Lodging Exception Form
To:
(your President/VP/AVP)
From:
(your department)
Date:
The abov
e named individual has requested reimbursement of motel/hotel accommodations in
excess of state rates. If you wish to approve this exception, please sign in the space provided
and return to Travel Control, SH220. With your approval the traveler will be reimbursed in full for
lodging. A report will be compiled and submitted quarterly to the Travel Control Board detailing
the exceptions granted during the quarter. The Travel Control Board will then either approve or
disapprove the exceptions submitted.
If you have any questions or need additional information, please feel free to contact the
Business Office at 298-1811.
Signature: __________________________________________
(President/VP/AV
P)
(Attach this form to the Travel Voucher and submit to appropriate President/VP/AVP for signature.)
Name of individual traveling:
Travel Voucher #:
Account #:
Destination:
Exception Amount: $ @ Nights
(The lodging exception amount is the difference between the room rate before taxes and the allowable rate for
the area.)
Reason for the exception (least costly accommodations available in the area, site necessary
to conduct official University business, etc.):
