Fillable Nixon Library AV Reproduction Request Packet Rev20181025 EXTENDED

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Nixon Library AV Reproduction Request Packet Rev20181025 EXTENDED

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18001 Yorba Linda Boulevard ◦ Yorba Linda, CA 92886 ◦ (714) 983 9120 ◦ FAX (714) 983 9111
http://www.nixonlibrary.gov ◦ nixonreference@nara.gov
IMPORTANT NOTE: Reproductions provided by the Richard Nixon Presidential
Library are for private study, scholarship or research. If reproductions are
for commercial or other uses consult the Licensing and Copyright policy
statements on pages 2 and 3 of this packet.
INSTRUCTIONS FOR AUDIOVISUAL REPRODUCTIONS
1. Read the Licensing, Copyright & Privacy Statements on pages 2-3 of this packet.
2. Fill out the Reproduction Request on page 5 of this packet, including:
• Collection ID, File ID, Description of content and Type of Copy Requested
Examples of Collections ID’s and File ID’s:
White House Photo Office WHPO
8549-25A
White House Communications Agency Videotape Collection WHCA
3373 or W-096
White House Communications Agency Sound Recordings WHCA SR
J- 124 or P-700418
Naval Photographic Center Film Collection NPC
1211-180-72
Main Video File
MVF
008
Motion Film File
MFF
208
Main Audio File
MAF
7304142
Oral Histories
OH
See note below
Note: Oral Histories do not have “File ID’s” – specify the name in the Description field
• Fill in anticipated total cost
• Include any special instructions and additional notes
3. Complete Shipping/Billing information on page 6:
• Requesting an Order Summary – recommended if you do not know the total cost and
you would like to review a summary before initiating the reproduction work.
• Credit Card Purchases require a card holder signature only if the total exceeds $100.
• You may omit the credit card number and relay this information over the phone if you
would prefer not to transmit the number over email.
4. Save the Reproduction Request Form and email it to the Nixon Library Staff member that
has been assisting you. You may also fax it to 714-983-9111.
Revised July 24, 2015
Copyright and Use of Archival Materials in the Presidential Libraries
Materials in the Presidential libraries that were created and produced by United States Federal agencies, or by an officer or
employee of the United States Government as part of that person's official duties (including the President), are considered
works of the United States Government. These works are not eligible for copyright protection, in the United States, and are
treated as though they are in the public domain (http://www.copyright.gov/title17/92chap1.html
#105). However, not all
materials in the holdings of the Presidential libraries operated by the National Archives and Records Administration
(NARA) are in the public domain. Some materials may contain, in whole or in part, material which is restricted by Federal
copyright law, state common law or state statutes that protect intellectual property, contract law, deed restrictions, or
publicity rights in the United States or in other countries.
The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other
reproductions of copyrighted material (
http://www.copyright.gov/title17/). This law provides that under certain conditions,
libraries and archives are authorized to furnish reproductions of materials, allowing that the reproduction is not to be "used
for any purpose other than private study, scholarship, or research." Commercial or other uses without permission, beyond
what may be considered in excess of "fair use" exemptions under Title 17 of the
Copyright Law, may make the user liable for copyright infringement.
Where obvious copyright or donor imposed restrictions apply, written permission from the rights holders may be required
before NARA approves a reproduction request. Where the status of an item that is part of NARA's holdings is unknown or
cannot be determined, NARA will generally make it available for reproduction with a warning to the user that the
responsibility for the subsequent use of the materials lies solely with the end user per NARA regulations at 36 C.F.R.
1254.62. This responsibility includes determining, for each of the items provided, whether all or part of the work has been
copyrighted, and whether that protection has lapsed. This responsibility also includes determining whether any
performance-based or other rights are claimed in the items provided.
NARA does not confirm copyright status for any items, indemnify the user from legal or other action, or provide a
definitive statement of public domain status, copyright, or other intellectual property or proprietary rights. Further, NARA
does not license its content, or grant exclusive or non-exclusive publication privileges or usage rights to records. NARA
can provide users with any information that was acquired with the material, such as accession files, agency catalogs, scripts
and production files, and deed of gift agreements.
