Miner Memorial Library
AV PURCHASING PROCEDURES
Please follow these guidelines for quick processing:
1. Please complete the attached AV preview-firm order form in its entirety.
2. Send completed form to the Miner Memorial Library, Attn: Acquisitions.
3. Upon receipt of the DVD, the acquisitions technician will notify you that it is in the faculty AV
order box (LRC, L-160). The item will have your name on it with a card informing you of the
date that the preview is due back. You typically have 2 weeks to preview. This is due to the
mailing and processing time needed at both the receiving and return stages.
4. Sign and date the card showing receipt of the item; leave card in the box.
5. The preview form should be returned with item indicating a ‘YES’ with your signature and your
division chairperson’s signature. If marked ‘NO’ then only your signature is necessary. Please
indicate why it isn’t suitable.
6. Please return the item(s) by the due date.
7. You will be notified by the Library processing department when your item is available for
check-out. Please note that the item isn’t available until it has been processed.
8. Ordering preview DVDs will cease at the end of March in order to complete all previews and
returns prior to May finals. Note: Four weeks shipping plus 2 weeks review takes us to finals
week.
Ideal Guide:
ORDER
AVAILABLE
August/September
Spring Semester
January/ February
Fall Semester
AV Purchasing Procedures and Preview/Firm Order Form (09/13)
Miner Memorial Library
AV PREVIEW-FIRM ORDER FORM
AV INFORMATION
Title of DVD: ____________________________________________________
Item/Catalog Number: ____________________________________________
Vendor: (attach a copy of catalog page, if possible)
________________________________________________________________
Price: ________________ Shipping*: ________________
*If previewed DVD is returned, the shipping cost will not be credited to the invoice. .
FACULTY INFORMATION
Faculty name: ___________________________________________________
Faculty email or extension: ________________________________________
Course name(s): _________________________________________________
________________________________________________________________
________________________________________________________________
Classroom or online course: _______________________________________
Approximate number of students to view DVD: _______________________
Number of intended uses per semester/year: _________________________
**Do not order a DVD for preview
if preview is available to watch online.**
RECOMMENDATION FOR PURCHASE
Faculty Requestor: _______________________________YES_____ NO____
If “no”, reason: __________________________________________________
Division Chairperson**: ___________________________YES_____ NO____
**required for purchase
AV Purchasing Procedures and Preview/Firm Order Form (09/13)
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