dditional Information
Premium Conversion
If the enrollment status is marked as ‘AUTOMATIC’, you must notify your employer in writing to decline enrollment in this benefit. Premium Conversion is
subject to the change in status rules and is considered an election equal to the amount of your premium deductions.
Health Care Flexible Spending Arrangement (“Health Care FSA”)
Reimbursement will only be available for qualifying medical care expenses as set forth in the Plan Document and Section 213 of the Internal Revenue Code. It
is your responsibility to check the eligibility of an expense prior to enrollment.
Group Medical Plan Premiums cannot be reimbursed through the Health Care FSA and will be deducted pre-tax through the Premium Conversion Plan.
Therefore, do not include the cost of premiums in your FSA annual election amount.
Day Care Flexible Spending Arrangement (“Day Care FSA”)
Reimbursement will be available only for qualifying day care expenses as described in the Internal Revenue Code Section 129, the Plan document and the
Summary Plan Description.
Participation in a Day Care FSA will require you to complete tax form 2441 when filing federal taxes. If your plan includes a Grace Period any amounts carried
forward or forfeited during a taxable year should be entered in Line 13 of Form 2441. If you or your spouse is a full-time student, please consult IRS Publication
503.
If the Plan Year is less than twelve (12) months, the plan limit may be prorated to be less than the $5,000 calendar year limit mandated by the IRS.
Use-It or Lose-It
You must claim all elected funds by the end of the run-out period. Money left in the plan after the end of the run-out period cannot be refunded to you; this is
referred to as the Use-it or Lose-it rule.
Grace Period
The grace period allows you to incur expenses against the prior plan year for 2 ½ months after the plan year ends. Expenses incurred after the end of the
Grace Period are not eligible for reimbursement.
Claim Runout Period
The claim runout period allows you to submit claims after the end of the plan year. Claims received after this period will be denied.
Lost Checks and Reissues
Lost or stale dated FSA checks can be reissued 10 business days after the original check date. There is a $25.00 check reissue fee. The check reissue request
will require at least one business day to process.
Any fees associated with presenting a canceled check will be deducted from your FSA as well as the face value of the check.
Direct Deposi
All electronic funds transfers (EFT) will be initiated on the same day as the normal check reimbursement date. Deposits may take up to two (2) business days
to appear in the designated account.
Returned items due to incorrect banking information will be assessed a $10.00 fee that will be deducted from your FSA balance.
Deductions
FSA deductions will be deducted from your paycheck evenly throughout the plan year. You must indicate an annual election and a per paycheck deduction on
your enrollment form. If you enroll in the plan after open enrollment then please divide your annual election by the remaining deductions in the plan year.
Chan
e in Status
All elections set forth are considered irrevocable for the entire plan year unless there is a qualifying change in status. Please consult the plan document or
summary plan description for a list of qualifying events.
In the event of a change in status the change in election must be necessitated by and consistent with the change in status and the change must be acceptable
under IRS Regulations.
Eli
ibility
Independent contractors and self-employed individuals are not eligible to participate in the Plan. Self-employed individuals include: Sole Proprietors of their own
business; General Partners in a general partnership and General Partners in a limited partnership; Limited Partners of partnerships with guaranteed payments;
more than 2% Shareholders of an S corporation as well as the spouse, children, parents and grandparents of a more than 2% Shareholder; and non-employee
Members of an LLC. It is your responsibility to determine your eligibility.
Expenses must be incurred during the plan year and while you are an active participant in the plan. Any expense incurred prior to your effective date or after
your termination date cannot be reimbursed.
Debit Card
If you elect to use the card please keep in mind that you may still need to submit supporting documentation to verify that a charge is eligible. You will be
notified via email if you have a charge that requires documentation. You can check your account online to view any outstanding charges or contact customer
service.
If you use the card for an ineligible expense or do not substantiate a charge within 75 days of receiving the first request for substantiation your card may be
temporarily suspended to prevent further use. The IRS provides the participant with 2 methods for correcting an ineligible or unsubstantiated charge: a) repay
the plan for the amount of the expense, or b) request the substitution or offset of future out of pocket expenses. If neither option “a” nor “b” is successful the
final option illustrated by the IRS permits the employer to deduct the ineligible expense from the participant’s wages or other compensation consistent with
federal and state law.
You will receive one card by default but you can request additional cards for a fee of $5/card. This fee also applies for reissues of any lost, stolen, or otherwise
misplaced cards. The $5 fee will be deducted from your FSA balance.
Electronic Disclosure Notice
By providing your email address you consent to receive email communications from Navia, agents, and subcontractors regarding the Plan.
If you no longer wish to receive information electronically, you may withdraw consent at any time at no cost. To withdraw consent, please contact Navia.
You have a right to receive a paper version of an electronically furnished document at no cost.
To access documents you must have Adobe Reader. A link to download this software will be provided with all electronic documents provided.
