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Lakehead University ( (Lakehead University)

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Country of origin: CANADA
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Lakehead University (
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This!document!must!be!completed!prior!to!the!resumption!of!on-campus!research!as!a!means!
to!document!new!procedures!required!to!reduce!potential!transmission!of!COVID-19!within!
your!research!group.!!When!completed,!in!conjunction!with!the!Start-up!Lab!Safety!Checklist,!
Laboratory!Physical!Distancing!to!Prevent!the!Spread!of!COVID-19!Checklist,!this!document!will!
serve!as!your!written!safety!plan,!if!sections!below!do!not!provide!enough!space,!append!pages!
as!necessary!or!use!the!headings!and!information!given!below!as!a!template!in!your!own!
document.!!
This!document!must!be!made!available!by!the!Supervisor(s)!to!the!Joint!Health!and!Safety!
Committee!and!other!internal!approval!groups.!Supervisors!must!keep!a!copy!of!this!document.!
;4.2-6(,-<#3=(.16#,(,3&66(-""6=>(?4($43(-664:(30#(<4/1,(4$(@8AB?CDE(34(%&,3.-/3(=41(<.42(
".-/3&/&$F($4.2-6(,-<#3=(".434/46,>(
PI/Supervisor!Name:!
Email!Address:!
Laboratory!Space(s)/!
Room!Numbers:!
Building:!
Campus:!
Number!of!Personnel!
requiring!access!to!lab:!
D>G H,3-I6&,0(5.&4.&3=(J#9#6,(
Identify!researchers!who!can!continue!to!work!remotely.!!!Do!not!allow!all!researchers!to!return!
to!the!lab!at!once;!those!who!can!continue!to!work!remotely!are!expected!to!do!so.!!
Supervisors!are!encouraged!to!prioritize!lab!time!for!student!researchers!who!are!about!to!
finish!their!degrees!or!about!to!finish!a!manuscript/project/thesis.!!!
Please use Adobe Reader to complete this form.
2!
K>G! 50=,&/-6LM4/&-6(?&,3-$/&$F(
2.1! Identify! the! building! and! room! #! of! each! of! your! research! space(s)! to! the! VPRI.! The!
Space! Inventory! Committee! will! determine! the! area! from! which! it! can! be! determined! how!
many! personnel! are! permitted! in! each! room.! Contact! the! VPRI! and/or! Physical! Plant! for!
assistance! as! required.! Post! a! map! at! the! lab’s! entrance! with! the! maximum! allowable!
occupancy!of!each!room/area!to!maintain!physical!distancing!to!prevent!the!spread!of!COVID-
19. At!the!present!time,!the!Province!of!Ontario!has!limited!persons!in!public!spaces!to!five!or
less!and!2!metres!physical!distance.
2.2! Describe!your!plan!to!ensure!distancing!of!at!least!2!metres!between!anyone!in!the!lab!
or!participating!in!research.!Please!consider!lab/bench!space,!shared!equipment,!and!desk!
seating.!!If!not!needed,!explain!in!the!box!below.!!If!visual!reminders!will!be!needed,!describe!
what!and!where!they!will!be!used.!!If!one-way!traffic!patterns!will!be!used!in!the!lab,!describe!it!
(or!append!a!floor!plan).!
N>G( M/0#%16&$F(M3-<<(34(M1""4.3(50=,&/-6(?&,3-$/&$F(
Describe!your!schedule!for!implementing!specific!research!teams!and!varied!schedules!to!
support!physical!distancing.!!If!not!needed,!explain!in!the!box!below.!!!Supervisors!should!
consider!which!members!of!their!research!team!have!close!contact!outside!of!research!
obligations!(if!known)!in!order!to!facilitate!creation!of!research!teams.!
Minimum!Required!Measures:!
● Create! a! sign! in/sign! out! log! for! your! research! space.! ! This! must! be! digital,! where
possible.!!Records!are!to!be!maintained!by!the!Supervisor.
● If!research!teams/shifts!are!created,!members!of!one!team!cannot!use!the!time!slot
assigned!to!another!team.!!The!goal!of!the!teams!is!to!limit!close!contacts! in!the!event
3!
that!a!group!member!contracts!COVID-19.!!This!will!ensure!some!research!continuity.!
Details!and!Additional!Measures:!
O>G( M/.##$&$F(
4.1( Self!-Assessment:(
?-&6=P( I#<4.#( -33#$%&$F(/-2"1,P( #9#.=4$#( 21,3( 3-Q#( 30#( 8$3-.&4( R&$&,3.=( 4<( S#-630(
,#6<C-,,#,,2#$3(4$6&$#>(Please!follow!the!results!of!your!assessment,!and!self-isolate!if!
directed.!
Minimum!Required!Measures:!
● Provide!link/phone!number!for!Province’s!Self-Assessment!Tool!https://covid-
19.ontario.ca/self-assessment/
4.2! Contact!Tracing!
Everyone!working!in! research!spaces!must! keep!a!log! book!of!everyone! they!come!into! close!
contact!with!daily.!!Public!places!and!dates/times!they!visited!should!also!be!recorded.!The!log!
will! not! be! shared! with! Lakehead! University! but! may! be! required! by! the! district! health! unit!
should!they!contract!COVID-19.!
Minimum!Required!Measures:!
● Lab!personnel!are!informed!they! must!keep!a!log!of! their!close!contacts!and!places
they!visit.
4!
T>G( @6#-$&$F(
5.1! Laboratory!
