Fill - Free fillable June 3-2019 PAAC Agenda Packet (City of Oakland) PDF form

 This meeting is wheelchair accessible. To request materials in alternative formats, an ASL interpreter, or an assistive listening device, please call the

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Cultural Affairs Division

Economic & Workforce Development Department

Public Art Advisory Committee

Regular Meeting

Monday, June 3, 2019

Oakland City Hall

Hearing Room 4

1 Frank Ogawa Plaza

5:30 - 7:30 pm

AGENDA

I. Welcome/Call to Order

II. Open Forum

III. Approval of Minutes: March 4, 2019 meeting

IV. Informational Item: Staff and Committee Introductions

V. Action Item: Introduction to “Pro Arts @ the commons,” a series of Public Art Installations

and Performances for Frank Ogawa Plaza. First Project Review: “Cultivating Complacency”

by artist Jakub Kalousek, June 22, 2019

VI. Action Item: Appoint New Committee Co-Chair. Nominee: C. Roundtree-Baaqee

VII. Informational Item: Cultural Affairs and Public Art Legislation Update

VIII. Informational Item: Staff Updates on Pending Projects and Program Activity

a. Measure KK Bond Program: Rainbow Recreation Center Dedication

b. Measure DD Bond Projects- Lakeside Green Streets Dedication; Garden Gates

c. Public Art in Private Development: Update on Various Projects

IX. PAAC “Field Trip” Planning

X. Announcements

XI. Agenda Building: Outline agenda for July 2019 meeting

Next regular meeting: July 1, 2019, Hearing Room 4, Oakland City Hall

XII. Adjourn

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

PAAC 6-3-19 Item III

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

Cultural Affairs Division

Economic & Workforce Development Department

Public Art Advisory Committee

(PAAC)

March 4, 2019

Minutes

Members Present: Bryan Cain (co-chair), Allison Cummings (co-chair), Jennifer Kesseler, Yulia

Pinkusevich*, Charmin Roundtree-Baaqee

Excused: Patricia Cariño Valdez, Chris Treggiari

Absent:

Staff Present: Kristen Zaremba, Public Art Coordinator; Roberto Bedoya, Cultural Affairs

Manager*; Neha Balram, Cultural Affairs Program Analyst

Guests:

Meeting Chair: A. Cummings

*Indicates partial attendance

1. Meeting called to order at 5:36 p.m.

2. Open Forum

3. Minutes: B. Cain moved to approve the minutes of the February 4, 2019 Public Art Advisory

Committee meeting. C. Roundtree-Baaqee seconded. Motion passed unanimously.

4. Informational Item: Cultural Affairs Commission and Public Art Program Legislation. Public

Art Coordinator Kristen Zaremba stated that Cultural Affairs staff are reactivating the Cultural

Affairs Commission, which will in turn have some impact on the Public Art Program. Cultural

Affairs Manager Roberto Bedoya reported that as part of the Cultural Affairs Commission

clean up the City Attorney recommended making related and required changes to the 1989

Public Art Ordinance and Public Art Advisory Committee’s authority. The revisions are

intended to be straightforward and simple, to streamline the process. Cultural Affairs staffer

Neha Balram referred committee members to the staff report, noting the proposed changes

are intended to ensure there is no confusion in the roles and responsibilities between the two

bodies. As the PAAC has been operating successfully while the Commission has been on hiatus

the recommendation is to allow the PAAC to function independently. The Mayor will continue

to appointment the committee, and a member of the PAAC will be invited to serve on the

Cultural Affairs Commission, but the PAAC will not be a formal subcommittee to the

Commission. Other small changes will be made to update the ordinance to comply with

current City contracting authority procedures.

PAAC 6-3-19 Item III

Oakland Cultural Affairs - Public Art Program, 1 Frank H. Ogawa Plaza, 9

fl. Oakland, CA 94612

www.oaklandculturalarts.org

Bedoya noted that once the legislation is cleaned up the PAAC can take the opportunity to

refresh, and build communications and excitement about being on the committee. The

Committee will be responsible for oversight of the public art in-lieu contributions, to strengthen

the City’s capacity to do public art, address maintenance needs and support temporary work.

Zaremba confirmed that any contributions made to the Public Art Project Account, including the

in-lieu contributions, are informed by the current ordinance. Without the restrictions associated

with the bond-funded capital dollars the program has the flexibility to use the funds for staffing,

maintenance, temporary projects, professional development for artists, etc. Finally, the

Commission and Committee are envisioned to act as ambassadors and advocates, rather than

administrators, supporting the work of the Cultural Affairs Division and each other. The PAAC will

continue to meet on a regular monthly schedule. The Commission will meet quarterly and

received reports from the Committee, but will not approve or reject the PAAC recommendations.

