Fillable Kingswood Camps Individual Booking Form

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Kingswood Camps Individual Booking Form

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The Kingswood Camps Individual Booking Form form is 19 pages long and contains:

  • 4 signatures
  • 36 check-boxes
  • 112 other fields

Country of origin: UK
File type: PDF

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0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
for international
agent individuals 2020
WELCOME PACK
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Checklist
Tick off the forms when you send
them back to us and make sure
you don’t forget anything!
Parental consent form
Medical information
Activity restrictions
and special requests
Kingswood code of
behaviour
Transport form
Photography permission
What to do now
Thank you for booking with us, please find enclosed the final information we need from you to ensure your child’s stay with us is
a safe and happy one.
1. Read this welcome pack
It tells you everything you need to know about your child’s visit.
2. Fill out the forms
Please note that the completed forms must be received 4 weeks prior to your child’s arrival date in order for them to be
accepted at the camp.
You will need to fill out and return the following forms:
• Parental consent form
• Medical information
• Activity restrictions and special requests
• Kingswood code of behaviour
• Transport Form
• Photography permission
3. Get ready!
Important – if your child(ren) is/are travelling from overseas you must also fill out the International letter of consent but
please DO NOT return this to us. Your child(ren) will need to bring this along with their passport to make sure they will
be able to enter the UK.
Welcome
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
PARENTAL CONSENT FORM
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.com or
post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any information
changes after completion and prior to arrival please notify us immediately. We will always do our best to accommodate all
requirements. However, on occasions where we are not able to fully support specific requirements, we will discuss this with you.
WE ARE UNABLE TO ACCEPT YOUR CHILD TO CAMP WITHOUT THIS FORM.
Child’s details:
Child’s family name (surname):
Child’s first name(s):
Booking reference: KW Gender: Male Female Date of birth:
Centre:
Arrival Date: Departure Date:
DD / MM / YY
DD / MM / YY DD / MM / YY
Parent/Guardian/Carer details:
Title:
First Name: Family Name (surname):
Permanent address:
Postcode:
Home tel: Work tel: Mobile:
Email:
Please state your relationship with the child e.g. Parent/Guardian/Carer:
Your location and contact number during your child’s holiday (if different from above):
Next of kin in emergency: Name: Address:
Postcode:
Contact number:
Name, address and contact details of other designated person if parent cannot be contacted (must be over 18 years. If we are
unable to make contact with you, we will contact this person in the event that your child has to leave camp early):
Contact tel/mobile:
Relationship to child:
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Camper welfare (Please provide details on a separate sheet if necessary):
We strongly believe in including all young people in our programmes and recognise our responsibility to ensure our facilities are
as accessible as possible. Please speak to our team early on in your planning process if you are concerned about the well-being
or additional needs of your child. We will always do our best to accommodate all requirements however on occasion, where we
are not able to fully support specific requirements we will discuss this with you.
If your child is 11 by the arrival date, are they in primary or secondary school?
Primary Secondary
Has your child ever been excluded from full time education?
Yes No
Has your child ever required any additional support?
Yes No
Please give details and when this occurred:
Does your child have any support with learning and behaviour at school?
Yes No
Does your child require more supervision than expected of their peer group (our ratios are 1 adult to supervise 15 children?
Yes No
If yes, please supply us with as much information as possible as this will assist us to support your child:
Please advise us if there is any change to any of the above information prior to your child’s arrival at camp
PARENTAL CONSENT FORM
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.com or
post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any information
changes after completion and prior to arrival please notify us immediately. WE ARE UNABLE TO ACCEPT YOUR CHILD TO
CAMP WITHOUT THIS FORM.
Parent/Guardian/Carer:
Signature: Date:
DD / MM / YY
click to sign
signature
click to edit
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Medical details:
Children should never arrive at camp feeling unwell or having been exposed to a contagious disease within 3 weeks of
their arrival. It is important to make us aware of any recent operations or injuries prior to arrival (please include details
below).
