Last updated on August 5, 2009
McHenry County College
Student Senate Funding Guidelines
The Student Senate has received approximately $10,250 based on student activity fees to help fund
student organizations on campus that will be spent accordingly as approved by the Appropriations
Committee, currently consisting of the entire Student Senate. From this budget, the Student Senate will
review requests from student organizations and allocate the funds based on specific guidelines and
All student organizations requesting funding are required to submit a proposal form. The proposal form
is easily accessible from the Coordinator of Student Life Office (A252) or from a representative on the
Student Senate team.
Guidelines & Criteria
The Student Senate Appropriations Committee will review the proposals submitted using the guidelines
and criteria stated below and will be consistent and fair amongst the student organizations. The funding is
available on a limited basis for each semester, so we encourage student organizations to get their
proposals turned in seven days before the scheduled Student Senate meeting, and a month before the
scheduled activity/event. The basic criteria to follow are:
1. Active Membership at MCC – the student organization must be meeting on a regular basis at
MCC, clearly have a mission statement for the group, and have completed all necessary
registration paperwork through the Office of Student Life and Campus Activities and the Student
2. Indicate type of activity/event – the activity/event must be described in detail including how
the members will play a part, promotional plans, etc…
3. How this activity/event will benefit the entire student body – a description must be
included of how this activity/event will reach out to students at MCC, benefit them, and what is
the scope of the benefit.
4. Proof of fundraising- share fundraising activities and amount earned.
5. Presentation – a representative of the student organization must be present at the scheduled
Student Senate meeting to present the funding proposal.
All proposals must be returned to the Treasurer of Student Senate, Kevin Rohde at
email@example.com or placed in the Student Senate mailbox located in A252. Proposals must
be submitted seven days prior to a Student Senate meeting to be considered for approval. If the Student
Senate approves the funds, the Treasurer will contact the student organization to inform the organization
of the Student Senate’s decision. Once the organization receives this notification, it is the organization’s
responsibility to work with the Coordinator of Student Life and Campus Activities in initiating all
necessary paperwork for the transfer of funds. All completed paperwork needs to be reviewed by the
Coordinator of Student Life and Campus Activities. Student Senate will not be responsible for any
paperwork to release these funds.