Fillable KW OS Previsit 2018 I (Kingswood)

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KW OS Previsit 2018 I (Kingswood)

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“ Our children have had the time of their lives.
e instructors have all been amazing, enthusiastic,
patient and encouraging.”
- Dussindale Primary School
Pre-visit Pack
Overstrand Hall
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Please complete and return these at least EIGHT WEEKS before arrival
• Group information
• Programme preference
Please complete and return these at least TWO WEEKS before arrival
• Medical, dietary and special requirements
Please complete and bring with you:
• Fire Safety Form (one per activity group)
You can put your forms in the post to us at: e Kingswood Centre, Overstrand Hall, 48 Cromer Road, Norfolk, NR27 0JJ or
email them to Guest.Overstrand@inspiring-learning.com
If you’ve got any questions, please call the centre on +44 (0) 1263 579 373 or email Guest.Overstrand@inspiring-learning.com
and we’ll be happy to help.
We’ve put this pack together to help you plan your stay at Kingswood. It contains useful
information for you, along with some important forms we need before your visit.
Welcome to Overstrand Hall
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Please complete this and send it back to us by email or post at least EIGHT WEEKS before your stay.
We’ll use this to allocate accommodation to everyone in your group.
Tour ref: Dates of visit: Centre name:
School/Group name:
School address:
Postcode:
Estimated arrival time:
Unless you have booked an early arrival, please plan to arrive from 13:30 to meet your Course Director.
Party leader name: Title in school:
Please tick your preferred method of communication prior to visit.
Email:
Mobile No: Tel No: Fax No:
If you will not be attending the trip, please complete:
Secondary party leader name: Title in school:
Please tick your preferred method of communication prior to visit.
Total no. of students in party: Age range:
No. of boys: No. of girls:
Total no. of adults in party:
Names of accompanying adults (and position):
No. of males: No. of females:
Adults usually share twin rooms.
Special access requirements:
Please note we will do our best but cannot guarantee all accommodation requests.
Emergency contact details (out of hours): In the event of an emergency during or before the party’s visit.
Name: Tel. no: Relationship to party:
Name: Tel. no: Relationship to party:
I confirm that each of our accompanying adults is over the age of 18, has had an Enhanced Criminal Records Bureau Disclosure completed and is suitable for
working with children.
Signed: Date:
Name in capitals:
Estimated departure time:
We plan for your party to depart between 12:30 & 1:30pm from centre. If you anticipate departing outside of these times you must contact the centre to seek agreement.
Email:
Mobile No: Tel No: Fax No:
1: 2:
3: 4:
5: 6:
7: 8:
9: 10:
Kingswood insists that all adults visiting our centres in a supervisory capacity
are in compliance with the UK Disclosure and Barring Service (DBS) and,
where appropriate, hold a valid DBS Check. If in doubt of how this applies to
you then information, including the requirements for volunteers, can be found
here: www.gov.uk/disclosure-barring-service-check/overview
Any adults found to be in non-compliance with UK Government policy in
this area will be asked to leave the site.
Group information form
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Please complete this and send it back by email or post at least EIGHT WEEKS before your stay. One of our
education specialists will then be in touch to discuss your tailor-made programme with you.
Your programme
School/Group name:
Dates of visit: Age of students:
Tour ref:
Please tell us your special interest area: (Please tick)
Personal Development
Discovering Nature
Environmental Field Studies
Skills
Adventure
Ages of group: (Please tick) 5-6 (Yr 1)
12-13 (Yr 8)
7-8 (Yr 3)
14-15 (Yr 10)
10-11 (Yr 6)
17-18 (A2)
6-7 (Yr 2)
13-14 (Yr 9)
9-10 (Yr 5)
16-17 (AS)
8-9 (Yr 4)
15-16 (Yr 11)
11-12 (Yr 7)
Learning Outcomes: (Please tick) We are absolutely committed to helping young people get the most from our residential programmes. You can choose up to three of our ten learning outcomes.
Visit kingswood.co.uk/programmes/learning-outcomes to find out more
Programme choice:
is can be found on your booking confirmation.