NARA reserves the right to refuse to fill any reproduction request if, in NARA's judgment, fulfillment of the order might
violate copyright law, or is not accompanied by permission from the copyright holder or collection donor. NARA
maintains a Source and Permissions Contact List for some motion pictures, sound and video sources, available at:
http://www.archives.govIresearch/order/film -sources-contact-list.html
NARA recommends that researchers contact the United States Copyright Office at The Library of Congress to search
currently copyrighted materials, or seek guidance from an outside intellectual property rights clearance specialists. For
more information about copyright law in the United States, please visit the United States Copyright Office:
http://www.copyright.gov/
For more information and exceptions to Copyright in U.S. Government works, please see:
http://www.usa.gov/copyright.shtml#
Collections with significant copyright issues
There are particular types of collections with a much higher prevalence of copyrighted material in them. These collections
include:
• Commercially produced television or film footage, such as news broadcasts;
• Audio recordings, including many oral history collections where the individuals speaking were not, at the time of
the recording, government employees acting in their official capacity;
• Unpublished manuscripts donated by individuals other than the author.
Researchers are encouraged to seek additional information from reference room staff about these types of materials.
Revised July 24, 2015
Credit of NARA Materials used in Audiovisual Productions and other Publications
To credit the use of NARA special media material obtained from our holdings in an audiovisual production, such as a film,
broadcast documentary, or online presentation, we ask that you provide the general credit line:
Courtesy: The Richard Nixon Presidential Library and Museum (National Archives and Records Administration)
Publicity Rights
Publicity rights reflect separate and distinct interests from copyright interests. Researchers desiring to use archival
materials in Presidential libraries bear the responsibility of making individualized determinations as to whether publicity
rights are implicated by the nature of the materials and how they use such materials.
While copyright protects the copyright holder's property rights in the work or intellectual creation, publicity rights protect
the interests of the person(s) who may be the subject(s) of the work or intellectual creation. Issues pertaining to publicity
may arise when a researcher contemplates the use of letters, diary entries, photographs or reportage in visual, audio, and
print formats found in library collections. Because two or more people are often involved in the work (e.g., photographer
and subject, interviewer and interviewee) and because of the ease with which various media in digital format can be reused,
photographs, audio files, and motion pictures represent materials in which issues of privacy and publicity emerge with
some frequency.
The distinctions among publicity rights and copyright are best illustrated by example: An advertiser wishes to use a
photograph for a print advertisement. The advertiser approaches the photographer, who holds the copyright in the
photograph, and negotiates a license to use the photograph. The advertiser also is required to determine the relationship
between the photographer and the subject of the photograph. If no formal relationship (e.g., a release form signed by the
subject) exists that permits the photographer to license the use of the photograph for all uses or otherwise waives the
subject's, sitter's or model's rights, then the advertiser must seek permission from the subject of the photograph because the
subject has retained both privacy and publicity rights in the use of their likeness. The publicity right of the subject is that
their image may not be commercially exploited without his/her consent and potentially compensation.
While copyright is a Federally protected right under the United States Copyright Act, with statutorily described fair use
defenses against charges of copyright infringement, publicity rights are not the subject of federal law. Note also that while
fair use is a defense to copyright infringement, fair use is not a defense to claims of violation of privacy or publicity rights.
Publicity rights are the subject of state laws. What may be permitted in one state may not be permitted in another. Note also
that related causes of action may be pursued under the Federal Lanham Act, 15 U.S.C. § 1125 (a), for example, for
unauthorized uses of a person's identity in order to create a false endorsement.
While an individual's right to privacy generally ends when the individual dies, publicity rights associated with the
commercial value connected with an individual's name, image or voice may continue. For example, many estates or
representatives of famous authors, musicians, actors, photographers, politicians, sports figures, celebrities, and other public
figures continue to control and license the uses of those figures' names, likenesses, etc. Researchers should contact library
staff to determine who may be responsible for clearing publicity rights on behalf of a former president.