Identify!the!surfaces!in!your!lab!that!will!require!frequent!cleaning,!how!often,!and!who!in!the!
research!group!will!be!responsible!for!cleaning.!!Identify!which!cleaning!products!will!be!used.!
Regularly!disinfect!shared!equipment!surfaces!within!the!research!before!and!after!use!with!
either:!
● 0.1%!sodium!hypochlorite!(active!ingredient!in!bleach)!for!5!minutes!of!contact!time
then!rinsed!with!water!–!note!that!sodium!hypochlorite!is!corrosive;
● 70%!ethanol;
● 0.5%!accelerated!hydrogen!peroxide!products!such!as!PreEmpt!(follow!manufacturers’
recommendations!for!contact!time);!or,
● other!hard!surface!disinfectant!approved!by!Health!Canada.
Minimum!Required!Measures:!
● Surfaces!that!are!frequently!touched!by!more!than!one!person!must!be!disinfected
frequently!(before!and!after!individual!use).!This!is!the!responsibility!of!the
supervisors!of!those!rooms.!A!checklist!confirming!cleaning!must!be!provided.
o Equipment!surfaces
o Bench!tops
o Faucets
o Fume!hood!sash!and!workspace
o Door!handles
o Telephones
o keyboards/mouse/computers
● DO!NOT!use!a!flammable!disinfectant!or!sanitizer!on!any!electrical!device!such!as!light
switches,!as!the!vapors!may!ignite.
Details!and!Additional!Measures:!
5!
5.2! Shared!and!Common!Spaces!
Identify!any!common!spaces!and!equipment!–!including!kitchen/break!areas,!office!areas,!
frequently!touched!surfaces!(e.g.!door!handles,!computer!keyboards,!etc.)!–!which!must!be!
cleaned!before!and!after!each!use!by!individuals.!Shared!areas!with!other!lab!groups!must!
communicate!clearly!that!individual!cleaning!has!been!completed.!!NOTE:!publicly!accessible!
spaces!such!as!hallway!seating!areas,!washrooms,!entry!doors!etc.!will!be!cleaned!by!Physical!
Plant!following!Health!Canada!guidelines.!
U>G( M&F$-F#(V/4$3-/3(work.orders@lakeheadu.caW!
The!following!signs!are!to!be!posted!in!prominent!locations!within!the!lab:!
Minimum!Measures!Required:!
● Cough!Etiquette
● Handwashing!and/or!hand-sanitizing!Procedure
● COVID!Safety!Protocol
● Distancing!poster
Additional!Signs!needed:!
X>G( 5#.,4$-6(5.43#/3&9#(HY1&"2#$3(V55HW(L(@4221$-6(5.43#/3&9#(HY1&"2#$3(V@5HW(
Identify!whether!PPE!for!normal!laboratory!activities!will!be!sufficient!to!limit!the!spread!of!
COVID-19!or!whether!Communal!Protective!Equipment!(CPE)!would!benefit!your!research!
team.!!NOTE:!Reliance!on!CPE!to!limit!spread!of!COVID-19!is!not!sufficient.!!PPE!effectiveness!
and!general!safety!must!not!be!compromised!by!the!wearing!of!CPE.!!
6!
Minimum!Required!measures:!
● Normal!PPE!(personal!protective!equipment)!rules!continue
to!apply.
● Don’t!share!masks,!goggles,!face!shields,!or!other!PPE/CPE!with!other!people.!Don’t!use
PPE/CPE!that!others!have!used.
Details!and!additional!Measures:!
Z>G( [4.Q&$F(!64$#(5.4/#%1.#,(
Researchers!must!not!conduct!hazardous!procedures!when!working!alone.!!Identify!any!
laboratory!tasks!below!that!are!too!hazardous!to!conduct!when!working!alone!or!after!hours.!
Minimum!Required!Measures:!
● When! working! alone! in! labs! on! campus,! lab! members! will! use! the! Keep! In! Touch
service!offered!by!Security!Services.
o Thunder!Bay!(807)!343-8569
o Orillia!(705)!330-4008!ext.!2009
● Tasks!which! are! too!hazardous!to! be!conducted!when! working!alone!or! after!hours
are!listed!below.
E>G( @4221$&/-3&4$,(
Create!a!contact!list!including!all!lab!personnel.!!Test!your!text!string,!group!chat,!email!group!
etc.!to!facilitate!emergency!communications.!!Ensure!that!emergency!contacts!listed!on!the!
exterior!lab!doors!are!correct!and!emergency!contact!numbers!are!filed!with!Security!Services.!
Detail!your!group’s!communication!plan!below:!
7!
Details!and!Additional!Measures:!
DG>G( +-2"C%4:$(56-$(
If!required!to!ramp!down,!what!steps!will!be!taken!to!safely!ramp!down!as!quickly!as!possible.!
Details!and!Additional!Measures:!
DD>G( +#9&,&4$,(
As!the!Province!of!Ontario!proceeds!through!their!reopening!framework,!the!guidelines!will!
change,!and!this!document!will!be!updated.!!Supervisors!are!ultimately!responsible!for!ensuring!
they!keep!up!to!date!with!the!status!of!Provincial!reopening!as!well!as!updated!measures!in!
place!
at!Lakehead!University.!!Updated!information!on!the!University’s!requirements!will!be!
available!on!the!Office!of!the!Vice!President!Research!and!Innovation!website:!
https://www.lakeheadu.ca/research-and-innovation/research-faqs-relating-to-covid-19!
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