Please note a doctor may give treatment without consent in an emergency.
Does your child have any allergies?
Yes No If yes, please give details:
Please check the boxes for any of the illnesses/disabilities that your child suffers from, and give details in the space provided
below:
Skin problems
Back/joint problems Chest pains Headaches Diabetes Asthma Dizzy spells/
regular fainting Seizures Hearing loss Visual impairment Allergies Other (please state)
Details:
Will your child require medication whilst at camp?
Yes No
If yes, please detail below:
Medication name Dose How is it administered? When must it be taken?
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.com
or post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any
information changes after completion and prior to arrival please notify us immediately. WE ARE UNABLE TO ACCEPT YOUR
CHILD TO CAMP WITHOUT THIS FORM.
MEDICAL information (Individual)
CHILD’S NAME:
BOOKING REF: CAMP:
KW
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
All medications must be handed to our staff upon arrival and will be issued by our onsite welfare teams at appropriate times.
Medication should be clearly labelled with child name and date of birth. If your child is bringing an inhaler or epi pen with them
they will be encouraged to carry it with them at all times. Please note that our staff are unable to administer injections.
Please detail any non-prescription drugs (e.g. paracetamol, cough medicine etc) that you do not want your child to be
administered with, should the need arise:
Dietary requirements
Does your child have any special dietary requirements?
Yes No If yes, please detail below:
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Activity restrictions:
I have reviewed the activities on offer and feel my child can participate without restriction.
I have reviewed the activities on offer and staff supervision ratios and feel my child should NOT participate in the following
activities (please state reasons):
Special requests:
Children of the same age and gender may share a dormitory room (not guaranteed).
Name of child to share accommodation with:
Age:
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.
com or post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any
information changes after completion and prior to arrival please notify us immediately. WE ARE UNABLE TO ACCEPT YOUR
CHILD TO CAMP WITHOUT THIS FORM.
Activity restrictions and special requests
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Please skip this section if you have already arranged pocket money at the time of booking or if your child will bring
money with them.
The “camp bank” stores your child’s pocket money for safekeeping until they require it for excursions/souvenir shop etc.
Please note that this money will not be available until the Monday following arrival. The camp bank has designated opening
times which are displayed at the camp.
If you would like to deposit extra money, over and above the pocket
money your child will bring to camp before they arrive,
please contact us on +44 (0)1603 309 970
or email international@inspiring-learning.com
Please note there will be a £5 administration charge for this service.
pocket money (summer individuals only)
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
CHILD’S NAME:
BOOKING REF: CAMP:
KW
PLEASE PRINT OUT AND KEEP WITH PASSPORT
International letter of consenT
Letter of consent to travel
Please note if your child is travelling from overseas you will need to complete this form and your child must bring this with
them to hand to the immigration officer when they enter the UK. Please put it with your child’s passport, travel documents and
Kingswood booking confirmation – failure to include this form with your child’s passport when they travel may mean that they
will be unable to enter the UK.
Veuillez noter que si votre enfant voyage de l’étranger, il vous faudra remplir ce formulaire. Votre enfant doit absolument
l’apporter avec lui pour le montrer à la douane en arrivant en Angleterre. Nous vous prions de le mettre avec le passeport de
votre enfant et ses papiers de voyage – si vous manquez d’inclure ce formulaire avec le passeport de votre enfant pour l’arrivée
en Angleterre, cela pourra avoir par conséquence qu’on ne lui permet pas d’entrer en Angleterre.
Por favor fijense que si su niño está viajando desde el extranjero, tendrá que rellenar este formulario y su niño debe traer lo
con él para mostrarle al oficial de inmigración cuando llega al Reino Unido. Por favor, pángalo con el pasaporte de su niño y sus
documentos de viaje - Si no incluyen este formulario con el pasaporte de su niño cuando viaja, eso puede significar que su niño
no pueda entrar en el Reino Unido.
