Fillable N1 Notaryap (State of West Virginia)

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N1 Notaryap (State of West Virginia)

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BROWSE STATE OF WEST VIRGINIA (WV) FORMS

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Notary ID#:
FEE: $52.00
**** The undersigned agrees to conform with the Notary Laws as set forth in West Virginia Code
§39-4
****
as it pertains to performing notarial acts in West Virginia.
***IMPORTANT*** READ AND FOLLOW THE ATTACHED INSTRUCTIONS CAREFULLY BEFORE COMPLETING THIS
APPLICATION TO AVOID IT BEING REJECTED AND SENT BACK TO YOU FOR CORRECTION.
(
Please type or print in ink.
)
Section 1: APPLICANT'S INFORMATION
a
. Print your exact name
as you will enter it when
performing a notarial act.
i.
If you have ever been a WV Notary, enter the expiration date of your last notary commission:
(mm/dd/yyyy)
ii.
If you have ever been commissioned under a different
name, please enter it here:
b.
Please indicate your gender:
Male Female
c.
Mailing address
in West Virginia you
Address:
will use on your notary seal:
• If this is a business address, include the
company name.
•
Government notaries
–
Use agency name City/State/Zip:
and address.
County:
d. E-mail address (required) where correspondence
e. Phone Number
(daytime):
Phone Number
(evening):
f.
Answer “
YES”
or “
NO”
to the following questions by checking the appropriate box:
Y N
1.
Are you at least 18 years of age?
2. Are you a citizen or permanent legal resident of the United States?
3.
Are you a West Virginia resident or do you work for a place of employment in West Virginia?
4. Are you able to read and write English?
5. Do you have a high school diploma or its equivalent?
6.
7.
Do you plan on performing electronic notarial acts? If "Yes," you must comply with West Virginia Code §39-4-19
and attach to this application the E-Notarization Authorization (Form N-2). See instructions for definition of
“electronic” notarial acts per West Virginia Code §39-4-2(2).
****************************** APPLICATION CONTINUED ON PAGE 2 *******************************
WEST VIRGINIA APPLICATION FOR
APPOINTMENT AS A NOTARY PUBLIC
West Virginia Secretary of State
Licensing Division
Tel: (304)558-8000
Fax: (304)558-8381
Website: www.wvsos.gov
Email: notary@wvsos.gov
Form N-1
Rev. 5/7/2020
For Office Use Only
may be received:
Could you be or have you ever been disqualified to receive commission under WV Code §39-4-21 or §39-4-23?
NO BOND REQUIRED
Effective June 3, 2018
West Virginia Application for Appointment as a Notary Public Page 2
8. Are you a
state or local government employee
applying to become a notary public only for and in behalf of your
government office? If you answer “YES,” give your position title and the name of the office in the lines indicated
below.
To have the fee waived, a letter from the head of your office certifying that the application is made for
the purpose of the office must be attached. Federal employees are not eligible.
(Your title) (Name of state or local government office)
You must complete the required section below per West Virginia Code
§39-4-20(c)
.
NY
I, {printed name of applicant}, solemnly swear or affirm, under penalty
of perjury, that the answers to all questions in this application are true, complete, and correct; that I have carefully read the notary
public law of West Virginia; and, if appointed and commissioned as a notary public, I will perform faithfully, to the best of
my ability all notarial acts in accordance with the law.
APPLICANT SIGN HERE
X
**** SIGNATURE REQUIRED **** Sign your name on the line above exactly as you entered it in Section 1.
Important Note:
This form is a public document. Please
do NOT provide any personal identifiable information on this form
such as
social security number, bank account numbers, credit card numbers, tax identification or driver’s license numbers.
certifying that the application is made for the purpose of the office in order to have the fee waived.)
2. $52.00
Filing Fee (*
State/Local government employees
must include the letter from the head of your office
1.
The completed, original Application for Appointment as a Notary Public (Form N-1), this application.
Only forms issued by the West Virginia Secretary of State’s Office will be accepted.
An application missing any part of the above listed items cannot be accepted and will be immediately
returned for corrections.
Expedite Service -
Order Request form for additional fee.
3.
Deliver all the above to one of the processing centers listed in the attached Filing Submission Instructions.
DATE
Additional fee applies if requesting expedite service. Refer to the attached Customer
IMPORTANT - BEFORE YOU SEND, CHECK THE BOXES BELOW INDICATING YOU
HAVE INCLUDED THE FOLLOWING ITEMS:
Payment Options -
Check or Money Order: Make payable to West Virginia Secretary of State
Credit Card: You must complete and include the attached e-Payment Authorization form.
