KAISER PERMANENTE. MEMBER REIMBURSEMENT CLAIM FORM
Kaiser Permanente Insurance Company
INSTRUCTIONS: This form is to request reimbursement for services you've paid for out-of-pocket. For your claim
to be considered for payment, follow these simple steps:
1. Fill out this form completely and sign it.
2. Get an itemized bill from your provider detailing the charges (see Section B for the information needed in this bill).
3. Get a payment receipt for services (which can be a receipt from your provider, a copy of the check, or a bank or
credit card statement).
4. Send the form, bill, and receipt to the address for your region in Section G.
5. Keep a copy of all documentation for your records.
Contact member services with any questions about this process at the number for your region in Section G.
SECTION A: PATIENT INFORMATION
Last Name
First Name
Initial
Patient Address
City
Zip
Birthdate
(MM
DD
Y
YYY)
M
edical Record Number found on ID Card
Does the patient have other health insurance coverage? Yes No. If 'Yes" complete Section C below
Was the service due to an auto accident? Yes No If 'Yes* complete Section D below and provide all
itemized bill requirements in section B below
SECTION B: ITEMIZED BILL REQUIREMENTS
BILLS MUST BE ITEMIZED AND INCLUDE ALL OF THE FOLLOWING INFORMATION FOR REIMBUSEMENT
- Name and address of provider
(doctor, hospital, lab, ambulance service, etc.)
- Tax Identification Number (TIN)
- Amount charged for each service
- Place of service
- Procedure code
- Diagnosis code
- Name of patient
- Service provided
- Dates of service
- National Provider Identifier (NPI)
- Proof of payment: receipt or bank statement, copies of original
check (front and back)
SECTION C: OTHER COVERAGE INFORMATION
If your primary coverage is through another medical plan, you must file your claim with that plan first. if there is a balance
remaining, after your primary medical plan pays your claim, you may file a claim with Kaiser Permanente for the difference.
Name and Address of Other Insurance
Subscriber ID Number Group Number
Employer Name
Insurance Telephone Number
( ) -
SECTION D: AUTOMOBILE ACCIDENT RELATED MEDICAL SERVICES
Automobile Insurance Name and Address Automobile Insurance Phone Number
( ) -
Was the patient a driver or passenger?
0 Driver 0 Passenger
PLEASE PROVIDE A LEGIBLE COPIES OF THE FOLLOWING DOCUMENTS:
Copy of the auto policy face sheet for the vehicle in which the patient was riding
Medical records and/or reports that you may have in your possession
Please include all itemized bill requirements in section B above
SECTION E: FOREIGN/CRUISE TRAVEL REQUIRED DOCUMENTS
ALL BELOW DOCUMENTATION IS REQUIRED TO BE SUBMITTED FOR REIMBURSEMENT OF FOREIGN/CRUISE CLAIMS
- Proof of payment: Receipt or bank statement, copies of
original form checks (front and back)
- Proof of pharmaceutical payment: Include on claim
form and provide copies
- Proof of travel: Travel documents for example copy
of travel itinerary and/or airline tickets
- Diagnosis code noted on claim
- Copies of original itemized bills of service—professional,
hospital, and pharmaceutical
- Applicable medical records, including copies of original
medical report, admission notes and emergency notes
SECTION F: AUTHORIZING SIGNATURE
PATIENT /AUTHORIZING NAME: (PARENT'S SIGNATURE IF PATIENT IS A MINOR or LEGAL DEPENDENT)
PATIENT
/
AUTHORIZING SIGNATURE: (PARENT'S SIGNATURE IF PATIENT IS A MINOR or LEGAL DEPENDENT)
SIGNATURE DATE
SECTION G: MAILING ADDRESS AND MEMBER SERVICE PHONE NUMBER
COLORADO MEMBERS
Claim Address
P.O. Box 373150
Denver, CO 80237-9998
MEMBER SERVICES
1
-
855
-
364
-
3184
GEORGIA MEMBERS
Claim Address
P.O. Box 370010
Denver, CO 80237-9998
MEMBER SERVICES
1
-
855
-
364
-
3185
CALIFORNIA MEMBERS
Claim Address
P.O. Box 261155
Plano, TX 75026
MEMBER SERVICES
1
-
800
-
392
-
8649
MD, DC OR VA MEMBERS
Claim Address
P.O. Box 261130
Plano, TX 75026
MEMBER SERVICES
1-800-392-8649
HAWAII MEMBERS
Claim Address
P.O. Box 378021
Denver, CO 80237-9998
MEMBER SERVICES
1
-
800
-
238
-
5742
PROVIDER REIMBURSEMENT: If your request is on behalf of your provider for provider reimbursement, please have
the Provider submit charges directly to Kaiser Permanente on the CMS1500 or UB04 industry standard claim form,
which is required for processing. Please ensure your provider has your Kaiser Permanente member ID number
information and copy of your ID card.