Team work
Self-confidence
Problem solving
Environmental
awareness
Leading and
supporting
Communication
Motivation
Resilience
Learning a skill
Challenge
and risk
Activity Categories: (Please tick) We have grouped our activities into categories, of which you can select up to three. Your selected categories will not restrict your programme, but they inform us
of your activity preferences. Visit kingswood.co.uk/programmes/activities to find out more.
Signed: Date:
Name in capitals:
Please note whilst we will try to accommodate all your preferences, some sessions and activities are weather and resource dependant.
Challenge Go explore On the waterGet creative In the air Get active
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Please complete this and send it back to us by email or post at least EIGHT WEEKS before your stay.
If you need any help completing this form, please call the centre on the number below. You’ll find our most popular studies at
www.kingswood.co.uk/centres/colomendy
School/Group name:
Dates of visit:
Field study topic:
Do you require transport for your study visits? Yes No
Please note there is an additional cost per student per trip, which will be invoiced after your visit. Please contact the centre for further details.
Name in capitals:
Contact tel. no:
Contact email:
Exam board:
Key Stage: (Please tick) KS3 KS4 AS A2
Controlled assessment/exam:
Yes No
If yes, title of exam:
If no, number of spaces of transport available for Kingswood staff:
Tour ref:
Details:
Details:
Age of students:
Field studies programme preference form
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Please complete this and send it back to us by email or post at least TWO WEEKS before your stay.
Medical, dietary and special
requirement form
School/Group name:
Dates of visit:
Party leader name:
At Kingswood we try where possible to cater for the special dietary requirements of multi-faith groups. Please indicate the number of students in your group which would
require this and a basic outline of their requirement.
Please give us the names and details of anyone in your group with special requirements, for example, disability, ongoing medical problems or recent injury, behavioural issues,
dietary requirements or exposure to contagious diseases within the last 21 days. You must also let us know if any of these occur between the date you fill out this form and the
date you join us. Students taking medication should bring enough for their stay. Please note, we’re unable to administer medication.
Will you or any of your party members who have mobility restrictions require assistance to evacuate from the building e.g. during a fire alarm?
If yes, please provide details below:
Name: Special requirements:
1
Yes / No
2
3
4
5
6
7
8
Please continue in the space below or on a separate sheet if necessary.
Yes No
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
You will be able to complete this when we have sent you your dormitory allocation and provisional
programme. Please photocopy this form as necessary, completing one form for each activity group.
School/Group name:
Arrival date:
Group number:
Departure date:
Adult in charge of this group:
Name Building/Area Dormitory
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Additional adults allocated to this group: (for fire safety purposes)
Name Building/Area Dormitory
1
2
3
4
5
e adult in charge of this group should keep this list with them at all times. If a fire alarm sounds the adult in charge is responsible for counting the group members listed
above. Please provide a copy of this form to the centre on arrival. A copy will be held as a back-up and be available at the fire lines if needed.
Signed: Date:
Name in capitals:
Fire safety form
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
We like to share our most exciting and inspiring Kingswood moments via our social media channels. It is a fantastic way for parents and other groups to see what
happens at our centres and for you and your group to look back on your experience. You are welcome to use any photographs we post of your group in your own
communications.
From time to time you may see the centre social media representatives walking around with an iPad taking photos and videos of the activities, they will always ask the
party leader’s permission before photographing the children.
Please carefully read our Photography and Social Media Policy below and indicate whether Kingswood have permission to photograph your group.
Photography and Social Media Policy
1. Consent and permission
It is the responsibility of the party leader to obtain permission from parents/ guardians for children to be photographed for social media purposes. is may be covered by
the school or group’s consent form or you may obtain permissions for your Kingswood visit separately. A template photography consent form is available to download from
kingswood.co.uk/organisers-and-parents/organisers.
Before taking a photograph or video of a group, the social media representative will ask the party leader if permission has been obtained for all children in the shot. e party
leader should notify the social media representative at this point if any of the children cannot be included for any reason.
A party leader, child, parent or guardian may request that images may be removed from our photo library at any time. e photograph will be removed from any online
platform (e.g. website or social media) and will not be used in future printed materials.
2. Photographers and devices
Only the designated social media representatives within the centre are permitted to take photographs of the children with the consent of the party leader. All photographs will
be taken and stored on the centre iPad which is kept on-site at all times. Under no circumstances will Kingswood staff take photographs or videos using personal cameras or
mobile devices.
