Fillable Misc Exp Voucher Form

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Misc Exp Voucher Form

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The Misc Exp Voucher Form form is 2 pages long and contains:

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  • 11 check-boxes
  • 23 other fields

Country of origin: US
File type: PDF

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WHEN TO USE THE MISCELLANEOUS EXPENSE VOUCHER FORM:
To obtain reimbursement for Petty Cash expenditures (<$100);
To "settle" a Working Fund General Advance (Non-travel);
To process payments through Accounts Payable when an invoice is not available
and the Visa Procurement Card is not an option;
HOW TO COMPLETE THE MISCELLANEOUS EXPENSE VOUCHER FORM:
Dept or Grant: Five digit department or seven digit grant code to which this expenditure should be charged.
Payee Name: The name to which the check is to be made payable.
Payee Address: The address where check is to be sent. If the payee is an individual, supply the home address.
Amount: Amount of expenditure less state tax. Petty cash is issued for reimbursements under $100.
Payee Signature: Payee is required to sign if no supportive documentation of the expense is attached or required.
Payment Reason: Supply a detailed description of exactly why this payment is to be made.
Individual: EMP ID# If the payee is an employee or student, please include their employee ID. If they are not,
please attach a W-9 to the MEV.
Payee an Employee? Check whether or not the voucher payee is employed by Towson University.
Advance Received? Check whether or not a Working Fund Advance was received for this expenditure.
Citizenship? Check whether or not payee is a U.S. citizen or permanent resident alien.
Petty Cash: Use this section to select how & where you would like to receive your petty cash reimbursement.
Reimbursement If you select cash, you will be notified when it is available for pickup at the site that you choose.
($100 or less) If you choose to have a check mailed to your home, please allow 2-3 weeks for processing.
Signature of Signature of the TU employee requesting this payment. If a Working Fund Advance was received,
Requester: the requester should be the same person that requested the advance.
Authorized Budget This signature approves the expense to be charged to the speedtype as indicated. The Authorized
Signature: Budget Signature is a TU employee who has an Authorized Signature Form on file permitting
them to sign financial documents for charges to their department or grant. If the Authorized
Budget Signature is the payee, their Supervisor must sign here.
Coding Block: Supply the Speedtype and Account: the 5 digit department or 7 digit grant code and the 6 digit
account (subcode) to which this expenditure is being charged and the amount.
WHERE TO SEND THE MISC EXPENSE VOUCHER FORM:
Working Fund Office: For Petty Cash or if a Working Fund Advance was received.
Accounts Payable: All other submissions
VOUCHER AND SUPPORTIVE DOCUMENTATION WHERE REQUIRED
MUST BE SUBMITTED IN DUPLICATE
MISCELLANEOUS EXPENSE VOUCHER
SPEEDTYPE: Department or Grant# ___________ Initiative Value ___________
Rev 04/10/17
PAYEE INFORMATION AMOUNT SIGNATURE PAYEE*
Payee Name:
Address: Email Address:
∗ Certified just and correct and payment not received.
Payee signature required if no supportive
documentation attached
Individual: TU EMP ID#
No
No
Payee Is A Business: FID #
Is Payee or beneficiary of the payment a U.S. Citizen or Permanent Resident Alien? Yes No
If payment is made to a company for goods/service, does company have establishment in United States? Yes No
If No, contact the Nonresident Alien Tax Specialist at 45269; or provide payee email address: _____________________
Reason for Payment:
VOUCHER AND SUPPORTING DOCUMENTATION WHERE
REQUIRED MUST BE SUBMITTED IN DUPLICATE
Complete Coding Block with Account Number and Amount
T.U. CODE BLOCK
Vendor Code:
Charge To
(Dept or Grant)/
Account/Initiative
Invoice #:
Amount
PO#: C/P/F
$
Invoice Date:
$
Mdse. Rec. Date:
$
Due Date:
Department Approval:
Department Approval:
This block for use by Financial Services
Date: _________________
Expense $: _________________
Adv. Amount: _________________
Difference: _________________
Adv Check#: _________________
Rcpt/Chk#: _________________
Petty Cash Reimbursement ($100 or less)
Choose payment method below:
*You will be notified to pick up disbursement.
___________________________________________________
Signature of Requester
Approved by:____________________________________ Date___________
Authorized Budget Signature
* Working Fund check disbursed by Business
Travel Services, Admn Bldg., 4th floor
* Petty Cash disbursed by Bursar's Office,
Enrollment Services, Room 336
State of MD check mailed to my home except
for direct deposit participants
Yes
Is payee a TU employee?
Was an advance received?
Yes
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Misc Exp Voucher Form

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Completed 14 February 2020

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