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1. Notice is hereby given that the Humboldt County Office of Education (“HCOE”), will receive
sealed bids for the purchase of paper for various public agencies in Humboldt County,
potentially including, but not limited to: College of the Redwoods, Humboldt County Office
of Education, Eureka City Schools, Cities of Arcata, Eureka, Fortuna, and Rio Dell, and
various Humboldt County School Districts.
2. Bids will be received up to, but not later than, 4:00 p.m., on March 29th, 2021, and will
thereafter publicly open and read aloud the bids. All bids shall be received via in-person, mail
or electronically at the HCOE Office, Attn: Hana Hanawalt, 901 Myrtle Ave., Eureka, CA,
3. Each bid shall be completed on the Bid Proposal Form included in the Contract Documents,
and must conform and be fully responsive to this invitation, the plans and specifications and
all other Contract Documents.
4. No bid may be withdrawn for a period of sixty (60) days after the date set for the opening for
bids except as provided by Public Contract Code §§5100 et seq. HCOE reserves the right to
reject any and all bids and to waive any informalities or irregularities in the bidding.
By: Hana Hanawalt
DATED: February, 17
, 2021
Times Standard Publication Dates: 1) February 27
, 2021 2) March 6
, 2021 3) March 13
North Coast Journal Publication Dates : 1) February 25
, 2021 2) March 4
, 2021
3) March 11
, 2021
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Each bid submitted to the Humboldt County Office of Education (“HCOE”) for the purchase of paper
shall be in accordance with the following instructions and requirements, which are part of the Contract
Documents for this Project.
1. Deadline For Receipt of Bids. Each bid shall be sealed and submitted to the HCOE designee
no later than 4:00 p.m. on March 29th, 2021. HCOE suggests that bids be hand delivered in
order to ensure their timely receipt. Any bids received after the time stated, regardless of the
reason, shall be returned, unopened, to the bidder.
2. Requests for Information. A bidder’s failure to request clarification or interpretation of an
apparent error, inconsistency or ambiguity in the Contract Documents waives that bidder’s
right to thereafter claim entitlement to additional compensation based upon an ambiguity,
inconsistency, or error, which should have been discovered by a reasonably prudent bidder,
subject to the limitations of Public Contract Code §1104. Any questions relative to the bid
shall be in writing and directed to the HCOE designee at the address specified for receipt of
bid proposals. These requests shall be submitted to HCOE at least five (5) working days prior
to the date the bid is due.
3. Bid Proposal Forms. All bid proposals shall be made on the form provided by HCOE. All
items on the form shall be filled out in ink. Numbers should be stated in figures, and the
signatures of all individuals must be in long hand. The completed form should be without
interlineations, alterations, or erasures
4. Execution of Forms. Each bid shall give the full business address of the bidder and must be
signed by the bidder or bidder’s authorized representative with his or her usual signature. Bids
by partnerships must furnish the full names of all partners and must be signed in the
partnership name by a general partner with authority to bind the partnership in such matters.
Bids by corporations must be signed with the legal name of the corporation, followed by the
signature and designation of the president, secretary, or other person authorized to bind the
corporation in this matter. The name of each person signing shall also be typed or printed
below the signature. When requested by HCOE, satisfactory evidence of the authority of the
officer signing on behalf of the corporation or partnership shall be furnished. A bidder's
failure to properly sign required forms may result in rejection of the bid. All bids must include
the bidder's contractor license number(s) and expiration date(s).
5. Withdrawal of Bid Proposals. Bid proposals may be withdrawn by the bidders prior to the
time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days
after the opening of bids, except as permitted pursuant to Public Contract Code §5103.
6. Addenda or Bulletins. HCOE reserves the right to issue addenda or bulletins prior to the
opening of the bids subject to the limitations of Public Contract Code §4104.5. Any addenda
or bulletins issued prior to bid time shall be considered a part of the Contract Documents.
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7. Rejection of Bids and Award of Contract. HCOE reserves the right to waive any irregularities
in the bid and reserves the right to reject any and all bids. The Contract will be awarded, if at
all, within sixty (60) calendar days after the opening of bids to the lowest responsible and
responsive bidder, subject to the County Superintendent’s approval. The time for awarding
the Contract may be extended by HCOE with the consent of the lowest responsible, responsive
8. Evidence of Responsibility. Upon the request of HCOE, a bidder shall submit promptly to
HCOE satisfactory evidence showing the bidder's financial resources, the bidder's experience
in the type of work being required by HCOE, the bidder's availability to perform the Contract
and any other required evidence of the bidder's qualifications and responsibility to perform
the Contract. HCOE may consider such evidence before making its decision to award the
Contract. Failure to submit requested evidence may result in rejection of the bid.
