The Identity Checking Form can be used by any person
completing the identity checks for adults in England, Wales
and British Scouting Overseas who wish to undertake a role
in Scouting that requires a criminal record check.
Please note: throughout the Disclosure Application process,
the ID Checker (data processor if applicable) and the
Applicant are required to provide declarations. To knowingly
make a false declaration at any stage of the application
is a criminal offence.
Information for identity checkers – please read the
following two statements to the applicant.
ID required
Applicants must be able to show one document from
Group 1 and two further documents from either Group
1, or Group 2a or 2b (as indicated below). If the applicant
does not have any of the documents in Group 1, then they
must be able to show one document from Group 2a and
two further documents from either Group 2a or 2b (as
indicated below). If the applicant does not possess the
required identity documents for a disclosure check to
be carried out, their application cannot proceed any
further online and the applicant must contact
disclosures@scouts.org.uk for further advice.
At least one of the documents must show the applicant’s
current address. The applicant must provide original
documents only; photocopies will not be accepted.
Applicants must use documents from Group 1 if they have
them. The information entered must match identity, date of
birth and address information stored in the Compass
membership database.
Route 2 – External ID verication statement
Where a Group 1 document is not provided, we will attempt
to verify your identity using a third party (Experian).
The agency will check the details you supply against any
particulars on any database (public or otherwise) to which
they have access. A record of the search will be retained, but
will not be visible to other parties or affect your credit record.
Data Protection Statement
The Scout Association provides this facility under
license agreement with Atlantic Data Ltd, the provider of
disclosures.co.uk, a wholly owned service provided by
Atlantic Data Ltd. The DBS Application is processed on
behalf of The Scout Association by Atlantic Data Ltd in
accordance with the Data Protection Act 2018, the General
Data Protection Regulation and DBS Code of Practice.
The Scout Association is the ‘Data Controller’. Both The
Scout Association and Atlantic Data Ltd have undertaken
to hold this data securely in accordance with the Data
Protection Act 2018, the General Data Protection
Regulation and the DBS Code of Practice.
As part of this form, we collect personal data about you
and the applicant. This detail is required so that we can
process the DBS application and verify who completed the
ID checks.
This form must be destroyed securely by shredding, pulping
or burning once the applicant’s identity information has been
entered in to Atlantic Data Ltd. While awaiting destruction,
this form must be stored securely. Those processing criminal
record checks must ensure they have read the guidance
on secure storage, handling, use, retention and disposal of
information guidance is available on the site, here -
scouts.org.uk/appointmentforms
We take your personal data privacy seriously. The data you
provide to us is securely stored by your local ID checker and
within the Atlantic Data system. For further detail, please
visit our Data Protection Policy here.
Identity checkers must ensure that they have read
the statement of fair processing, which is available
at scouts.org.uk.
Please complete the following pages in block capitals.
Boxes marked with an * are compulsory elds.
When recording the identity document details, elds are
compulsory for the documents that the applicant is using.
