CONTRACTED DOCUMENT IMAGING SERVICES AGREEMENT FORM Page | 2
ARIZONA STATE
LIBRARY, ARCHIVES AND PUBLIC RECORDS
A DIVISION OF THE ARIZONA SECRETARY OF STATE
• If a public body is scanning some portion of its material apart from the imaging project
under the contract, that portion is subject to the usual ASLAPR document imaging
approval process, found at http://www.azlibrary.gov/arm/forms
• Records that have a Permanent retention status according to a current retention schedule
approved by ASLAPR are not included in this agreement, other than for the specific
purpose of creating access or convenience copies. Original Permanent records are not
eligible to be destroyed. Please contact ASLAPR at records@azlibrary.gov or 602-926-
3815 for questions about identifying retention periods and appropriate management of
Permanent records.
• If the appropriate standards for imaging as referenced above are not being met, regardless
of cause, appropriate remediation steps must be taken and reviewed with the responsible
parties. For more guidance on standards, statutes, forms and approvals, please visit
h
ttp://www.azlibrary.gov/arm/guidance-standards-and-statutes
.
• This agreement will remain in effect as long as the Contractor has an active Statewide
contract, not to exceed the maximum end date of October 30, 2022. If a material change
in imaging standards is put into effect by ASLAPR or its legitimate successor,
notification will be sent to all participating entities.
By signing below, the authorized public body representative attests that the public body
named below will abide by the terms of this agreement.
Public Body Representative Name:
Public Body Representative Title:
Public Body Representative Signature:
ASLAPR Representative Name:
ASLAPR Representative Signature:
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