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Neighborhood Conservation Overlay (NCO) (City of College Station)

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1
Neighborhood
Conservation
Overlay (NCO)
Process Handbook
An Application Guide for
College Station Residents
979.764.3570 • CSTX.GOV
2
Table of Contents
Overview
Process Overview
_______________________________________________3
Inquire
Comprehensive Plan
____________________________________________4
Zoning
_________________________________________________________ 6
Zoning Map
____________________________________________________7
FAQs
__________________________________________________________8
Gather Consensus
Application Process
____________________________________________10
NCO Options for Inclusion
_______________________________________ 11
Apply
Application Timeline
____________________________________________14
City Rezoning Process
Verify Support
_________________________________________________15
City Council Direction
___________________________________________15
Reference
NCO Rezoning Process Checklist
________________________________16
NCO Application Document Checklist_____________________________17
Neighborhood Meeting Mailed Notice Letter
_______________________18
Neighborhood Meeting Flyer
_____________________________________19
Neighborhood Meeting Sign-In Sheet
_____________________________20
Neighborhood Petition Committee
_______________________________21
Neighborhood Meeting One Agenda
_____________________________23
Neighborhood Meeting Two Agenda
______________________________24
Neighborhood Meeting Minutes
__________________________________25
NCO Petition
__________________________________________________26
Appendix
_________________________________________________ 27
3
Overview
A Neighborhood Conservation Overlay
allows property owners the option to
choose specic, physical restrictions to
conserve the unique character of
their subdivision.
Here’s how you get there.
You will need:
Process Overview
Inquire Apply
Gather
Consensus
Verify
Support
City
Council
Decision
Result: A rezoning request is heard before the Planning and Zoning
Commission for recommendation, and a nal decision of adoption or denial
is determined by the City Council. Both meetings include public hearings
that allow for comment.
Total: Estimated 4-9 months from inquiry to nal decision, depending on
neighborhood interest and size.
Disclaimer: Submitting the
NCO zoning request does
NOT guarantee City Council
approval.
Clickable: The timeline
icons to the left concerning
the process overview are
clickable.
Required:
• Volunteer Neighborhood
Petition Committee and contact
information
• 50%+1 of signatures from
property owner(s) of building
plots in the original subdivision
• One neighborhood-hosted
meeting and signed minutes
• One city-hosted neighborhood
meeting
• One copy of the original plat of
the subdivision
• Certicate of mailing
neighborhood meeting notice(s)
• Completed neighborhood
meeting sign-in sheets
Recommended:
• Neighborhood meeting
promotion funds
• Three or more neighborhood
meetings
• Templates from this handbook
• Neighborhood meeting spaces
• Signicant subdivision support
• Computer literacy
• Communication skills
• Time/task management skills
• Research ability
Common Acronyms
NCO: Neighborhood
Conservation Overlay
UDO: Unied Development
Ordinance
P&Z: Planning and Zoning
Commission
SWOT: Strengths,
Weaknesses, Opportunities,
and Threats
PDS: Planning and
Development Services
Neighborhood Process City Process
4
Inquire
What is a comprehensive plan?
The Comprehensive Plan is the city’s roadmap to plan, anticipate, and guide
growth and development over 20 years. The Comprehensive Plan inuences
plans for infrastructure and density and includes the Future Land Use and
Character Map that visually describes how land uses may be organized.
Generally, the purpose of a Comprehensive Plan is to anticipate and
guide growth in a manner that provides a balance of land uses to promote
economic growth while retaining the quality of life. While the Comprehensive
Plan inuences zoning decisions, it is not a zoning regulation and does
not affect existing approved zoning. Instead, it provides the foundation for
making changes or developing new regulations that implement an identied
vision. The Comprehensive Plan is a living document that can be amended
through a public hearing process to respond to changes in the community or
market, or to address inuences unforeseen during its creation.