Vi prego di tenere in considerazione, se, un vostro figlio sta viaggiando dall’estero, sará necessario compillare questo modulo,
vostro figlio deve portarlo con se, per poi consegnarlo ad un ufficiale di immigrazione nel momento in cui entrano nel Regno
Unito. Vi prego di, mettere insieme al passaporto e gli altri documenti del viaggio - tieni presente che, senza questo modulo,
vostro figlio poterebbe essere refutato l’ingresso nel Regno Unito.
Sollte Ihr Kind aus dem Ausland einreisen, bitten wir Sie, dieses Formular auszufüllen und bei der Einreise nach England
vorzuzeigen. Bitte geben Sie dieses Formular Ihrem Kind zusammen mit den andere notwendigen Reisedokumenten, dem
Ausweis/Reisepass sowie der Buchungsbestätigung von Kingswood Camps mit. Sollte Ihr Kind dieses Dokument nicht mit sich
führen, kann es unter Umständen dazu kommen, dass Ihrem Kind die Einreise nach England verweigert wird.
Full name of parent/guardian/carer:
Booking ref:
Full address of parent/guardian:
Parent/guardian telephone number (including country code) at time of child’s travel:
Parent/guardian passport ID number:
Agent 24hr Emergency contact number: +44 (0) 1603 309 301
I authorise my child (child’s name)
to travel to the UK for the summer camp detailed
on their Confirmation of Booking. I have arranged for a Kingswood representative, carrying ID to meet my child at the airport/UK
border and transport them to the camp.
Parent/Guardian/Carer:
Signature: Date:
Please do not return this form to Kingswood.
Your child must bring this with them to clear immigration at UK border control.
click to sign
signature
click to edit
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.
com or post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any
information changes after completion and prior to arrival please notify us immediately. WE ARE UNABLE TO ACCEPT YOUR
CHILD TO CAMP WITHOUT THIS FORM.
We strive to ensure that Kingswood is a very special place, a truly inclusive environment where children of all ages and
backgrounds have the opportunity to become part of a wider family and where trust is fostered and rewarded.
These details MUST be completed and returned before your child can be accepted at camp!
Kingswood Camps is about safely having fun, making friends and trying new and positive experiences. Our Code of Behaviour helps
ensure that your child has a safe, happy and memorable holiday with Kingswood Camps.
If you have any concerns or are aware of a history of a child being unable to comply with the points raised in our Code of Behaviour
then we should be contacted immediately. We will carefully consider matters and advise on whether we feel the camp is an appropriate
holiday choice with particular reference to such considerations as access, successful participation and health and safety.
For the safety and well-being of all guests at camp, we reserve the right to invoke Clause 6.5 of our Booking Conditions should any
guest refuse to adhere to this Code of Behaviour. “We reserve the right to decline to accept or cancel any Booking or exclude any Child
at any time prior to or during the Holiday if in Our reasonable opinion the behaviour of that Child is or may be disruptive, dangerous,
annoying, or incompatible with the general enjoyment of other visitors.”
Children need to understand the standards of behaviour we expect. Please discuss this Code of Behaviour with them and ask
them to sign their name to show they understand and agree to the rules.
Code of Behaviour
• Bullying is not allowed. This includes name-calling, fighting, telling lies about someone, not letting someone take part in a game or
treating someone differently because of who they are.
• Do not use threatening behaviour, swear or use insulting language. Everyone should be friendly and polite to each other.
• Do not deliberately damage the property of Kingswood Camps or other guests. If you break something by accident tell a Camp
Coach as soon as you can.
• Do not leave the camp without a Camp Coach, unless you have been given permission.
• Do not smoke, drink alcohol or take illegal drugs.
• Do not take things that don’t belong to you.
• Do not have inappropriate relationships with other guests.
• Always tell a camp coach if you are upset about something, are worried about someone or need help with something.
• Do not use the internet to look at or post inappropriate or offensive content.
• Do not display sexualised behaviour.
• Please keep your room clean and tidy at all times.