9. Taxes. Applicable taxes shall be included in the bid prices.
10. Bid Exceptions. Bid exceptions are not allowed. If the bidder has a comment regarding the
bid documents or the scope of work, the bidder shall submit those comments to HCOE for
evaluation at least five (5) working days prior to the opening of the bids. No oral or telephonic
modification of any bid submitted will be considered and a sealed written modification may
be considered only if received prior to the opening of bids.
11. Discounts. Any discounts which the bidder desires to provide HCOE must be stated clearly
on the bid form itself so that HCOE can calculate the net cost of the bid proposal. Offers of
discounts or additional services not delineated on the bid form will not be considered by
HCOE in the determination of the lowest responsible responsive bidder.
12. Quantities. The quantities shown on the plans and specifications are approximate. HCOE
reserves the right to increase or decrease quantities as desired.
13. Prices. Bidders must quote prices F.O.B. unless otherwise noted. Prices should be stated in
the units specified and bidders should quote each item separately.
14. Samples. On request, samples of the products being bid shall be furnished to HCOE.
15. Special Brand Names/Substitutions. In describing any item, the use of a manufacturer or
special brand does not restrict bidding to that manufacturer or special brand, but is intended
only to indicate quality and type of item desired, except as provided in §3400 of the Public
Contract Code. Substitute products will be considered either prior to or after the award of the
Contract in accordance with §3400. All data substantiating the proposed substitute as an
"equal" item shall be submitted with the written request for substitution. HCOE reserves the
right to make all final decisions on product and vendor selection.
16. Container Costs and Delivery. All costs for containers shall be borne by the bidder. All
products shall conform to the provisions set forth in the federal, county, state and city laws
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for their production, handling, processing and labeling. Packages shall be so constructed to
ensure safe transportation to the point of delivery.
17. Bid Negotiations. A bid response to any specific item of the bid using terms such as
negotiable,” “will negotiate,” or similar phrases, will be considered non-responsive.
18. Allowances. An “allowance” means an amount included in the bid proposal for work that
may or may not be included in the purchase.
19. Form and Approval of Contract. The Contract Documents must be approved by the HCOE
County Superintendent and its legal counsel. The bidder selected by HCOE shall execute the
contract provided by HCOE.
20. Bidders Interested in More Than One Bid. No person, firm, or corporation shall make, or file,
or be interested in more than one bid. However, a person, firm, or corporation that has
submitted a subproposal to a bidder, or that has quoted prices of materials to a bidder, is not
thereby disqualified from submitting a sub-proposal or quoting prices to other bidders or from
submitting a prime proposal.
21. Additive and Deductive Items: Method of Determining Lowest Bid. Pursuant to Public
Contract Code §20103.8, if the bid solicitation includes additive and/or deductive items,
the checked [X] method shall be used to determine the lowest bid: [check one]
__X___ (a) The lowest bid shall be the lowest bid price on the base contract without
consideration of the prices on the additive or deductive items.
_____ (b) The lowest bid shall be the lowest total of the bid prices on the base contract and
those additive or deductive items that were specifically identified in the bid solicitation or Bid
Proposal Form as being used for the purpose of determining the lowest bid price.
_____ (c) The lowest bid shall be the lowest total of the bid prices on the base contract and
those additive or deductive items taken in order from a specifically identified list of those
items that, when in the solicitation, and added to, or subtracted from, the base contract, are
less than, or equal to, a funding amount publicly disclosed by the HCOE before the first bid
is opened.
_____ (d) The lowest bid shall be determined in a manner that prevents any information
that would identify any of the bidders or the proposed Subcontractors or suppliers from
being revealed to the public entity before the ranking of all bidders from lowest to highest
has been determined.
If no method is checked, sub-paragraph (a) shall be used to determine the lowest bid.
Notwithstanding the method used by the HCOE to determine the lowest responsible bidder,
the HCOE retains the right to add to or deduct from the Contract any of the items included in
the bid solicitation.
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For purposes of evaluating the bid, each item on the Paper Bid Spreadsheet will be analyzed
individually and the lowest bidder will be determined based on the total number of items that
they were declared the lowest bidder.