KAISER PERMANENTE.
Kaiser Permanente Insurance Company
click to sign
signature
click to edit
Nondiscrimination Notice
Kaiser Permanente Insurance Company (KPIC) complies with applicable federal civil rights
law
and does not discriminate on the basis
of
race, color, national origin, age, disability,
or
sex.
Kaiser Permanente does not exclude people
or
treat them differently because
of
race, color,
national origin, age, disability
or
sex.
We
also:
- Provide no cost aids and services to people with disabilities to communicate effectively with us,
such as:
o Qualified sign language interpreters
o Written information
in
other formats, such as large print, audio, and accessible
electronic formats
- Provide no cost language services to people whose primary language is not English, such as:
o Qualified interpreters
o Information written
in
other languages
If you need these services, please call the
Customer Service number on the back
of
your
ID card.
If you believe KPIC has failed to provide these services
or
discriminated
in
another way on the basis
of
race, color, national origin, age, disability,
or
sex, you can file a grievance by mail
or
phone at the
following addresses based on your Region:
Region Address / Phone Number
KPIC Civil Rights Coordinator, Grievance 1557, 5855 Copley Drive, Suite
250, San Diego, CA
92111
Telephone number: 1-888-251-7052 (TTY:711)
California
Customer Experience Department, Attn: KPIC Civil Rights Coordinator,
2500 South Havana, Aurora, CO 80014
Telephone number:1-800-632-9700 (TTY: 711)
Colorado
Customer Experience Department, Attn: KPIC Civil Rights Coordinator,
Nine Piedmont Center, 3495 Piedmont Road,
NE
Atlanta, GA 30305-1736
Telephone number: 1-888-865-5813 (TTY: 711)
Georgia
KPIC Civil Rights Coordinator, Grievance 1557, 5855 Copley Drive, Suite
250, San Diego, CA
92111
Telephone number: 1-888-251-7052 (TTY:711)
Hawaii
KPIC Civil Rights Coordinator, Grievance 1557, 5855 Copley Drive, Suite
250, San Diego, CA
92111
Telephone number: 1-888-251-7052 (TTY:711)
Maryland
/Virginia/
Washington D.C.
You can also file a civil rights complaint with the U.S. Department
of
Health and Human Services,
Office
for
Civil Rights electronically through the Office
for
Civil Rights Complaint Portal, available
at
https://ocrportal.hhs.gov/ocr/portal/lobby.jsf,
or
by mail
or
phone at: U.S. Department
of
Health and
Human Services, 200 Independence Avenue SW, Room 509F, HHH Building, Washington, DC
20201, 1-800-368-1019, 1-800-537-7697 (TDD). Complaint forms are available at:
http://www.hhs.gov/ocr/office/file/index.html.
Help
in
your Language
English: ATTENTION: If you speak English, language assistance services, free
of
charge, are
available to you.
tr KPIC Fully insured plans: tr
Colorado ...................................... 1-800-632-9700
District
of
Columbia ...................... 1-800-777-7902
Georgia ........................................ 1-888-865-5813
Hawaii .......................................... 1-800 966-5955
Maryland ...................................... 1-800-777-7902
Virginia.......................................... 1-800-777-7902
TTY
.................................................................
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KAISER
PERMANENTE
.
Kaiser Permanente Insurance Company
Notice
of
Language Assistance
No Cost Language Services. You can get an interpreter. You can get documents read
to
you and some sent
to
you in your
language. For help, call us at the number listed on your
ID
card or 1-800-464-4000. For more help call the CA Dept. oflnsurance
at 1-800-927-4357. TTY users call 711. English
Servicios
en
otros idiomas sin ningun costo. Puede conseguir un interprete. Puede conseguir que
le
lean los documentos y que
algunos se le envien en su idioma. Para obtener ayuda, llamenos al
m'.unero
que aparece en su tarjeta
de
identificaci6n o al
1-800-464-4000. Para obtener mas ayuda,
Harne
al
Departamento
de
Seguro de CA
al
1-800-927-4357. Los usuarios
de
la linea TTY
deben
Hamar
al
711. Spanish
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No Cost Language Services. You can get an interpreter and get documents read
to
you in your language. For help, call
us
at
the number listed on your ID card or 1-800-464-4000. For more help call the CA Dept. oflnsurance at 1-800-927-4357. TTY
users call
711.
English
Doo bik'e azlaagoo Saad Bee
A.ka
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ei
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dokumento sa sarili ninyong wika. Para humingi
ng
tulong, tawagan kami sa numerong nakasulat sa inyong ID card o sa
1-800-464-4000. Para sa karagdagang tulong tawagan ang CA Dept.
of
Insurance sa 1-800-927-4357. Dapat tumawag ang
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