Inquire
Apply
Gather
Consensus
Verify
Support
City
Council
Decision
5
UNIVERSITY DR E
UNIVERSITY DR
RAYMOND STOTZER PW
GEORGE BUSH DR
HARVEY RD
HOLLEMAN DR
S
O
U
T
H
W
E
S
T
P
K
W
Y
H
A
R
V
E
Y
M
I
T
C
H
E
L
L
P
K
W
Y
S
DEACON DR
ROCK PRAIRIE RD
EAGLE AV
BARRON RD
WILLIAM D FITCH PW
GRAHAM RD
SH 6 S
SH 6 S
TEXAS AV S
FM 2154
S
H
3
0
01.50.75
Miles
Comprehensive Plan - Future Land Use & Character Map
ETJ
City Limit
Wellborn Suburban
Wellborn Restricted Suburban
Wellborn Estate
Wellborn Preserve
Wellborn Commercial
Wellborn Business Park
Wellborn Estate - Open
Wellborn Preserve - Open
Water
Redevelopment Areas
Utilities
Natural Areas - Protected
Texas A&M University
Medical Use
Natural Areas - Reserved
Institutional/Public
Business Park
Suburban Commercial
General Commercial
Urban Mixed Use
Urban
General Suburban
Restricted Suburban
Estate
Rural
Neighborhood Conservation
The Planning and Development map includes a
Future Land Use - Comprehensive Plan layer for
public viewing, and can be found at cstx.gov.
6
What is zoning?
Zoning, in short, is the separation
of land uses into different categories.
Zoning is a legislative act that must be adopted by the City Council and is
used by many cities to control land uses. College Station implements zoning
primarily through regulations in the Unied Development Ordinance (UDO)
that control the use of private property to promote the general health, safety,
and welfare of citizens. Every individual property inside the city limits is
assigned a zoning. These regulations can be found in the UDO at cstx.gov.
Article 5 of the UDO provides a brief description of each zoning
district and its purpose, but generally speaking, zoning districts t
into one or more of ve categories:
1. Residential
2. Commercial
3. Industrial
4. Institutional/Public
5. Parks
Each district is designed to protect the character and established pattern of
desirable development in each area. Zoning regulations also help prevent
or minimize land-use incompatibilities and conicts among different land
uses. While the Comprehensive Plan is a future-oriented policy guide for the
larger community, zoning is a regulation that places immediate restrictions on
individual property. Zoning may include restrictions on the number and size
of lots, the placement of buildings on lots (setbacks), building height, number
of stories, and types of uses that may locate on the property.
College Station has several single-family zoning districts which can be found
in UDO Article 5.
Residential Zoning Districts:
• Rural (R)
• Wellborn Estate (WE)
• Estate (E)
• Wellborn Restricted Suburban (WRS)
• Restricted Suburban (RS)
• General Suburban (GS)
• Townhouse (T)
• Manufactured Home Park (MHP)
External link: Words
in orange or white and
underlined are external web
links.
7
UNIVERSITY DR E
UNIVERSITY DR
RAYMOND STOTZER PW
GEORGE BUSH DR
HARVEY RD
HOLLEMAN DR
S
O
U
T
H
W
E
S
T
P
K
W
Y
H
A
R
V
E
Y
M
I
T
C
H
E
L
L
P
K
W
Y
S
DEACON DR
ROCK PRAIRIE RD
EAGLE AV
BARRON RD
WILLIAM D FITCH PW
GRAHAM RD
SH 6 S
SH 6 S
FM 2154
NCO
NCO
01.50.75
Miles
Zoning Map
NAP Natural Areas Protected
WE Wellborn Estate
WC Wellborn Commercial
WRS Wellborn Restricted Suburban
R Rural
E Estate
RS Restricted Suburban
GS General Suburban
D Duplex
T Townhouse
MF Multi-Family
MU Mixed-Use
MHP Manufactured Homes
O Office
SC Suburban Commercial
GC General Commercial
CI Commercial Industrial
BP Business Park
BPI Business Park Industrial
C-U College and University
P-MUD Planned Mixed-Use Development
PDD Planned Development District
NG-1 Core Northgate
NG-2 Transitional Northgate
NG-3 Residential Northgate
WPC Wolf Pen Creek
OV Corridor Overlay
RDD Redevelopment District
KO Krenek Tap Overlay
NPO Neighborhood Prevailing Overlay
NCO Neighborhood Conservation Overlay
C-3 Light Commercial
M-1 Light Industrial
M-2 Heavy Industrial
R-1B Single Family Residential
R-4 Multi-Family
R-6 High Density Multi-Family
R&D Research and Development
City Limit
TEXAS AV S
Heart of Southside NCO
McCulloch NCO
The Planning and Development map
includes a Zoning Map for
public viewing, and can be
found at cstx.gov.
