INVITATION TO BID
No. 201911
MUSEUM OF SHENANDOAH VALLEY TRAILS
FOR THE
DEPARTMENT OF PUBLIC SERVICES
VDOT PROJECT NO. EN17-138-111; UPC 111418/115951
Federal Project No.: STP-5138(198)
Project Manual
Contract Documents
Specifications
September 2019
City of Winchester
Museum of Shenandoah Valley Trails
ITB# 201911
Table of Contents
BIDDING DOCUMENTS
Invitation to Bid
Instructions to Bidders
Bid Form
Contractor Qualification Data Sheet
Bid Bond
Non-Collusion Affidavit
Form C-48 (VDOT Subcontractor/Supplier Solicitation and Utilization Form)
Form C-49 (VDOT DBE Good Faith Efforts Documentation)
Form C-104
Form C-105
Form C-111 (VDOT Minimum DBE Requirements)
Form C-112 (VDOT Certification of Binding Agreement with DBE)
Contract
Performance Bond
Labor and Material Payment Bond
Notice of Intent to Award
Notice of Award
Notice to Proceed
Federal Provisions
o cn100-000051-01 – VDOT Supplemental Specifications, Special Provisions and Special Provision
Copied Notes
o cn102-00510-00 Compliance with Cargo Preference Act
o SP0F0-000100-00 Predetermined Minimum Wage Rates
o SP0F0-000130-00 FHWA 1273 Required Contract Provisions
o SP0F0-000150-01 Notice of Requirement for Affirmative Action EEO
o SQ105-060110-01 Section 105.06 Subcontracting
o SP100-000051-00 Changed Conditions for Local Assistance Projects
o SP107-150100-01 Section 107.15 - DBE Requirements
o SP102-050100-02 – Use of Domestic Material
o 1050.2 Title VI Assurance
City of Winchester Required General Terms and Conditions
General Conditions
Supplement to General Conditions
Special Terms and Conditions
TECHNICAL SPECIFICATIONS
Scope of Work Sequence of Construction
Surveying
Clearing & Grubbing
Disposal of Materials
Erosion and Sediment Control
Earthwork
Concrete
Treated Lumber
Composite Wood
Rock Excavation
Storm
Topsoil & Seeding
GEOTECHNICAL REPORT
DRAWINGS
Invitation to Bid Page 1 of 2
INVITATION TO BID
Muse
um of Shenandoah Valley Trails
ITB
# 201911
The City of Winchester is submitting this Invitation to Bid to establish a contract with qualified Contractors
furnishing all labor, equipment, transportation and materials necessary for the following project:
Museum of Shenandoah Valley Trails
Work includes the installation of an asphalt trail through the property of the Museum of the Shenandoah
Val
ley. Project components include, but are not limited to earthwork, installation of two pedestrian bridges,
floating walkway construction, storm sewer installation and site restoration.
A non-mandatory pre-bid meeting will be held on Tuesday, 10/8/2019 at 10:00A.M. at the Museum of the
Shenandoah Valley, 901 Amherst Street, Winchester, VA 22601. Bidders are highly encouraged to attend
this meeting to learn information about the project.
All bids shall be received at:
City of Winchester, Virginia
Finance Department
Rouss City Hall, 4
th
Floor
15 North Cameron Street
Winchester, Virginia 22601
Telephone (540) 667-2378
The contract documents and drawings may be downloaded at no cost from the City’s website at:
http://www.winchesterva.gov/purchasing/itbrfp.php
Any questions regarding the contract documents or drawings shall be sent in writing via e-mail to:
Kelly Henshaw: kelly.henshaw@winchesterva.gov
Bid prices shall be made on the blank Bid Form provided herein. Bids shall be delivered to the above
address on or before 2:00 p.m. (local time) on 10/24/2019, at which time the bids shall be publicly read
aloud.
Each Bid shall be accompanied by complete response to the Contractor Qualification Data Sheet. The
successful bidder shall meet the minimum qualifications specified in the Contractor Qualification Data Sheet.
A bid from a bidder that does not meet the minimum qualifications specified in the Contractor Qualification
Data Sheet, as determined by the City, shall be non-responsive.
Each Bid shall also be accompanied by a satisfactory Bid Guarantee in the amount of 5% of the bid, in the
form of a certified or cashier's check drawn on a bank chartered under the laws of the Commonwealth of
Virginia; payable to the Treasurer of the City of Winchester, or a Bid Bond, as a guarantee that the bidder will
Invitation to Bid Page 2 of 2
within fifteen (15) days after the date of the award of the Contract, execute an agreement and file insurance
as required by the Contract Documents if his proposal is accepted. If the successful bidder fails to execute and
file the agreement and insurance, the amount of the Bid Guarantee shall be forfeited. Bids without a
satisfactory Bid Guarantee shall be rejected.
Performance and Payment Bonds will be required of the successful bidder, each in an amount equal to one
hundred (100) percent of the amount of the Contract, conditioned upon the faithful performance of the
Contract and to the payment in full to all persons furnishing labor, materials, equipment, etc., for and in
connection with the work to be performed under the contract.
Bidder desiring to withdraw his bid after the bid opening procedure, shall give notice in writing of his claim of
right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure.
Bidder shall submit to the City his original work papers; documents and materials used in preparation of the
bid sought to be withdrawn. Bidder withdrawing his bid that does not meet these requirements shall forfeit
their bid bond.
The City of Winchester reserves the right to reject any proposal for failure to comply with all requirements of
this notice or any of the Contract Documents; however, it may waive any minor defects or informalities at its
discretion. The City further reserves the right to reject any and all proposals, cancel the ITB at any time prior
to award or to award a contract that in its judgment is in the best interest of the City.
CITY OF WINCHESTER, VIRGINIA
BY: Mike Marzullo, Purchasing Agent
ITB# 201911
Instructions to Bidders - 1
Museum of Shenandoah Valley Trails
INSTRUCTIONS TO BIDDERS
1. OWNER AND ENGINEER:
The Owner is the City of Winchester Department of Public Services, which shall be
represented by the City Engineer or his designee who shall perform the duties of the
Engineer. Telephone: Department of Public Services, (540) 667-1815, extension 1481.
2. COPIES OF CONTRACT DOCUMENTS:
2.01 Bidding Documents may be examined and downloaded from the City’s website
at http://www.winchesterva.gov/purchasing/itbrfp at no charge.
City of Winchester, Virginia
Finance Department
Rouss City Hall, 4
th
Floor
15 North Cameron Street
Winchester, Virginia 22601
Telephone: (540) 667-2378
2.02 Complete set of Bidding Documents shall be used in preparing bids; neither the Owner
nor the Engineer assumes any responsibility for errors or misinterpretations resulting
from the use of incomplete sets of Bidding Documents. Owner and Engineer in making
copies of Bidding Documents available on the above terms do so only for the purpose of
obtaining bids on the Work and do not confer a license or grant for any other use.