Committee members noted the proposed changes would create efficiencies and empower staff,

with advisory support from the Committee, to keep the staff and division nimble while sustaining

an open process. The proposed revisions will be put forward to the Life Enrichment Committee

and City Council this spring. Committee members will be apprised of the legislative schedule and

are encouraged to attend the meetings.

5. Informational Item: Staff Updates on Pending Projects and Program Activity

a. Measure KK Bond Program: Rainbow Recreation Center. The project is nearing

completion. A dedication will be scheduled for this spring.

b. Measure DD: Gardens Gates Project; Lakeside Green Streets; Estuary Park. Staff are

coordinating final installation details to install the Wowhaus project this spring.

c. Public Art in Private Development. The HYBYCOZO project is scheduled for installation

in April. Other project funders, include Signature Development, are currently installing

work. Staff will bring an update on specific projects to an upcoming meeting.

d. Artist Initiated Projects: Rosten Woo and the Exploratorium’s Mutual Air project,

supported by Rainin Open Spaces, will be installed in the next few weeks through May.

e. Oakland Museum Exhibition Coordination: Tabled

6. Announcements:

7. Agenda Building:

8. Adjournment: C. Roundtree-Baaqee moved to adjourn the meeting at 7:17. Y. Pinkusevich

seconded. Motion passed unanimously.

PAAC 6-3-19 Item V

Pro Arts @ the commons

Program Proposal Introduction for Temporary Installations on Frank Ogawa Plaza, 2019

"Pro Arts @ the commons" consists of a series of commissioned site-specific projects, public

interventions, outdoor film and new media screenings, and transient experiences that take place

in the immediate vicinity of Pro Arts Gallery – Frank H. Ogawa Plaza. The program prioritizes

marginalized artists and communities, while reclaiming the urban commons, through artistic and

critical engagements.

“Pro Arts @ the commons” program is developed in coordination with the Public Art Program

and the Cultural Affairs Division of the City of Oakland. The Pro Arts’ Curatorial Advisory

Committee will participate in the selection of curators and artists who will best fit the mission

and the vision of this program. All proposals will be presented to the City of Oakland Public Art

Advisory Committee for review and approval.

Confirmed artists include: Praba Pilar, Mrinalini Aggarwal & Asya Abdrahman, Tanja

London, Thalassa Dimitra Skandali, Catalina Xavlena, Jacob Cruz-Rine, Miguel Novelo, Semaj

Peltier, Vasudhaa Narayanan, Yetunde Olagbaiu, Yves Musard, and Therese Wong.

Cultural Affairs Division

Economic & Workforce Development

Oakland Cultural Affairs Division, 1 Frank H. Ogawa Plaza, 9

Floor, Oakland CA 94612

www.OaklandCulturalArts.org

The project proposal shall include the following. All submittals should be bundled into a single

electronic Microsoft Word or PDF (digital) file for public distribution:

1. Public Art Advisory Committee (PAAC) Proposal Review Form. Attached below.

2. Project Narrative. A written description of the proposed artwork, including the artist’s intent,

process and project goals, and the roles and responsibilities of all project partners.

3. Artist Resume. The artist’s resume and/or other supporting material relevant to the artist’s

experience with similar projects.

4. Examples of Past Work. 3-5 images of the artist’s completed projects of a quality, style and scale

similar to the proposed work.

5. Visual Proposal. Adequate visual representation, in color, of the proposed artwork, in drawing(s)

and/or three-dimensional model(s), with scale indicated.

6. Materials and Methods Description. A detailed description of the proposed materials and methods

of installation deemed suitable for the site conditions.

7. Photos of Site. Photographs/digital images of the existing site, including scale and dimension for

reference.

8. In-Situ Mockup. A scale drawing or digital photographic mockup depicting the proposed work as it

will be sited.

9. Timeline. A project timeline that includes community outreach, the design process, all City reviews,

and installation.

10. Budget. An itemized budget (to ensure sufficient financial resources for completion of project) that

includes all anticipated review fees, in-kind donations, maintenance costs, and insurance (see #13).

11. Maintenance Plan. A written plan for ongoing maintenance of the proposed work, identifying the

parties responsible for maintenance, anticipated lifespan of the artwork in years, etc.

12. Community Outreach/Support Documentation. Demonstration of community

notification/outreach and support for the proposed project (letters of support, meeting attendance

lists, neighborhood surveys, etc.).

13. Insurance Documentation. Provide evidence of insurance or a quotation for insurance coverage

sufficient to indemnify the City of Oakland during project development, fabrication and installation,

up through final acceptance of the artwork.