8
Frequently Asked
Questions
What does the city regulate?
The City of College Station is given the authority to adopt zoning regulations
through the Texas Local Government Code. The city may regulate through
zoning as long as the regulations are in compliance with an adopted
Comprehensive Plan and are designed to:
lessen congestion in the streets;
secure safety from re, panic, and other dangers;
promote health and the general welfare;
provide adequate light and air;
prevent the overcrowding of land;
avoid undue concentration of population; or
facilitate the adequate provision of transportation, water, sewers,
schools, parks, and other public requirements.
What is overlay zoning?
An overlay zoning district is a special district placed over a base zoning
and includes provisions in addition to those required with the base zoning.
Creating an overlay zoning district establishes a boundary with additional
regulations that apply to the properties within the boundary.
9
What is a Neighborhood Conservation
Overlay (NCO)?
The NCO is a single-family overlay zoning district designed to provide
additional standards for new construction and redevelopment in established
neighborhoods. It is intended to protect and conserve single-family
neighborhoods through zoning that is focused on the neighborhood’s
specic needs. NCO districts are based on an in-depth study of the existing
neighborhood conditions and should be used to protect unique assets and
qualities. Conservation districts may be used for neighborhoods that offer
a distinct character its residents and the city wish to preserve and protect.
It allows neighborhoods to choose from a variety of standards to address
neighborhood-specic issues.
What is a subdivision?
A subdivision is the division of land into a lot, tract or parcel for the purpose
of development. An original subdivision is also known as a legally recorded
subdivision plat. A plat is a map of a subdivision that is legally recorded in
Brazos County, shows the location and boundaries of individual parcels of
land subdivided into lots with streets, alleys, easements, etc., and is drawn to
scale to meet the requirements of the UDO.
An example can be found in the Appendix.
Clickable: The underlined
text is clickable and will take
you to the corresponding
page in this document.
10
Inquire Apply
Gather
Consensus
Verify
Support
City
Council
Decision
Gather Consensus
How do I apply for an NCO?
The NCO application process requires a dedicated group of residents
to embark on an inclusive, neighborhood-led effort to gather a strong
consensus among property owners in the original subdivision.
Submitting an application for review does not guarantee City Council
approval. The Unied Development Ordinance (UDO) Article 5.11 includes
the NCO application requirements. The NCO Rezoning Process Checklist
outlines the required steps to submit an application to Planning and
Development Services for review.
ACTION ITEMS:
• Form a Neighborhood Petition Committee using the recommended
Neighborhood Petition Committee roles outline.
• Mail notices to all property owners within the original subdivision with
adequate notice before scheduled neighborhood meetings using the
recommended Mailed Notice template.
• In addition to the mailed notice, consider posting door iers using the
recommended Neighborhood Meeting Flyer template.
• Hold at least one neighborhood-hosted meeting and one City-hosted
meeting using the recommended Neighborhood Meeting Agenda and
required Sign-In Sheet recommended Neighborhood Meeting Agenda
and required Sign-In Sheet.
• Draft required meeting minutes following each neighborhood meeting
using the Meeting Minutes template.
• Draft and distribute the NCO petition to all property owners within the
original subdivision using the required Petition template.
• Submit the NCO application within two months from the date of the
rst petition signature.
HERE ARE THE DOCUMENTS YOU ARE REQUIRED TO
SUBMIT WITH AN OFFICIAL NCO APPLICATION:
• A copy of the original subdivision plat.
• Completed neighborhood meeting minutes signed by a Neighborhood
Petition Committee member.
• Completed neighborhood meeting sign-in sheets from each meeting.
• NCO petition signed by 50% +1 of property owners of single-family
building plots in the original subdivision in support of the overlay.
• Contact information of all Neighborhood Petition Committee members.
• A list of property owners in the neighborhood to serve on the
Neighborhood Petition Committee.
• Certicate of mailing neighborhood meeting notice for all property
owners of single-family zoned or developed building plots contained
within the original subdivision.
Clickable: The underlined
text is clickable and will take
you to the corresponding
page in this document.