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE:
3.01 Before submitting a bid, each bidder must examine the Contract Documents thoroughly,
visit the site to familiarize himself with local conditions that may in any manner affect
cost, progress, or performance of the work, familiarize himself with federal, state, and
local laws, ordinances, rules, and regulations that may in any manner affect cost,
progress, or performance of the work; and study and carefully correlate bidder's
observations with the Contract Documents.
3.02 Before submitting his bid, each bidder will, at his own expense, make such additional
investigations and tests as the bidder may deem necessary to determine his bid for
performance of the work in accordance with time and other terms and conditions of the
ITB# 201911
Instructions to Bidders - 2
Contract Documents. The Contractor shall be responsible for taking his own borings or
making any investigations he requires to establish subsurface conditions in the area of
this Contract. The City does not assume any responsibility for the subsurface conditions
which may be encountered. On request, Owner will provide each bidder access to the
site to conduct such investigations.
3.03 The submission of a bid will constitute an incontrovertible representation by the bidder
that he has examined the site and that the Contract Documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions of the Work.
3.04 It is understood and agreed by the bidder that the estimate of quantities (if provided) are
approximate, and are presented in order to obtain unit prices and approximate amount
of the Contract. The Contractor shall make no claim against the City because of any
estimate, tests or representations made by any officer or agent of the City, which may
prove to be in any respect erroneous.
3.05 Scope of the work is as specified herein. The Owner, however, reserves the right to make
adjustments to the scope of the work. Such adjustments shall be accomplished by
appropriate Change Orders.
4. SPECIFICATIONS:
The technical specifications for the project are provided within this contract document.
5. INTERPRETATIONS:
All questions about the discrepancies or ambiguities in the Contract Documents prior to
the bid opening shall be submitted in writing via e-mail to the following:
Kelly Henshaw, City Engineer: kelly.henshaw@winchesterva.gov
Replies to questions will be issued by Addenda mailed or delivered to all parties recorded
by the Purchasing Agent as having received the Bidding Documents or by posting on a
Question and Answer Bulletin Board posted at the following location:
http://www.winchesterva.gov/purchasing/itbrfp
Questions received less than five (5) calendar days prior to the date for opening of bids
may not be answered. Only questions answered by formal written Addenda or in writing
on the Question and Answer Bulletin Board will be binding.
ITB# 201911
Instructions to Bidders - 3
6. REQUIRED BOND - BID GUARANTEE:
6.01 Bid Guarantee shall be made payable to Owner, in an amount of five percent (5%) of the
bidder's maximum bid price and in a form of a certified or cashier's check drawn on a
bank chartered under the laws of the Commonwealth of Virginia; payable to the
Treasurer, City of Winchester, or a Bid Bond issued by a surety having registered resident
agents in Virginia.
6.02 The Bid Guarantee of the successful bidder will be retained until such bidder has executed
the Agreement and furnished the required Contract Security, whereupon it will be
returned. If the successful bidder fails to execute the agreement and furnish the required
Contract Security within fifteen (15) calendar days of the Notice of Award, Owner may
annul Notice of Award and the Bid Guarantee of the bidder will be forfeited.
7. REQUIRED BONDS PAYMENT AND PERFORMANCE:
Performance and Payment Bonds will be required of the Successful bidder, each in an
amount equal to one hundred percent (100%) of the amount of the Contract, conditioned
upon the faithful performance of the Contract and to the payment in full to all persons
furnishing labor, materials, equipment, etc., for and in connection with the work to be
performed under the Contract.
8. CONTRACT TIME:
Contractor agrees that all work shall be completed within 270 calendar days following
the Notice to Proceed.
Owner and Contractor recognize that the time is of essence in this Contract, and if the
work is not completed within the specified times outlined above, plus any extensions
allowed, then the Contractor shall pay, as liquidated damages, $1,000.00 for each
calendar day that expires after the specified completion date.
9. PAYMENT PROCEDURE:
9.01 The basis for payment shall be the actual percentage of work completed, as determined
in the field by the Engineer.
ITB# 201911
Instructions to Bidders - 4
10. SUBCONTRACTORS:
10.01 The apparent successful bidder and any other bidder so requested, will within seven (7)
days after the day of bid opening submit to Owner a list of all subcontractors and other
persons and organizations, including those who are to furnish the principal items of
material and equipment, proposed for the work. Such list shall be accompanied by an
experience statement with pertinent information as to similar projects and other
evidence of qualification for each such subcontractor, person, and organization. If Owner
or Engineer, after due investigation has reasonable objection to any proposed
subcontractor, other person or organization, either may before giving the Notice of
Award request the apparent successful bidder to submit an acceptable substitute without
an increase in Bid price. If the apparent successful bidder declines to make any such
substitution, the Contract shall not be awarded to such bidder, but his declining to make
any such substitution will not constitute grounds for sacrificing his Bid Bond. Any
subcontractor, other person, or organization so listed and to whom Owner or Engineer
does not make written objection prior to the giving of the Notice of Award will be deemed
acceptable to Owner and Engineer.
10.02 No Contractor shall be required to employ any subcontractor, other person, or
organization against whom he has reasonable objection.
11. SUBSTITUTE MATERIAL AND EQUIPMENT
11.01 Whenever it is indicated in the Contract Documents that a substitute or "or equal" item
of material or equipment may be furnished or used by Contractor if acceptable to
Engineer, application for such acceptance will not be considered until after the Effective
Date of the Contract Agreement. The procedure for submittal of any such application by
Contractor and consideration by Engineer is set forth in the General Conditions.
12. PREPARATION OF BID:
12.01 The Bid Form is included in these Specifications, and may not be altered in any way.
Additional copies may be obtained from the City of Winchester.
12.02 Bid Forms must be completed in ink or by typewriter. The Total Base Bid price must be
stated in words and numerals; in case of conflict, words will take precedence.
12.03 A. Bids MUST give full firm name and address of bidder. Failure to manually sign bid may
disqualify it. Person signing bid will show TITLE or AUTHORITY TO BIND THE FIRM IN A
CONTRACT. Firm name and authorized signature must appear on bid in the space
provided on the bid form. Those authorized to sign are as follows:
ITB# 201911
Instructions to Bidders - 5
If a sole proprietorship, the owner may sign.
If a general partnership, any general partner may sign.
If a limited partnership, a general partner must sign.
If a limited liability company, a “member” may sign or a manager” must sign if so
specified by the articles or organization.
If a regular corporation, the CEO, President or Vice-President must sign.
Others may be granted authority to sign but the City requires that a corporate
document authorizing him/her to sign be submitted with bid.
