MR-001 Revision 04
Original European Certificate of Conformity (CoC):
This document is vehicle specific; issued by the vehicle manufacturer; there will be a colour logo and I or a watermark. For
passenger cars we can accept CoCs with 51 or 52 numbered items. As well as giving details of the vehicle it will also include a
European Type-Approval number and be signed by a specified individual.
Commission Notice letter (N1 vehicles only):
This is a document that the UK based manufacturer / homologation team may be able to issue; it compares the technical
specification of your individual vehicle with the nearest United Kingdom approved equivalent and confirms any technical
difference between the two.
Original, detailed, garage invoice I statement:
This must come from a garage that is, at least, one of the following: an MOT test station I a VAT registered garage I a garage
registered with Companies House. To help prevent an application being delayed we would suggest that all garage evidence is
written in English.
The statement must be on full garage headed paper, giving their full contact details including their MOT test station number I VAT
number and registered address I Companies House number and registered address. It needs to quote the 17 digit vehicle
chassis (VIN) number, be dated within 3 months from the date of receipt, and make clear the garage has worked on, or inspected
The garage details will be checked so please make sure that the garage evidence clearly sets out the address they are
registered to. For example, in some cases a garage will have their business registered at another address for VAT, if this is the
case their registered address must also be clearly stated on their headed paper.
The invoice must clearly describe the changes made to the vehicle; we need to know what has been changed and how this
change meets UK compliance. A statement such as "changed headlights" is not sufficient evidence that, for example, the original
vehicle headlights have been removed and new, full UK specification left-dipping headlights have been fitted to the vehicle.
Where an item is fitted, as standard, suitable for the United Kingdom the garage evidence must make clear that the item is
standard and how it is standard (e.g. the vehicle has rear-fog lights fitted as standard on both the rear left and right of the
The fee is £100
Payment can only be made by credit I debit card or cheque (payable to VCA).
If payment is made by cheque then, for a successful application, the approval will be held back for 10 working days following
receipt of the full required documentation and payment.
If payment is made by credit or debit card then, if the application is successful, the approval should be completed in 5 to 10
working days from the day of receipt.
If additional documentation is required, the time to complete an application would be based on when we receive the final
paperwork. An incomplete application is held for 1 month from receipt to allow for completion. Please note that if an application
is made that we are not able to complete there will be a partial refund of £60, the refund will expire 3 months from
the date stated on the VCA refund letter returned with your documents. If VCA believe your application to be fraudulent you will not
be eligible for a refund and the Police maybe contacted.
Posting the documents:
If we are able to issue a certificate these will be sent to a United Kingdom postal address by Royal Mail first class delivery. If you
would like your documents returned by 'Special Delivery', please provide a pre-paid 'Special delivery' envelope when
sending your application. VCA will not be liable for any loss or damage that occurs during postage.
We do not offer an ·over the counter' or ·as you wait' service. There is no public counter.
Applications are processed as quickly as possible but can take the maximum time as detailed in the payment section above.
Please be aware that in busy periods applications may take longer to process than detailed above.
If we are able to issue a certificate, once you receive it, you then apply to DVLA for registration. If not yet done please contact
DVLA to establish exactly what they require. If we issue a certificate for your vehicle and you are not then able to register the
vehicle we can not refund any money paid to VCA.
The procedure outlined in this document, for successful applications, leads to a certificate that can be used as part of an
application to the DVLA for registration. It can not be issued to vehicles registered in the United Kingdom that are being
exported to another country.
For all enquiries, please contact: firstname.lastname@example.org