After your application is
submitted and processed:
The rezoning request will
be scheduled for a Planning
and Zoning Commission
meeting with a presentation
by staff, public hearing,
discussion, and commission
recommendation. Next,
the rezoning request will
be heard at the next City
Council meeting with a
presentation by staff, public
hearing, discussion, and
nal action by the City
Council. Presentations
by the neighborhood
are expected at both
meetings. If approved by
the City Council, an overlay
district will be applied to
the subdivision and all
development within the
district shall be subject to
the standards set forth in the
overlay ordinance.
11
NCO Options for Inclusion
Listed below are the physical attributes of
properties and development that may be
regulated through a NCO District. Base zoning
district standards apply unless your subdivision
chooses one of the following. Choose any number
of the items to include in your subdivision’s NCO
petition and rezoning application. Please refer to
UDO section 5.11.2.D Neighborhood Conservation
Overlay Districts for details.
1. Minimum Front Setback
Select one:
a. Contextual front setbacks in the Required Yards
(Setbacks) section of the UDO.
b. Contextual front setbacks in the Single-Family
Overlay Districts section of the UDO.
c. Fixed front setbacks may be established but
may not be less than the setback of underlying
zoning or more than the existing median front
yard setback of structures in the district.
2. Minimum Side Street Setback
Select one:
a. Side street setbacks as provided for in
Section 5.2 Residential Dimensional Standards.
b. Fixed side street setbacks may be established
but may not be less than the side setback
of underlying zoning or more than the existing
median side street setback of structures in
the district.
3. Minimum Lot Size (Area, Width, Depth)
Select one:
a. Lot size (area and width) in the Platting and
Replatting in Older Residential Neighborhoods
subsection in Article 8, Subdivision Design and
Improvements.
b. Lot size in Section 5.2 Residential Dimensional
Standards.
c. A xed lot size may be established, but
it may not be less than the lot size required
of underlying zoning or more than the existing
median size of building plots in the district.
4. Maximum Building Height
Select one:
a. Building height as provided for in Section 5.2
Residential Dimensional Standards.
b. A xed building height may be established,
but it may not be more than the maximum
height allowed in the underlying zoning district
or less than the median height of all residential
structures in the district.
STREET
STREET
80 ft. deep
12
5. Tree Preservation
Any existing tree with a minimum of 8 inches in
caliper or greater. Preserved trees must be in
good form and condition and reasonably free of
damage by insects or disease and located outside
the buildable area. Any preserved tree(s) must be
barricaded and preserved during demolition or
construction. A barricade detail must be provided
on the site plan. Trees must be barricaded 1 foot
per caliper inch radius. Barricades must be in
place prior to any development activity on the
property including, but not limited to, grading and
equipment on site. Choosing this option allows
the neighborhood stakeholder committee to
exclude specic tree species from preservation
requirements.
6. Landscape Maintenance
Any existing canopy and non-canopy trees in good
form and condition and reasonably free of damage
by insects or disease located within the buildable
area removed during construction must be replaced
on site caliper for caliper, or as determined by the
administrator.
7. Maximum Impervious Surface
Maximum impervious surface may be limited to
any number between the calculated neighborhood
median and the maximum, as allowed by the UDO.
Impervious surface includes, but is not limited to,
all areas covered by buildings, sidewalks, drives,
all-weather surfaces, parking, rooftops, patios,
decking, masonry, stone, and other alternative
pavements.
8. Garage Requirement
Garages may be required on properties in the
subject neighborhood.