On occasions where an external photographer is visiting, Kingwood will contact the school or group to obtain permissions separately.
3. Appropriateness of images
e subject of our photographs and videos is always the Kingswood activity and not the child, children will not be singled out for photographs and we will not photograph a
child who appears to be in distress.
Photographs will only be taken where children are appropriately dressed for their activity. If photographs are taken during swimming activities, children will only be
photographed from the shoulders up.
4. Identification of subjects
We will not disclose the identity of any children who are photographed. Full names of children will not be published alongside their photographs.
5. Distribution
Photographs taken by our social media representatives will be distributed via our official Twitter, Instagram, Facebook and any other social media accounts. ey may then in
turn be published on the Kingswood website.
Please indicate below whether parental consent has been given for the majority of your group to be photographed for the following purposes (Group leaders can indicate any
individual children who cannot be included in photographs at the time of the photograph).
Yes, Kingswood can take photographs of my group to publish on Twitter, Instagram, Facebook and other social media
No, Kingswood cannot take photographs of my group to publish on Twitter, Instagram, Facebook and other social media
Your social media
Keeping a blog or social media account is a great way to document your visit. Visitors to Kingswood often use their social media accounts to post pictures throughout their stay
and keep parents informed.
Please let us know of any blogs or social media accounts you will be using to post during your visit:
Blog:
Twitter handle: @
Instagram, Facebook, other:
Don’t forget to tweet us @Kingswood_
Photography and social media
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Special educational needs
For information about S.E.N. please visit www.kingswood.co.uk/health-and-safety/special-educational-needs
Emergency procedure
We have trained first aiders on site and procedures in place just in case an emergency should occur. Where appropriate and required
emergency services would be contacted, however please ensure that you have sufficient cash with you on site in the event you need
to take any member of your party to hospital by taxi. For minor injuries, Cromer is 5 minutes away in a taxi which costs around £7.00
each way. For accident and emergency, the Norfolk and Norwich hospital is the closest and a taxi costs around £35.00 each way.
Fire safety
We’ll take all groups through a fire drill on arrival day, or within 24 hours of arriving on site so everyone knows exactly what to do in
the event of an emergency. If the fire alarm sounds, our priority is to evacuate the building and account for every occupant as soon
as possible. To do this, we’ll need your help. When we send your dormitory allocations and agree your provisional programme, we’ll
ask you to split your students into activity groups of no more than 15. If there’s a fire alarm students will line up in front of their al-
located activity group number or letter to be counted. Before arrival, you’ll need to compile a list of the pupils in each activity group,
along with the room they’re staying in. Please also nominate at least one adult to each group. is adult won’t have to stay with the
group for all activities but will be responsible for counting heads and reporting to our Fire Marshall. Included is a blank form which
you can photocopy and use for your group lists. Please note, nominated adults should give us a copy of their group’s list on arrival
so we have a spare and they’ll need to keep a copy with them at all times. If there are more adults than activity groups in your party,
please add additional adults to the fire lists so we can account for them.
Kingswood carries out comprehensive risk assessments for each activity and site.
You can view and download these at www.kingswood.co.uk/health-and-safety.
Risk assessment and emergency
procedures
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
• All guests must observe and respect these rules at all times.
• Guests will treat the centre with respect, particularly the
woodland, grass and planted areas.
• Guests will use the bins provided at all times.
• All guests will treat each other with respect, regardless of
race, religion, gender or special educational needs.
• Guests must not use the activity areas and equipment unless
supervised by Kingswood instructors.
• During activity sessions the Kingswood instructor in charge is
responsible for participants’ safety. Participants must follow
his or her instructions so as not to do anything that may
compromise their own or anyone else’s safety.
• Guests will keep their dormitories and the communal areas
clean and tidy at all times. Liability for any damage caused to
Kingswood property, liability must be signed before leaving
the centre and will be invoiced post visit.
• Guests should arrive promptly for sessions and meal times.
• Students must return to their dormitories at the agreed
times and keep noise to a minimum. Guests should stay
in their accommodation, except in an emergency, without
disturbing any other groups during the night.
• Under 18s must not drink alcohol.
