Fillable Marriage Licenses During COVID-19 Shutdown Governor Cuomos Executive (City of Troy, NY)

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Marriage Licenses During COVID-19 Shutdown Governor Cuomos Executive (City of Troy, NY)

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Marriage Licenses During COVID-19 Shutdown
Governor Cuomo’s Executive Order 202.20 allows the City Clerk to issue licenses via
video-conferencing during the statewide shutdown. The following procedures are
effective while City Hall is closed to the public and will be terminated when City Hall
reopens. For reference, see Executive Order 202.20:
https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/EO_202.20.pdf
Read this entire packet before proceeding to ensure that you understand and are
able to comply with all requirements. Send questions to cityclerk@troyny.gov.
Requirements:
Applicants must meet all requirements stipulated in standard application materials
and provide all documentation required therein.
Applications and appropriate documentation must be sent via electronic means to
the City Clerk at cityclerk@troyny.gov. Please keep in mind that communications via
email over the internet are not secure. Although it is unlikely, there is a possibility
that information you include in an email can be intercepted and read by other parties
besides the person to whom it is addressed. Applicants understand that the City of
Troy cannot be responsible for the security of documents sent via electronic means.
You must have access to a printer and a scanner.
You must have a strong internet connection and ability to use Zoom video-
conferencing platform.
Payment must be made in advance by credit or debit card. If you prefer, you can
mail a check, but video-conference will not be scheduled until check is received.
Applicants acknowledge that video-conference will be recorded and a copy of said
recording shall be kept on file as part of the official documentation.
Applicants must be physically together at the time of video-conference.
Applicants must attest to the fact that they are physically situated in the jurisdiction
where the marriage is legally allowed to occur, the State of New York.
Applicants must show identification on camera.
2
Directions:
1) Complete the attached application forms, print and sign them, then scan and return
completed forms with all supporting documents to cityclerk@troyny.gov.
2) After applications and documents have been reviewed and approved by City Clerk,
she will call you for credit card information and to schedule video-conference. Payment
will be processed and Clerk will email receipt and unsigned marriage license to you.
3) Review license carefully. After the license is filed with New York State, it can take
up to 18 months (in the best of times) to get it corrected, so make sure it is accurate
now. The City Clerk cannot alter the license on your behalf after a ceremony has been
performed, no matter how large or small an error may be. It is your responsibility at all
times through this process to make sure that your information is correct. Respond via
email with any corrections or to indicate that license is correct.
4) Once you have approved license via email, a video-conference link will be sent.
5) All videoconferences will be recorded. Both parties will be asked to show
identification to the camera, and each will be asked to swear or affirm the following:
• They are physically situated in the jurisdiction where the marriage is legally
allowed to occur, the State of New York;
• The documents they sent were images of certified documents and they had not
been fraudulently modified or altered;
• There are no legal impediments to the marriage and that the information
contained in their application is true and correct to the best of their knowledge;
• The marriage license sent to them is true and correct to the best of their
knowledge.
6) You will then sign the license on camera. Scan and send a copy of the signed license
to the City Clerk.
7) As required by NYS law, wait 24 hours after the license is issued to hold a ceremony.
After the ceremony, the officiant must complete and sign the bottom portion of the
license and at least one witness must also sign the license; this can be done via
electronic means (note all signatures should be on one page). After signatures have
been obtained from the officiant and witness(es), return the completed license to the
City Clerk. Once the signed document is returned to the City Clerk, she will sign and
seal it. The original will be filed with the State of New York, and a marriage certificate
will be mailed to the couple.
Rensselaer County Office of the City Clerk Registration #______
District #4102 Troy, New York
MARRIAGE LICENSE APPLICATION
READ BEFORE STARTING APPLICATION: There is a non-refundable $40.00 fee per couple which includes the
license and one certificate of marriage. The fee may only be waived for active-duty military personnel who present
