Fillable Non-creditproposalformfebruary2019 Z:\Agreements, Faculty, And Visitors\FACULTY\Faculty Proposal Form\Faculty Proposal Application For Short-term Winterim Or Summer Programs (Marquette University)

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2/19
Non-credit International
Program Proposal Template
Marquette faculty, staff or student organizations interested in coordinating, leading or
participating in a service or other non-credit international travel program are invited to
plan and propose the program following the Non-credit International Program Proposal
Template and submit it for approval by the deadlines below.
Application deadline for summer stand-alone programs:
November 1
Application deadline for January session or spring break
programs
April 1
• Any student group travel must have an MU faculty or staff leader who proposes
the program and participates in the entirety of the international travel with
students, per UPP 1-18.
• Applications will be reviewed and evaluated following a multi-step process. An
initial review for safety, health and risk implications will be conducted by the
Office of International Education (OIE) and, if the staff deems it necessary, by
Marquette University Offices of the General Counsel and Risk Management. OIE
will then submit the proposal to the Office of the Provost for final review and
approval.
• Once the program is approved, minimum student enrollment must be achieved.
• Safety and health review is ongoing to the date of departure and continues in
country. Marquette reserves the right to cancel a program at any time due to
safety and health issues.
Contact Karli Webster, Manager of Education Abroad at 288-7289 or
karlin.webster@marquette.edu with any questions related to your program proposal.
2/19
Applicant Information
Sponsoring Unit(s)/Department(s): ______________________________________________
Program Leader: ____________________________________________________________
Campus/Office Location: ______________________________________________________
Phone: ___________________________ Email: __________________________________
Student Leader (if applicable): __________________________________________________
Program Description
Program name: _____________________________________________________________
Program location(s): _________________________________________________________
Departure date: _______________________ Return date: __________________________
Timeframe (check one): Spring break Summer January
Will the program be open to students from other universities? Yes No
If “No,” please explain: ___________________________________________________
Minimum number of participants: ________ Maximum number of participants: __________
NARRATIVE:
Please attach the following three (3) items:
1. An ITINERARY describing the planned activities on each day of the program.
Please include:
1) Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the
cities to be visited and transportation routes to be used between cities. 2) accommodation details
(name and contact information of hotels) 3) type of transportation (not including airfare from/to the
U.S.) 4) daily overseas contact information (where you can be reached). This information will be used
to assist you and/or contact you in the event of an emergency.
2. An estimated BUDGET for the proposed program:
• Use the budget template
provided by OIE, maintaining existing formulas. This will
provide you with an estimate of the per-student cost of the program. When estimating,
consider airfare and airport taxes, accommodations, ground travel, admission fees,
facilities charges, and any formal events.
• Include documentation of how the estimate was determined (i.e. quotes received from
providers, price estimates found online).
• The cost will vary based on number of students participating. Indicate the number of
participants on whom the cost estimate was based in cell B6 of the spreadsheet.
3. A DESCRIPTION of the proposed program, addressing the following administrative and
logistical issues:
• Exact location(s) of the proposed program, including an indication of destination(s) and
transportation mode(s) for day trips or longer excursions
2/19
• How travel arrangements will be made: proposed travel agency name and contact
information
• Whether participants will need special visas, permits, or health examinations/shots prior
to departure
• Cost-effectiveness: explanation of any special efforts that will be made to raise funds to
defray program costs, travel agents’ deals for multiple bookings, departmental coverage
of faculty salary, etc. Applications that demonstrate effective strategies for limiting costs
will receive extra consideration.
• Leader Salary: Will there be one? If so, will this come from the Department or student
fees?
• Accessibility: any information about the program’s format, activities, or selected travel or
accommodation arrangements that might limit access for students with disabilities.
• Known risks or dangers: information about road conditions (www.asirt.org
), areas of
disease, forces of nature (earthquake region, avalanches, extreme heat or cold,
typhoons, etc.), political or social instability. This information may be provided by
attaching current detailed Travel Advisory information (expand “READ MORE” section)
for each target country from the State Department’s website
(
https://travel.state.gov/content/travel/en/international-travel/International-Travel-
Country-Information-Pages.html). Please note that OIE will be seeking additional
information in relation to safety and liability coverage of on-site service providers in order
to safeguard the director and the university from potential liability in case of an accident.
Signatures
The faculty director is responsible for obtaining the appropriate immediate supervisor and
Dean/VP signatures prior to submitting the proposal to OIE. The Director of OIE will review for
safety and health and then route to the Provost for final approval.
If a student or employee report that they have been a victim of sexual harassment,
discrimination or sexual misconduct, I understand that I have a duty to promptly report the
relevant details to the Marquette University Police Department or Title IX Office. I understand
that I am unable to promise confidentiality to the individual reporting the sexual harassment,
discrimination or sexual misconduct.
1) Program Leader Signature: ____________________________________ Date: __________
Student Leader Signature (if applicable): __________________________ Date: __________
2) Immediate Supervisor Signature: ________________________________ Date: __________
3) Dean/VP Signature: __________________________________________ Date: __________
OFFICE USE ONLY
4) OIE Director Signature: _______________________________________ Date _________
5) Provost Signature: ___________________________________________ Date _________
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Non-creditproposalformfebruary2019 Z:Agreements, Faculty, And VisitorsFACULTYFaculty Proposal FormFaculty Proposal Application For Short-term Winterim Or Summer Programs (Marquette University)

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Completed 25 July 2020

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