Fillable MSJC Grants Project Development Form Rev Distributed

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MSJC Grants Project Development Form Rev Distributed

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Institutional Effectiveness/Grants
Grant Approval Process
The Dean of Institutional Effectiveness, Planning, Research & Grants and the Supervisor, Institutional
Effectiveness, Planning, Research & Grants, are available to assist you with your projects. Please call or
email to make an appointment to discuss your project prior to beginning a proposal/application. For
better manageability of requests, please complete the MSJC Grant Proposal Development Approval
Form.
The following steps will assist you in navigating the grant approval process:
1. If you have not already done so, complete the MSJC Grant Proposal Development
Approval Form and submit to the Office of Institutional Effectiveness, Planning, Research
& Grants with a copy of the RFP and/or a link to the document.
2. Call the Office of Institutional Effectiveness, Planning, Research & Grants and make an
appointment to meet with the Dean of Institutional Effectiveness, Planning, Research & Grants
and/or the Supervisor, Institutional Effectiveness, Planning, Research & Grants to discuss the
project idea and needs assessment. Note: All grant projects must be reviewed and approved
by the Dean of Institutional Effectiveness, Planning, Research & Grants prior to final
submission.
3.
Once reviewed, the Office of Institutional Effectiveness, Planning, Research & Grants, will log
and route the Grant Proposal Development Approval Form to the appropriate dean and/or
vice president for review and obtain approval to move forward with proposal development.
4.
Upon approval to move forward with the proposal development, the faculty or staff
member, with assistance from the Dean of Institutional Effectiveness, Planning, Research &
Grants and/or the Supervisor, Institutional Effectiveness, Planning, Research & Grants,
writes and prepares the proposal and project budget.
5.
The Dean of Institutional Effectiveness, Planning, Research & Grants and/or the Supervisor,
Institutional Effectiveness, Planning, Research & Grants submits the completed proposal
and project budget to Business Services at least five (5) days prior to the proposal due date.
6.
Upon review and approval by Business Services, the proposal will be forwarded to the
Superintendent/President for approval.
7.
Once approved by the Superintendent/President the proposal is submitted to
the funding
agency for consideration.
8.
Once a grant is awarded, the Project Director will meet with the Dean of Institutional
Effectiveness, Planning, Research & Grants and/or the Supervisor, Institutional Effectiveness,
Planning, Research & Grants and the Categorical Funding Accounting Specialist to plan for grant
implementation and reporting.
Institutional Effectiveness/Grants
Grant Approval Flow Chart
Dean
Vice President
Submit completed grant proposal, application and budget to Business Services at least five (5)
days prior to submission deadline date for Superintendent/President approval
Provide Institutional Effectiveness, Planning, Research & Grants Office and
Business Services Office with copy
of submitted proposal
Route the Grants Proposal Development Approval form to the Office
of
Institutional Effectiveness, Planning, Research & Grants
Executive Cabinet
Approval required for the
following types of grants:
Multi-million dollar
proposals
Federal Proposals
Grants with personnel
considerations and/or
are institutional in
scope
Develop Grant Proposal
Prepare Grant Application and Budget
Complete the Grants Proposal Development Approval form
1|Grant Proposal Development Approval Form
Mt. San Jacinto Community College District
Grant Proposal Development Approval Form
Grant Proposal Development Approval Form Directions: This form should be completed by anyone interested in
pursuing external grant funding opportunities. The form serves two functions: (1) it ensures that you have the
appropriate departmental and/or division approval for your new prospective grant-funded project; and (2) it
provides the grants team with critical information in helping you develop the project. Please fill out all
applicable sections. Mark inapplicable sections "n/a."
Section 1: Basic Contact Data
Initiator Name:
Department:
Position title:
Contact Information
Email:
Phone/ext:
Campus
SJC TEC
MVC SGPC
Direct Supervisor
Name:
Title:
Section 2: Proposal Information
Project Name:
Funding Agency Name:
Potential Award Amount:
$
Grant start and end dates:
Start
End
Source of Funds:
Federal
State
Local Other
Cost match requirement:
Yes
No
Cost Match Requirement Amount/Percentage:
Indirect cost rate available :
Yes
No
Rate:
Grant submission deadline date:
Partners
Non-Profit Organization Partner(s):
College or University Partner(s):
K-12 Educational Partner(s):
Industry/Business Partner(s):
Other (please specify):
2|Grant Proposal Development Approval Form
Is the project supported by the
District’s Mission Statement?
Yes No
Please provide a brief overview detailing the NEED for the project:
Has the need been identified in your
program review/unit plan/division
plan?
Yes No
Describe how this project ties in with your program review/unit plan/division plan goals and objectives (attach
additional page if necessary):
3|Grant Proposal Development Approval Form
How does this project integrate with the District’s strategic plan goals? (attach additional page if necessary)
What is the projects target
population/focus area (please check
all that apply)
Assessment and Planning Graduation/Transfer
Basic Skills Instructional Support Services
Career Technical Education Professional Development
Community Partnerships Specialized Student Population
Curriculum Development Student Success
Facilities/Renovation Student Support Services
Foundation Other
Technology
Section 3: Estimated Project Budget Costs
Total estimated cost of the project
$ (attach budget worksheet)
When estimating the cost of the project, include estimated cost of items in the following categories:
Institutionalization requirements (will any portion of the project require district commitment of on-going funding)
Personnel (salary and benefits)
Travel (local, out of state, mileage, airfare, etc.)
Professional Development (conferences, workshops, etc.)
Supplies/Materials
Consultants
Equipment
Facilities (construction, renovation, etc.)
4|Grant Proposal Development Approval Form
Section 4: Approval Process
Initiator: After completion of sections 1 – 3, click save in the upper right corner of the document. After saving a
copy of the completed Grants Proposal Development Approval form (GPDA) for your files, click the submit
button. Clicking the submit button will cause the completed GPDA form to be forwarded directly to the Office
of Institutional Effectiveness, Planning, Research & Grants. Once a properly completed form is received by the
Office of Institutional Effectiveness, Planning, Research & Grants, the form will be reviewed, logged and
forwarded via email, to the appropriate supervising dean and/or vice president for review and approval. As the
initiator, you will be copied on each email in the approval process.
Initiator: Date you completed the Grant Proposal Development Approval Form (Required)
Supervising dean and/or vice president: Your approval of the Grant Proposal Development Approval Form
may be completed electronically by sending an email to either Rebecca Teague or Regina Howard in the Office
of Institutional Effectiveness, Planning, Research & Grants to authorize approval to proceed with the proposal,
please route the Grant Proposal Development Approval Form to the Office of Institutional Effectiveness,
Planning, Research & Grants via email with a copy to the form initiator. The email must originate from you
and must include the following language in the body of the email message:
I hereby authorize the Office of Institutional Effectiveness, Planning, Research & Grants to proceed with the
grant development process. I certify that the proposed project is in accordance with MSJC's Mission,
strategic plan, goals and administrative/fiscal policies.
Section 5: Grant Development Assistance/Timeline
If you need assistance completing the Grant Proposal Development Approval Form please contact
Rebecca Teague or Regina Howard in the Office of Institutional Effectiveness, Planning, Research &
Grants. Once authorization to proceed with the grant development process has been received, an initial
meeting with the grant proposal initiator and the supervising dean and/or vice president will be
scheduled to discuss the next steps in the grant proposal development process.
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MSJC Grants Project Development Form Rev Distributed

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Completed 5 November 2019

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