B. A bidder or offeror organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 of the Code of Virginia shall include in
its bid or proposal the identification number issued to it by the State Corporation
Commission (SCC). Any bidder or offeror that is not required to be authorized to
transact business in the Commonwealth as a foreign business entity under Title 13.1 or
Title 50 of the Code of Virginia or as otherwise required by law shall include in its bid or
proposal a statement describing why the bidder or offeror is not required to be so
authorized. Any bidder or offeror described herein that fails to provide the required
information may not receive an award unless a waiver of this requirement and the
administrative policies and procedures established to implement this section is granted
by the City Manager. The SCC may be reached at (804) 371-9733 or
at http://www.scc.virginia.gov/default.aspx.
12.04 Bidder shall make acknowledgement on the Bid Form of receipt of all Addenda, the
numbers of which shall be filled in the Bid Form.
SUBMISSION OF BIDS:
13.01 Bids shall be submitted at the time and place indicated in the Invitation to Bid and shall
be included in an opaque sealed envelope, along with the Bid Bond, Non-collusion
Affidavit, and other required documents. The sealed envelope shall indicate the Project
Title, name and address of the bidder. If the bid is sent through the mail, or other delivery
system, the sealed envelope shall be enclosed in a separate envelope with the notation
"BID ENCLOSED" on the face thereof.
13.02 Timely delivery of the Bid shall be the sole responsibility of the Bidder. Bids must be
received not later than the time and date stated in the Invitation to Bid. Bids by
telephone, facsimile or other forms shall not be accepted.
14. MODIFICATION AND WITHDRAWAL OF BIDS:
14.01 Bids may be modified or withdrawn by an appropriate document duly executed (in the
ITB# 201911
Instructions to Bidders - 6
manner that a bid must be executed) and delivered to the place where bids are to be
submitted at any time prior to opening of the bids. The request for withdrawal or
modification must be in writing and signed by a person duly authorized to do so.
14.02 No bidder may withdraw his bid within thirty (30) calendar days after the actual date of
the bid opening, except as allowed by the Code of the City of Winchester, Virginia, Section
21-43(a), which states "the Bidder shall give notice in writing of his claim of rights to
withdraw this bid within two (2) business days after the conclusion of the bid opening
procedure". Bidder shall submit to the Owner his original work papers, documents and
materials used in preparation of his bid sought to be withdrawn.
OPENING OF BIDS:
14.03 Bids shall be opened publicly, and will be read aloud at the time and location indicated
on the Invitation to Bid. An abstract of the amounts of the Bids shall be made available
after the opening of bids.
14.04 All bids shall remain open for sixty (60) days after the day of the bid opening, but Owner
may, in his sole discretion, release any bid and return the Bid Bond prior to that date.
AWARD OF CONTRACT:
14.05 Owner reserves the right to reject any and all bids, to waive any and all informalities and
to negotiate Contract terms with the successful bidder, and the right to disregard all
nonconforming, nonresponsive, or conditional bids. Discrepancies between words and
figures shall be resolved in favor of words. Discrepancies between indicated sum of any
column of figures and the correct sum thereof will be resolved in favor of the correct sum.
14.06 In evaluating bids, Owner will consider the qualifications of the bidders, whether or not
the bids comply with the prescribed requirements, and alternates and unit prices if
requested in the Bid Form. Owner may consider the qualifications and experience of
subcontractors and other persons and organizations proposed for the work.
14.07 Owner may conduct such investigations as he deems necessary to assist in the evaluation
of any bid and to establish the responsibility, qualifications, and financial ability of the
bidders, proposed subcontractors and other persons and organizations, to do the work
in accordance with the Contract Documents and to the Owner's satisfaction within the
prescribed time.
14.08 Owner reserves the right to reject the bid of any bidder who does not pass any such
evaluations to Owner's satisfaction.
ITB# 201911
Instructions to Bidders - 7
14.09 If the Contract is to be awarded, it will be awarded on a Base Bid price basis to the lowest
responsive and responsible bidder, and whose evaluation by the Owner indicates that
the award will be in the best interest of the Project and the City. Discounts for prompt
payment, liquidated damages, and cash incentives will not be part of the award.
15. SIGNING OF CONTRACT:
Owner shall give Notice of Award to the successful bidder accompanied by at least three
(3) unsigned counterparts of the Contract and all other Contract Documents. Within
fifteen (15) days thereafter, Contractor shall sign and deliver at least three (3)
counterparts of the Contract to the Owner with all other Contract Documents attached.
Within ten (10) days thereafter, Owner will deliver all fully signed counterparts to
Contractor. Engineer will identify those portions of the Contract Documents not fully
signed by Owner and Contractor and shall ensure that all parties appropriately execute
all required portions of the contract immediately.
* * * END OF SECTION * * *
Bid Form - 1
BID FORM
Museum of Shenandoah Valley Trails
ITB# 201911
This Bid is submitted to:
City of Winchester, Virginia
Finance Department
Rouss City Hall, 4
th
Floor
15 North Cameron Street
Winchester, Virginia 22601
In submitting this Bid, bidder acknowledges that the bidder has examined copies of the following
Contract Documents:
BIDDING DOCUMENTS
Invitation to Bid
Instructions to Bidders
Bid Form
Contractor Qualification Data Sheet
Bid Bond
Non-Collusion Affidavit
Form C-48 (VDOT Subcontractor/Supplier Solicitation and Utilization Form)
Form C-49 (VDOT DBE Good Faith Efforts Documentation)
Form C-104
Form C-105
Form C-111 (VDOT Minimum DBE Requirements)
Form C-112 (VDOT Certification of Binding Agreement with DBE)
Contract
Performance Bond
Labor and Material Payment Bond
Notice of Intent to Award
Notice of Award
Notice to Proceed
Federal Provisions
o cn100-000051-01 – VDOT Supplemental Specifications, Special Provisions and
Special Provision Copied Notes
o cn102-00510-00 Compliance with Cargo Preference Act
o SP0F0-000100-00 Predetermined Minimum Wage Rates
o SP0F0-000130-00 FHWA 1273 Required Contract Provisions
o SP0F0-000150-01 Notice of Requirement for Affirmative Action EEO
o SQ105-060110-01 Section 105.06 Subcontracting
Bid Form - 2
o SP100-000051-00 Changed Conditions for Local Assistance Projects
o SP107-150100-01 Section 107.15 - DBE Requirements
o SP102-050100-02 – Use of Domestic Material
o 1050.2 Title VI Assurance
City of Winchester Required General Terms and Conditions
General Conditions
Supplement to General Conditions
Special Terms and Conditions
TECHNICAL SPECIFICATIONS
Scope of Work Sequence of Construction
Surveying
Clearing & Grubbing
Disposal of Materials
Erosion and Sediment Control
Earthwork
Concrete
Treated Lumber
Composite Wood
Rock Excavation
Storm
Topsoil & Seeding
GEOTECHNICAL REPORT
DRAWINGS
ADDENDA:
NUMBER DESCRIPTION DATE
Receipt of all of above is hereby acknowledged.