E-Notarization - If you plan to perform electronic notarial acts (e-notarization), you must attach to this
application the completed E-Notarization Authorization application (Form N-2). You must select a valid
technology to electronically notarize documents. The technology you choose must meet the requirements
set forth in West Virginia 153 CSR 45.There is no additional fee to file the E-Notarization Authorization
application. Learn more about E-Notarization.
Section 2: APPLICANT'S AFFIRMATION
INSTRUCTONS FOR FILING THE
APPLICATION FOR APPOINTMENT AS A NOTARY PUBLIC
*** IMPORTANT *** You must READ AND UNDERSTAND THE NOTARY LAWS
as set forth in
§39-4
of the West
Virginia Code.
Also,
read the NOTARY HANDBOOK BEFORE applying to become a notary public in West Virginia.
Failure to provide a proper notary acknowledgement on documents is a violation of the notary code and you may have your
notary commission conditioned, suspended, or revoked. CAREFULLY FOLLOW THE STEPS OUTLINED BELOW.
I. Complete both sections of this application. If you omit any part or do not sign the application, the form will be returned to you as
incomplete.
II.
Send the completed application and Customer Order Request form (include e-Payment Authorization if paying by credit card) to:
III. YOU ARE NOT AUTHORIZED TO ACT AS A NOTARY UNTIL ALL STEPS ARE COMPLETED AND YOU HAVE
RECEIVED A CERTIFICATE OF APPOINTMENT
. If your application is approved, you will receive a letter containing further
instructions. When you receive the letter, read it carefully and immediately follow the instructions as outlined in the letter. If you have
questions or need further assistance, please call the Notary division at
(304) 558-8000 or toll free at (866) 767-8683.
Section 1: APPLICANT'S INFORMATION
(
Please type or print in ink.
)
a. Print your exact name
as you will enter it when performing a notarial act. You do not need to include your middle name or middle
initial unless that is how you want it to appear on your notary stamp.
i.
If you have ever been a WV Notary, enter the expiration date of your last notary commission in the space provided.
ii.
If you have ever been commissioned under a different name, please enter it in the space provided.
b. Indicate your gender ("Male" or "Female") by checking the appropriate box.
c. Enter the mailing address in West Virginia
you will use on your notary seal.
• If this is a
business address
, include the company name in the address.
•
Government notaries
-- use government agency name in the address. State and local government employees may be
commissioned as government notaries to act for and in behalf of their respective state and local government office.
A
government notary may not operate privately.
Specific information relating to government notaries may be found in West
Virginia Code
§39-4-31
.
d. Enter a valid e-mail address (required) where business correspondence may be received. Example: yourname@domain.com
e. Enter your phone number with area code
for both daytime and evening where you may be reached.
f.
Answer “
YES”
or “
NO” to questions 1 through 8 by checking the appropriate box next to each question.
Section 2: APPLICANT'S AFFIRMATION
#7. E-Notartization - Definition of “electronic” notarial acts per West Virginia Code §39-4-2(2): "'Electronic' means relating to
technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities."
The applicant must sign the affirmation in the space provided exactly as the applicant entered her/his name in the
“APPLICANT'S INFORMATION” section.
SUBMIT COMPLETED APPLICATION WITH PAYMENT
* * * * NOTICE * * * *
Once your application has been approved, you will receive your Secretary of State commission letter. The letter will
provide the exact information you need on your notary seal. Check to ensure your Name and Address Information are
correct as they appear on your Official Seal. If any corrections are needed please contact the Notary Division at (304)
558-8000. You must have your stamp made with the information provided in the commission letter.
1. Follow the FILING SUBMISSION INSTRUCTIONS attached to this application to submit the above items for processing.
2. Complete the attached CUSTOMER ORDER REQUEST form. Choose standard processing or expedite service.
3. Include the $52.00 filing fee (plus the expedite filing fee if choosing expedite service).
2 STANDARD PROCESSING (5-10 business days)
West Virginia Secretary of State
Business & Licensing Division
Tel: (304) 558-8000
Fax: (304) 558-8381
Website: www.wvsos.gov
Filing Submission Instructions - Notary Division
Charleston Office
West Virginia Secretary of State
State Capitol Building
1900 Kanawha Blvd. East
Bldg. 1, Ste. 157-K
Charleston, WV 25305
Phone: (304) 558-8000
Fax: (304) 558-8381
Hours: Mon. - Fri. 8:30a - 5:00p EST
Clarksburg Office
North Central WV Business Center
200 West Main Street
Clarksburg, WV 26301
Phone: (304) 367-2775
Fax: (304) 627-2243
Hours: Mon. -Fri. 9:00a - 5:00p EST
IMPORTANT: READ ALL INSTRUCTIONS CAREFULLY BEFORE COMPLETING FORMS.
