(formerly known as the Excess Units (EU) Petition)
Federal regulations require schools to establish a time limit for financial aid eligibility. The Maximum Timeframe must be no longer than 150% of the published
length of the student’s educational program. At Butte College, the time limit is set at 45 attempted units for Certificates and 90 attempted units for AS/AA or
Transfer degrees. A student who has met the maximum limit for their program may file a Maximum Timeframe Appeal to request extended financial aid
eligibility. Submitting an appeal does NOT GUARANTEE reinstatement of financial aid. When appealing, the student must have a minimum 2.0 GPA
and 66.66% PACE rate. If the appeal is approved, a student’s eligibility is extended beyond the usual time limit in order to complete their goal. The appeal
is considered a contract. Students are expected to complete their goal within the timeframe approved and will be paid only for the courses listed.
Reference: 34 CFR 668.34 (a),(b)
Deadlines for submitting an appeal: Fall November 30; Spring April 30; Summer July 13
Log into your MyBC student portal, click on Access financial aid awards, then click on the FA Dropbox link (under Form Links on the
right hand side). You may be prompted to create an account using your name, date of birth, social security number and your Butte College Student Email. Once
in, there will be “2019-2020 SAP Appeal” tab along the top, make sure you are in that tab. From there you will fill out the “SAP Appeal Web Form,” upload
supporting documentation if you had extenuating circumstances that prevented you from completing your Education Goal within the specified timeframe, and
submit your appeal. Review process may take 4-6 weeks. Aid cannot be reinstated retroactively for a prior term. Student must also have a current FAFSA on file
and be officially enrolled in courses.
Requested beginning date of appeal Current GPA Previous Maximum Timeframe Appeal on file? (Y/N)
Educational Goal: Certificate of Achievement AA/AS DEGREE Transfer
Name of Degree or Certificate Catalog Year
Total number of units required to complete educational goal Required number of terms to complete educational goal
Planned graduation or transfer date from Butte College
Please list below ONLY THE COURSES REQUIRED for this student to complete their educational goal. Include current semester classes.
Counselor Notes:
Counselor Signature Date
Signature not required when meeting with
counselor through virtual appointment
Student Signature Date
Pending for:
Approval Conditions:
By: Rev 03/26/2020
Financial Aid Office, 3536 Butte Campus Drive, Oroville, CA 95965
SAS-160 ▪ Phone: (530) 895-2311 ▪ Fax: (530) 895-2206
Only complete appeals will be reviewed
Read each statement below. By e-signing the “SAP Appeal Web Form” on your student portal, you assume
responsibility for understanding and agreeing to all information.
To keep a Maximum Timeframe Appeal active, students must maintain an overall 2.0 cumulative GPA and 66.66%
Pace (completion rate), and pass each term with a minimum of a 2.0 GPA and a 66.66%Pace. Maximum
Timeframe students who do not meet these requirements will be disqualified for further aid.
Students may list only one major/degree on the Maximum Timeframe Appeal. An Associate Degree and a
“related” transfer program may be considered. Additional objectives will not be accepted.
Only one Maximum Timeframe Appeal will be allowed. Exceptions for a second appeal may be considered for
students accepted into a specialty program (e.g., Auto Tech, Fire or Post Academy, Respiratory Care, RN).
Only one Maximum Timeframe amendment may be considered to a previously approved MT Appeal. Reasons
may include: (1) Original appeal omitted necessary course(s); (2) Class cancellation; (3) Program cancellation; (4)
Extension needed due to student going part-time, which delayed completing goal within the approved time frame
allowed. No additional major or degree objective will be considered as an amendment.
Students should submit their Maximum Timeframe Appeal in a timely manner. It can take up to 4-6 weeks to
process an appeal. Financial aid, including loans, will be on hold during this time.
Only approved classes listed on the Maximum Timeframe Appeal will be counted towards financial aid eligibility.
For student loans, students must be enrolled and actively participating in at least 6 units on the Maximum
Timeframe Appeal and meet other eligibility requirements.
Students receiving a D, F, FW or a W while on a Maximum Timeframe Appeal, will not receive financial aid for
repeating the course.
The Financial Aid Office is required to review all students’ files for Satisfactory Academic Progress at the end of
each term and to verify that the upcoming semester’s enrollment complies with required courses on the Maximum
Timeframe Appeal. Students who have approved Maximum Timeframe Appeal are, therefore, subject to a delay in
financial aid disbursements each term and should plan accordingly.
Students, whose enrollment changes within the first two weeks of the term, due to getting into waitlisted courses,
etc., should notify the Financial Aid Office in order to receive timely payment for all eligible classes.
Students with advanced degrees (Bachelor’s, Master’s, etc.), or who have reached “Pell Lifetime Eligibility Used,”
should file a Maximum Timeframe Appeal only if they plan to apply for a Direct Student Loan or Federal Work- Study.
Student: refer to the copy of your Maximum Timeframe Appeal emailed by your counselor prior to enrolling each
term. You will be held responsible for following the listing of courses approved for you to meet your educational
Students Who Do Not Make SAP While on Financial Aid Probation or Maximum Timeframe Appeal
Students who do not make minimum Satisfactory Academic Progress (SAP) standards for GPA and PACE (completion rate)
while in an approved Maximum Timeframe Appeal status are disqualified from receiving further financial aid, including loans,
and will be unaided
until or unless they are able to reestablish eligibility. Reinstatement of eligibility requires achieving SAP
standards: For more information about SAP, please go to
Pell Grant Alert
Beginning with Fall 2012, a student has 6 years (12 full-time semesters) of total Pell Grant lifetime eligibility
. This includes
all years Pell was received at all colleges attended prior to Fall 2012. All the years each student has received
federal Pell Grant will be counted toward the 6 years, regardless of when the student began receiving aid. Students can log
on to National Student Loan Data System (NSLDS
) using their FSA ID and view
Pell usage.
ID #
Student Signature
I am aware that in order to be eligible for financial aid, I must make satisfactory progress towards the completion of my
educational goal within the requested timeframe. I certify that I have read and fully understand the terms and conditions which
are listed above. I understand that failure to comply with these standards will jeopardize future financial aid eligibility.
e-signed acknowledgment of my rights and responsibilities through my online student portal