Page 1
Mt. San Jacinto Community College
Time and Effort Certification Instructions
Purpose: Salaries, wages, and other personnel compensation charged to projects sponsored by external
funding sources through grants or other agreements must be consistent with the actual percentage of
effort given by each employee, including charges to institutional accounts used to meet matching
commitments, and must be supported by certified records.
All College employees paid in any payroll period, in whole or in part, from a federally funded grant, or
whose salary is used as match for a federally funded grant, must complete a Time and Effort (T&E)
Certification Form for that payroll period. This form must show 100% of the time worked for that payroll
period, and the percentage of effort actually given (based on hours) to each source of funding (account).
The T&E Certification form should be completed and submitted along with the employee’s timesheet.
Time and Effort Certification Due Date: Completed time and effort certification forms are due to the
reviewing supervisor at the completion of the certification period. The certification period coincides with
the timesheet reporting period of each employee group OR the “actual” payroll period (if timesheets are
not required i.e., FT faculty & Administrators). For example, a student worker whose timesheet reporting
period begins the 12
th
of the month and ends on the 11
th
of the following month, and who is paid in whole
or in part, from a federally funded grant, will complete and submit a time and effort certification form,
along with their timesheet, to their supervisor on the 11
th
of each month. The Supervisor will review and
sign the time and effort certification form, scan and email a copy of the form to the Categorical
Accountant, and file the original form in the program files. Properly completed and approved timesheets
are submitted to the payroll office.
The Time and Effort Certification form is available on-line at: www.msjc.edu/grants/resources.
Certification Period: Insert the start and end dates of the certification period. These dates must coincide
with your timesheet reporting period OR your “actual” payroll period (if you do not submit timesheets
i.e., FT faculty & Administrators)
Employee ID#: Enter your employee number.
Employee Name: First name and Last name.
Position Title and Telephone: Enter your position title as identified by the Human Resources
Department; work telephone number and/or extension.
CFDA #: Applicable to Federal grants only. The Catalog of Federal Domestic Assistance number
(CFDA) is located on the grant award notice (GAN).
Award #: The Federal award number is a 10 – 16 digit number located on the grant award notice (GAN)
or the grant agreement document. State grants may list “agreement” numbers.
