Fillable LATE (PAPER) GRADUATION APPLICATION (George Washington University)

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LATE (PAPER) GRADUATION APPLICATION (George Washington University)

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This Form Must
be Submitted
to Your Dean’s
Office for
Processing
LATE (PAPER) GRADUATION APPLICATION
(DEGREE CANDIDATES ONLY)
The paper application should only be used if you have missed the stated deadline.
The following form must be submitted directly to your Dean’s office. It should not be used for Certificate programs.
MARCH 15: for students completing degree requirements in the spring semester.
MARCH 15: for summer applicants who are eligible to “walk through.”
JULY 15:
for students completing degree requirements in the summer sessions.
NOVEMBER 15:
for students completing the degree requirements in the fall semester.
The graduation application is available for the current term through GWeb after registration opens, through the
s
tated deadline. Participation in the annual Commencement Ceremony held in May is open to students who have
applied to graduate in the current spring semester or who graduated in the preceding fall semester or summer session.
Doctoral candidates who have not been cleared by their school for graduation and successfully defended their
dissertations by the posted ETD deadlines may not participate in either the May Commencement or Hooding
ceremonies. For any details about the Commencement Ceremony held on the National Mall in May, please visit http://
commencement.gwu.edu or call the Office of University Events. Each individual school handles the details of their
specific ceremonies. Please direct any questions accordingly.
Walk Through Policy (Summer Applicants Only)
With the exception of doctoral candidates and only if there is a reasonable expectation that they will be able to obtain
the needed academic credit hours during the following summer, all students, graduate or undergraduate, who need
no more than 9 credit hours to complete their degree requirements may participate in the May Commencement
Ceremony. The maximum of 9 credit hours is not subject to petition. Summer applicants who have 9 or fewer credit
hours to complete and who wish to attend the preceding May ceremony must apply no later than March 15 and
indicate their preference to “walk through” in the appropriate section on their graduation application.
Degree Requirements
To be recommended by the faculty for graduation, a student must meet all degree requirements, as outlined in the
University Bulletin, and file an
Application for Graduation
by the published deadlines. Enrollment is required for the
semester or summer session in which your degree is to be conferred. All degree requirements must be completed by
the last day of final examinations for that semester or summer session. Doctoral candidates who have not been cleared
by their school for graduation and successfully defended their dissertations by the posted ETD deadlines may not
participate in either the May Commencement or Hooding Ceremonies.
Diploma Name
A student’s name of record includes the first name, middle initial or full middle name, and the family name. Nicknames
may not be used. The university will change the name of a currently enrolled student on its official record, but will
require satisfactory evidence of a legal basis for the change. The diploma is awarded under the official name of record
at the time of graduation and cannot be changed after degree awarding.
Diploma Mailing Information
Diplomas are mailed 8
–
12 weeks following the date of degree conferral, barring any unforeseen circumstances.
Your school is responsible for clearing you for graduation. Once the Office of the Registrar receives your clearance
form, your degree will be awarded and your diploma will be ordered.
Diplomas will be mailed to the Diploma Address in our records. You are responsible for entering this address via the
GWeb Information System and for making any updates should they be necessary. Instructions are included on the
Application for Graduation
. You must enter this address BEFORE you submit your
Application for Graduation
to the
Dean’s office of your school.
If you have not received your diploma 8
–
12 weeks after your graduation date, check your GWeb transcript to see if
your degree was conferred. If it was conferred, you must report not receiving your diploma to the Graduation Services
Office within six months. After that time, you will be charged for a replacement diploma. You should also check to see
if you have any financial holds on your account. A diploma will only be sent if the amount of your balance is less than
$500. If your degree was not conferred, please check with your Dean’s Office.
Academic Regalia
The bookstore distributes regalia information via the Commencement website. Please visit
http://commencement.gwu.edu for more information.
Reg_1314_4
LATE (PAPER) GRADUATION APPLICATION
(DEGREE CANDIDATES ONLY)
Dean’s Office Use Only
RECEIVED:
The paper application should only be used if you have missed the stated deadline.
(Graduates in January) (Graduates in May)
(March 15 for spring; March 15 for eligible summer “walk-throughs”; July 15 for summer; November 15 for fall)
Please indicate the semester and year in which you intend to complete all requirements for graduation:
Fall 20 Spring 20 Summer 20
(Graduates in August)
Email Address After Graduation: GWid
Your name will appear on the diploma in the following order: first name, middle name or initial, and last name,
including suffix (if applicable). This must conform to the official name of record at the time you graduate. Indicate
below how you would like your name to appear on your diploma. Please print clearly. Note: Names of record cannot
be changed after degree awarding per university policy.
First Name Middle Name or Initial Last Name Suffix
Degree Major(s) School
Note: If you are receiving two degrees, you must complete two separate applications.
Second Degree
School
Your diploma will be mailed to the Diploma Address on file. Before submitting this application, you must update your
Diploma Address in GWeb. Please do so by going to http://my.gwu.edu and logging in to the GWeb Information
System. Click on Personal Information Menu, then click on Update Address(es) and Phone(s). Scroll to the bottom and
select the type of address to insert, in this case Diploma. Follow the instructions to enter your address. Diplomas are
mailed 8–12 weeks following your degree conferral, excluding any unforeseen circumstances.
Initial here to indicate you have entered your diploma address in GWeb and that you will make appropriate
updates if necessary AND that you have verified that your official name of record is accurate.
Will you attend the annual University Commencement Ceremony in May? Check one:
Yes
No
If Yes, and you are a SUMMER applicant, please check one of the following:
I wish to attend the May Commencement Ceremony in the year following the summer that I graduate.
I wish to “walk through” the May Commencement Ceremony preceding my graduation.
Will you a
t
tend your School C
ommencement C
er
emony?
Check one:
Yes
No
If Yes, and you are a SUMMER applicant, please check one of the following:
I wish to attend the May School Ceremony in the year following the summer that I graduate.
I wish to “walk through” the May School Ceremony preceding my graduation.
Informa
tion r
egar
ding the cer
emony will only be made available to applicants who indica
te tha
t they will a
t
tend.
Doctoral candidates who have not been cleared by their school for graduation and successfully defended their
disser
ta
tions by the posted ETD de
adlines may not par
ticipa
te in either the May C
ommencement or Hooding C
er
emonies.
I have read the information contained in this application, including the cover page, and acknowledge that the
information I have provided here is correct. I will submit the completed application to my Dean’s Office by the
appropriate deadline listed above.
I am enrolled at GW this semester.
Signature Date
Dean’s Office use only, please fill in appropriate codes:
School Degree Major 2nd Major
Minor(s) Concentration(s)
I have reviewed the applicant’s coding in Banner SGASTDN and verified that it is correct and up-to-date for the semester of graduation
indicated. Any changes will be reported in writing to Graduation Services.
Name of Reviewer(s) Date of Review
Reg_1314_4
This Form Must
be Submitted
to Your Dean’s
Office for
Processing
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LATE (PAPER) GRADUATION APPLICATION (George Washington University)

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Completed 1 January 2021

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