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The Human Resources Office keeps records of the recruiting process and a log of all
applications received. Any applications received directly in the department, should be
routed to the Human Resources Office to be logged, numbered and acknowledged.
The Chair is responsible for any subsequent correspondence with applicants during the
selection process. Copies should be kept of all correspondence, and notes made on
telephone conversations with applicants. Notes should be kept with individual
EEO Memo applications, but applications should not have notes written directly on
them, as occasionally applicants will request return of their applications. All applications
and copies of correspondence should be returned to the Human Resources Office when
the position is filled, where they will be stored for the one-year period required by law.
An "Interview Guide" is available in the Human Resources Office to assist your
committee in choosing legally permissible questions to ask candidates that are