, please contact Defra – Organic Imports,
8th Floor, 9 Millbank, C/o 17 Smith Square, London SW1P 3JR.
Tel: 020 7238 5777/6059.
Please note that there is a charge for the assessment of this
application (see Annex A).
Official Use Only
A. EU–operations
Section 1 – Details of the importer
1. Company name
Full postal address
Postcode:
Contact name
* Mr/Mrs/Miss/Ms/Other please specify
Tel. no. (incl. national
dialling code)
Fax number
Email address
2. Name of UK
Inspection Body
Registration number
Section 2 – Details of product(s) to be imported
3. Third country from which
products are to be imported:
4. Product list: details of the agricultural products and/or foodstuffs which are to be
imported, and the estimated annual quantities
Product
description
Scientific
Name
In
Conversion
(C)*
Organic (O)
Estimated annual
quantity
(please specify
Si-unit: kg. 1)
If necessary continue with the product list according
to item 4 on a separate sheet and tick the box. ..............................................
ESSENTIAL
STAMP AND/OR SIGNATURE
OF THE INSPECTION BODY
RESPONSIBLE FOR THE EXPORTER
DEF-OB11 (Rev. 02/08) 2
B. Operations in the third country
Section 3 – Details of exporter in the third country
5. Company name
Full postal address
Country:
Section 4 – Details of operator carrying out the most recent
preparation operation in the third country
Please tick this box if the exporter and the operator carrying out the
most recent preparation operation in the third country are identical.
Then you do not need to complete section 4 ......................................... same as exporter
6. Company name
Full postal address
Country:
Section 5 – Details of the preparation/processing and
agricultural production unit(s) in the third country
7. Processing/Preparation units
Name and address Name and address
A B
Name and address Name and address
C D
8. Agricultural production units
Official Use Only
ESSENTIAL
STAMP AND/OR SIGNATURE
OF THE INSPECTION BODY
RESPONSIBLE FOR THE EXPORTER
Name and address Name and address Name and address
A
Third country:
B
Third country:
C
Third country:
DEF-OB11 (Rev. 02/08) 3
ESSENTIAL
STAMP AND/OR SIGNATURE
OF THE INSPECTION BODY
RESPONSIBLE FOR THE EXPORTER
Name and address Name and address Name and address
D
Third country:
E
Third country:
F
Third country:
Official Use Only
Section 6 – Declarations
9. Declarations of the inspection body of the exporter in the third country:
This application was submitted to myself, a representative of ...................
Each page of this application was signed
or stamped by myself. The units mentioned in section 3, 4 and 5 of this application are subject to production rules
as well as to control procedures regarding the production of organic products.
I declare that:
for every product mentioned in section 2 supplied by the exporter and received from the suppliers mentioned in
section 4 and 5, differences of the applied production rules and control procedures from the requirements of in
Regulation (EEC) No. 2092/91 as amended have been identified and examined
Taking into account these differences, we consider the applied production rules to be at least as equivalent
to those of Regulation (EEC) No. 2092/91 as amended and the inspection measures to be as effective as the
inspection measures according to Regulation (EEC) No. 2092/91 as amended. The inspection measures are
permanently applied
A permanent system to ensure the non-utilisation of GMO and GMO-derivatives is in place on all stages of the
production chain submitted to the inspection measures
All products have been produced without the use of Chilean Nitrate (or Sodium Nitrate), Calcium Carbide and
Gibberellic Acid
We will be issuing the certificates of inspection for the product(s) once the importer is authorised.
Signature
Name
Company
(BLOCK letters)
Position
Date
in company
10. Declaration of the Importer:
Legal basis for my application is Regulation (EEC) No. 2092/91 as amended. I declare that:
I have read and understand the Notes for Guidance; and
the product(s) which I intend to import fulfill to the best of my knowledge the conditions laid down in Article 11
(6) of Regulation (EEC) No. 2092/91 as amended; and
I agree to the sanctions according to Article 9 and 10 of Regulation (EEC) No. 2092/91 as amended in case of
irregularities and manifest infringements.
Signature
Name
(BLOCK letters)
Position
Date
in company
DEF-OB11 (Rev. 02/08) 4
Charge for Import Application
Soon after sending in your application form you will receive an invoice from Defra charging
you £27 for the assessment. Please DO NOT make a payment prior to being invoiced.
Three ways to pay:
Bank Transfer
Please make your payment directly into Defra Bank Account
Bank: Barclays Bank PLC
Branch: York
Address: 1-3 Parliament St. York YO1 8XD
Sort Code: 20-99-56
Account Name: Defra Receipts Account
Account Number: 30853585
Please ask your bank to quote reference ERGO
Credit Card
Please call Defra’s Finance Section on 01904 455 395
Cheque
Once you receive an invoice a cheque can be sent to: Shared Services Dept, Finance, Foss House,
1-2 Peasholme Green, York YO1 7PX.
Please quote your invoice number when corresponding with Defra’s finance section.
Batch location code (Defra use only, 8 digits)
To be completed by the Importer
Name of person and
company making payment
Contact Tel. No.
Address
Postcode:
For Defra use only
RAMIS Customer No.
Site name:
Product code:
Additional Narration:
Qty: Unit Price: Invoice Total:
Cost centre: Objective: Account: Sub: Project:
Signature
Date
Name
(BLOCK letters)
Division
Annex A
DEF-OB11 (Rev. 02/08) 5
The Data Protection Act 1998
Annex B
Any personal data supplied on this form, or in connection
with this application, will be used by Defra to contact you
in connection with this application. We may also use the
data to keep you informed of developments relating to
the import of organic produce.
The data provided on the application form will be
retained by Defra on a database containing information
of applications to import organic produce. Port Health
Authority or Local Authority officials, Defra’s authorised
agents for endorsing the Certificate of Inspection
for organic produce from third countries relating to
Commission Regulation (EC) 1788/2001, have read
only access to this database. They may have access to
any or all of the information, including personal data,
that you provide on your application form and in associated
paperwork. They may use the information to notify you of
any issues relating to the clearance of your consignment.
In the event of the Port Health Authority, Local Authority
or Defra suspecting breaches in the organic integrity
or food safety of a consignment, they may use any
data supplied as part of your application to assist in
any investigation, or provide the information to other
enforcement authorities.
In addition to the database held by defra, the European
Commission will hold any or all of the information you
provide on a database. The competent authority (i.e.
Defra and its equivalent in other Member States) and
other authorised agents (enforcement authorities) in each
Member State ill have access to this database.
Defra may use the data related to this application
and/or obtain information, including personal data,
from the Port Health Authority or Local Authority relating
to consignments entering the UK, for the purposes of
statistical analysis and research.
Information (including personal data) may also be
released on request, including under the Environmental
Information Regulations, the Code of Practice on Access to
Government Information and the Freedom of Information
Act 2000.
Defra or its appointed agents may use the name, address
and other details on your application form to contact you
in connection with occasional customer research aimed at
improving the services that Defra provides to you.
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