9. Garage Access
Choose one based on the most frequent method of
garage access within the subject neighborhood:
a. Front entry
b. Side entry
c. Rear entry
10. Garage Connection
Select one based on the most frequent method of
garage connection within the subject neighborhood:
a. Attached to the single-family structure
b. Detached from the single-family structure
8”
G
G
G
G
G
G
G
G
FRONT FRONT FRONT
SIDE
SIDE REAR FRONT SIDE
13
11. Garage Location
Select one based on the most frequent location
of garages in relation to the primary single-family
structure within the subject neighborhood:
a. In front of the single-family structure
b. To the side of the single-family structure
c. To the rear of the single-family structure
12. Garage Size
Select a minimum one based on the most frequent
method of garage connection within the subject
neighborhood:
a. One-car garage
b. Two-car garage
c. Three-car garage
13. Off-Street Parking
Choose one or more to pair with maximum lot
coverage, garage access, garage connection, or
garage location:
a. A minimum off-street parking standard of three
spaces per residential unit
b. A maximum number of off-street parking spaces
c. A maximum parking area and location per yard
d. A required driveway width between 12-25 feet
14. Building Materials
Select required building materials and set a
minimum percentage for the use of those materials
for façades facing a right-of-way. Required materials
may only include types of building materials used
in the subject neighborhood. The rezoning petition
should include a listing of all types of materials used
in the district as well as the median percentage
on building façades facing a right-of-way. The
percentage of use of a required material may only
be placed on façades facing a right-of-way and may
not exceed the median existing percentage of the
materials on building façades facing a right-of-way.
15. Fencing
Select required materials and maximum height.
60% Brick
40% Hardy Plank
G
G
G
G
G
G
G
G
SIDE FRONT FRONT SIDE
SIDEFRONTSIDE REAR
14
START
FINISH
Neighborhood
Duties
City
Duties
NEIGHBORHOOD
PRESENTATION
NEIGHBORHOOD
PRESENTATION
Collect and submit all application
materials within two months of
first petition signature
Mailed notices may
be sent that advertise
multiple neighborhood
meeting dates
COMMITTEE OBTAIN
50% +1 SIGNATURES
SUBMIT REZONING
APPLICATION
REVISE AS
NEEDED
AVAILABLE FOR
QUESTIONS
AVAILABLE
FOR QUESTIONS
All property owners receive
mailed notice and final
meeting hosted by city
MAILED NOTICE
SENT TO ALL
VERIFY PETITION
VIA EMAIL
PROVIDE OWNER NAME,
ADDRESS, LEGAL
DESCRIPTION,
MAILING ADDRESS
PROCESS
APPLICATION
ADVERTISE
P&Z AND COUNCIL
MEETINGS
CITY COUNCIL
FINAL DECISION
P&Z MEETING
CITY-HOSTED
NEIGHBORHOOD
MEETING
Facilitation meeting/
initial inquiry
INITIAL INQUIRY
READ NCO
HANDBOOK
PRE-MEETING
Coordinate meeting
date/time, space,
setup, etc.
Sent to all property owners
in original subdivision with
reasonable notice
ONLINE PRESENCE
MAILED NOTICE*
NEIGHBORHOOD
MEETING ONE
NEIGHBORHOOD
MEETING TWO
MEETING TWO MINS. DRAFTED
Sent to all property owners in original
subdivision with reasonable notice
MAILED NOTICE*
FOR MEETING TWO
AS NEEDED: ADDITIONAL
MAILED NOTICES;
NEIGHBORHOOD MEETING,
AND MEETING MINUTES
SUBDIVISION
EXPENSE
Inquiry
Consensus
Gather
PETITION COMMITTEE
DRAFTS PETITION
Decision
Q
Q
MEETING ONE MINS.
DRAFTED AND SIGNED BY
PETITION COMMITTEE
MEMBER
Q
Q
Q
Q
*
Required
neighborhood
duty
APPLICATION
Verify
Support
Apply
Apply
Gather
Consensus
Verify
Support
City
Council
Decision
15
Verify Support
After the Neighborhood Petition Committee has submitted all required documents for the
NCO rezoning application and Planning and Development Services staff has determined
the review is complete, staff will begin the city-led portion of the rezoning process. At this
stage, staff will schedule a nal neighborhood meeting. The city will pay for and send
certied mailed notices to property owners in the original subdivision to ensure that property
owners are notied of the meeting. Staff will discuss the NCO application process at the nal
neighborhood meeting. Staff will explain the timeline and expectations for the neighborhood
during the remainder of the process.
