TO: All Faculty
FROM: Ray Hernandez, District Academic Senate Governing Council President, SMCCCD
RE: Flex Obligations for 2010-2011
CC: College Presidents, Vice-Presidents, Deans and Flex Coordinators
There are five (5) Flex days in the 2010-2011 academic calendar: Monday and Tuesday, August 16 and
17, 2010 as well as Wednesday and Thursday, January 13 and 14, and Friday, March 11, 2011. All Flex
obligations are on “flexible time”; however, all faculty members are encouraged to attend Opening Day
activities on Monday, August 16
and other special activities that are being designed at each college on
Tuesday, August 17
You can meet your full-time faculty Flex time obligation of 25 hours by participating in staff, student,
and instructional improvement activities of your choice. These activities may be conducted at any time
during the fiscal year between July 1, 2010, and June 30, 2011, outside of regularly scheduled
workdays/hours. Five hours of professional improvement activities equal one Flex day. Activities will
be self-certified, reported on the form below, and submitted to the appropriate Division Dean upon
completion. It is vitally important that the reporting form be completed. Failure to do so can
result in the loss of time or wages, e.g., paid or unpaid leave.
Post-retirement and hourly faculty who are scheduled to teach during a scheduled Flex Day
may report Flex activities up to the total number of hours normally worked on that day(s) in order to
receive compensation. Those Flex activities may be conducted at any time during the fiscal year
between July 1, 2010, and June 30, 2011, outside of regularly scheduled workdays. Additional hours
will not be compensated. In addition to the reporting form, hourly faculty must submit a time sheet to
their Division Dean in order to receive pay.
Below is a guide to the types of activities that can be used to meet the Flex time obligation. Please
check with your college Academic Senate President if you are in doubt about an activity that you are
interested in. If you have a n y questions about this obligation or the process, please direct them to your
college Academic Senate President or your Division Dean.
Flexible Activity Obligation: Activities which college personnel will be engaged in during flexible
staff, student and instructional improvement days may include, but need not be limited to:
1. Course instruction and evaluation
2. Staff development, in-service training and instructional improvement
3. Program and course curriculum or learning resource development and evaluation
4. Student personnel services
5. Learning resource services
6. Related activities, such as student advising, guidance, orientation, matriculation services, and
student, faculty and staff diversity
7. Departmental or division meetings, conferences and workshops, and institutional research
8. Other duties as assigned by the district
9. The necessary supporting activities for the above
Title 5, Article 2. Flexible Calendar Operations, Section 55724
You may download the reporting form from the District Academic Senate website at:
Flex Activity Reporting Form
Name: ______________________________ Division: _______________________________
List of Professional Development Activities
Date of Activity 1: ________________________________Number of Hours: _____________________
Description of Activity 1: ______________________________________________________________
Date of Activity 2: ________________________________Number of Hours: _____________________
Description of Activity 2: ______________________________________________________________
Date of Activity 3: ________________________________Number of Hours: _____________________
Description of Activity 3: ______________________________________________________________
Date of Activity 4: ________________________________Number of Hours: _____________________
Description of Activity 4: ______________________________________________________________
Date of Activity 5: ________________________________Number of Hours: _____________________
Description of Activity 5: ______________________________________________________________
Please use additional sheets as necessary.
Faculty Signature: ________________________________________ Date: ______________
Division Dean Signature: ___________________________________ Date: ______________
Please return this form to your Division Office no later than the end of business on July 1, 2011.