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OIG Semiannual Report To Congress Oct 2015 - March 2016 (Farm Credit Administration)

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Farm Credit Administration Office of Inspector General
1501 Farm Credit Drive
McLean, Virginia 22102-5090
April 19, 2016
The H
onorable Kenneth A. Spearman, Board Chairman
The Honorable Dallas P. Tonsager, Board Member
The Honorable Jeffery S. Hall, Board Member
Farm Credit Administration
1501 Farm Credit Drive
McLean, VA 22102-5090
Dear Board Chairman Spearman and FCA Board Members Tonsager and Hall:
Enclosed is the semiannual report on the activities of the Farm Credit Administration’s (FCA or
Agency) Office of Inspector General (OIG) for the period October 1, 2015 through March 31,
2016. This is the fifty-fourth report since the establishment of the OIG on January 22, 1989.
I submit this report in accordance with the Inspector General Act of 1978, as amended (IG Act).
Section 5(b) of the IG Act requires that the FCA Board send this report to the appropriate
Congressional committees and subcommittees within 30 days after the date of this transmittal,
accompanied by management’s report on the status of audit, inspection, and/or evaluation
action items.
I would like to thank Board Chairman Kenneth Spearman and Board Members Dallas Tonsager
and Jeffery Hall for their support of the OIG’s work. I look forward to continuing a harmonious
and productive relationship.
The OIG issued two program audit reports during this reporting period: one on Human Capital
Planning at FCA and the second on FCA’s Risk Project. We also issued one inspection report
on FCA’s Process in Developing and Updating Policies and Procedures.
We contracted with Harper, Rains, Knight & Company, P.A. to perform the audit of FCA’s
financial statements for FY 2015. We completed the OIG’s annual evaluation of the Agency’s
compliance with the Federal Information Security Modernization Act (FISMA). These reports
were issued in November 2015.
We also conduct the ongoing survey of the examination program, and conduct investigation
matters.
I would like to acknowledge FCA management’s positive and timely reaction to our work. I look
forward to continuing a responsive and effective relationship between the OIG and the FCA
Board, a partnership striving continuously to strengthen FCA operations.
If you have any questions, please call me at (703) 883-4036 or 4030.
Sincerely,
Elizabeth M. Dean
Inspector General
Enclosure
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Table of Contents
Message from the Inspector General....................................................................................... 1
Background ............................................................................................................................. 2
Strategic Goals ........................................................................................................................ 4
Audits, Inspections, and Evaluations ....................................................................................... 8
REPORTS ISSUED .................................................................................................................. 8
AUDITS AND EVALUATIONS IN PROCESS ............................................................................ 15
STATUS OF AGREED‐UPON ACTIONS AND RECOMMENDATIONS ....................................... 16
Other Reports........................................................................................................................ 19
QUARTERLY SURVEY OF FARM CREDIT SYSTEM INSTITUTIONS .......................................... 19
MANAGEMENT ADVISORY REPORTS .................................................................................. 19
Investigations ........................................................................................................................ 21
Legislative and Regulatory Reviews....................................................................................... 22
Congressional Interaction...................................................................................................... 24
Outreach ............................................................................................................................... 25
OIG Staff................................................................................................................................ 26
Annex.................................................................................................................................... 27
Appendix A............................................................................................................................ 28
Appendix B ............................................................................................................................ 29
Appendix C ............................................................................................................................ 30
Appendix D............................................................................................................................ 31
Appendix E ............................................................................................................................ 32
Appendix F ............................................................................................................................ 33
Appendix G............................................................................................................................ 34
Appendix H............................................................................................................................ 35
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
1
Message from the Inspector General
Message from the Inspector General
I am pleased to submit this Semiannual Report to the Congress. This report
summarizes the activities and accomplishments of the Farm Credit Administration’s (FCA
or Agency) Office of Inspector General (OIG) for the period October 1, 2015 through
March 31, 2016. The OIG’s efforts were directed toward implementing the OIG’s Fiscal
Year (FY) 2016 strategic and operating performance plan and budget. The OIG does so
by performing audits, inspections, and evaluations of FCA programs and operations;
conducting investigations; reviewing existing and proposed legislation and regulations
relating to Agency programs and the IG community; and providing objective, independent
reporting and consultation with the FCA Board.
The OIG issued five audit, inspection, and evaluation reports during this reporting
period. Additionally, the OIG issued 30 surveys to Farm Credit System (FCS) institutions,
designed to obtain feedback on the quality of the FCA examination program. Two survey
reports summarizing the results were delivered to the Chief Examiner and FCA Board. We
contracted with Harper, Rains, Knight & Company, P.A. to perform the audit of FCA’s
financial statements for FY 2015, which was issued in November 2015. We completed the
OIG’s annual evaluation of the Agency’s compliance with the Federal Information Security
Modernization Act (FISMA) and issued the report in November 2015. We also completed
program reviews of: Human Capital Planning at FCA; FCA’s Risk Project, and FCA’s
Process in Developing and Updating Policies and Procedures.
I would like to acknowledge the effective efforts of the talented OIG staff in
diplomatically leading Agency management to focus on significant program issues. In
conjunction, FCA management continues to be forthright in reacting to OIG findings and
making improvements. I welcome the new Chief Information
Officer and look forward to continuing our positive relationship
with all FCA managers and collaboration with the FCA Board,
as we continue to strengthen FCA operations to meet the needs
of American agriculture, keeping the nation’s economy strong
and helping meet global food needs.
Background
FARM CREDIT ADMINISTRATION
The Farm Credit Administration (FCA or Agency) is an independent Federal agency of the United
States government responsible for the regulation and examination of Farm Credit System (FCS or
System) institutions chartered under the Farm Credit Act of 1971, as amended (Farm Credit Act).
As a non-appropriated agency, FCA funds its expenses primarily through assessments to the
institutions it regulates. FCA’s Fiscal Year 2016 budget is $66,200,000.
At the end of the prior semiannual reporting period, the Agency had 298 employees. At the end of
this reporting period, FCA had 288 employees, about half of which are examiners located in five field
offices.