Please follow the instructions included with the application. Failure to include any of the required information on the form may
cause the filing to be rejected.
All forms may be downloaded from our web site www.wvsos.gov
.
Rev. 5/7/2020
SUBMIT COMPLETED FILING TO ONE OF THE BUSINESS CENTERS BELOW:
INCLUDE PAYMENT:
Be sure to enclose the correct filing fee with your filing. If paying by credit card, be sure to include the e-Payment Authorization
form with your filing. Your filing will be rejected if the payment is not included or if the e-Payment Authorization form is not
included if paying by credit card.
STANDARD PROCESSING requests may be submitted by:
- E-mail to notary@wvsos.gov
- Mail
- Fax
- Walk in delivery (drop off service only filed within 5-10 business days)
Standard filing fees apply.
EXPEDITED SERVICE requests may be submitted by:
- E-mail to notary@wvsos.gov
- Mail
- Fax
- Walk in delivery
*Fee
$ 25.00
$250.00
$500.00
Expedite Service
24-Hour
2-Hour
1-Hour
SUBMIT THE COMPLETED APPLICATION WITH THE CUSTOMER ORDER REQUEST FORM TO ONE OF THE
OFFICES BELOW. CHOOSE EXPEDITED OR STANDARD PROCESSING SERVICE. IF NOT USING THE CUSTOMER
ORDER REQUEST FORM AND YOU ARE REQUESTING EXPEDITED SERVICE, YOU MUST INCLUDE THE WORD
"EXPEDITE" AND THE LEVEL OF EXPEDITED SERVICE BEING REQUESTED (24-HOUR, 2-HOUR OR 1-HOUR) IN
YOUR CORRESPONDENCE. BE SURE TO INCLUDE THE CORRECT ADDITIONAL EXPEDITED FEE. THIS FEE IS IN
ADDITION TO THE REGULAR FILING FEE (SEE FEES BELOW).
CHOOSE ONE OF THE FOLLOWING PROCESSING SERVICES:
1 EXPEDITED SERVICE (24-hour, 2-hour and 1-hour; *Requires standard filing fee plus additional expedite fee, see below)
Martinsburg Office
Eastern Panhandle Business Center
229 E. Martin Street
Martinsburg, WV 25401
Phone: (304) 356-2654
Fax: (304) 260-4360
Hours: Mon. - Fri. 9:00a - 5:00p EST
READ CAREFULLY BEFORE SUBMITTING - Expedite service is NOT AVAILABLE for the following filings:
West Virginia Secretary of State
Business & Licensing Division
Tel: (304)558-8000
Fax: (304)558-8381
Website: www.wvsos.gov
Customer Order Request - Notary
SUBMIT THIS COMPLETED FORM WITH YOUR FILING.
Order Processing Requested*: * * * Expedite Processing Requires Additional Fees * * *
Standard Processing** 24-HOUR Expedite*** 2-HOUR Expedite 1-HOUR Expedite
Name of Entity:
Return filing to:
(Return Address)
Contact Name:
Phone:
Return Delivery Options: Email or Fax options do not receive a copy via mail; must be ordered separately.
Email to: Fax to:
Hold for Pick Up
UPS: Acct #Other (explain below):
(additional $500.00 fee included)(additional $25.00 fee included) (additional $250.00 fee included)
FedEx: Acct #Mail to Return Address above
Order Description (include items being ordered and fee breakdown):
Total Amount:
Payment Method:
Cash (Do Not mail cash)
Pre-paid Acct #:
Credit Card (Must attach e-Payment Authorization request form including payment information.)Check/Money Order
*"Processing" indicates the filing will be completed and registered in the Secretary of State registration database.
**Standard Processing applications received by E-MAIL or FAX must include the e-Payment Authorization form with credit card information.
***NOTE: Orders filed in person through any Secretary of State office location requesting the filing be processed will be assessed a 24-HOUR
Expedite fee of $25.00 per order.
(Avg. processing turnaround
5-10 business days)
Rev. 5/7/2020
Attach signed pre-paid slip.
>> Tax Department filings including Sole Proprietorships, General Partnerships, and Associations
>> Dissolution or Withdrawal of Corporation, Voluntary Association or Business Trust
Email to: notary@wvsos.gov Email to: notary@wvsos.gov
24-hour, 2-hour and 1-hour
Expedite Service Guidelines
MAC WARNER
Secretary of State
State Capitol Building
Charleston, WV 25305
Phone: (304) 558-6000
Website: www.sos.wv.gov
IMPORTANT: To ensure expedited service, please mark “EXPEDITE” in a conspicuous place at
the top of the service request. Please indicate method of delivery.