22. Piggyback. The bidder who is the successful bidder agrees to allow other Humboldt County
school districts and public agencies authorized by law to do so to purchase additional items
that are the subject of this bid on the same terms and conditions as set forth in this bid for the
period of time described below.
Prices and terms of the bidder agreed upon in this bid contract shall remain firm and in
effect through August 31
, 2022.
Any liability arising from purchase orders issued by subsequent agencies pursuant to this bid
shall be the sole responsibility of the agency placing the order.
Each agency will issue its own purchase orders. Delivery and billing will be specified on
each purchase order.
23. Bid Protest. Any bid protest must be in writing and received by HCOE before 4:00 p.m. no
later than three (3) working days following bid opening and shall comply with the following
a. The bid protest must contain a complete statement of the basis for the protest and all
supporting documentation.
b. The party filing the protest must have actually submitted a bid for the purchase. A
subcontractor of a bidder submitting a bid for the purchase may not submit a bid
protest. A bidder may not rely on the bid protest submitted by another bidder, but
must timely pursue its own protest.
c. The protest must refer to the specific portion or portions of the Contract Documents
upon which the protest is based.
d. The protest must include the name, address and telephone number of the person
representing the protesting bidder.
e. The bidder filing the protest must concurrently transmit a copy of the bid protest and
all supporting documentation to all other bidders with a direct financial interest which
may be affected by the outcome of the protest, including all other bidders who appear
to have a reasonable prospect of receiving an award depending upon the outcome of
the protest.
f. The bidder whose bid has been protested may submit a written response to the bid
protest. Such response shall be submitted to HCOE before 4:00 p.m. no later than two
(2) working days after the deadline for submission of the bid protest or receipt of the
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bid protest, whichever is sooner, and shall include all supporting documentation. Such
response shall also be transmitted concurrently to the protesting bidder and to all other
bidders who appear to have a reasonable prospect of receiving an award depending
upon the outcome of the protest.
g. The procedure and time limits set forth in this section are mandatory and are the
bidder’s sole and exclusive remedy in the event of bid protest. The bidder’s failure to
comply with these procedures shall constitute a waiver of any right to further pursue
the bid protest, including filing a Government Code claim or legal proceedings.
h. If HCOE determines that a protest is frivolous, the protesting bidder may be
determined to be non-responsible and that bidder may be determined to be ineligible
for future contract awards by HCOE.
i. A “working day” for purposes of this section means a weekday during which
HCOE’s office is open and conducting business, regardless of whether or not school
is in session.
© SCLS 2021
Dear Humboldt County Superintendent of Schools:
The undersigned, doing business under the name of __________________________________________,
having carefully examined the Notice Inviting Bids, the General Conditions, the Instructions to Bidders
for the purchase of ______________________________________, proposes to perform all work and
activities in accordance with the Contract Documents, including all of its component parts, and to furnish
all required labor, materials, equipment, transportation and/or services required in strict conformity with
the Contract Documents, as follows:
BASE BID 10,000 pounds or more: one delivery per destination - See Attached Paper Bid Spreadsheet.
In order to qualify as a bidder, at least 90% of all items listed on the Paper Bid Spreadsheet must be bid.
Additive/Deductive Alternate #1 Less than 10,000 pounds: one delivery per destination.
Paper to be delivered inside each building.
Add_________% to the Paper Bid Spreadsheet pricing
Additive/Deductive Alternate #2 Warehousing: Bidder will purchase the paper and will warehouse and
deliver as needed (5 case minimum). Maximum warehousing to be 18 months after receipt of the
merchandise. Payment will be processed upon receipt of paper at the warehouse. For this alternative, proof
of insurance for the contents stored at the bidder’s facility will be required.
Add _________% to the Paper Bid Spreadsheet pricing
The undersigned has checked carefully all the above figures and understands that HCOE is not responsible
for any errors or omissions on the part of the undersigned in making this bid.
Receipt of the following addenda is hereby acknowledged:
Addendum # ______ Dated: __________ Addendum # ______ Dated: __________
Addendum # ______ Dated: __________ Addendum # ______ Dated: __________
Addendum # ______ Dated: __________ Addendum # ______ Dated: __________
Respectfully submitted,
Company: ______________________________________________
Address: ______________________________________________
© SCLS 2021
By: ______________________________________________
(Please Print Or Type)
Signature: ______________________________________________
Title: ______________________________________________
Date: ______________________________________________
Telephone: ______________________________________________