City Council Decision
After the city-led neighborhood meeting, staff will ensure that the NCO rezoning is placed
on the next available agendas for the meetings of the Planning and Zoning Commission and
City Council. The board hearing process may take up to four weeks but could be extended
if either the commission or the council request additional information or defer voting on the
petition. During the Planning and Zoning Commission and City Council meetings, staff will
present the rezoning request from a factual perspective and provide a recommendation
of approval or denial. Following the staff presentation, the neighborhood group will have
the opportunity to present their case and advocate for the rezoning request through verbal
testimony and/or the use of a visual aid. Ultimately, the speaker protocol is the commission
chair or mayor’s decision. While neighborhood presentations are not required, they are highly
encouraged. After the staff and optional neighborhood presentations, the commission and
council will open the public comment period when any citizen can speak about the proposed
rezoning request. The Planning and Zoning Commission serves as an advisory board that will
vote to recommend approval or denial of the rezoning request. The City Council is a decision-
making body that will vote to approve or deny the request. The City Council decision is nal,
and any appeal must be in accordance with the UDO.
Inquire Apply
Gather
Consensus
Verify
Support
City
Council
Decision
Inquire Apply
Gather
Consensus
Verify
Support
City
Council
Decision
16
Reference
NCO Rezoning Process Checklist
Contact Planning and Development Services.
Read / Download the NCO Handbook.
Decide to proceed with the NCO consensus gathering phase.
Determine neighborhood meeting:
Dates
Times
Space / location
Setup requirements
Form an online presence for NCO progress.
Publicize neighborhood meetings in a reasonable and timely manner so
that all are notied with proper notice:
REQUIRED: Mail notices to all property owners within the original
subdivision before each meeting, OR mail one notice that includes all
conrmed meeting dates, times and locations.
Online
Door yers
Optional: Notify Planning and Development Services of neighborhood
meetings. Staff will attend as an educational resource, if invited.
REQUIRED: Hold Neighborhood Meeting One (see Agenda Template).
REQUIRED: Form an ofcial Neighborhood Petition Committee.
REQUIRED: Draft Neighborhood Meeting One Minutes.
REQUIRED: Draft NCO Petition.
REQUIRED: Neighborhood Petition Committee member signs
Neighborhood Meeting One Minutes.
If you didn’t include Neighborhood Meeting Two information in the rst
mailed notice, mail notices to all property owners to publicize Meeting Two.
Hold Neighborhood Meeting Two (see Agenda Template).
Draft Neighborhood Meeting Two Minutes.
Neighborhood Petition Committee member signs Neighborhood Meeting
Two Minutes.
Optional: Hold additional Neighborhood Meetings as needed.
Neighborhood Petition Committee sends mailed notices.
Draft Additional Neighborhood Meeting Minutes.
Neighborhood Petition Committee member signs additional
Neighborhood Meeting Minutes.
17
REQUIRED: Collect 50% +1 property owners of building plots signatures.
REQUIRED: Register as a user for eTRAKiT.
REQUIRED: Submit NCO Rezoning Application. All application fees are
waived.
Revise and resubmit NCO Rezoning application documents (as needed).
Attend city-hosted neighborhood meeting.
Attend Planning and Zoning Commission meeting. A neighborhood
presentation is expected.
Attend City Council meeting. A neighborhood presentation is expected.
HERE ARE THE DOCUMENTS YOU ARE REQUIRED TO SUBMIT
FOR AN OFFICIAL NCO APPLICATION:
A copy of the original plat of the subdivision.
Completed neighborhood meeting minutes signed by a Neighborhood
Petition Committee member.
Completed neighborhood meeting sign-in sheets from each meeting.
NCO petition signed by 50% +1 of property owners of single-family
building plots in the original subdivision in support of the overlay.
Contact information of all Neighborhood Petition Committee members.
A list of property owners in the neighborhood to serve on the
Neighborhood Petition Committee.
Certicate of mailing neighborhood meeting notice for all property owners
of single-family zoned or developed building plots contained within the
original subdivision.
18
Recommended Neighborhood
Mailed Notice Letter
Dear resident,
You are invited to a Neighborhood Meeting to discuss rezoning the
to include a Neighborhood Conservation Overlay
(NCO). The NCO is a single-family overlay zoning district intended to
provide additional standards for new construction and redevelopment in
established neighborhoods. It is intended to protect and conserve single-family
neighborhoods through zoning focused on the specic needs of
the neighborhood.
An NCO allows us, as property owners in the subdivision, to choose from a
variety of standards to address neighborhood-specic issues.
The meeting(s) will take place at:
For additional information regarding this discussion, please contact a
representative listed below.
date
date
date
date
meeting place
meeting place
name
phone number or email
meeting place
time
time
time
19
You’re Invited!