CONTRACTOR: _________________________________________
BY (SIGNATURE): _________________________________________
NAME AND TITLE: _________________________________________
DATE: _________________________________________
Bid Form - 3
BID
ITEMS/QUANTITIES
(a) The Contractor shall provide all unit prices or lump sum prices for all bid items on the
Bid Form herein. If a unit price or lump sum price is omitted or left blank the bid
and bidder shall be non-responsive. The bid forms designate which prices are for
Install only work, complete and in place, (i.e. assumes equipment and/ or materials
will be supplied by the City). All other bid prices are for Furnish and Install work,
complete and in place.
(b) The quantities shown for unit bid items are based upon the best information available
at time of preparation of these bid documents, and are established for the purpose
of obtaining a bid price. No adjustments to the bid prices based on changes to
quanti
ties will be considered. All bid prices will be held throughout the duration of
the contract regardless of any increase or decrease in bid quantity.
(c) Emergency work shall be negotiated with a maximum allowable amount of 50% over
the bid price by item. This excludes all lump sum bid items.
(d) All other bid items not listed or described in the Contract Documents will be
negotiated between the City and the Contractor before the time of need. Once a
negotiated price is established, it will be used for the remainder of the contract.
The undersigned Bidder proposes to complete all work in accordance with the Contract
Documents for the following unit prices:
City of Winchester
Museum of Shenandoah Valley TrailsITB #201911
BID TABLE
ITEM
NO.
DESCRIPTION
VDOT/
Spec Ref
ESTIMATED
QUANTITY
UNIT UNIT COST TOTAL COST
Mobilization
1
Mobilization (Maximum of 3% of
Total Price)
VDOT 513 1
Lump
Sum
Surveying
2 Surveying/Project Layout
City Spec -
Surveying
1
Lump
Sum
Demolition/Removal
3 Clearing & Grubbing
City Spec
Clearing &
1 LS
Bid Form - 4
Grubbing
4 Stone Wall Removal & Repair Drawings 1 LS
5 Wetlands Clearing & Cleanup Drawings 1 LS
Erosion and Sediment Control
6 Erosion and Sediment Control
City Spec
Erosion
Control
1
Lump
Sum
Trail Improvements
7 Earthwork
City Spec -
Earthwork
1 LS
8 Prime & Double Seal Surface 8,500 SY
9
Aggregate Base Course, 21-A (6”
depth under trail onlyincludes
geotextile fabric)
VDOT 309 3,140 TON
10 20’ Pedestrian Bridge Drawings 1 LS
11 50’ Pedestrian Bridge Drawings 1 LS
12 Floating Walkways Drawings 1 LS
13 Concrete Slab, 6” thick
City Spec -
Concrete
14 SY
Parking Improvements
14
Asphalt Concrete Surface Course,
SM-9.5 AL 2” depth
VDOT 315 15 TON
15
Aggregate Base Course, 21-A (8
depth under parking lot only)
VDOT 309 60 TON
16 Car Stops Drawings 5 EA
17 Striping & Signage Drawings 1 LS
Restoration
18 Topsoil & Seeding
City Spec
Topsoil &
Seeding
1 LS
Storm Drainage
19
Storm Drain Pipe, Class IV RCP,
15-inch
City Spec -
Storm
72 LF
20 15” End Section, ES-1
City Spec -
Storm
2 EA
Bid Form - 5
TOTAL FOR ALL BASE BID
TOTAL BASE BID: $___________________________________________
IN WORDS:
_________________________________________________________________
CONTRACTOR: ______________________________________
BY: (SIGNATURE) ______________________________________
NAME AND TITLE: ______________________________________
______________________________________
DATE: __________________________
ADDRESS: __________________________
__________________________
__________________________
TELEPHONE: __________________________
NOTE: REQUIRED BID GUARANTEE MUST BE ENCLOSED WITH THIS BID PROPOSAL.
ITB #201911 - Contractor Qualifications Page 1 of 3
Museum of Shenandoah Valley TrailsITB# 201911
CONTRACTOR QUALIFICATION DATA SHEET
1. General:
In order to be considered for selection, Bidders shall submit the following information as part of
your response to this solicitation. Failure to complete and provide this data sheet and the
requested information may result in a non-responsive bid.
1.1 Proprietary Information
All source code, executables, user data, materials, meeting minutes, progress reports and
documentation shall be submitted to the City and shall belong exclusively to the City, and shall be
subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade
secrets or proprietary information submitted by a Bidder shall not be subject to public disclosure
under the Virginia Freedom of Information Act provided the Bidder invokes the protections of
Section 2.2-4342F of the Virginia Public Procurement Act, which provides that:
“Trade secrets or proprietary information submitted by a Bidder, or subsequently
the Contractor, in connection with a procurement transaction, shall not be subject
to public disclosure under the Virginia Freedom of Information Act. However, the
Bidder or Contractor must invoke the protection of this Section prior to, or upon
submission of the data or other materials. The Contractor must identify the data or
other materials to be protected and justify in writing the explicit reasons that such
protection is necessary. Failure to mark the data or other materials as proprietary
or otherwise classified, will result in the data or other materials being released to
Bidders or to the public as provided in the Virginia Freedom of Information Act.”
The classification of the entire proposal document and total bid price as proprietary or trade
secrets is not acceptable.
1.2 Incurred Cost
The Bidder is responsible for all costs of proposal preparation. The City of Winchester is not liable
for any costs incurred in response to the ITB.
1.3 Contractor Qualifications:
Proposals should be as thorough and detailed as possible so that City may properly evaluate your
capabilities to provide the required services. Bidders shall submit responses for the following
items within your Bid response.
ITB #201911 - Contractor Qualifications Page 2 of 3
1.3.1 General
1.3.1.1 How many years has your organization been in business as a General Contractor?
1.3.1.2 How many years has your organization been in business under its present name?
1.3.1.3 List the states and categories of construction in which your organization is legally qualified to do
business?
1.3.1.4 Qualifications: Provide a description of the organizational structure and history. Identify key
personnel to be assigned to this project and their relevant experience in work similar to this
project.
1.3.1.5 Debarment/Suspension List: Firms shall confirm in writing that they are not currently on any
debarment or suspension list of any local, state or federal government. Any firm found to be
listed shall be rejected as non-responsive.
1.3.2 Construction-Specific
1.3.2.1 Quality Management Plan and Timeliness Tracking Plan
The Contractor shall provide a detailed description of all internal control methods used to insure
quality throughout all of the contractor’s operations, as well as the system or method that will be
employed to track, monitor, and ensure compliance with all time line requirements of this ITB.
