Minnesota State Colleges & Universities
Out of State Travel/Special Expense Approval/Authorization**
Out of State/International Travel
Name(s) of Employee(s) Taking Trip:
Purpose of Travel or Event (attach copy of agenda, if applicable:)
Was this trip pre-approved by the Unit’s Cabinet member and included in the unit’s master travel plan?
If not included on the unit’s master travel plan, the Cabinet member’s signature indicates approval.
Name(s) of Employees Requesting Approval:
If special expense request is for food and/or refreshments at a meeting, attach list of attendees/invitees and
Approval is requested for the following (“x” all that apply):
Meal which exceeds maximum allowed per bargaining agreement
Meal for individual within work area attending meeting or conference
Meal and/or refreshments (coffee, tea, or soft drinks) for group at meeting or conference
Conference and registration fee in excess of $1,000
Name of event and sponsor of event (attach copy of agenda or state purpose for meeting):
Other special expense (specify description, quantity, unit cost, total)
Itemized Estimate of Costs
Justification: Explain in detail why trip/special expense is in best interest of MnSCU.
Cabinet Member or Delegated Authority
SPECIAL EXPENSE APPROVAL by
Business Office (if required)
Office of the Chancellor Signature (required for international travel)
**If submitting a purchase requisition, attach signed original to purchase requisition and submit to Business Office.
**If expenses will be submitted for reimbursement, submit signed original to Business Office prior to incurring expenses.
SOF018 (Revised July/2010)