Professional Development Short-Term App. 08/19
Applications are accepted on a continuing basis except winter and summer breaks (no submissions
May 15- Aug. 15). Registration and/or Substitute Only requests should be submitted for approval at
least 30 days in advance of the event. Registration AND Travel requests must be submitted at least
30 days prior to the event. Note that the Dean’s signature MUST pre-date the event. If you would
like to have registration fees paid by the college in advance you must submit the application
paperwork 30 days in advance. The Conference Advance Form has a box to check to indicate this
preference. Contact Stephanie Martinez (firstname.lastname@example.org) for more information.
The AFT Faculty Professional Development Program covers the cost of faculty replacement
(substitutes) and registration fees for workshops/seminars and travel expenses.
There is no stated limit that an individual can use from the Short Term Project fund for
registration fees and substitutes. However, the committees have the responsibility to monitor
appropriate use and overuse of these monies. In order to allow funding support for a variety
of projects, or if funds are depleted, applications may be denied.
Processing of Applications
The complete application and requested documents are submitted to the applicant’s immediate
supervisor to indicate his/her awareness of the proposed project, calculate substitute costs, and to
approve the travel component of the request. The application is forwarded to Professional
Development Committee Chair, Teeka James, for recommendation to President Claire, who
approves or denies all Short-Term Professional Development Applications. You will receive an
from the VP office, stating the follow-up requirements and the funding source. If the
application is denied, you will be contacted by email.
Follow-up and Reimbursement
For all short-term projects, applicant must complete a “SMCCCD Statement of Conference Expense”
form with original receipts, and a follow-up report detailing the outcomes of the project. These
should be submitted in a timely manner (within one month) to Stephanie Martinez
Please note: Reimbursement is processed by Stephanie Martinez, not by the Professional
Development Committee or its chair. Please submit your expense report and follow-up report
to Stephanie Martinez (email@example.com).