• Do not eat or drink in the dormitory, except water.
• Do not enter a dormitory if it is not yours, even if you have been invited.
• Do not use spray deodorant or hairspray in your bedroom. Only use it in the shower room.
• Do not leave your dormitory after lights-out, unless you need to use the bathroom, you need help from a Camp Coach or the fire alarm
sounds.
• Do not use your phone in the dormitory.
• Do not use your phone during activities.
• Do not take photographs/videos of other campers or staff.
• Do not use your phone to look at, show others, or post inappropriate or offensive content.
We are unable to monitor your child’s use of their phone at all times, and as such we are unable to police what content is being accessed or
services used. Your decision on whether to allow your child to take a phone to Camp must be based on your trust in their ability to follow
these rules.
Breaking the rules may mean we have to contact your parents or guardian. We may have to end your holiday and send you
home.
Parent/Guardian/Carer: Signature:
Child’s name: Signature:
Date:
Child’s name:
Booking ref:
Camp
kingswood code of behaviour
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Kingswood Camps may need to contact you with important information regarding transport, excursions and welfare forms relating to your
child’s holiday via Email, SMS and other electronic means. If you do not wish to receive such communications, please tick the box
Also, if you would like to receive special offers and promotions via Email, SMS and other electronic means, please tick the box
THIS FORM MUST BE COMPLETED AND RETURNED TO ENSURE WE CAN ACCOMMODATE YOUR TRANSPORT REQUIREMENTS
It’s important we have your child’s arrival and departure details as early as possible so please use this form to let us know whether you’ll be
bringing your child to camp or whether you’d like to take advantage of our escorted travel services. Please be aware that transport places
are limited. For all of our escorted transport routes and timings please see our website.
Name of person transporting child. We have a duty of care to sign your child over to an adult on departure:
Emergency mobile contact number for transport day:
I’m going to take my child to camp and pick them up
For Sunday arrivals and departures please arrive at camp between 3-5pm and collect your child between 9-11am.
I’d like to use your escorted transport service. I understand children are never left unattended.
All routes and timings are subject to minimum numbers and change but we’ll let you know a week before camp if this happens.
Your pick-up point (going to Camp):
Your drop-off point (coming home from Camp):
Emergency travel Day Contact
Please complete this form for each child on your booking and return to us via email international@inspiring-learning.
com or post to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any
information changes after completion and prior to arrival please notify us immediately. WE ARE UNABLE TO ACCEPT YOUR
CHILD TO CAMP WITHOUT THIS FORM.
Flight details (if your child requires a transfer from the airport)
Please remember that all flight arrival and departure times must be between the times specified on our transport route pages, please
check this if you are unsure. If your flight arrival/departure or check in time is outside of these hours you will need to make your own
arrangements for your child to be escorted to the airport. Please contact us for details. Please note we cannot check your child in for
a later flight and leave them unattended at the airport.
To Camp (Sundays only)
Flight arrival date:
Please ensure this is within our operating times as shown in our welcome guide.
Flight arrival time: Arrival airport:
Terminal: Airline:
Flight number: Flying from:
From Camp (Sundays only)
Flight departure date:
Please ensure this is within our operating times as shown in our welcome guide.
Flight departure time: Departure airport:
Terminal: Airline:
Flight number: Flying to:
If there are any delays or problems with a departure we will contact you on the number provided. Please ensure that we have your own
holiday contact details should you be away at the same time as your child. Any flight delays or missed departures will be subject to
additional charges.
Non-flying airport meet and greets
If you have selected one of our airport non-flying meet and greets to hand over or collect your child, do please be aware that the
timings for these may operate outside of our published timings for children arriving or departing on flights. We will notify you of the
meeting time during the week leading up to your child’s arrival or departure.
transport
Child’s name:
Booking ref:
Camp
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
We recommend you pack the following for a week’s stay*:
Watersports
Please also bring:
• Additional towel
• Wet socks or old trainers
• Swimming costumes
Mobile phone policy
Your child is welcome to bring their mobile with them but
we recommend you make sure this is insured as our policy
doesn’t cover mobile phones. We are unable to accept any
responsibility for mobile phones and have clear policies on
their use, in particular that they may not be used during
activities, meal times or after children have retired for the
night or by other children.