1.4.2.2 Past Project Experience
The Contractor shall provide a minimum of three (3) references that are similar in nature to the
City’s proposed construction project. The submitted projects shall have been initiated or
completed in the past five (5) years and exceed $500,000 of total value. In the response, the
Contractor shall provide a one to two paragraph description of the work performed, and the
name, address, telephone number, and email address of the owner’s representative. For each
reference, the response shall also delineate the specific value of the underground utility
installations, as defined above, as well as the total value of all the work completed.
The Contractor shall include in this list any contract(s) in the past five (5) years that were
terminated and shall provide the reason for termination.
1.4.2.3 Management of Simultaneous Contracts
The Contractor shall list all the name of projects, owner’s name and address, percent complete
and scheduled completion of the major projects in progress on the date of proposal submittal and
the estimated contract amount of all executed contracts that will be underway at the same time
as the City’s proposed construction project. The contractor shall also state how the contract
needs of the City will be met with the available company resources considering that these other
contracts will be underway simultaneously.
1.4.3 Financial Statements
Please submit your company’s audited annual financial statement and/or Dunn & Bradstreet
report for the last two (2) years.
ITB #201911 - Contractor Qualifications Page 3 of 3
1.4.4 Subcontracting Restrictions
The Prime Contractor shall perform or exercise responsibility for this contract with its own work
force for at least 50% of the total dollar value of the contract. Identify the sub-Contractor(s) who
will do work on this project and the amount of work that each is projected to perform.
1.4.5 Certification
An authorized representative of the company shall sign the Technical Proposal, which shall include
the following statement above the name/signature/date line:
I certify that the information provided in the Contractor Qualifications is complete and accurate
to the best of my knowledge.
Authorized Signature Title Date
Bid Bond - 1
BID BOND
KNOW ALL MEN BY THESE PRESENTS THAT___________________________
_____________________________________________________________________
(Here insert the name & address or legal title of the Contractor)
as Principal, hereinafter called the Contractor and _____________________________
_____________________________________________________________________
(Here insert the legal title of the Surety)
as Surety, hereinafter called the Surety, are held and firmly bound unto the City of
Winchester, Virginia, as obligee, hereinafter called the Owner, in the amount of
_____________________________________________________________________
(Dollars)
($______________) for the payment whereof Contractor and Surety bind themselves,
their heirs, executors, administrators, successors and assigns, jointly and severally, firmly
by these presents.
WHEREAS, the Principal has submitted a Bid for:
ITB #201911Museum of Shenandoah Valley Trails
in accordance with Drawing and Specifications prepared by the Public Services
Department, City of Winchester, Virginia.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Obligee shall
accept the Bid of the Principal and the Principal shall enter into a Contract with the
Obligee in accordance with terms of such Bid, and give such bonds as specified in the
Contract Documents with good and sufficient surety for the faithful performance of such
Contract and for the prompt payment of labor and material furnished in the prosecution
thereof, or in the event of the failure of the Principal to enter such Contract and give such
bonds, if the Principal shall pay the Obligee the difference not to exceed the penalty
hereof between the amount specified in said Bid and such larger amount for which the
Bid Bond - 2
Obligee may in good faith contract with another party to perform the Work covered by
said Bid, then this obligation shall be null and void, otherwise to remain in full force and
effect.
SIGNED AND SEALED THIS_________DAY OF__________________A.D., 2019.
________________________________________________
PRINCIPAL
________________________________________________
TITLE
________________________________________________
WITNESS
________________________________________________
SURETY
________________________________________________
TITLE
________________________________________________
WITNESS
NON-COLLUSION AFFIDAVIT
STATE OF VIRGINIA
Ss: ITB #201911 – Museum of Shenandoah Valley Trails
CITY OF WINCHESTER, COUNTY of FREDERICK
I, ________________________________ of the City of ____________________________
In the County of ________________________ and the State of ______________________
Of full age, being duly sworn according to law or my oath depose and say that:
I am _____________________________ of the firm of ____________________________
__________________________________, of the Company making the Bid for the above
named project, and that I executed the said Bid with full authority to do so; that the
Company has not, directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free, competitive bid preparation in
connection with the above named project; and that all statements contained in said Bid and
in this affidavit are true and correct, and made with full knowledge that the City of
Winchester relies upon the truth of the statements contained in said Bid and in the
statements contained in this affidavit in awarding the Contract for said Project.
I further warrant that no person or selling agency has been employed or retained to solicit
or secure such contract upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee, except bona fide employees or bona fide established
commercial or selling agencies maintained by:
____________________________________________________
(Name of Contractor)
Subscribed and sworn to _____________________________________________________
(Type or print name of applicant under signature)
before me this _____________ day of _________________________________, 20____.
___________________________________________________
(Notary Public)
of _________________________________________________
My commission expires: _______________________________________, 20____.
Form C-48
Rev. 2-23-11
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
SUBCONTRACTOR/SUPPLIER SOLICITATION AND UTILIZATION FORM
(ALL BIDDERS)
PROJECT NO. CONTRACT I.D. NO.
FHWA NO. DATE SUBMITTED
All bidders, including DBEs bidding as Prime Contractors, shall complete and submit the following information as
requested in this form within ten (10) business days after the opening of bids.
The bidder certifies this form accurately represents its solicitation and utilization or non-utilization, as indicated, of
the firms listed below for performance of work on this contract. The bidder also certifies he/she has had direct
contact with the named firms regarding participation on this project.
BIDDER SIGNATURE
TITLE
SUBCONTRACTOR/SUPPLIER SOLICITATION AND UTILIZATION (ALL)
VENDOR
NUMBER NAME OF SUBCONTRACTOR/SUPPLIER
TELEPHONE
NUMBER
DBE OR
NON-DBE
UTILIZED
(Y/N)
NOTE: ATTACH ADDITIONAL PAGES, IF NECESSARY.
BIDDER MUST SIGN EACH ADDITIONAL SHEET TO CERTIFY ITS CONTENT AND COMPLETION OF FORM.
EN17-138-111
UPC 111418/115951
STP-5138(198)
Form C-49
2-24-14
Sheet 1 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NUMBER________________________________
PROJECT NUMBER_____________________________________
FHWA NUMBER________________________________________
DISTRICT______________________________________________
DATE BID SUBMITTED___________________________________
BIDDER’S NAME________________________________________
SIGNATURE____________________________________________
TITLE_________________________________________________
VENDOR NUMBER______________________________________
DBE GOAL FROM BID PROPOSAL____________________________
--DO NOT DETACH--
THIS INFORMATION MUST BE SUBMITTED
WITHIN 2 DAYS AFTER BID OPENING IF YOUR
BID DOES NOT MEET THE PROJECT DBE
REQUIREMENTS, OR
WHEN REQUESTED BY VDOT
UPC 111418/115951
EN17-138-111
STP-5138(198)
Staunton
Form C-49
7-7-11
Sheet 2 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO.________________________________DATE SUBMITTED______________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN
.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
NAMES OF CERTIFIED DBEs AND THE DATES ON WHICH THEY WERE SOLICITED TO BID
ON THIS PROJECT
INCLUDE THE ITEMS OF WORK OFFERED AND THE DATES AND METHODS USED FOR
FOLLOWING UP INITIAL SOLICITATIONS TO DETERMINE WHETHER OR NOT DBEs WERE
INTERESTED.
