Department Organization
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Department of Music
Event & Festival Booking Process – Facility Use Requests
Procedures
1. All requests for facility use should be sent via email to the Technical Director (TD), José M.
ElaGarza (elagarza@csufresno.edu), a minimum of 60 days prior to the proposed event. Event
Committee consist of José ElaGarza, Sindi McGuire and Audrey Rodriguez to assist with scheduling,
facilities and finance.
2. The TD will forward all approved requests to the Chair of the Department, for final approval. Initial
Event request will be sent through the Google Doc link provided by the TD.
3. All reservations will be tentative for 15 business days and confirmed after the completed
FACILITY RESERVATION FORM (attached) is returned to the Sindi McGuire
(smcguire@csufresno.edu) in the Music Office. FACILITY RESERVATION FORMS not returned
within 15 days will result in a $50 service charge.
4. All concert setups will be schedule 1 1/2 hours prior to concert performance time to allow 30-
minutes for concert doors to be opened for patrons.
5. Concerts and events must cover all costs. You will be charged a flat ensemble rate for all concerts.
When the event does not cover expenses through box office sales, monies will be covered by your
account. Festival Fees are charged per day and require a meeting with Faculty in charge of the
Festival and the Event Committee a minimum of 30 days prior to the Festival.
• Event Fee $175 - $275 • Recording Fee $75 • Festival Fee $225-$400 per day
• Program Fees: (8.5 X 11 & 8.5 X 14) standard .10¢ per page, (11X17) .15¢ per page
6. To ensure quality Concerts, Recitals and Events, please keep the following guidelines in
mind:
● Allow at least 2-hours between events
If booking an event on the same day as another, the 2nd event will be in the other hall.
● Except in extreme circumstances, there should be no events scheduled:
• After the last day of instruction • Fresno State Campus Holidays
• Labor Day • Memorial Day • Veterans Day
• Vintage Days • Winter & Spring Break • Thanksgiving Break
● Event Committee approval required when students and staff are asked to work over scheduled
holidays, additional charges will be administered at a rate of 1 ½ the normal rate.
7. All TECHNICAL SPECIFICATIONS FORMS can be downloaded from the Music Department
Website under ‘Forms and Link’. Forms must be completely filled out no later than 30 days prior to
the event. Failure to meet the 30-day deadline may result in a $50 service charge and may result in a
reduction in services.
All University policies and regulations will be followed.
For more information please visit: www.csufresno.edu/hr/policies/MAPP/III/D/D-08.pdf