24-HOUR EXPEDITE SERVICE
The Secretary of State offers a 24-hour expedite service on most business organization filings processed by this office. If
you choose to utilize this service, please enclose with your filing the additional expedite fee. Please note that this expedite
fee is in addition to the standard fee charged on each filing and/or order. You must mark the document with your “24-HOUR
EXPEDITE” request. If using a cover letter, note that you are requesting 24-hour expedited service, and include your
telephone number and return information. Each filing will be returned by U.S.P.S. regular mail unless other arrangements
are made. This office does not fax confirmation of a 24-hour expedite.
The fee for 24-hour handling is $25.00 in addition to the usual fee for service. Please consult our fee schedules for the
appropriate fee. If you require assistance, please contact this office.
Time Constraints: Under most circumstances, each filing submitted receives same day filing date and may be picked up in
the office by the end of the same business day. Filings to be mailed the next business day if received by 2:00 pm of receipt
date and no later than the 2nd business day if received after 2:00 pm. Expedite period begins when filing or service request
is received in this office in acceptable fileable form.
2-HOUR EXPEDITE SERVICE
The Secretary of State offers a 2-hour expedite service on most filings processed by this office. If you choose to utilize the
2-hour expedite service, please enclose with your filing an additional $250.00 per filing and/or order. Please note that this
expedite fee is in addition to the standard fee charged on each filing and/or order. Complete and submit the 2-hour
customer order instruction form. If not using our order form, state clearly in your cover letter that you are requesting 2-hour
expedited service and include your telephone number and return information. Attach the order form or cover sheet to the
top of your filing and submit to this office. Each filing will be returned by U.S.P.S. regular mail unless other arrangements
are made.
1-HOUR EXPEDITE SERVICE
The Secretary of State offers a 1-hour expedite service on most filings processed by this office. If you choose to utilize the
1-hour expedite service, please enclose with your filing an additional $500.00 per filing and/or order. Please note that this
expedite fee is in addition to the standard fee charged on each filing and/or order. Complete and submit the 1-hour
customer order instruction form. If not using our order form, state clearly in your cover letter that you are requesting 1-hour
expedited service and include your telephone number and return information. Attach the order form or cover sheet to the
top of your filing and submit to this office. Each filing will be returned by U.S.P.S. regular mail unless other arrangements
are made.
1-Hour and 2-Hour Time Constraints: Each filing submitted for either 1-hour or 2-hour expedite receives same day filing
date and will be acknowledged by fax or e-mail within expedite service time. Failure to indicate method of acknowledgement
(fax or e-mail) or to provide a correct fax number or e-mail address may prevent the Secretary of State from acknowledging
the filing of such documents. Filings may be picked up within the expedite service period. Filings to be mailed will be mailed
out no later than the next business day following receipt. Expedite period begins when filing or service request is received in
this office in fileable form.
The Secretary of State reserves the right to extend the expedite period in times of extreme
volume, staff shortages or equipment malfunction. These extensions are few and will rarely
extend more than a few hours.
WV Secretary of State Expedite Guidelines
Effective: 8-31-17
e-Payment Authorization
Credit Card Number:
Card Type:
Service Type:
Fax
MailE-mail
Visa
Mastercard Discover
American Express
Year:
Entity Name:
Name as it appears on the account
Billing Address
City
State
Zip Code
Telephone
Ext.
(required)
This document contains confidential financial information and will be properly shredded after payment
has been processed by this office. Electronic storage of payment information is only permitted by signed
authorization below which may be retracted at any time by written request by the authorized party.
Not to Exceed Amount:
USD $
Date
Month:
V Code*
* 3-digit number on back of VISA, MasterCard and Discover cards.
4-digit number on front right side of American Express card.
NOTICE: For security and verification purposes, all credit card payments must include the 3- or 4-digit CVV2 code (V Code) number
located on the credit card. Failure to include this code will result in the rejection of your filing or service request.
Rev. 5/7/2020
USE BLACK INK ONLY - DO NOT HIGHLIGHT
Payment by Card
(card holder name and billing address required below)
Credit Card Expiration Date:
Amount to Charge Card:
USD $
Order Information (required)
Card Holder Information:
Payment Authorization
I authorize the Secretary of State to bill an amount not to exceed the following to be charged to the above listed account(s):
Authorized Signature
X
West Virginia Secretary of State
Licensing Division
Tel: (304)558-8000
Fax: (304)558-8381
Website: www.wvsos.gov
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N1 Notaryap (State of West Virginia)

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Completed 16 July 2020

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