Instructions for filling out the MASCCGC Form
1. Use this form for submission to the Academic Standards & Curriculum Committee and to the Graduate Council for items to be
voted upon. A cover letter is not necessary as the form has the required signatures.
2. The electronic submissions to Acad. Aff. should be in packets based on the program. Example, if FAS, BES & FCS departments
a
re all submitting, do not place them under one file from CALNS. Submit programs separately unless the motion is identical.
3. If the submission is a minor, concentration, etc. – on the Program line, place “Program name – Minor/Conc/Spec name.”
4. If a course is being modified, verify that it is in inventory and active. If not active, it must be made so with this form. If a new
course, verify the course number is not already being used. If a new course, is it being added to (inventory only) or (inventory and
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rogram Checklist (curriculum)) – be specific.
5. On the Motion line, state what motion you want the body to act upon, i.e., add new course, replace course, delete minor, etc.
6. Graduate student waiver – Student submits signed/dated letter to Dept. In Rationale box include student’s last name, first name,
Banner #, degree/program seeking, expected graduation, cumulative GPA; the presenter’s name. If a waiver on a course(s), put
course info (subj, no., title, sch) in Current box. Include term taken. Reference student letter’s date in Rationale box.
7. The Contact Hours are needed for full disclosure in the Bulletin/Catalog Course Descriptions, mainly for the student’s benefit
when they are planning their schedule. Reminder – a lab class is two or more contact hours per week for each credit hour.
8. The 6-digit CIP code is mandatory for creation of programs. The 4-digit minimum CIP code is helpful for all else.
9. The Description boxes should be used for describing a current vs. proposed change in policy, course description, creation, etc.
Info must visibly fit inside the box (no white cross/black background icon in lower right box) or a separate sheet created with
“See attached” printed in the box on the form.
10. Revisions (motions) include but are not limited to:
*Use Program Checklist instead of Curriculum as this is more descriptive.
11. In the Proposed section, only include the new modifications. No need to repeat what is already in Current.
12. Unless it is a correction to an already published Bulletin/Catalog/Manual, this form should be for the upcoming publishing.
13. On the Add to line, state where the modification is to go, i.e., major block, elective block, prof study block, Pol/Proc Man., etc.
The areas on the Program Checklist are:
Elc Block, out of Baseline
*The Specialization Block is only for the graduate-level programs. The others may apply to both levels.
14. In the Rationale/Instructions section, info must visibly fit inside the box (no white cross/black background icon in lower right box)
or a separate sheet created with “See attached” printed in the box on the form.
15. After you have printed the form, please save it and then Email the form to Ms. Strother immediately so that she may begin
reviewing the form for accuracy. Once she has signed-off, remaining signatures should be obtained and the packet sent (both
electronically and hard-copy) from the Dean’s Office to Ms. Gambles.
MOST IMPORTANT – If you know you are going to submit for the next ASCC/GC meeting, do not wait. You may turn your fully
signed paperwork in months ahead and it will be held until the next meeting. You do not have to wait until the announcement of a
meeting forthcoming to begin the process.