Neighborhood Discussion
Neighborhood Conservation Overlay
meeting place
month, day and time
full street address
name email or phone number
FOR MORE INFORMATION,
PLEASE CONTACT
20
Required Sign-In Sheet
NEIGHBORHOOD CONSERVATION OVERLAY
MEETING SIGN-IN
DATE
MEETING #
NAME ADDRESS EMAIL/PHONE SIGNATURE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
21
Recommended Petition
Committee Team Roles
The Neighborhood Petition Committee is a group of volunteers who
help promote the NCO process for a particular neighborhood.
Each suggested role offers a different time commitment to suit the
desired level of involvement from each team member. The Neighborhood
Petition Committee is responsible for working together to help guide the
neighborhood through an open and fair NCO process.
CHAIR(S)
The role of the chair(s) is to manage neighborhood outreach efforts and
ensure efcient and inclusive dialogue during the consensus-gathering
phase. Chairs will prepare the NCO rezoning application and serve as the
liaison between the neighborhood and Planning and Development Services.
Chairs are authorized to sign meeting minutes. A Neighborhood Petition
Committee should consider naming up to four chairs.
Responsibilities
Communicate NCO process to neighborhood
Locate neighborhood meeting spaces
Advertise neighborhood meetings
Coordinate neighborhood meeting setup / teardown
Attend all neighborhood meetings
Lead neighborhood meeting agenda
Foster inclusive neighborhood meeting dialogue
Sign neighborhood meeting minutes once approved
Gather required materials for NCO application
Register as an eTrakit user with Planning and Development Services
Submit and revise NCO rezoning application through eTrakit
Suggested Qualities and Skills
Good communication and interpersonal skills
Time and task management
Computer literacy
Ability to work well on a team
Approachable and considerate of others
Open minded, fair and respectful
Time Commitment
Varies, depending on a number of factors including subdivision size,
interest, and a number of resident owners
22
SECRETARY
A Neighborhood Petition Committee should consider naming one secretary.
The role of the secretary is to manage the administrative processes of the
chair(s) and ensure accurate records are kept.
Responsibilities
Ensure up-to-date records
Manage meeting sign-in sheet
Circulate meeting agendas
Record meeting minutes
Present meeting minutes at start of each meeting
Ensure meeting minutes are signed by a chair.
Help ensure 50% + 1 of property owners sign petition for
NCO application
Suggested Qualities and Skills
Well organized and attention to detail
Good communication and interpersonal skills
Minute taking experience
Good time keeping
Time Commitment
Varies, depending on a number of factors including subdivision size,
interest, and a number of resident owners
TREASURER
A Neighborhood Petition Committee should consider naming one treasurer.
The role of the treasurer is to manage the nancial administrative processes
related to the NCO consensus gathering phase.
Responsibilities
To coordinate and manage nances related to neighborhood meeting
notices, supplies and refreshments, and neighborhood meeting
spaces
Qualities and Skills Suggested
Well organized and attention to detail
Experience with organizational nance management
Good communication and interpersonal skills
Time Commitment:
Varies, depending on a number of factors including subdivision size,
interest, and a number of resident owners
23
Neighborhood Meeting One
Recommended Agenda
SUBDIVISION NAME: DATE:
Introduction and SWOT Analysis SUGGESTED TIME:
Introduction (45 minutes)
1. Provide sign-in sheet
2. Present handbook materials
3. Discuss NCO handbook, timeline, and impact
4. Discuss impact on property owners
Discussion (45 minutes)
5. Neighborhood SWOT analysis. Identify Strengths, Weaknesses, Opportunities, and Threats
6. Identify neighborhood characteristics to be protected
7. Present menu of petition options
8. Determine if neighborhood will proceed with NCO
Administrative (30 minutes)
9. Overview Neighborhood Petition Committee positions
10. Determine Neighborhood Petition Committee
11. Determine future meeting dates
24
Neighborhood Meeting Two
Recommended Agenda
SUBDIVISION NAME: DATE:
NCO Petition Selection SUGGESTED TIME:
Introduction (15 minutes)
1. Provide sign-in sheet
2. Overview of meeting one
3. Present previous meeting minutes
Discussion (50 minutes)
4. Review NCO options for inclusion
5. Cast anonymous votes on options for inclusion
6. Gather vote results
7. Discuss results
8. Finalize petition options for inclusion
Administrative (10 minutes)
9. Schedule additional meetings, if consensus not reached
25
Meeting Minutes
SUBDIVISION NAME: DATE:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Attest: Print: Sign: ,
Neighborhood Petition
Committee member
26
Neighborhood Conservation
Overlay Petition
DATE
FULL LEGAL
SUBDIVISION NAME:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
ADDRESS LEGAL DESCRIPTION PROPERTY OWNER NAME SIGNATURE DATE
By signing below, I agree that the following additional standards should be required to be met for any development or
redevelopment of single-family property, including the expansion of existing structures in my subdivision. I understand
that at least 50% + 1 of the total number of single-family zoned or developed building plots in the original subdivision
are required to submit the NCO application for consideration. I understand that submitting an application does
NOT guarantee NCO approval. The Petition Committe has included language that was copied verbatim from Unied
Development Ordinance (UDO) section 5.11.D.2.d “Options for Inclusion.”