NAMES AND VENDOR
NUMBERS OF DBEs
SOLICITED
DATE OF INITIAL
SOLICITATION
ITEM(S) OF WORK
FOLLOW-UP METHODS
AND DATES
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY
ATTACH COPIES OF SOLICITATIONS, TELEPHONE RECORDS, FAX CONFIRMATIONS,
ELECTRONIC INFORMATION, ETC.
Form C-49
7-7-11
Sheet 3 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER_____________________________________SIGNATURE______________________________________
TITLE________________________________________________________________________________________
TELEPHONE LOG
DBE(s) CALLED
TELEPHONE
NUMBER
DATE
CALLED
TIME
CALLED
CONTACT PERSON OR
VOICE MAIL STATUS
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY
Form C-49
7-7-11
Sheet 4 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
ITEM(S) OF WORK THAT THE BIDDER MADE AVAILABLE TO DBE FIRMS
IDENTIFY THOSE ITEM(S) OF WORK THAT THE BIDDER MADE AVAILABLE TO DBE
FIRMS OR THOSE ITEM(S) THE BIDDER IDENTIFIED AND DETERMINED TO SUBDIVIDE
INTO ECONOMICALLY FEASIBLE UNITS TO FACILITATE DBE PARTICIPATION. FOR
EACH ITEM LISTED, SHOW THE DOLLAR VALUE AND PERCENTAGE OF THE TOTAL
CONTRACT AMOUNT. IT IS THE BIDDER’S RESPONSIBILITY TO DEMONSTRATE THAT
SUFFICIENT WORK TO MEET THE GOAL WAS MADE AVAILABLE TO DBE FIRMS.
ITEM(S) OF WORK
MADE AVAILABLE
BIDDER
NORMALLY
PERFORMS ITEM(S)
(Y/N)
ITEM(S) BROKEN
DOWN TO
FACILITATE
PARTICIPATION
(Y/N)
AMOUNT IN
DOLLARS
PERCENTAGE
OF
CONTRACT
NOTE: INFORMATION REQUIRED FOR THIS SECTION CONTINUED ON SHEET 5
ATTACH ADDITIONAL PAGES IF NECESSARY
Form C-49
7-7-11
Sheet 5 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
ADDITIONAL INFORMATION REGARDING ITEM(S) OF WORK THAT THE
BIDDER MADE AVAILABLE TO DBE FIRMS (Continued From Sheet 4)
ITEM(S) OF WORK MADE AVAILABLE, NAMES OF SELECTED FIRMS AND DBE STATUS,
DBEs THAT PROVIDED QUOTES, PRICE QUOTE FOR EACH FIRM, AND THE PRICE
DIFFERENCE FOR EACH DBE IF THE SELECTED FIRM IS NOT A DBE.
ITEM(S) OF WORK
MADE
AVAILABLE(CONT.)
NAME OF
SELECTED
FIRM AND
VENDOR
NUMBER
DBE OR
NON-DBE
NAME OF
REJECTED
FIRM(S)
QUOTE IN
DOLLARS
PRICE
DIFFERENCE IN
DOLLARS
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY.
IF THE FIRM SELECTED FOR THE ITEM IS NOT A DBE, PROVIDE THE REASON(S) FOR
THE SELECTION ON A SEPARATE PAGE AND ATTACH.
PROVIDE NAMES, ADDRESSES, AND TELEPHONE NUMBERS FOR THE FIRMS LISTED
ABOVE.
Form C-49
7-7-11
Sheet 6 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
ADVERTISEMENTS OR PROOFS OF PUBLICATION.
NAMES AND DATES OF EACH PUBLICATION IN WHCH A REQUEST FOR DBE
PARTICIPATION FOR THE PROJECT WAS PLACED BY THE BIDDER. ATTACH COPIES OF
PUBLISHED ADVERTISEMENTS OR PROOFS OF PUBLICATION.
PUBLICATIONS
DATES OF ADVERTISEMENT
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY
Form C-49
7-7-11
Page 7 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
NAMES OF AGENCIES CONTACTED TO PROVIDE ASSISTANCE
NAMES OF AGENCIES (SEE SPECIAL PROVISION FOR 107.15) AND THE DATES THESE
AGENCIES WERE CONTACTED TO PROVIDE ASSISTANCE IN CONTACTING,
RECRUITING, AND USING DBE FIRMS. IF THE AGENCIES WERE CONTACTED IN
WRITING, ATTACH COPIES OF SUPPORTING DOCUMENTS.
NAME OF AGENCY
METHOD AND DATE OF
CONTACT
RESULTS
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY.
Form C-49
7-7-11
Sheet 8 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
TECHNICAL ASSISTANCE AND INFORMATION PROVIDED TO DBEs
EFFORTS MADE TO PROVIDE INTERESTED DBEs WITH ADEQUATE INFORMATION
ABOUT THE PLANS, SPECIFICATIONS, AND REQUIREMENTS OF THE BID DOCUMENTS
TO ASSIST THE DBEs IN RESPONDING TO A SOLICITATION.
IDENTIFY THE DBEs ASSISTED, THE INFORMATION PROVIDED, AND THE DATE OF
CONTACT. ATTACH COPIES OF SUPPORTING DOCUMENTS.
DBEs ASSISTED
INFORMATION PROVIDED
DATE OF CONTACT
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY.
Form C-49
7-7-11
Sheet 9 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
EFFORTS MADE TO ASSIST DBEs OBTAIN BONDING, LINES OF CREDIT,
INSURANCE, ETC.
EFFORTS MADE TO PROVIDE INTERESTED DBEs IN OBTAINING BONDING, LINES OF
CREDIT, INSURANCE, NECESSARY EQUIPMENT, SUPPLIES, MATERIALS, OR RELATED
ASSISTANCE OR SERVICES, EXCLUDING SUPPLIES AND EQUIPMENT THE
SUBCONTRACTOR PURCHASES OR LEASES FROM THE PRIME CONTRACTOR OR ITS
AFFILIATES.
