Fillable OFFICE WORKSTATION CHECKLIST (Workplace Safety & Prevention Services)

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OFFICE WORKSTATION CHECKLIST (Workplace Safety & Prevention Services)

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OFFICE WORKSTATION CHECKLIST
Use this checklist to assess your workstation for potential problems. A ‘No’ response may indicate a problem
which could lead to a musculoskeletal disorder. Make the necessary changes or adjustments for all
potential problems identified. If discomfort persists, you may require advice of an ergonomic specialist.
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
1. Chair
Chair height is appropriate for the individual and
work surface height (thighs are parallel to the
floor or knees slightly lower than the hips)
Feet are fully supported on the floor or on a
footrest
Chair has a stable base with five wheels or
castors suitable for the floor surface
The angle of the backrest is adjustable
The backrest height is adjustable; if not, the
backrest supports the inward curve of the
lower back
If armrests are provided, they do not interfere
with natural movements
Chair seat is the appropriate size for the
individual
WSPS.CA
OFFICE WORKSTATION CHECKLIST
2
310-AQV-01-IGDO © 2019, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
The seat pan tilt is adjustable (+3° or -4°) for
frequent computer users
There is a space between the front of the chair
and the back of your legs (min: width of finger/
max: fist)
2. Monitor, Keyboard, and Mouse
The monitor is directly in front of you, if viewed
or used regularly
When keying upper arms are hanging vertical,
and lower arms are horizontal (elbows
approximately 90°)
Work is performed directly in front of you,
with elbows close to the body
The wrist is relaxed and not bent. Wrist rests
are available
Mouse is placed on the same level as the
keyboard
Mouse fits comfortably in your hand
The top of the active area of the screen is no
higher than the user’s horizontal eye level (lower
for bifocal wearers) when seated in an upright
posture
The monitor is at a comfortable distance away
(50 to 100 cm)
WSPS.CA
OFFICE WORKSTATION CHECKLIST
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310-AQV-01-IGDO © 2019, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
Screen is free of glare or shadows
Windows are not in front or behind the operator
Letters on the screen are sharp, easy to read,
and do not flicker
3. Work Surface
Work/writing surface height is about elbow level
Work surface is large enough to hold all work
material
Frequently used items are within easy reach
Reaching behind the midline of the body is
avoided
Writing space is available on the individual’s
dominant side, while on the computer
Legroom is sufficient to stretch out the legs
and to swivel in the chair
WSPS.CA
OFFICE WORKSTATION CHECKLIST
4
310-AQV-01-IGDO © 2019, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
4. Lighting
Adequate lighting is provided
Adjustable task lighting is available
You are shielded from glare (e.g., sun or lighting)
The workstation is located in between rows of
overhead lights
5. Accessories
A head set is provided if talking on the phone
while keyboarding is regularly required
If provided, source documents are angled
upwards with an appropriate document holder
Source documents are positioned close to your
center of attention if viewed regularly
WSPS.CA
OFFICE WORKSTATION CHECKLIST
5
310-AQV-01-IGDO © 2019, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
6. Work Practices
You vary your viewing distance throughout the
day by focusing on items further away
While keyboarding your hands float over the
keys, not resting on the wrist rests
You are able to vary your tasks
You sit back in the chair properly (head and
shoulders are relaxed, not raised, hunched, or
rounded), using the backrest for support
You know how to adjust your chair, and adjust
it throughout the day
You take frequent micro breaks (5 minutes every
hour) to change posture and perform stretching
exercises
WSPS.CA
OFFICE WORKSTATION CHECKLIST
6
310-AQV-01-IGDO © 2019, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Office Workstation Item to Check Y N Comments/Possible Adjustments or Changes
7. Laptop
If using a laptop for prolonged periods (> 2 hours)
you use an external keyboard and mouse and/
or monitor to optimize the work height and neck
posture
Additional Notes:
© 2019 Workplace Safety & Prevention Services (WSPS)
Workplace Safety & Prevention Services (WSPS) grants permission to approved end users to reproduce this document in whole
or in part, provided its intended use is for non-commercial, educational purposes and that full acknowledgement is given to WSPS.
Approved end users are firms registered with the Workplace Safety and Insurance Board. WSPS reserves the right to extend
this permission to other stakeholders and interested parties by express written permission upon application. WSPS extends no
warranty to materials amended or altered by the end user. Under no circumstances is this document, or any portion thereof, to
be duplicated for purposes of sale or for external reproduction or distribution.
(Sample WSPS acknowledgement, “Reproduced or adapted from name of solution with permission of Workplace Safety &
Prevention Services, Mississauga, Ontario.”)
The information contained in this reference material is distributed as a guide only. It is generally current to the best of our
knowledge as at the revision date, having been compiled from sources believed to be reliable and to represent the best current
opinion on the subject. No warranty, guarantee, or representation is made by WSPS as to the absolute correctness or sufficiency
of any representation contained in this reference material. WSPS assumes no responsibility in connection therewith; nor can it
be assumed that all acceptable safety measures are contained in this reference material, or that other or additional measures may
not be required in particular or exceptional conditions or circumstances.
Revised: August 2019
WSPS.CA
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Completed 24 April 2021

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