Although the risks for using an image in a periodical's "editorial" pages may be less than for use in advertising or for other
commercial purposes, the risk can still be high if the person depicted is held up to ridicule or presented in a libelous
manner. While it is true that famous or public figures who seek recognition have thereby surrendered some privacy, they
may have the right to control the commercial use of their image (likeness, voice, signature, etc.). This principle recognizes
that a celebrity's image can be an asset in trade.
18001 Yorba Linda Boulevard ◦ Yorba Linda, CA 92886 ◦ (714) 983 9120 ◦ FAX (714) 983 9111
http://www.nixonlibrary.gov ◦ nixonreference@nara.gov
AUDIOVISUAL REPRODUCTION
FEE SCHEDULE
Note: DVDs, VHS tapes, audio cassette tapes, CDs, photo prints and
WHPO contact sheets can be accessed and reproduced in the research
room at the Nixon Library. If you cannot visit the Nixon Library you
may request a list of researchers-for-hire who are familiar with our
collections and can make copies for you.
Revised 10/24/2018
VIDEO
Mp4 with H.264 compression (for download) $30
Mp4 if video is already digitized (for download) $10
Uncompressed AVI (V210) (researcher must supply hard drive) $75
AVI if video is already digitized (researcher must supply hard drive) $30
DVD $30
SOUND RECORDINGS
Mp3 (under 30 minutes) $10
Mp3 (over 30 minutes) $15
Mp3 if sound recording is already digitized Free
CD $15
STILL PHOTOGRAPHS
High Resolution Scan $20
Reference Scan $10
Rush shipping $25
By completing this form, I confirm to have read and to understand the terms stated in the
Licensing, Copyright & Privacy Statements
on pages 2 and 3 of this packet.
SAVE & EMAIL THIS FORM TO NIXON LIBRARY STAFF
AUDIOVISUAL REPRODUCTION REQUEST FORM
You may complete this form electronically, click save at the bottom
and email to the Nixon Library Staff member who has been assisting you.
Collection ID
(NPC, WHPO,
WHCA, etc)
File/ID #
(Roll/Frame#, P-700110,
1211-223-73, etc)
Description of Subject or Content
Format
(Jpeg, TIFF, Mp3, Mp4, AVI, DVD)
FILL IN YOUR PRELIMINARY (ANTICIPATED) TOTAL HERE
Note: Video, Film and Audio programs are duplicated in full – no editing or compilations.
Special Instructions
NOTE: If a video or film is already digitized we will adjust the fee amount accordingly (see fee schedule); if a sound recording
is already digitized we will waive the fee.
For Mp4 video files originating from standard definition NTSC video you have the following technical options:
- Frame Size: 720x480 (rectangular pixels) or 640x480 (square pixels)
- Frame Rate: interlaced at 29.97fps; progressive (de-interlaced) at 29.97fps; progressive (de-interlaced) at 59.974fps
- Standard definition telecine videotapes can be reverse telecined resulting in a 23.976fps progressive video file.
For viewing on a computer 640x480 progressive is ideal.
SAVE
By completing this form, I confirm to have read and to understand the terms stated in the
Licensing, Copyright & Privacy Statements
on pages 2 and 3 of this packet.
SAVE & EMAIL THIS FORM TO NIXON LIBRARY STAFF
Shipping Information DATE:
Name (Ship To):
Shipping Address (include Suite#):
City:
State: Zip Code: Phone:
Email:
Billing Information
Name of Purchaser/Card Holder:
Billing Address:
City:
State: Zip Code: Phone:
Purchaser/Card Holder Email:
(email confirmation required for Third Party Charges)
Signature
(as it appears on card):
(Cardholder signature required only for credit card purchases exceeding $100)
PLEASE SEND ME AN ORDER SUMMARY BEFORE INITIATING WORK
____VISA ____ Mastercard ____American Express ____ Discover
Credit Card Number:
Exp Date: CVV# (code on the back of the card):
Check #: (Payable to Nixon Library-NATF)
Credit Card # may also be relayed by telephone
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Completed 23 April 2020

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