IDENTIFY THE DBEs ASSISTED, THE ASSISTANCE OFFERED, AND THE DATES OF
SERVICES OFFERED AND PROVIDED. ATTACH COPIES OF SUPPORTING DOCUMENTS.
DBEs ASSISTED
ASSISTANCE OFFERED
DATES SERVICES OFFERED
AND/OR PROVIDED
NOTE: ATTACH ADDITIONAL PAGES IF NECESSARY.
Form C-49
7-7-11
Sheet 10 of 10
COMM0NWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
DBE GOOD FAITH EFFORTS DOCUMENTATION
CONTRACT I.D. NO._________________DATE SUBMITTED___________________________
IF THE DBE GOAL ESTABLISHED FOR THIS CONTRACT HAS NOT BEEN MET OR VDOT
REQUESTS THE SUBMITTAL THEREOF, THE BIDDER IS REQUIRED TO SUBMIT GOOD
FAITH EFFORTS AS OUTLINED IN THIS DOCUMENT.
THE BIDDER ACKNOWLEDGES AND CERTIFIES THAT THIS FORM ACCURATELY
REPRESENTS THE INFORMATION CONTAINED HEREIN.
BIDDER SIGNATURE ____
TITLE________________________________________________________________________________________
ADDITIONAL DATA TO SUPPORT DEMONSTRATION OF GOOD FAITH EFFORTS
ADDITIONAL DATA TO SUPPORT DEMONSTRATION OF GOOD FAITH EFFORTS
NOTE: ATTACH ADDITIONAL PAGES, IF NECESSARY
ORDER NO.:
CONTRACT ID. NO.:
Form C-104
Rev. 7-13-05
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
PROJECT:
FHWA:
This form must be completed, signed and returned with bid; and failure to do so may result in the rejection of
your bid. THE CONTRACTOR SHALL AFFIRM THE FOLLOWING STATEMENT EITHER
BY SIGNING
THE AFFIDAVIT AND HAVING IT NOTARIZED OR
BY SIGNING THE UNSWORN DECLARATION
UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE UNITED STATES. A SEPARATE FORM
MUST BE SUBMITTED BY EACH PRINCIPAL OF A JOINT VENTURE BID.
STATEMENT,
In preparation and submission of this bid, I, the firm, corporation or officers, agents or
employees thereof did not, either directly or indirectly, enter into any combination or arrangement with any
persons, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any
action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1) or
Article 1.1 or Chapter 12 of Title 18.2 (Virginia Governmental Frauds Act), Sections 59.1-9.1 through 59.1-
9.17 or Sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.
AFFIDAVIT
The undersigned is duly authorized by the bidder to make the foregoing statement to be filed with bids
submitted on behalf of the bidder for contracts to be let by the Commonwealth Transportation Board.
Signed at , this day of , 20
County (City), STATE
By:
(Name of Firm) (Signature) Title (print)
STATE of COUNTY (CITY) of
To-wit:
I , a Notary Public in and for the State and
County(City) aforesaid, hereby certify that this day
personally appeared before me and made oath that he is duly authorized to make the above statements
and that such statements are true and correct.
Subscribed and sworn to before me this day of , 20
My Commission expires
Notary Public
OR
UNSWORN DECLARATION
The undersigned is duly authorized by the bidder to make the foregoing statement to be filed with bids
submitted on behalf of the bidder for contracts to be let by the Commonwealth Transportation Board.
Signed at , this day of , 20
County (City), STATE
By:
(Name of Firm) (Signature) Title (print)
EN17-138-111; UPC 111418/115951
STP-5138(198)
ORDER NO.:
CONTRACT ID. NO.:
Form C-105
Rev. 7-13-05
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
AFFIDAVIT
PROJECT: EN17-138-111; UPC 111418/115951
FHWA: STP-5138(198)
This form must be completed, signed, notarized and returned with bid; and failure to do so, may result in the
rejection of your bid. A separate form must be submitted by each principal of a joint venture bid.
1. I, the firm, corporation or officers, agents or employees thereof have neither directly nor
indirectly entered into any combination or arrangement with any person, firm or corporation
or entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with such contract, the effect of which
is to prevent competition or increase the cost of construction or maintenance of roads or
bridges.
During the preceding twelve months, I (we) have been a member of the following Highway
Contractor's Associations, as defined in Section 33.1-336 of the Code of Virginia (1970). (If
none, so state).
NAME Location of Principal Office
2. I (we) have _____, have
not _____, participated in a previous contract or subcontract
subject to the equal opportunity clause, as required by Executive Orders 10925, 11114, or
11246, and that I/We have _____, have not _____, filed with the joint Reporting Committee,
the Director of the Office of Federal Contract Compliance, a Federal Government
contracting or administering agency, or the former President's Committee on Equal
Employment Opportunity, all reports due under the applicable filing r
equirements.
N
ote:
The above certification is required by the Equal Employment Opportunity
Regulations of the Secretary of Labor [41 CFR 60-1.7(b)(1)], and must be submitted by
bidders and proposed subcontractors only in connection with contracts and subcontracts
which are subject to the equal opportunity clause. Contracts and subcontracts which are
exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only
contract or
subcontracts of $10,000 or under are ex
empt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders
or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous
contract or subcontract subject to the Executive Orders and have not filed the required
reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contract and
subcontract unless such contractor submits a report covering the delinquent period or such
other period specified by the Federal Highway Administration or by the Director, Office of
Federal Contract Compliance, U.S. Department of Labor.
(Continued)
click to sign
signature
click to edit
ORDER NO.:
CONTRACT ID. NO.:
Form C-105
page 2
3. The bidder certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three year period preceding this proposal been convicted of or
had a civil judgement rendered against them for commission of fraud or a criminal
offence in connection with obtaining, attempting to obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the
offenses enumerated above; and
(d) Where the bidders is unable to certify to any of the statements in this certification,
the bidder shall show an explanation below.
Explanations will not necessarily result in denial of award, but will be considered in determining
bidder responsibility. For any explanation noted, indicate below to whom it applies, initiating
agency, and dates of action. Providing false information may result in federal criminal prosecution
or administration sanctions. The bidder shall provide immediate written notice to the Department if
at any time the bidder learns that its certification was erroneous when submitted or has become
erroneous by reason of change circumstances.
The undersigned is duly authorized by the bidder to make the foregoing statements to be filed with
bids submitted on behalf of the bidder for contracts to be let by the Commonwealth Transportation
Board.
Signed at , this day of , 20
County (City), STATE
By:
(Name of Firm) (Signature) Title (print)
STATE of COUNTY (CITY) of
To-wit:
I , a Notary Public in and for the State and
County(City) aforesaid, hereby certify that this day
personally appeared before me and made oath that he is duly authorized to make the above statements
and that such statements are true and correct.