Please don’t bring these items
Expensive designer trainers and clothing, computer tablets,
too much money, games consoles, skateboards, pen knives,
lighters and matches, food (your child will get plenty
at camp!), expensive cameras, aerosols (e.g deodorants,
hairspray) and torches.
Lost and found
Kingswood accepts no responsibility for guests’ items left at
camp. When contacted, we will however, make every effort to
locate lost items and return them to you subject to a postage
and packaging charge.
We strongly recommend you purchase a Kingswood
t-shirt or camp kit whilst on camp. You might want to
also include this packing list with your child’s things – we
find it helps them remember what they’ve packed at the
end of their stay. Please make sure all personal items are
labelled with the child’s name.
Jeans or trousers
Underwear
Shorts
T-shirts
Jumpers or sweatshirts
Suncream
Anorak or waterproof jacket
Trainers
Old shoes
Socks
Dressing gown
Night clothes suitable for the dormitories
Tracksuit or similar
Slippers
Towel
Wash bag with soap, flannel, toothpaste, toothbrush,
deodorant (non-aerosol only)
and brush
Plastic bag for dirty clothes
A smarter outfit for the weekly disco and camp
review
Swimming things (including extra towel) for Isle of
Wight, Grosvenor Hall, West Runton and Overstrand
Hall (subject to availability).
WHAT TO PACK
0044 1603 309970
international@inspiring-learning.com | Kingswood.co.uk
Photography and social media
We like to share our most exciting and inspiring moments via our social media channels. It is a fantastic way for parents to see
what happens at camp and for our campers to look back on their experience. We take child protection very seriously and will
only take photographs or videos if permission has been given by the parent and child.
Please carefully read our photography and social media policy below and indicate whether we have permission to take
photographs of your child at camp for social media purposes.
Photography and social media policy
1. Consent and permission
We will only take photographs of children for social media purposes with prior consent from the parents. The social media
representatives will check that prior parental consent has been provided via the pre-visit form before taking a photograph or
video of a group of children and will ask all children at the time of the photograph. Regardless of whether parental permission
has been given, we will not take photographs against the consent of the child.
A child, parent or guardian may request that images may be removed from our photo library at any time. The photograph will be
removed from any online platform (e.g. website or social media) and will not be used in future printed materials.
2. Photographers and devices
Only the designated social media and Veho (action camera) representatives within the centre are permitted to take photographs
and videos of the children with prior parental consent. All photographs and videos will be taken and stored on the centre iPad
and Veho cameras which are kept on-site at all times. Under no circumstances will Inspiring Learning staff take photographs or
videos using personal cameras or mobile devices. On occasions where an external photographer is visiting, we will contact the
parent to obtain permissions separately.
3. Appropriateness of images
The subject of our photographs and videos is always the activity and not the child, children will not be singled out for
photographs and we will not photograph a child who appears to be in distress.
Photographs and videos will only be taken where children are appropriately dressed for their activity. If photographs are taken
during swimming activities, children will only be photographed from the shoulders up.
4. Identification of subjects
We will not disclose the identity of any children who are photographed. Full names of children will not be published alongside
their photographs.
5. Distribution
Photographs and videos taken by our representatives will be distributed via our official Twitter, Instagram, Facebook and any
other social media accounts. They may then in turn be published on the Inspiring Learning websites.
I/we, (name(s))
the parent(s)/guardian(s) of:
(child’s full name)
Hereby give(s) Inspiring Learning permission to take photographs and video of my/our child named above to publish on Twitter,
Instagram, Facebook and other social media in accordance with the above photography and social media policy.
Signed
Date
photogrpahy permission
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Kingswood Camps Individual Booking Form

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