Version 5
November 2018
Identity
Checking
Form
UKHQ, England, Wales and
British Scouting Overseas roles only
The Identity Checking Form can be used by any person
completing the identity checks for adults in England, Wales
and British Scouting Overseas who wish to undertake a role
in Scouting that requires a criminal record check.
Please note: throughout the Disclosure Application process,
the ID Checker (data processor if applicable) and the
Applicant are required to provide declarations. To knowingly
make a false declaration at any stage of the application
is a criminal offence.
Information for identity checkers – please read the
following two statements to the applicant.
ID required
Applicants must be able to show one document from
Group 1 and two further documents from either Group
1, or Group 2a or 2b (as indicated below). If the applicant
does not have any of the documents in Group 1, then they
must be able to show one document from Group 2a and
two further documents from either Group 2a or 2b (as
indicated below). If the applicant does not possess the
required identity documents for a disclosure check to
be carried out, their application cannot proceed any
further online and the applicant must contact
disclosures@scouts.org.uk for further advice.
At least one of the documents must show the applicant’s
current address. The applicant must provide original
documents only; photocopies will not be accepted.
Applicants must use documents from Group 1 if they have
them. The information entered must match identity, date of
birth and address information stored in the Compass
membership database.
Route 2 – External ID verication statement
Where a Group 1 document is not provided, we will attempt
to verify your identity using a third party (Experian).
The agency will check the details you supply against any
particulars on any database (public or otherwise) to which
they have access. A record of the search will be retained, but
will not be visible to other parties or affect your credit record.
Data Protection Statement
The Scout Association provides this facility under
license agreement with Atlantic Data Ltd, the provider of
disclosures.co.uk, a wholly owned service provided by
Atlantic Data Ltd. The DBS Application is processed on
behalf of The Scout Association by Atlantic Data Ltd in
accordance with the Data Protection Act 2018, the General
Data Protection Regulation and DBS Code of Practice.
The Scout Association is the ‘Data Controller. Both The
Scout Association and Atlantic Data Ltd have undertaken
to hold this data securely in accordance with the Data
Protection Act 2018, the General Data Protection
Regulation and the DBS Code of Practice.
As part of this form, we collect personal data about you
and the applicant. This detail is required so that we can
process the DBS application and verify who completed the
ID checks.
This form must be destroyed securely by shredding, pulping
or burning once the applicant’s identity information has been
entered in to Atlantic Data Ltd. While awaiting destruction,
this form must be stored securely. Those processing criminal
record checks must ensure they have read the guidance
on secure storage, handling, use, retention and disposal of
information guidance is available on the site, here -
scouts.org.uk/appointmentforms
We take your personal data privacy seriously. The data you
provide to us is securely stored by your local ID checker and
within the Atlantic Data system. For further detail, please
visit our Data Protection Policy here.
Identity checkers must ensure that they have read
the statement of fair processing, which is available
at scouts.org.uk.
Please complete the following pages in block capitals.
Boxes marked with an * are compulsory elds.
When recording the identity document details, elds are
compulsory for the documents that the applicant is using.
Applicant details
Identity details
Title
Name (including middle name, if applicable) of applicant*
Applicant’s membership number (if known)
Role of applicant*
Applicant’s phone number
Applicant’s email
Applicant’s address*
Town*
County
Postcode*
Country*
Applicant’s nationality* UK EEA Other
Applicant’s date of birth*
Group 1 – please tick the box next to the documents being used; one of these documents must be selected
Passport (any nationality)
Passport number Issue date
Applicant’s nationality
Date of birth Expiry date
Biometric residence permit (UK)
Biometric permit number Issue date
Does the applicant have innite leave to remain in the UK? Y N Expiry date
Driving licence – photocard (UK, Isle of Man, Channel Islands and EEA)
When recording the driving license number, please ensure you record the entire 18-digit number with no spaces,
including the two separate digits at the end of the number.