27
Appendix
How to Find Online Maps and Data
Please follow these instructions to nd the Planning and Development map
on the City of College Station website. The map includes land use, zoning,
subdivision plats, property ownership, and other important information. If you
need assistance, call 979.764.3858 to speak to a planning staff member.
1. Open a browser window (Google Chrome, Internet Explorer, Firefox,
Bing, Safari).
2. Type cstx.gov/GIS directly into the browser search bar
to go to
the City of College Station website home page.
4.
Click on the Planning and Development Map in the top right
corner or click here to visit the Planning and Development Map.
5. Once you are in the Planning and Development Map, click on the
Layers icon to view the Layer List. The Layer List must be
expanded by clicking the Layer icon on the top right corner of the
page, seen below.
6. The Layer List includes helpful information such as land use,
zoning, plats, easements, and property ownership, seen below.
28
Original Subdivision Plat
50% +1 of all building plots within the original subdivision are required to
sign the petition to submit an application for a Neighborhood Conservation
Overlay to Planning and Development Services for review. The neighborhood
is granted one property owner vote per building plot.
The UDO denes a Building Plot as
All the land within a project, whether one or more lots, developed
according to a common plan or design for similar or compatible uses,
that may have shared access or parking, and that singularly or in phases
is treated as such for site plan review purposes. The determination of the
boundaries of a building plot shall be made as the rst step in the site plan
or project review, unless such determination has previously been made at
the time of plat approval. For development not subject to site plan review,
the building plot or premises shall be the exterior boundary of any included
lots, in the event that the structure sits astride two or more lots. In the event
that two or more lots are under single ownership and the structure does
not meet the required side yard setback, both lots shall be considered the
building plot or premises. Demolished sites located in larger parking lots
that may not have previously been considered part of a larger building
plot, will be considered part of the plot if access is shared with the site. –
UDO Article 11.2 Dened Terms
An original subdivision is also known as a legally recorded subdivision
plat. To locate your subdivision plat, visit the Planning and Development
map at cstx.gov and use the Scanned Plats layer available for viewing and
download.
29
NCO Ordinance Enforcement
The following NCO ordinance options are enforced by Planning and
Development Services via Residential Building Permit Review:
• Minimum Front Setback
• Minimum Side Street Setback
• Minimum Lot Size
• Maximum Building Height
• Tree Preservation
• Garage Access
• Garage Connection
• Garage Location
• Off-Street Parking
• Building Materials
• Fencing
The following NCO ordinance option is enforced by Planning and
Development Services via Residential Driveway Permit Review:
• Maximum Lot Coverage
The following NCO ordinance option is enforced by Planning and
Development Services via Plat Review:
• Minimum Lot Size
The following NCO ordinance options are enforced by Planning and
Development Services via Neighborhood reporting:
• Tree Preservation
• Landscape Maintenance
The following NCO ordinance option is enforced by Planning and
Development Services and Community Services Code Enforcement via
Neighborhood reporting and Building Inspection:
• Landscape Maintenance
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Neighborhood Conservation Overlay (NCO) (City of College Station)

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Completed 27 January 2021

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