proof of current service. New York State law requires that you wait at least 24 hours after receiving the license
before having a ceremony. You must have your ceremony within 59 days thereafter. You must be at least 18 years
of age to apply for this license. Both parties to this marriage must appear in person at the Office of the City Clerk.
Licenses obtained in the City of Troy may be used anywhere in New York State.
All documents must be original or certified copies. No exceptions. Photocopied, faxed, or digital images are
not acceptable. New York State law requires that you must have one item from each group below:
**Group 1: ID – driver’s license, valid passport, or employment photo ID (no benefit cards).
**Group 2: Birth Record – original or certified copy of birth certificate with raised seal, original baptismal record
with date of birth, or original naturalization record with date of birth. If your birth certificate is in another language, it
must be translated into English and notarized as a certified copy.
**Group 3: Previous Marriage(s), if applicable – certified copies of judgement of divorce, court-ordered
annulment, or a death certificate are required for each previous marriage. If in another language, each copy must be
translated into English and notarized as a certified copy.
Write in print, as clearly as possible.
Full Legal Name:
Social Security #:
New Last Name:
I do not want to change my last name
Birth Name: (if different than current name)
Current Home Address:
County:
Phone #:
Address where you would like your certificate mailed, if different:
Birth Date:
Gender: Female Male
Your Occupation:
Type of Industry or Business:
Father’s First and Last Name:
Country of Birth:
Mother’s First and Maiden Name:
Country of Birth:
I have never been married.
Legal Annulment: or Death:
Number of previous marriages ending in Divorce:
Is/are your former spouse(s) alive?
Date 1
st
Marriage Ended:
Date 3
rd
Marriage Ended:
Date 2
nd
Marriage Ended:
Date 4
th
Marriage Ended:
By signing this application, I hereby swear and affirm that there are no legal impediments to the marriage and
that the information contained herein is true and correct to the best of my knowledge.
Signature: Date:
Rensselaer County Office of the City Clerk Registration #______
District #4102 Troy, New York
MARRIAGE LICENSE APPLICATION
READ BEFORE STARTING APPLICATION: There is a non-refundable $40.00 fee per couple which includes the
license and one certificate of marriage. The fee may only be waived for active-duty military personnel who present
proof of current service. New York State law requires that you wait at least 24 hours after receiving the license
before having a ceremony. You must have your ceremony within 59 days thereafter. You must be at least 18 years
of age to apply for this license. Both parties to this marriage must appear in person at the Office of the City Clerk.
Licenses obtained in the City of Troy may be used anywhere in New York State.
All documents must be original or certified copies. No exceptions. Photocopied, faxed, or digital images are
not acceptable. New York State law requires that you must have one item from each group below:
**Group 1: ID – driver’s license, valid passport, or employment photo ID (no benefit cards).
**Group 2: Birth Record – original or certified copy of birth certificate with raised seal, original baptismal record
with date of birth, or original naturalization record with date of birth. If your birth certificate is in another language, it
must be translated into English and notarized as a certified copy.
**Group 3: Previous Marriage(s), if applicable – certified copies of judgement of divorce, court-ordered
annulment, or a death certificate are required for each previous marriage. If in another language, each copy must be
translated into English and notarized as a certified copy.
Write in print, as clearly as possible.
Full Legal Name:
Social Security #:
New Last Name:
I do not want to change my last name
Birth Name: (if different than current name)
Current Home Address:
County:
Phone #:
Address where you would like your certificate mailed, if different:
Birth Date:
Gender: Female Male
Your Occupation:
Type of Industry or Business:
Father’s First and Last Name:
Country of Birth:
Mother’s First and Maiden Name:
Country of Birth:
I have never been married.
Legal Annulment: or Death:
Number of previous marriages ending in Divorce:
Is/are your former spouse(s) alive?
Date 1
st
Marriage Ended:
Date 3
rd
Marriage Ended:
Date 2
nd
Marriage Ended:
Date 4
th
Marriage Ended:
By signing this application, I hereby swear and affirm that there are no legal impediments to the marriage and
that the information contained herein is true and correct to the best of my knowledge.
Signature: Date:
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Marriage Licenses During COVID-19 Shutdown Governor Cuomos Executive (City of Troy, NY)

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Completed 16 July 2020

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