Headquarters McLean, VA
Bloomington, MN
Sacramento, CA
Denver, CO
Dallas, TX
FARM CREDIT SYSTEM
The FCS is a Government-sponsored enterprise comprised of 3 Farm Credit Banks, 1 Agricultural
Credit Bank, and 74 associations serving all 50 states and Puerto Rico that primarily make loans to
agriculture. The System raises funds by selling securities in the national and international money
markets through its special purpose entity, the Federal Farm Credit Banks Funding Corporation.
These securities are not guaranteed by the U.S. Government.
The Federal Agricultural Mortgage Corporation (Farmer Mac), also a part of the FCS, is chartered by
the Federal government to provide a secondary market for agricultural mortgage loans. Farmer Mac
is publicly traded and issues its own debt securities. Additionally, there are five active service
corporations that provide services to FCS entities and eligible borrowers.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
2
Background
OFFICE OF INSPECTOR GENERAL
The mission of the Office of Inspector General (OIG) is to be an agent of positive change, striving for
continual improvement in FCA’s management and program operations. The Inspector General Act of
1978, as amended, established the FCA OIG in 1989.
The Inspector General is appointed by the FCA Board without regard to political affiliation and solely
based on integrity and demonstrated ability in accounting, auditing, financial analysis, management
analysis, investigations, law, or public administration. The OIG’s FY 2016 budget is $1,493,393.
While the OIG is under the general supervision of the FCA Board, it operates with independent
personnel and contracting and budget authority. The Inspector General reports both to the FCA
Board and to the Congress.
The OIG has four major components: audits, inspections, and evaluations of programs and
operations; investigations; legislative and regulatory reviews; and outreach.
Office of Inspector General
Audits,
Inspections,
and Evaluations
Investigations
Legislative and
Regulatory
Reviews
Outreach
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
3
Strategic Goals
To accomplish our mission, the OIG has eight strategic goals in place that are aligned to FCA’s
mission, programs, and activities (see the
OIG’s Strategic and Operating Performance Plan
for
additional information). The following list summarizes our eight strategic goals and related outcomes
during this reporting period.
Strategic Goal 1:
Deliver quality audit, inspection, and evaluation products
and services that are useful to the FCA Board,
management, and the Congress.
In pursuit of this goal, the OIG continues to provide quality reports to FCA management
for improvement to programs. The OIG initiates a risk-based approach in planning our
workload. During this reporting period, we issued two audit reports relating to FCA’s
human capital planning and FCA’s risk project and an inspection report on FCA’s
process in developing and updating policies and procedures. We also issued an audit
report on the FY 2015 financial statements and an evaluation report on the required
annual FISMA review. The issued reports were timely and constructive to improve
Agency effectiveness and efficiency. As a result of our work, 19 recommendations
were made to FCA management. Of these recommendations, all 19 were agreed-
upon. We also have ongoing audits on the controls over the Electronic Official
Personnel Folder, business continuity procedures at FCS institutions, and the financial
statements for FY 2016.
Strategic Goal 2:
Provide technical advice and assistance to Agency
officials in developing sound management information and
financial reporting systems and in streamlining programs
and operations.
The OIG provides technical advice to management in a variety of methods. For this
reporting period, we closed out an issue developed in a Management Advisory to the
FCA Board during the last semiannual period. On September 16, 2015, we issued a
management advisory relating to eligibility to participate in the Agency’s newly-created
401(k) plan. The Agency responded in a timely manner, and resolved the eligibility
issue in its 2016 Compensation and Benefits Program (issued in December 2015). We
also issued a series of five articles on fraud awareness for publication in the Agency’s
newsletter.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
4
Strategic Goals
Strategic Goal 3:
Continuous improvement of the OIG staff, products, and
internal office administration. Quality is highly valued.
The OIG continuously strives to improve internal staff and processes. All OIG staff
maintain requirements for their related professional standards: audit, legal, and the
Council of Inspectors General on Integrity and Efficiency (CIGIE) standards. We
participate in a peer review every three years, and we received a pass rating during our
last peer review in June 2013. Our next peer review is scheduled for the third quarter
FY 2016. The OIG also conducts an annual quality assurance review on the audit
function and assesses internal controls on a continuous basis.
Strategic Goal 4:
Effectively investigate and report administrative and
criminal violations relating to FCA programs and personnel
to Agency officials, the Attorney General (when
appropriate), and the Congress.
The IG Counsel performs the investigative function for the OIG. For this reporting
period, we issued one report of investigation and closed four investigations, including
three preliminary investigations. As of the end of the reporting period, the OIG had no
pending investigations. The four closed investigations addressed issues relating to
alleged nepotism, compensation, and performance of inherently government
activities. The allegations were not substantiated.
We also received 13 complaints via the OIG Hotline during the October through
March timeframe, seven of which were borrower complaints. All 13 complaints were
referred, responded to, or closed during the reporting time period.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
5
Strategic Goals
Strategic Goal 5:
Cause FCA employees and managers to recognize their
responsibility and report observed or suspected
wrongdoing to the OIG.
The OIG recognizes the importance of employees and managers reporting, and the
OIG reacting to, suspected or observed wrongdoing. During this reporting period, the
OIG published a five-part series on fraud awareness that was provided to all FCA
employees through the Agency’s employee newsletter. This series included
information addressing fraud prevention, detection, and protection for
whistleblowers.
Strategic Goal 6:
Maintain an effective program for reviewing and
commenting on proposed and existing legislation and
regulations affecting the Agency and the IG community.
Reviewing and commenting on proposed and existing legislation and regulations
affecting FCA and the IG community is an important area for the OIG. During this
reporting period, we reviewed 37 items, including 28 legislative initiatives; two
final rules; two proposed rules; and five Informational Memoranda and
Bookletters issued by the FCA Office of Examination. These issuances
addressed a myriad of issues, including, but not limited to:
•
Margin and Capital Requirements for Covered Swap Entities;
•
Loan Policies and Operations, and Funding Operations;
•
Servicing Loans to Borrowers in Distressed Industries;
•
Compliance with Section 4.38 of the Farm Credit Act – Affirmative Action;
•
Amendments to the Inspector General Act;
•
Email privacy; and
•
IG empowerment and access issues.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
6
Strategic Goals
Strategic Goal 7:
Promote OIG’s role within the FCA and the community at
large.
