Fillable Las Positas College COLLEGE FACILITY USE AGREEEMENT (Las Positas College)

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Las Positas College COLLEGE FACILITY USE AGREEEMENT (Las Positas College)

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Las Positas College
3000 Campus Hill Drive
Livermore, CA 94551
(925) 424-1631
Online: LPC Facility Rentals
COLLEGE FACILITY USE AGREEEMENT
Lecture Halls, Classrooms, Conference Room, and Cafeteria
FACILITIES
Lecture Halls Classrooms ☐
L2400, 2420
☐
L1000, 1011
☐
Facility Preference 1:__________________
Max Capacity, 175 Max Capacity, 106 Facility Preference 2: __________________
Format: Set, Lecture Hall Format: Set, Lecture Hall Facility Preference 3: __________________
List Building Location: LPC CAMPUS MAP
Conference Room Cafeteria Parking Lots
Conference Room, 1726
☒
L1600 Cafeteria, 1620 A/B
☐
Lot A ☐ Lot B ☐ Lot C ☐
Max Capacity, 75 Max Capacity, 122 Lot D ☐ Lot E ☐ Lot H ☐
Format: Open, can be reset Format: Dining, can be reset Lot P ☐
*No furniture removal
EVENT TITLE: ___________________RENTAL DATE: ______________RENTAL DAYS OF THE WEEK: ____________
RENTAL ENTRY TIME: __________ EVENT START TIME: _______ RENTAL EXIT TIME: _________________
RENTAL TIME MUST INCLUDE SET-UP, EVENT, AND BREAKDOWN TIME
EVENT TYPE: ________________ TOTAL NUMBER OF EXPECTED ATTENDEES: _________
EVENT FEE CHARGED TO ATTENDEE: ______________
Comments: _____________________________________________________________________________________
APPLICANT INFORMATION
ORGANIZATION NAME: ________________________ CONTACT NUMBER: _____________________
CONTACT EMAIL: _________________________ CONTACT NAME: __________________________
DAY OF EVENT CONTACT: _______________________ NUMBER: __________________________
ADDRESS/BILLING: ___________________________________________________________________________
NUMBER STREET CITY STATE ZIP CODE
ORGANIZATION WEBSITE: ________________________
Las Positas College
3000 Campus Hill Drive
Livermore, CA 94551
(925) 424-1631
Online: LPC Facility Rentals
Facility Rentals are subject to the following conditions:
1. Agreement may be cancelled at any time prior to use should facilities be needed for college
purposes.
☐I agree to this condition
2. The District may require security or other personnel as condition of use whenever it is deemed
to be in the District’s best interests.
☐I agree to this condition
3. Future facility requests may be denied on grounds including, but not limited to, abuse or misuse
of District property, failure to pay promptly for any damage to District property or failure to pay
promptly for facilities use.
☐I agree to this condition
4. No structures, electrical modifications, facility modifications, or mechanical apparatus may be
erected or installed on District property without specific written approval by the Director of
Maintenance & Operations.
☐I agree to this condition
5. No alcoholic beverages, intoxicants, controlled substances, or tobacco in any form shall be
brought onto the property of the District. Persons under the influence of alcohol, intoxicants, or
controlled substances shall be denied participation in any activity.
☐I agree to this condition
RESOURCES
All spaces include an instructor computer, overhead projector, screen, and a set number of
tables and chairs. If your event requires registration tables and chairs, please note the number
below.
6 Foot Tables: __________________ Folding Chairs: _______________
CAMPUS SAFETY and CUSTODIAL SUPPORT
In response to your application, our office will provide a quote of Custodial and Campus Safety hours. Please reference
the LPC Fee Schedule
for hourly rates.
*2 Hour minimum charge for all Campus Safety and Custodial Support
Las Positas College
3000 Campus Hill Drive
Livermore, CA 94551
(925) 424-1631
Online: LPC Facility Rentals
6. Lessee will be required to pay additional custodial clean-up fees if excessive mess or waste is left
behind
☐I agree to this condition
7. No food or drinks except water are allowed in any LPC facility.
☐I agree to this condition
8. The Lessee is bound by the agreement start and end time agreed upon by the LPC Facility
Rentals Office. Time Overage will be charged at a per hour overtime rate for any amount of time
past contract end time.
☐I agree to this condition
9. Evidence of insurance policy listing Las Positas College as the additionally insured must be
received by the LPC Facility Rentals Office in order to confirm your request.
☐I agree to this condition
10. Cancellation of the agreement less than ten (10) business days prior to event will result in loss of
rental fees.
☐I agree to this condition
THE APPLICANT AGREES THAT THE USE OF COLLEGE FACILITIES SHALL BE IN ACCORDANCE WITH THE RULES AND REGULATIONS
OF THE BOARD OF TRUSTEES OF THE DISTRICT AS STIPULATED IN GOVERNING BOARD POLICY NO 6700. NOTICE TO APPLICANT:
Facility Fees and Staffing charges will apply according to the Fee Schedule on the LPC Facility Rental web site. Requester will
observe and obey all Guidelines for Rental of Facilities on the LPC Facility Rental web site. This is an application for use only. You
will receive confirmation of use and invoice under separate cover. Payment is due upon receipt of invoice.
CERTIFICATE OF LIABILITY: A Certificate of Liability (COL) is required for all facility rentals in the amount of $1 million naming Las
Positas College as the Certificate Holder.
SIGNATURE: __________________________ DATE: ___________________
*CONFIRMATION OF FACILITY RENTAL IS DEPENDENT ON AVAILABLITY AND STAFFING.
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Las Positas College COLLEGE FACILITY USE AGREEEMENT (Las Positas College)

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Completed 4 September 2020

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