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HUMAN RESOURCES OFFICE
To: Human Resources
From:
Date:
Subject:
As chair of the selection committee for position to be filled, you will be responsible for
the selection process. You are asked to submit an EEO memo at the conclusion of this
process including the following information:
1. Names of those on the selection/screening committee.
2. The specific criteria used to evaluate the candidates. (i.e. Master's degree in
electrical engineering; experience in teaching; work experience in industry, etc.)
3. Names of those interviewed by the screening committee.
Print Form
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4. Specific reasons why these candidates were chosen. (i.e. Candidate #1 has
Ph.D.in electrical engineering, 10 years experience, etc. "Best qualified" is not
specific enough.)
5. List name(s) of those who made the final selection.
6. Name of final candidate and specific reasons why candidate was selected.
7. Specific reasons why a minority (if any applied) was not selected. (i.e. Master's
degree was in Industrial Relations; accepted job elsewhere, etc.)
8. Explanation of salary offered. (i.e. Entry level rate for this classification (A/P); in
keeping with contractual formula plus market factor (faculty); negotiated with
candidate based on his/her previous salary, etc.)
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Directions:
The Human Resources Office keeps records of the recruiting process and a log of all
applications received. Any applications received directly in the department, should be
routed to the Human Resources Office to be logged, numbered and acknowledged.
The Chair is responsible for any subsequent correspondence with applicants during the
selection process. Copies should be kept of all correspondence, and notes made on
telephone conversations with applicants. Notes should be kept with individual
EEO Memo applications, but applications should not have notes written directly on
them, as occasionally applicants will request return of their applications. All applications
and copies of correspondence should be returned to the Human Resources Office when
the position is filled, where they will be stored for the one-year period required by law.
An "Interview Guide" is available in the Human Resources Office to assist your
committee in choosing legally permissible questions to ask candidates that are
interviewed.