Outreach and communication are essential to the OIG’s role. In addition to the
above-referenced fraud awareness reporting series, the OIG annually briefs
incoming employees on the OIG’s history, mission, reporting, and audit and
investigative activities during FCA’s new employee orientation. The OIG also
advised Agency management of changes in law and regulation relating to social
media use by Federal employees, highlighting issues for further review by
management regarding the need for policy changes.
Strategic Goal 8:
Provide leadership to organizations directly contributing to
the IG community, the Agency, and the Federal
government.
OIG staff participate in workgroups, conferences, and training related to the IG
community, FCA, and the Federal government. The IG is a member of the
Executive, Legislation, and Inspection and Evaluation Committees of CIGIE. The
CIGIE Legislation Committee has engaged in several responses to legislative
efforts and congressional hearings. The Counsel is Vice-Chair of CIGIE’s Council
of Counsels, and participates in associated working groups, including the CIGIE
Records Administration Group and FOIA. The auditors are involved with CIGIE
cross-cutting projects, the Federal Audit Executive Council (FAEC), the
Inspection and Evaluation Roundtable, and OIG Community Public Affairs.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
7
Records Administration Group and FOIA. The auditors are involved with CIGIE
cross-cutting audits, the FAEC, the Inspection and Evaluation Roundtable, and
OIG Community Public Affairs.
Audits, Inspections, and Evaluations
REPORTS ISSUED
This reporting period, the OIG continued to provide FCA with high quality products. We issued three
audit reports, one evaluation report, and one inspection report with a total of nineteen agreed-upon
actions by FCA management. We also have three in-process audits initiated during this six-month
period. The OIG also issued 30 surveys to FCS institutions and two reports on the survey results to
the Chief Examiner and FCA Board. The reports summarize survey results and stakeholder opinions
on the quality and issues involved in mission execution. Lastly, one Management Advisory was
closed.
Audit,
Inpection &
Evaluation
Reports
5
Agreed-Upon
Actions
Initiated
19
In-Process
Audits
3
Reports
Issued to
Survey
2
Institutions
FCS
Surveys
30
Closed
Advisory
Management
1
The OIG conducts all audits in accordance with Government Auditing Standards issued by the
Comptroller General of the United States for audits of Federal organizations, programs, activities, and
functions. Inspections and evaluations are conducted in accordance with the CIGIE Quality
Standards for Inspection and Evaluation.
Copies of most OIG reports are available on our website at www.fca.gov/home/inspector.html
, or by
contacting the OIG at (703) 883-4030, or by e-mail at ig_information@fca.gov. We offer a free
subscription service that provides automatic notification by e-mail when a new report or other
information is posted to the OIG website. Go to http://apps.fca.gov/subscribeOIG/, provide your
email, and click join the list.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
8
Audits, Inspections, and Evaluations
Audit of FCA’s Financial Statements Fiscal Year 2015
The OIG contracted with Harper, Rains, Knight & Company, P.A., an independent public
accounting firm, and oversaw the audit of FCA’s financial statements for FY 2015. Harper,
Rains, Knight & Company completed the audit and issued an unmodified opinion in November
2015.
In the auditors’ opinion, FCA’s principal financial statements present fairly, in all material
respects, the financial position of the Agency as of the FY ended September 30, 2015, in
conformity with generally accepted accounting principles.
Harper, Rains, Knight & Company considered FCA’s internal control over financial reporting to
determine the audit procedures for the purpose of expressing an opinion on the financial
statements. The auditors did not express an opinion on the effectiveness of FCA’s internal
controls; however, they did not identify any deficiencies considered to be a material weakness.
The auditors performed tests of FCA’s compliance with selected provisions of laws and
regulations that could have a direct and material effect on the financial statements. Although
they did not express an opinion on compliance with those provisions, they did not identify any
instances of noncompliance or other matters required to be reported under Government
Auditing Standards issued by the Comptroller General of the United States or the Office of
Management and Budget (OMB) Bulletin No. 15-02, Audit Requirements for Federal Financial
Statements.
The final report was issued November 9, 2015.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
9
OIG 2015 Evaluation of the Farm Credit Administration’s Compliance
with the Federal Information Security Modernization Act
The Federal Information Security Modernization Act (FISMA) of 2014 requires an agency’s
Chief Information Officer and OIG to conduct annual assessments of the agency’s information
security program. The purpose of FISMA was to provide a comprehensive framework for
ensuring the effectiveness of information security controls, minimum controls for agency
systems, and improved oversight of agency information security programs.
The OIG completed the 2015 independent evaluation of FCA’s compliance with FISMA during
this reporting period. The evaluation found that FCA has an information security program that
continues to mature, and FCA’s experienced information technology (IT) team is proactive in
their approach to information security.
OMB required OIGs to evaluate 10 areas during 2015:
1. Continuous Monitoring Management
2. Configuration Management
3. Identify and Access Management
4. Incident Response and Reporting
5. Risk Management
6. Security Training
7. Plan of Action & Milestones
8. Remote Access Management
9. Contingency Planning
10. Contractor Systems
FCA established a program in 10 of the areas that is consistent with National Institute of
Standards and Technology’s (NIST) and OMB’s guidelines.
The final report was issued on November 13, 2015.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
10
Audits, Inspections, and Evaluations
Audit of Human Capital Planning at the Farm Credit Administration
In order to accomplish the mission, it is essential for FCA to ensure it has the right people with
the right skills. FCA’s most valuable asset is its employees. Human capital planning is,
therefore, imperative for the Agency. FCA’s Human Capital Plan documents the plan for the
next five years and aligns with the Agency’s Strategic Plan toward the following goals:
leadership and knowledge management, results-oriented performance culture, and talent
management.
The objective of this audit was to assess the adequacy of the Agency’s human capital planning
and the effectiveness of its implementation. The audit focused on the following three areas: key
person dependency and succession planning; employee turnover and recruiting; and workplace
diversity and inclusion.
We found the Agency had an adequate human capital planning process. FCA has a Human
Capital Plan for FY 2014-2018 in place and a new plan was being prepared. Regarding
succession planning, FCA has a process to identify key person dependencies and plans for
future needs of the Agency. There is also a training program for personnel who are responsible
for recruiting examiner and intern positions for the Office of Examination, the most prominent
career path within FCA. Finally, with respect to diversity and inclusion, FCA has an equal
employment opportunity and inclusion (EEOI) program. The EEOI Director reports directly to the
FCA Board Chairman, and there are written policies and procedures. All employees are
accountable for supporting EEOI, in part, by being evaluated on EEOI in their performance
evaluations.