14. Permissions. Written permission for use of the proposed site, including acknowledgment of

individual parties’ rights and responsibilities (artist/sponsor, property owner, City departments if

applicable, and review bodies). Please allow sufficient time to obtain appropriate permissions.

a. Private Property: Written permission or Memorandum of Understanding (MOU).

b. City of Oakland Property: Written permission must be obtained by the applicant from the

department head (or his/her designee) with jurisdiction over the project site, e.g. Oakland Parks

and Recreation, or Public Works; and plan for a City Administrator authorized agreement

addressing maintenance and artists’ rights, including:

15. Waiver of Proprietary Rights for Artwork Placed on City Property.

NOTE: Consult the Federal Visual Artists Rights Act (VARA) and California Art Preservation Act (CAPA) guidelines posted on our Public Art Program website

for more information: http://www2.oaklandnet.com/Government/o/CityAdministration/d/EconomicDevelopment/s/PublicArt/index.htm

Cultural Affairs Division

Economic & Workforce Development

Oakland Cultural Affairs Division, 1 Frank H. Ogawa Plaza, 9

Floor, Oakland CA 94612

www.OaklandCulturalArts.org

Public Art Advisory Committee Proposal Review Form

Date ________________________________________

Artist(s) __________________________________________________________________________

Project Contact ____________________________________________________________________

Organization (if applicable) ___________________________________________________________

Phone # ____________________________ Email ________________________________________

Street Address ____________________________________________________________________

City __________________________________ State __________ Zip ________________________

Proposed Site of Project (Address/Cross St. with physical details) ____________________________

_________________________________________________________________________________

Name of Property Owner, Proposed Location _____________________________________________

City Council District of Proposed Location ________________________________________________

Attachments Checklist Attach a separate document to address the following items, bundled together in a single electronic file:

1. ______ Review Form (this page)

2. ______ Project Narrative

3. ______ Artist Resume

4. ______ Examples of Past Work

5. ______ Visual Proposal

6. ______ Materials and Methods Description

7. ______ Photos of Site

8. ______ In-Situ Mockup

9. ______ Timeline

10. ______ Budget

11. ______ Maintenance Plan

12. ______ Community Outreach / Support Documentation

13. ______ Insurance Documentation

14. ______ Permission(s)- Private Property Owner or City

15. ______ Waiver of Proprietary Rights for Artwork Placed on City Property (if applicable)

April 23, 2019

Jakub Kalousek

Grace Xu

Pro Arts Gallery

9255495708

gallery@proartsgallery.org

150 Frank H. Ogawa Plaza

Oakland

94612

Frank H.

Ogawa Plaza, the lawn in front of City Hall

public installation performance

by Jakub Kalousek at PROARTS Gallery -

Plaza that attempts to raise visibility of the

invisible yet everpresent “complacency” in

the contemporary culture.

“CULTIVATING COMPLACENCY“

SPECIFICATIONS

!  The installation structure

consists of 9 x 9 x 9 feet

inflatable hollow cube

with artist drawings

rendered on the sides.

!  Artist will perform the

inflation of the cube

surrounded by all four

walls using his foot

pumps and battery fans.

!  “CULTIVATING COMPLACENCY’

is a installation performance

at Frank H. Ogawa Plaza, on

June 22,2019.

!  It will be inflated during the

performance by the artist

standing inside the cube and

inflating the cube with

combination of the foot pumps

and battery operated blowers

!  Inflation time is estimated to

be 3 – 11 minutes

SUMMARY OF THE PROJECT

TECHNICAL PARAMETERS

!  The installation is

self-contained and

does not require any

machinery or power

!  It is constructed from

a 12 oz vinyl

material.

!  It is selfsupporting

with a composite

base that contains

built in fans running

on battery power

bank located in the

middle of the cube.

PROPOSED SITE OF THE PERFORMANCE COMPOSITE

DRAWINGS IN PROGRESS FOR THE SIDE PANELS

DRAWING MAPPED IN 2-D SPACE OVER 4 WALLS

DRAWING IN PROGRESS MAPPED IN 3-D

!  ALL POWER FOR

INFLATION WILL BE

COMBINATION SELF-

GENERATED FOOT PUMPS

WITH BATERY ( pictured )

OPERATING FANS IN THE

PLYWOOD BASE OF THE

MANUFACTURED

STRUCTURE

!  STRUCTURE HAS DUAL

ZIPPER FOR FAST

DEFLATION

PRODUCTION AND SAFETY

MANUFACTURER’S SAMPLE INFLATABLE

MANUFACTURER

SAMPLE 10 FEET TALL

WITH A BUILT IN 110 V

FAN AT THE BASE.

