© SCLS 2021 INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS
Each bid submitted to the Humboldt County Office of Education (“HCOE”) for the purchase of paper
shall be in accordance with the following instructions and requirements, which are part of the Contract
Documents for this Project.
1. Deadline For Receipt of Bids. Each bid shall be sealed and submitted to the HCOE designee
no later than 4:00 p.m. on March 29th, 2021. HCOE suggests that bids be hand delivered in
order to ensure their timely receipt. Any bids received after the time stated, regardless of the
reason, shall be returned, unopened, to the bidder.
2. Requests for Information. A bidder’s failure to request clarification or interpretation of an
apparent error, inconsistency or ambiguity in the Contract Documents waives that bidder’s
right to thereafter claim entitlement to additional compensation based upon an ambiguity,
inconsistency, or error, which should have been discovered by a reasonably prudent bidder,
subject to the limitations of Public Contract Code §1104. Any questions relative to the bid
shall be in writing and directed to the HCOE designee at the address specified for receipt of
bid proposals. These requests shall be submitted to HCOE at least five (5) working days prior
to the date the bid is due.
3. Bid Proposal Forms. All bid proposals shall be made on the form provided by HCOE. All
items on the form shall be filled out in ink. Numbers should be stated in figures, and the
signatures of all individuals must be in long hand. The completed form should be without
interlineations, alterations, or erasures
4. Execution of Forms. Each bid shall give the full business address of the bidder and must be
signed by the bidder or bidder’s authorized representative with his or her usual signature. Bids
by partnerships must furnish the full names of all partners and must be signed in the
partnership name by a general partner with authority to bind the partnership in such matters.
Bids by corporations must be signed with the legal name of the corporation, followed by the
signature and designation of the president, secretary, or other person authorized to bind the
corporation in this matter. The name of each person signing shall also be typed or printed
below the signature. When requested by HCOE, satisfactory evidence of the authority of the
officer signing on behalf of the corporation or partnership shall be furnished. A bidder's
failure to properly sign required forms may result in rejection of the bid. All bids must include
the bidder's contractor license number(s) and expiration date(s).
5. Withdrawal of Bid Proposals. Bid proposals may be withdrawn by the bidders prior to the
time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days
after the opening of bids, except as permitted pursuant to Public Contract Code §5103.
6. Addenda or Bulletins. HCOE reserves the right to issue addenda or bulletins prior to the
opening of the bids subject to the limitations of Public Contract Code §4104.5. Any addenda
or bulletins issued prior to bid time shall be considered a part of the Contract Documents.