We identified a few opportunities, however, to improve or modify human capital planning and
implementation. Several key positions in the Agency were not identified in the human capital
planning request. Efforts to address the gap in mid-career experience levels and track progress
in doing so could increase effectiveness. Developmental and training programs could be
enhanced. The Agency’s workforce diversity and inclusion efforts could be improved through
outreach efforts, increased coordination, and data collection and analysis efforts.
In response to our audit, OMS agreed to the following actions:
1. Formalize the human capital planning process by:
• identifying membership (positions) of the Human Capital governance body,
• scheduling reviews of the Human Capital Plan objectives, and
• monitoring and tracking progress toward meeting human capital goals.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
11
Audits, Inspections, and Evaluations
2. Track data on succession planning efforts. Document the strategies to mitigate the risks.
Monitor and follow-up to capture and utilize results.
3. Assess organizational leadership and development programs and modify to promote,
enhance, and improve initiatives within the Agency.
4. Coordinate and revise the network distribution list for FCA job announcements.
5. Increase coordination between OMS and EEOI on special emphasis programs and
outreach.
6. Implement a plan to improve the exit interview process and disperse exit interview data
to gather consistent, useful information for comparison and trends.
7. Consider a veterans’ representative for Agency veteran efforts.
8. Provide training to all personnel involved in the recruiting and hiring process on potential
biases and barriers to employment.
9. Conduct an assessment of FCA hiring practices to identify potential barriers and areas of
improvement.
10. Establish a policy that includes the plan for requesting and analyzing applicant flow data
for FCA job announcements.
11. Conduct a survey, or use other information-gathering tools, to gather additional targeted
information on workplace diversity and inclusion.
The Office of Management Services agreed with the report and provided specific tasks to be
completed to strengthen FCA’s human capital planning and implementation. These tasks
included documenting processes and strategies and increasing coordination. The Agency stated
it would also implement new initiatives and policies in response to our report.
The final report was issued February 29, 2016.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
12
Audits, Inspections, and Evaluations
The Farm Credit Administration’s Risk Project
To ensure the success of IT investments, the Agency must keep pace with the rapid rate of
innovation and evaluate new ways to improve business processes. The Risk Project is an
ongoing Information Resources Management (IRM) project that was first developed in 2009.
The goals of the Risk Project are to evaluate and acquire tools that enable FCA to 1) conduct
risk and statistical analysis of the FCS and 2) enable users to create reports and dashboards for
FCA’s key datasets.
Our objective was to determine whether the Risk Project was planned and is being managed
efficiently and effectively. Various stakeholders participated in project decisions and the Risk
Project workgroup completed a multi-phase evaluation before selecting a business intelligence
tool for the Agency. However, the Risk Project did not have a comprehensive project plan or
utilize an incremental investment approach. Other areas for improvements included the
documentation and approval of large IT acquisitions and a determination of the appropriate
number of software licenses for the Agency’s users. These factors contributed to unexpected
outcomes, delays, and increased costs.
In response to our audit the Office of Information Technology agreed to take the following
actions:
1. Add or modify current procedures for large IT investments to:
• Designate a project manager and project management responsibilities;
• Assess resources and determine whether consultants are needed for project
planning and implementation; and
• Establish guidelines for incremental investment.
2. Establish a control to ensure project management guidance is implemented for large IT
investments.
3. Create an incremental project plan for the remainder of the Risk Project in coordination
with the Risk Project workgroup. Include an assessment of required resources and tasks
requiring consultants and evaluate other tools that may be incorporated to accomplish
Risk Project goals and objectives.
4. Modify standard operating procedures to define levels of approval for large IT
acquisitions and establish a control to ensure appropriate reviews and approvals are
obtained.
5. Evaluate Risk Project software licenses before the next renewal period.
The final report was issued March 31, 2016.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
13
Audits, Inspections, and Evaluations
Inspection of Farm Credit Administration’s Process in Developing and
Updating Agency Policies and Procedures
FCA maintains an online library of Agency policies and procedures (PPMs). The PPM library
serves as a central repository for PPMs and is a valued resource to FCA employees for
information on Agency programs.
The inspection objective was to determine the effectiveness and efficiency of FCA’s process in
developing and updating Agency policies and procedures.
We found the Agency is generally consistent in the following processes: preparing and
formatting new PPMs; routing PPMs for approvals; posting new PPMs or modifications; and
communicating PPM information to employees.
We identified opportunities for improvement in the following areas:
•
The processes for developing and updating policies and procedures are not formalized
in a written document.
• Many PPMs have older publication dates and contain outdated information about
Agency policies and programs.
• The process to determine when a new, updated, or rescinded PPM should be
communicated to employees is not documented.
The
Agency agreed to take the following actions:
1.
Publish procedures for developing, updating, formatting, approving and communicating
PPMs.
2. Periodically review PPMs to certify whether policies and procedures are current, need
updating, or should be rescinded.
3. C
onsider automating the review and approvals process.
The final report was issued March 31, 2016.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
14
Audits, Inspections, and Evaluations
AUDITS AND EVALUATIONS IN PROCESS
A
udit of FCA’s Examination of Business Continuity at FCS
Institutions
FCA’s goal is to have a flexible regulatory environment that facilitates electronic commerce and
the use of information technology. However, institutions must establish good business practices
that ensure safety and soundness. FCA Regulation 609.930 requires policies and procedures
that address business continuity planning.
The objective of this audit is to evaluate FCA’s process in determining which business continuity
procedures were performed and whether there were any gaps during the Agency’s examination
process of FCS institutions identified by OE as high risk.
Audit of FCA’s Controls Over the Electronic Official Personnel Folder
In July 2009, FCA implemented the Electronic Official Personnel Folder (eOPF), which is a re-
creation of the paper personnel folder for Federal employees. The eOPF provides web-enabled
access to individual personnel folders through an internet-based, self-service tool. The eOPF
contains all official records required to document an employee’s Federal career. Users are
allowed to view their own eOPF documents, but they cannot modify the documents.