TIME LAPSE OF 38

SECOND INFLATION

TIME.

!  Jakub Kalousek is Bay Area artist working in Bay Area since

1978 after he received a political asylum in the the United

States.

!  His work has been shown in N.Y. MOMA, San Francisco MOMA,

and internationally as well as locally in various galleries.

!  His latest series of quizzical videos about omnipresence of

discarded mattrasses is featured on “Mattrasse@Day

instagram channel, and has been shown recently at 2019 Ann

Arbor Film Festival

ARTIST BIO

CIVIC CENTER COMPLEX

SPECIAL FACILITIES USE APPLICATION

Instructions: To request use of the Frank H. Ogawa Plaza submit this form to the Civic Center Complex

Building Management Office, 250 Frank H. Ogawa Plaza, Suite 1329 or fill out the form and press the submit

button, or via facsimile to 238-7363. All hard costs and fees associated with this event will be paid by the

requesting Applicant.

CITY SPONSORED NON-CITY SPONSORED

City Hall Dalziel Building Lionel J. Wilson Building Frank H. Ogawa Plaza

1 Frank Ogawa Plaza 250 Frank Ogawa Plaza 150 Frank Ogawa Plaza Oakland, CA

Oakland, CA Oakland, CA Oakland, CA

1. APPLICANT

Name of Agency or Group:

Contact Person: Title:

Address:

Telephone: Email Address:

Applicant Signature:

2. PROP

OSED EVENT

Event: Date: Time: From To

Event Description:

Expected Attendance: (Guidelines Page 2)

Will the event be catered (Y/N)? (Guidelines Page 2)

Will you serve alcohol (Y/N)? (Guidelines Page 2)

Will you need a podium and microphone (Y/N)? Podium Microphone (Guidelines Page 2)

Will any of the following be needed: Tables # Chairs #

Do you plan on decorating (Y/N)? What Type:

-----

----------------------------------------------------------------------------------------------------------------------------------------

BUIL

DING MANAGEMENT USE ONLY

APPROVED: DATE:

CALENDARED: DATE:

CONFIRMATION EMAIL: DATE:

SOUND PERMIT REC’D: DATE:

INVOICE COMPLETED: DATE:

FEES RECEIVED: DATE:

Revised 06/26/14 Page 1

Oakland Public Works

Bureau of Facilities and Environment

Facilities Services Division

Pro Arts Gallery

Natalia Mount

Executive Director

150 Frank H. Ogawa Plaza, Oakland CA 94612

510-763-4361

natalia@proartsgallery.org

June 22, 2019

5:00 p.m.

9:00 p.m.

Cultivating Complacency

of one 9 x 9 x9 feet inflatable hollow cube. The artist Jakub Kalousek will perform the inflation of the cube by using his foot pumps and battery fans.

"Cultivating Complacency" is an installation performance at Frank H. Ogawa Plaza. The installation structure consists

The installation is self-contained and doesn't require any machinery or power. It's constructed from a 12 oz vinyl material and won't damage the grass.

SUBMIT

RESET

✔

CIVIC CENTER COMPLEX

SPECIAL FACILITIES APPLICATION GENERAL GUIDELINES

ACCESSIBILITY

• Handicapped access must be provided to all events.

ADS/FLYERS/BANNERS

• A

ll advertisements and other written materials must be submitted for review.

ALCOHOL

• No alcohol is allowed in Frank H. Ogawa Plaza for any event. Alcohol can only be served at events

inside the buildings. The fees associated with this are: $125 for champagne, beer & wine; and $190 for

distilled spirits, champagne, beer & wine.

ATTENDANCE

• Attendance greater than 200 persons will require you to supply Port-o-Potties in the Plaza for your event.

CATERING

• Serving and/or selling any food or beverages on the Plaza requires a permit from the Alameda County

Health Department. Contact the Health Department for assistance at (510) 567-

6700.

• C

ooking food on the Plaza requires a permit from the Oakland Fire Department. Contact Oakland Fire

for assistance at (510) 238-3851.

FEES

• Fees may be incurred

• Funds must be in place to pay for services prior to the event.

RECYCLING

• All events generating waste (food and/or paper waste) must have a recycling plan. Contact the Recycling

Hotline for assistance at (510) 238-SAVE (7283) or

recycling@oaklandnet.com.

• Caterers and/or vendors selling or serving food

may not serve food or drinks in Styrofoam.

SOUND

• Sound amplification can

only be used in the Plaza between 12:00 p.m. and 1:00 pm and after 4:00 p.m.

A sound permit will be required for any sound amplification during these times. Contact the Special

Business Permits department for assistance at (510) 238-3294.

Revised 06/26/14 Page 2

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