• Under 18s must not smoke.
• e centre general manager has the right to ask any group
behaving inappropiately to leave the centre.
Please note, if an activity takes place off-site, an adult
member of the school party must accompany the group.
Please make sure your students have read and understood our code of conduct before
arriving on centre. Party leaders are responsible for ensuring students stick to the rules
during their stay.
Kingswood’s code of conduct
KINGSWOOD
CENTRE
GREAT YARMOUTH
OVERSTRAND
CROMER
SHERINGHAM
NORWICH
AYLSHAM
FAKENHAM
SWAFFHAM
A140
A149
A47
A11
A47
A47
A149
A148
A148
A1605
A1082
B1159
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
e Kingswood Centre, Overstrand Hall, 48 Cromer Road, Norfolk, NR27 0JJ.
From London, the south or west.
• Take the M11 to junction 9.
• en the A11/A14 to Norwich.
• At Mildenhall you can either take the A1065 to Swaffham & continue with directions as below - or continue
on A11 to Norwich.
• On arriving at Norwich turn left onto the ring road and follow signs for A140 to Cromer.
• On entering Cromer pass through the speed restrictions then turn right at the mini roundabout,
signposted Overstrand.
• Follow the coast road to Overstrand (approx. 1 1⁄2 miles), passing Cromer Country Club and Golf Club.
• Immediately on entering Overstrand you will see the gates to Overstrand Hall on the left (before church tower).
From the north, west or midlands.
• On the M1/M6, take the A14 to rapston.
• Next, take the A605, signposted Peterborough.
• On approaching Peterborough take the junction marked (M)A1 /A1139 Peterborough Service Area.
• At the roundabout take the 3rd exit (signposted City Centre) to join Fletton Parkway A1139.
• Follow signs to Wisbech, joining the A47.
• Follow A47 to Kings Lynn and onto Swaffham, then take the A1065 to Fakenham.
• On arriving at Fakenham take the A148 to Cromer.
• On reaching Cromer follow signs to Mundesley and Overstrand.
• Follow the coast road to Overstrand (approx. 1 1⁄2 miles), passing Cromer Country Club and Golf Club.
• Immediately on entering Overstrand you will see the gates to Overstrand Hall on your left (before the church tower).
Please call +44 (0) 1263 579 373 in case of delays or for more detailed directions.
For Sat Nav use postcode: NR27 0JJ
(Please ensure this postcode is used for SATNAV directions and not the postcode from the centre’s postal address.)
Centre location
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
ings you’ll need:
• Toiletries etc (please note deodorants must be roll-on, no
aerosols).
• Clothes, shoes and underwear. For many activity sessions
closed-toed shoes, long-sleeved t-shirts and trousers are
required (these are required for nearly all sessions, so bring
plenty.) We recommend wearing old clothes for activity
sessions.
• Waterproof clothing (jacket, trousers and wellingtons).
• Large plastic bag for dirty clothes.
• A bath towel.
• Sunglasses, sun cream and hat in summer.
• Gloves, hat and scarf in winter.
• Pyjamas and slippers.
• A named water bottle (essential in summer).
• If you have swimming or pool party on your programme
please ensure your students bring a swimming kit (only
applicable for Kingswood’s Isle of Wight, West Runton,
Grosvenor Hall centres.)
• If you have watersports on your programme please ensure
that you bring light-weight trousers or shorts, t-shirt and old
trainers with closed laces.
Useful items:
• Wet weather gear for field studies.
• Books, playing cards and other quiet activities.
• Money for snacks and souvenirs in our shop.
Kingswood can’t accept liability for the loss of any personal
property brought to our centres – so please don’t bring any
valuable items, expensive clothing and footwear, mobile
phones, handheld games consoles etc. We’re unable to store
them and they won’t be insured while on centre.
Here’s a list of things you’ll need to pack – along with a few that aren’t essential but could
be useful.
What to pack
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
• Don’t forget to fill in and return your forms – without them
we can’t plan your programme or allocate your group to
their dormitories.
• Please encourage every member of your party to bring a
named water bottle with them. is can be filled in the
dining hall during the day to prevent de-hydration, especially
in warmer weather.
• Please let your group know that they’ll need to wear long
sleeves and long trousers for most activities – and long hair
must be tied back.