The objective of the audit is to review the effectiveness of controls related to the eOPF. The
draft report was issued in March 2016, and the final report will be issued in the next reporting
period.
Audit of FCA’s Financial Statements Fiscal Year 2016
The Accountability of Tax Dollars Act of 2002 requires FCA and certain other agencies to submit
to the Congress and OMB an audited financial statement each fiscal year.
In continuing to assist the Agency in meeting these requirements, the OIG contracted with
Harper, Rains, Knight & Company, P.A. to perform the audit of FCA’s financial statements for
FY 2016. The audit remained ongoing at the end of this reporting period. For FY 2015, the OIG
also contracted with Harper, Rains, Knight & Company, P.A. to perform the audit.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
15
Audits, Inspections, and Evaluations
STATUS OF AGREED-UPON ACTIONS AND RECOMMENDATIONS
In total, there were 19 agreed-upon actions added from three reports issued for the reporting
period. We had 14 actions open at the beginning of the period to carry over. As of March 31,
2016, 21 agreed-upon actions remained open.
Audit, Inspection, and Evaluation Agreed-Upon Actions
Report Issued
Carryover
from Prior
6-Month Period
New During this
6-Month Period
Final Management
Actions During this
6-Month Period
Open on
3/31/2016
FCA’s Special
Supervision and
Enforcement
Processes
3/31/2015 2 0 2 0
FCA’s
Commissioning
Program
3/31/2015 8 0 5 3
FCA’s Personnel
Security and
Suitability Program
9/30/2015 4 0 4 0
Human Capital
Planning at FCA
2/29/2016 0 11 1 10
FCA’s Risk Project 3/31/2016 0 5 0 5
FCA’s Process in
Developing and
Updating
Agency Policies and
Procedures
3/31/2016 0 3 0 3
Total 14 19 12 21
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
16
Audits, Inspections, and Evaluations
OPEN AGREED-UPON ACTIONS
The following charts show open agreed-upon actions for issued reports as of March 31, 2016:
FCA’s Commissioning Program (Issued 3/31/15)
Agreed-Upon
Action Number 1
Identify and track specific commissioning costs to evaluate the cost of the program
and identify cost-saving opportunities and consider timekeeping code revisions, with
OMS assistance in implementation.
Agreed-Upon
Action Number 3
Analyze the costs and benefits of streamlining and consolidating current testing and
assessment milestones through the elimination of the final Commissioning Test
simulations.
Agreed-Upon
Action Number 9
Revise processes to provide feedback to every Associate Examiner on Technical
Evaluations and Commissioning Test multiple-choice test performance.
Human Capital Planning at FCA (Issued 2/29/16)
Agreed-Upon
Action Number 1
Formalize the human capital planning process by:
• identifying membership (positions) of the Human Capital governance body,
• scheduling reviews of the Human Capital Plan objectives, and
• monitoring and tracking progress toward meeting human capital goals.
Agreed-Upon
Action Number 2
Track data on succession planning efforts. Document the strategies to mitigate the
risks. Monitor and follow-up to capture and utilize results.
Agreed-Upon
Action Number 3
Assess organizational leadership and development programs and modify to promote,
enhance, and improve initiatives within the Agency.
Agreed-Upon
Action Number 4
Coordinate and revise the network distribution list for FCA job announcements.
Agreed-Upon
Action Number 5
Increase coordination between OMS and EEOI on special emphasis programs and
outreach.
Agreed-Upon
Action Number 6
Implement a plan to improve the exit interview process and disperse exit interview
data to gather consistent, useful information for comparison and trends.
Agreed-Upon
Action Number 8
Provide training to all personnel involved in the recruiting and hiring process on
potential biases and barriers to employment.
Agreed-Upon
Action Number 9
Conduct an assessment of FCA hiring practices to identify potential barriers and areas
of improvement.
Agreed-Upon
Action Number 10
Establish a policy that includes the plan for requesting and analyzing applicant flow
data for FCA job announcements.
Agreed-Upon
Action Number 11
Conduct a survey, or use other information-gathering tools, to gather additional
targeted information on workplace diversity and inclusion.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
17
Audits, Inspections, and Evaluations
FCA’s Risk Project (Issued 3/31/16)
Agreed-Upon
Action Number 1
Add or modify current procedures for large IT investments to:
• Designate a project manager and project management responsibilities;
• Assess resources and determine whether consultants are needed for project
planning and implementation; and
• Establish guidelines for incremental investment.
Agreed-Upon
Action Number 2
Establish a control to ensure project management guidance is implemented for large IT
investments.
Agreed-Upon
Action Number 3
Create an incremental project plan for the remainder of the Risk Project in coordination
with the Risk Project workgroup. Include an assessment of required resources and tasks
requiring consultants and evaluate other tools that may be incorporated to accomplish
Risk Project goals and objectives.
Agreed-Upon
Action Number 4
Modify standard operating procedures to define levels of approval for large IT
acquisitions and establish a control to ensure appropriate reviews and approvals are
obtained.
Agreed-Upon
Action Number 5
Evaluate Risk Project software licenses before the next renewal period.
FCA’s Process in Developing and Updating
Agency Policies and Procedures (Issued 3/31/16)
Agreed-Upon
Action Number 1
Publish procedures for developing, updating, formatting, approving and communicating
PPMs.
Agreed-Upon
Action Number 2
Periodically review PPMs to certify whether policies and procedures are current, need
updating, or should be rescinded.
Agreed-Upon
Action Number 3
Consider automating the review and approvals process.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
18
Other Reports
QUARTERLY SURVEY OF FARM CREDIT SYSTEM INSTITUTIONS
The OIG administers an ongoing survey of FCS institutions regarding the quality and
consistency of the Agency’s examination function, including the examiners’ performance.
Without attribution, the OIG issues a quarterly report and, at the end of each fiscal year, a
summary report on the survey results to the Chief Examiner and the FCA Board.
The survey asks respondents to rate eight statements regarding examination activities,
communications and FCA regulations and guidance. Additionally, respondents have the
opportunity to discuss the aspects of the examination that were the most and least helpful to the
FCS institution’s board and management team. Each quarter there are a relatively small number
of respondents. Over time, however, analyses of response patterns enable sound conclusions
as to the quality of the examiners and the examination function. The consistent trend indicates
the examination program and staff are well regarded.