Country of issue
Driving licence number
Valid from Driving licence date of birth
Date applicant entered UK (if EEA driving licence)
Adoption certicate (UK and Channel Islands)
Country of issue Issue date
Date of birth on certicate
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
Birth certicate – issued within 12 months of the applicant’s birth (UK and Channel Islands)
Birth certicate date of birth
Country of issue
Issue date
Group 2a – please tick the box next to the documents being used
Driving licence – photocard (issued outside the UK and EEA) or paper version issued without a photocard) (if issued before
1998) (UK, Isle of Man, Channel Islands, EEA)
When recording the driving licence number, please ensure you record the entire 18-digit number with no spaces.
Country of issue
Driving licence number
Valid from Driving licence date of birth Valid from
Date applicant entered UK
Firearms licence (UK, Channel Islands and Isle of Man)
Firearms licence number
Firearms licence date of birth Issue date
Valid from Valid to
Firearms licence postcode
HM Forces ID card (UK)
HM Forces ID card type – Royal Navy ID card British Army ID card Royal Air Force ID card
Card number
Date of birth on card
Card expiry date
First initial of forename as it appears on card
Surname as on card
Birth certicate issued AFTER 12 months of the applicant’s birth (UK and Channel Islands)
Birth certificate date of birth Issue date
Country of issue
Marriage/civil partnership certicate (UK and Channel Islands)
Issue date
Immigration document, visa or work permit (Issued by a country outside the EEA)
Issue date Date of birth
Issue Country
D D M M Y YD D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
Group 2b – please place a tick next to the documents being used
Correspondence/ID cards – Card carrying the PASS accreditation logo (UK, Isle of Man and Channel Islands)
Issue date
Date of birth on card
Does this card have the PASS logo Y N
EEA National ID card Date of birth on card
Issue country
Expiry date
Letter from Head Teacher or College Principal of a UK institution (only to be used by 16 to 19 year-olds in full-time education if other
documents cannot be provided) Issue date
Letter of sponsorship from future employment provider (non-UK/non-EEA only – valid only for applicants residing outside of the UK
at time of application)
Country of residence
Issue date
Irish Passport Card (Please note, this document cannot be used in conjunction with an Irish Passport)
Card Number Expiry Date
Documents issued within the last 12 months:
Council Tax statement (UK and Channel Islands) Issue date
Financial statement eg pension, endowment, ISA (UK) Issue date
Mortgage statement (UK or EEA) Issue date
P45 certicate statement (UK and Channel Islands) Issue date
P60 certicate statement (UK and Channel Islands) Issue date
NI number on P45/P60
Documents issued within the last 3 months:
Bank or building society account opening conrmation letter (UK) Issue date
Bank or building society statement (UK, Channel Islands or EEA) Issue date
Bank or building society statement (countries outside of the EEA, Issue date
branch must be in the country where the applicant lives and works)
Electricity bill/statement (UK) Issue date
Gas bill/statement (UK) Issue date
Credit card statement (UK or EEA) Issue date
Telephone bill/statement (not mobile telephone) (UK) Issue date
Water bill/statement Issue date
Benet statement eg child benet, pension (UK) Issue date
Document from Central or Local Government, Government Agency or Local Council document giving entitlement
L L N N N N N N
L
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
D D M M Y Y
(UK and Channel Islands) – document 1
Name of entitlement issuing body
Issue date
Document from Central or Local Government, Government Agency or Local Council document giving entitlement (UK and Channel
Islands) – document 2 (this must have been issued by a different body than document 1)
Name of entitlement issuing body
Issue date
I conrm that the applicant has provided original forms of valid identication and that the documents show the applicant’s current name
and address, and at least one document shows the applicant’s date of birth. I have entered the applicant’s personal details as given in the
documents provided. I understand that to knowingly make a false declaration in this application is a criminal offence.
Identify checked by:
Forename*
Surname*
Membership number*
Signature*
Date*
Identity checker declaration
Copyright 2018 The Scout Association Registered Charity numbers 306101/SC038437
scouts.org.uk/appointmentforms
D D M M Y Y
D D M M Y Y
D D M M Y Y
click to sign
signature
click to edit