• During wet weather, outdoor shoes must go in he boot
racks available and guests can only wear indoor shoes inside
the accommodation. Regardless of weather, outdoor shoes
should never be worn in the bathrooms.
• Guests can use the drying facilities on centre – and in
exceptional circumstances washing facilities will also be
available.
• Please ask parents to label clothing either by writing or
stitching their child’s name on the inside where it can be
easily seen.
• Kingswood staff are fully trained in first aid, but we can’t give
out or administer medication. Please ensure any member
of your party who requires medication, including asthma
inhalers, brings it with them. is includes suncream during
warmer weather.
• ere will be times when there are no activities running, for
example in lunch breaks. Please bring your own games for
use at these times.
• Please ask your party to bring roll-on deodorants – some fire
alarms are sensitive to aerosols.
• We strongly suggest all students turn their lights out by
10.30pm. If your pupils aren’t asleep by this time, please ask
them to keep quiet. ey might like to bring books or cards
to entertain them before bed.
• We have a small shop on centre where students can buy
souvenirs and snacks. We recommend pupils bring no more
than £15 for a 3 day stay and £30 for a 5 day stay.
• Parties are divided into groups of up to 15 – so 45 students will
be split into 3 groups. It is up to you who goes in which group,
and you may want to give this some thought before arrival.
• You can park on centre but we can’t be held responsible for
any loss or damage.
• Each adult in your party will be given a key to our teacher
rooms – you’ll need to pay a £10 refundable deposit to
collect your party’s keys.
• We offer wireless internet in the teachers’ retreat. Please ask
our Customer Service Team for the passcode.
• Mobile signals can be patchy across the centre so please use
our landline number as an emergency contact for your trip.
• Kingswood can’t accept liability for the loss of any personal
property your party may bring. at’s why we ask you not
to bring anything valuable, including expensive clothing and
footwear, mobile phones, handheld games consoles, cameras
etc. If you’d like to insure your group’s personal property, we
can offer insurance through Endsleigh for just £3 per person.
Please call us on 01603 309 370 for more details.
• Once you’ve received your programme and dormitory
allocation, we recommend you share this with your group
before arrival.
• If this is your first visit, please call the centre and arrange a
preview.
• Upon arrival, we’ll ask you to sign a ‘Guest Number
Confirmation Form’ agreeing the number of students and
adults in your party. We’ll check this form against our own
booking record.
• If any member of your group has their birthday while on
centre, we’d be happy to supply a birthday cake for a small
extra charge.
• Our centre Programmer and Customer Service Team will be
more than happy to help answer your questions or tailor
your group’s visit, so if you need anything, just call
01263 579 373.
Don’t forget to return your forms to us before arrival:
Group information (8 weeks).
Programme preference (8 weeks).
Medical, dietary and special requirements (2 weeks).
Don’t forget to bring with you:
Fire Safety Form (one per activity group).
Here are a few tips to help your trip run smoothly.
Teacher tips
01263 579 373 Guest.Overstrand@inspiring-learning.com Kingswood.co.uk
Centre locations
London
Newcastle
Birmingham
York
Manchester
Cardiff
Southampton
C
DV
DHW
GH
IOW
OS
PV
ST
WR
Calais
CC
Dukeshouse Wood
Location: Hexham, Northumberland, NE46 1TP
Peak Venture
Location: South Yorkshire, S36 7GF
Dearne Valley
Location: Doncaster, South Yorkshire, DN12 4EA
Colomendy
Location: Denbighshire, Wales, CH7 5LB
Staffordshire
Location: Wolverhampton, WV7 3AW
West Runton
Location: Cromer, Norfolk, NR27 9NF
Overstrand Hall
Location: Nr. Cromer, Norfolk, NR27 0JJ
Grosvenor Hall
Location: Ashford, Kent, TN25 4AJ
Isle of Wight
Location: Bembridge, Isle of Wight, PO35 5PH
Château de Chantereine
Location: Criel-sur-Mer, nr Dieppe, Normandy.
C
DV
DHW
GH
IOW
OSPV
ST
WR
CC
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KW OS Previsit 2018 I (Kingswood)

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Completed 6 January 2021

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