• Fourth Quarter (July 1 – Sept. 30, 2015) and Fiscal Year 2015 Summary
In October 2015, the OIG issued 18 surveys to FCS institutions for feedback on the
examination program and staff during the fourth quarter of FY 2015. Twelve FCS
institutions responded. The OIG issued a report, including a summary of FY 2015
responses, in January 2016 to the Chief Examiner and the FCA Board.
• First Quarter Fiscal Year 2016 (Oct. 1 – Dec. 31, 2015)
In January 2016, the OIG issued 12 surveys to FCS institutions for feedback on the first
quarter of FY 2016. Ten institutions responded. The OIG provided a report in March
2016 to the Chief Examiner and the FCA Board.
MANAGEMENT ADVISORY REPORTS
The OIG Management Advisory Reports are designed to be a quick mechanism to offer the
Agency head and management suggestions on ways to strengthen Agency operations.
During this reporting period, the OIG closed out a management advisory issued in the last
reporting period, following final management action. On September 16, 2015, the OIG issued a
management advisory relating to eligibility to participate in the Agency’s newly-created 401(k)
plan. The Agency responded in a timely manner, and resolved the eligibility issue in its 2016
Compensation and Benefits Program issued in December 2015.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
19
Other Reports
CHARGE CARD RISK ASSESSMENT AND SUBMISSIONS
The Government Charge Card Abuse Prevention Act of 2012 (Charge Card Act) requires the
OIG of each executive agency to conduct periodic assessments of charge card programs to
analyze the risks of illegal, improper, or erroneous purchases. As part of adherence to the
Charge Card Act and the implementation guidance, the Farm Credit Administration (FCA) OIG
conducts an annual risk assessment of FCA’s charge card programs, including the purchase
and travel card programs and the centrally billed account utilized by FCA. The OIG completed
its annual risk assessment and issued the Charge Card Risk Assessment to the Agency in
March 2016.
The OIG also issued a letter to the Office of Management and Budget in January 2016 on
agency progress in implementing audit recommendations. During FY 2015, we conducted the
risk assessment, but did not complete any reviews on the charge card programs. We previously
audited the travel and purchase card programs in FY 2014:
• F
arm Credit Administration’s Travel Card Program (A-14-03), issued August 19, 2014.
• Farm Credit Administration’s Purchase Card Program (A-14-02), issued September 5, 2014.
A
ll recommendations were agreed upon by management and were subsequently closed.
Therefore, there were no open recommendations for FY 2015. We will continue to conduct risk
assessments and reviews as part of our audit and inspection functions.
PERFORMANCE REPORT FISCAL YEARS 2014 AND 2015
The Government Performance and Results Act (GPRA) of 1993 and GPRA Modernization Act
of 2010 encourage organizations to manage for results and hold managers accountable for
executing programs to achieve desired outcomes. Our report documents the outcomes or
impacts of the products, services, and leadership of the OIG during fiscal years 2014 and 2015.
The final report was issued January 20, 2016.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
20
Investigations
The OIG completed all pending investigations during this period, investigating matters raised
through the OIG Hotline and via other notification mechanisms.
Reports of
Investigation
issued
1
Investigations
closed
4
Hotline
complaints
addressed
13
Pending
investigations
0
Investigations
During this reporting period, the OIG issued one Report of Investigation; closed four
investigations, including three preliminary investigations. OIG has no pending investigations as
of the end of the reporting period. The closed investigations involved allegations relating to
various issues, including alleged nepotism, performance of inherently governmental activities,
and compensation. None of the investigations resulted in substantiated allegations.
Hotline
The OIG Hotline is available 24 hours a day, 7 days a week, to receive tips and complaints
about fraud, waste, or abuse relating to FCA programs and operations. The Hotline allows
individuals to report their allegations to the OIG directly and confidentially and is available
through email, phone, fax, and mail.
During the reporting period, the OIG received 13 Hotline complaints. Seven of these complaints
involved borrowers and six of them non-borrowers. All 13 complaints were referred, responded
to, or administratively closed. Six complaints were closed because they involved matters outside
OIG’s jurisdiction and/or had already been sent to the appropriate agency. The remaining seven
were complaints concerning FCS institutions, and were referred to the FCA offices, including the
Office of Examination or the Office of Congressional and Public Affairs, responsible for
reviewing these matters.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
21
Legislative and Regulatory Reviews
In fulfilling the OIG’s statutory obligation to review existing and proposed legislation and
regulations, the IG reviews and comments on legislative initiatives as a member of the CIGIE
Legislative Committee and also through the Council of Counsels to the Inspectors General. The
OIG also reviews draft FCA regulations and attends joint briefings of the FCA Board involving
proposed and final regulations. During this reporting period, we reviewed:
Legislative
Items
28
Proposed
Rules
2
Final Rules
2
Informational
Memoranda
and
Bookletters
5
The following were reviewed:
Legislation
1. H.R. 2395 and S. 579, Inspector General Empowerment Act
2. S. 2128, Inspector General Mandates Reporting Act of 2015
3. H.R. 3555, Jobs! Jobs! Jobs!
4. H.R. 3528, Congress Leads by Example Act of 2015
5. S. 754, Cybersecurity information Sharing Act of 2015
6. S. 2127, Dr. Chris Kirkpatrick Whistleblowers Protection Act of 2015
7. S.1073, Stopping Improper Payments to Deceased People Act
8. S. 1378, Bonuses for Cost-Cutters Act of 2015
9. S. 2133, Fraud Reduction and Data Analytics Act of 2015
10. H.R. 3743, Secure Every Electronic Record
11. H.R. 4934, Regulatory Agency Demilitarization Act
12. S. 2128, Inspector General Mandates Reporting Act of 2015
13. H.R. 2269, The Government Transformation Act of 2015
14. H.R. 699, Email Privacy Act
15. H.R. 4127, Intelligence Authorization Act for FY 2016
16. S. 2450, Administrative Leave Act of 2015
17. H.R. 2029, Consolidated Appropriations Act of 2016
18. S. 614, Federal Improper Payments Coordination Acts of 2015
19. H.R. 653, FOIA Oversight and Implementation Act
20. H.R. 4360, Official Personnel File Enhancement Act of 2016
21. S. 1115, Grants Oversight and New Efficiency Act (“GONE”) Act
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
22
Legislative and Regulatory Reviews
22. S. 795, Bill to Enhance Whistleblower Protection for Contractor and Grantee Employees
23. S. 1130, Legal Justice for Servicemembers Act of 2015
24. H.R. 2029, Consolidated Appropriations Act, 2016, P.L. 114-113
25. S. 1616, Saving Federal Dollars Through Better Use of Government Purchase and
Travel Cards Act of 2015
26. H.R. 4639, Thoroughly Investigating Retaliation Against Whistleblowers Act
27. H.R. 4361, Federal Information Systems Safeguards Act of 2016
28. S. 337, FOIA Improvement Act of 2015
Proposed Rules
1. Organization; Funding and Fiscal Affairs, Loan Policies and Operations, and Funding
Operations; Farmer Mac Investment Eligibility, 81 Fed. Reg. 8860-8867 (Feb. 23,
2016)
2. Amendments to 5 CFR Part 2635, Standards of Ethical Conduct for Employees of
the Executive Branch, 80 Fed. Reg. 74004-74018 (Nov. 27, 2015)
Final Rules
1. Margin and Capital Requirements for Covered Swap Entities, 12 CFR 1221, Joint
Rule (OCC, FRB, FDIC, FCA, FHFA), 80 F.R. 74840 (Nov. 30, 2015)
2. Final Rule: Capital – Tier 1/Tier 2 Framework (Mar. 10, 2016)
Informational Memoranda and Bookletters
1. Compliance with Section 4.38 of the Farm Credit Act – Affirmative Action
(Nov. 6, 2015)
2. Limited Suspension of Enforcement Actions Relating to Private Flood Insurance
(Dec. 23, 2015)
3. Amendments to Regulation C and Regulation Z and Annual Threshold Adjustments
under Regulation Z and Regulation M (Jan. 13, 2016)
4. Servicing Loans to Borrowers in Distressed Industries (Jan. 21, 2016)
5. Maximum Farm Credit System Bank Director Compensation for 2016 (Feb. 5, 2016)
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
23
Congressional Interaction
During this reporting period, the OIG continued to meet with Congressional staff members to
discuss ongoing Agency and OIG activities. The OIG also issued a letter report to the:
• Senate Committee on Homeland Security and Governmental Affairs; and
• Senate Committee on the Judiciary.
This letter report responded to the Committees’ request for information on any attempts to
interfere with IG independence or limitations placed on the OIG’s access to documents,
information, and Agency employees (none reported). The Committees also requested
information on open OIG audit recommendations; nonpublic, closed OIG reports of
investigation, audit, or evaluation; OIG reports provided to the Agency for comment but not
responded to within 60 days (none reported); and whistleblower retaliation allegations (none
reported).
Through its participation in CIGIE activities, including the CIGIE Legislative Committee, the OIG
also worked extensively to provide comments and feedback in response to Congressional
inquiries submitted to the IG community. OIG also streamlined its internal procedures in
responding to Congressional correspondence.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
24
Outreach
Staff Participation in Activities within the IG Community
OIG staff members are encouraged to take part in organizations that contribute to the mission of the
Inspectors General community, as well as their individual professional development. Most staff
members are actively involved in one or more professional organizations, as well as activities within
CIGIE.
The Inspector General is a member of CIGIE, which provides a forum for IGs from over 70
government agencies to discuss government-wide issues and shared concerns. Collectively, the
members of CIGIE work toward improving government programs and operations, work that involves,
for example: comments on proposed legislation; development of projects involving cross-cutting
issues; and training development. The IG was appointed to the CIGIE Executive Committee as the
Member-At-Large in January 2015. The IG also serves as a member of CIGIE’s Legislation
Committee and participates as a member of CIGIE’s Inspection and Evaluation Committee, and is
the Chair of the Small IG group. The IG has a leadership role on committees and workgroups and
has initiated group projects to advance and streamline CIGIE practices and processes.
The Deputy IG continues her leadership role in the Council of Counsels of IGs (CCIG) as one of two
Vice Chairs to the CCIG for 2015-2016. The Deputy IG is also involved in the CIGIE Records
Management Working Group and attends the quarterly meetings for three additional CIGIE groups –
the Assistant Inspectors General for Investigations, Deputy IGs, and the Small OIGs CCIG Working
Group. The Deputy IG also contributes frequently to requests for assistance throughout the CCIG
community.
The OIG Senior IT Auditor and Senior Auditors participate in cross-cutting audit projects and attend
FAEC meetings and conferences. The IT Auditor attends local ISACA meetings and is actively
involved in the IT Subcommittee of the FAEC. One Senior Auditor is also a member of the CIGIE
Roundtable on Inspections and Evaluations, and is an Adjunct Instructor for CIGIE’s Training
Institute.
OIG employees are also active in Agency workgroups and task forces, as appropriate.
Organizational Briefings and Notifications
The OIG has distributed posters identifying Hotline and contact information and continues to develop
its Fraud Awareness program to provide training and guidance to FCA employees on reporting
responsibilities, fraud indicators, methods of reporting, and protections provided to whistleblowers
under Federal law and policy. OIG has also published several articles on fraud and whistleblower
topics.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
25
OIG Staff
Staff Development
OIG employees continually seek ways to improve skills and become knowledgeable in the initiatives
of the community of Inspectors General. Audit and legal staff must meet continuing education
requirements. Individual development plans are used to identify long and short-term career goals
along with specific training and developmental needs. These plans are geared toward enhancing
individual skills in the performance of official duties, cross training, succession planning and meeting
the criteria needed to achieve OIG performance goals and objectives.
The following organizational chart shows the OIG as of March 31, 2016:
Inspector General
Elizabeth Dean
Deputy IG and
Counsel to the
Inspector General
Kathy Gallo
Senior Information
Technology Auditor
Tammy Rapp
Senior Auditor
Sonya Cerne
Senior Auditor
Tori Kaufman
Management/
Program Analyst
Ava Bell
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
26
Annex
This annex is provided in accordance with the National Defense Authorization Act for FY 2008.
This referenced statute requires all Inspectors General appointed under the IG Act to include an
annex to their semiannual reports as follows:
1) listing all contract audit reports issued during the reporting period containing significant audit
findings;
2) briefly describing the significant audit findings in the report; and
3) specifying the amounts of costs identified in the report as unsupported, questioned, or
disallowed.
Significant audit findings are defined as unsupported, questioned, or disallowed costs in excess of
$10,000,000, or other findings that the Inspector General determines to be significant. It defines
contracts as a contract, an order placed under a task or delivery order contract, or a subcontract.
No contract audit reports meeting these criteria were issued on behalf of the OIG during this
reporting period.
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
27
Appendix A
Index of Reporting Requirements
SECTION
TITLE
Page
4(a)(2) Review of legislation and regulations 22-23
5(a)(1) Significant problems, abuses, and deficiencies None
5(a)(2) Recommendations for corrective action 8-18
5(a)(3) Prior recommendations not yet implemented 17-18
5(a)(4) Matters referred to prosecutive authorities None
5(a)(5) Information unreasonably refused or not provided None
5(a)(6) List of reports issued 29
5(a)(7) Summaries of significant reports 9-14
5(a)(8) Management decisions with questioned costs 30
5(a)(9)
Management decisions on recommendations that funds be put
to better use
31
5(a)(10) Prior audit reports unresolved None
5(a)(11) Significant revised management decisions None
5(a)(12)
Significant management decisions with which the Inspector
General disagreed
None
5(a)(13) Compliance of Agency financial management system 9, 15
5(a)(14)(15) Peer reviews conducted of this OIG 32
5(a)(16) Peer reviews conducted by this OIG 33
845
National Defense Authorization Act of FY 2008 Citation and
Requirement
27
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
28
Appendix B
Audit, Inspection, and Evaluation Reports Issued
Report
Number of Agreed Upon
Actions/Recommendations
Questioned Costs
Recommendations
That Funds Be Put to
Better Use
FCA’s Financial
Statement FY 2015
0 $ 0 $ 0
FCA’s Compliance with
FISMA 2015
0 $ 0 $ 0
Human Capital Planning
at FCA
11 $ 0 $ 0
FCA’s Risk Project 5 $ 0 $ 143,200
FCA’s Process in
Developing and
Updating
Agency Policies and
Procedures
3 $ 0 $ 0
Total 19 $ 0 $ 143,200
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
29
Appendix C
Reports with Questioned Costs
Number Dollar Value
Reports
Recommend-
ations
Questioned
Costs
Unsupported
Costs
A. For which no management decision has
been made by the commencement of the
reporting period.
0 0 $ 0 $ 0
B. Which were issued during the reporting
period.
0 0 $ 0 $ 0
Subtotals (A+B) 0 0 $ 0 $ 0
C. For which a management decision was
made during the reporting period.
0 0 $ 0 $ 0
(i) dollar value of disallowed costs 0 0 $ 0 $ 0
(ii) dollar value of costs not disallowed 0 0 $ 0 $ 0
D. For which no management decision has
been made by the end of the reporting
period.
0 0 $ 0 $ 0
E. For which no management decision was
made within six months of issuance.
0 0 $ 0 $ 0
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
30
Appendix D
Reports with Recommendations that Funds
Be Put to Better Use
Number of
Reports
Number of
Recommendations
Dollar
Value
A. For which no management decision has been
made by the commencement of the reporting
period.
0 0 $ 0
B. Which were issued during the reporting
period.
1 5 $ 143,200
Subtotals (A+B) 1 5 $ 143,200
C. For which a management decision was made
during the reporting period.
0 0 $ 0
(i) dollar value of recommendations that
were agreed to by management
0 0 $ 0
- based on proposed management action 0 0 $ 0
- based on proposed legislative action 0 0 $ 0
(ii) dollar value of recommendations that
were not agreed to by management
0 0 $ 0
D. For which no management decision has been
made by the end of the reporting period.
0 0 $ 0
E. For which no management decision was
made within six months of issuance.
0 0 $ 0
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
31
Appendix E
Peer Reviews Conducted of this Office
Peer Review Performed By Date of Report
Function
Reviewed
Peer Review
Rating
Architect of the Capitol
Office of Inspector General
June 26, 2013 Audit Pass
U.S. Securities and Exchange Commission
Office of Inspector General
December 26, 2007 Investigations Pass
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
32
Appendix F
Peer Reviews Conducted by this Office
Peer Review Of Date of Report
Function
Reviewed
Peer Review
Rating
U.S. International Trade Commission
Office of Inspector General
January 16, 2013 Audit Pass
Consumer Product Safety Commission
Office of Inspector General
May 23, 2011 Audit Pass
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
33
Appendix G
FCA ORGANIZATIONAL CHART
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
34
Appendix H
Glossary of Terms
Agency – Farm Credit Administration
CIGIE – Council of the Inspectors General on Integrity and Efficiency
EEOI – Equal Employment Opportunity and Inclusion
eOPF – Electronic Official Personnel Folder
Farm Credit Act – Farm Credit Act of 1971, as amended
Farmer Mac – Federal Agricultural Mortgage Corporation
FCA – Farm Credit Administration
FCS – Farm Credit System
FISMA – Federal Information Security Modernization Act
FY – Fiscal Year
H.R. – House of Representatives
IG – Inspector General
IG Act – Inspector General Act of 1978, as amended
IRM – Information Resources Management
IT – Information Technology
NIST – National Institute of Standards and Technology
OE – Office of Examination
OIG – Office of Inspector General
OIT – Office of Information Technology
OMB – Office of Management and Budget
OMS – Office of Management Services
PPM – Policies and Procedures
Pub. L. – Public Law
RSD – Risk Supervision Division
S. – Senate
System – Farm Credit System
FCA OIG SEMIANNUAL REPORT TO THE CONGRESS
OCTOBER 1, 2015 ─ MARCH 31, 2016
35
     





REPORT
Fraud | Waste | Abuse | Mismanagement
FARM CREDIT ADMINISTRATION
OFFICE OF INSPECTOR GENERAL
Phone: Toll Free (800) 437‐7322; (703) 883‐4316
Fax: (703) 883‐4059
E‐mail: fca‐ig‐hotline@rcn.com
Mail: Farm Credit Administration
Office of Inspector General
1501 Farm Credit Drive
McLean, VA 22102‐5090
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