Subscribed and sworn to before me this day of , 20
My Commission expires
Notary Public
Form C-111
Rev. 2-15-11
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
MINIMUM DBE REQUIREMENTS
PROJECT NO.
FHWA NO.
* * * INSTRUCTIONS * * *
THIS FORM CAN BE USED BY THE CONTRACTOR TO SUBMIT THE NAMES OF DBE FIRMS TO BE UTILIZED ON THE PROJECT. THE
CONTRACTOR SHALL INDICATE THE DESCRIPTION OF THE CATEGORY (S, M, SP or H) AND THE TYPE OF WORK THAT EACH DBE WILL
PERFORM AND THE ALLOWABLE CREDIT PER ITEM(S). ADDITIONAL SHEETS TO SHOW THE ALLOWABLE CREDIT PER ITEM MAY BE
ATTACHED IF NECESSARY. PLEASE NOTE: THE AMOUNT OF ALLOWABLE CREDIT FOR A DBE SUPPLIER IS 60% OF THE TOTAL COST
OF THE MATERIALS OR SUPPLIES OBTAINED AND 100% FOR A DBE MANUFACTURER OF THE MATERIALS AND SUPPLIES OBTAINED.
A CONTRACTOR MAY COUNT 100% OF THE FEES PAID TO A DBE HAULER FOR THE DELIVERY OF MATERIALS AND SUPPLIES TO THE
PROJECT SITE, BUT NOT FOR THE COST OF THE MATERIALS AND SUPPLIES THEMSELVES.
DBE REQUIREMENT %
PERCENT ATTAINED BY BIDDER %
NAMES(S) AND CERTIFICATION NO.
OF DBE(S) TO BE USED
USED AS
SUBCONTR. (S)
MFG. (M)
SUPPLIER (SP)
HAULER (H)
TYPE OF WORK AND ITEM
NO(S)
$ AMOUNT OF
ALLOWABLE
CREDIT PER ITEM
TOTAL $
TOTAL CONTRACT VALUE $ x REQUIRED DBE % = $
I/WE CERTIFY THAT THE PROPOSED DBE(S) SUBMITTED WILL BE USED ON THIS CONTRACT AS STATED HEREON AND ASSURE THAT
DURING THE LIFE OF THE CONTRACT. I/WE WILL MEET OR EXCEED THE PARTICIPATION ESTABLISHED HEREON BY THE
DEPARTMENT.
BY
BIDDER SIGNATURE
BY
TITLE DATE
EN17-138-111
STP-5138(198)
10
Form C-112
Rev. 3-1-11
Page 1 of 2
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
CERTIFICATION OF BINDING AGREEMENT
WITH
DISADVANTAGED BUSINESS ENTERPRISE FIRMS
Project No.: EN17-138-111; UPC 111418/115951
Federal Project No.: STP-5138(198)
This form is to be submitted in accordance with the Department’s Special Provision for Section 107.15.
It is hereby certified by the below signed Contractors that there exists a written quote, acceptable to the parties
involved preliminary to a binding subcontract agreement stating the details concerning the work to be performed
and the price which will be paid for the aforementioned work. This document is not intended to, nor should it be
construed to, contain the entire text of the agreement between the contracting parties. This document does not take
the place of, nor may it be substituted for, an official subcontracting agreement in those situations that may require
such an agreement. A copy of the fully executed subcontract agreement shall be submitted to the Engineer within
fourteen (14) business days after contract execution.
It is further certified that the aforementioned mutually acceptable quote and fully executed subcontract agreement
represent the entire agreement between the parties involved and that no conversations, verbal agreements, or
other forms of non-written representations shall serve to add to, delete, or modify the terms as stated.
The prime Contractor further represents that the aforementioned mutually acceptable quote and fully executed
subcontract agreement shall remain on file for a period of not less than one year following completion of the prime's
contract with the Department or for such longer period as provisions of governing Federal or State law or regulations
may require. For purposes of this form, the term Prime Contractor shall refer to any Contractor utilizing a DBE
subcontractor, regardless of tier, in which they are claiming DBE credit toward the contract goal.
Contractors further jointly and severally represent that said binding agreement is for the performance of a
"commercially useful function" as that term is employed in 49 C.F.R. Part 26.55 (c), (d).
TO BE SIGNED BY THE SUBCONTRACTOR TO THE PRIME CONTRACTOR, AND ANY LOWER TIER
SUBCONTRACTORS HAVING A CONTRACT WITH THE BELOW NAMED DBE FIRM
Prime Contractor
By:
Signature Title
Dat
e:
First Tier
Subcontractor
if
Applicable
By:
Signature Title
Dat
e:
Form C-112
Rev. 3-1-11
Page 2 of 2
Second Tier
Subcontractor if
Applicable
By:
Signature Title
Date:
Third Tier
Subcontractor if
Applicable
By:
Signature Title
Date:
DBE Contractor
By:
Signature Title
Date:
Contract - 1
Museum of Shenandoah Valley Trails
ITB # 201911
CONTRACT
THIS CONTRACT, made and entered into in triplicate originals this _____ day of
_________________, 2019, by and between the City of Winchester, Virginia, Party of the
First Part, hereinafter referred to as the "Owner" and
_________________________________________________, Party of the Second Part,
hereinafter referred to as the "Contractor".
WITNESSETH, That the Contractor and the City for the consideration stated herein agree
as follows:
ARTICLE I, SCOPE OF WORK - The Contractor shall perform everything required to be
performed and shall provide and furnish all of the labor, materials, necessary tools,
expendable equipment and all utility and transportation services required to perform and
complete in a workmanlike manner all the work required in connection with:
ITB #201911 – Museum of Shenandoah Valley Trails
all in strict accordance with the Contract Documents prepared by the Public Services
Department, City of Winchester, Virginia. The Contractor shall do everything required by
this Contract and other Documents constituting a part thereof.
ARTICLE II, CONTRACT PRICE - The City shall pay to the Contractor for the performance of
this Contract, subject to any additions or deductions provided therein, in current funds,
the Contract Price computed as follows:
TOTAL CONTRACT PRICE= _________________________
ARTICLE III. PAYMENTS - Payments are to be made to the Contractor in accordance with
and subject to provisions embodied in the Documents made a part of this Contract.
ARTICLE IV. CONTRACT TIME - Work under this Contract shall commence no later than
the date to begin work set forth in a written Notice to Proceed from the City or its
authorized representative, to the Contractor. The Contractor shall complete all work
under this Contract within 270 calendar days following the Notice to Proceed issued for
the project.
The Work shall be prosecuted (performed) regularly, diligently and uninterruptedly at
such rate of progress as will insure full completion thereof within the time specified. It is
Contract - 2
expressly understood and agreed by and between the Contractor and the City that the
time for the completion of the Work described herein is a reasonable time for the
completion of the same.
ARTICLE V. ENGINEER The project has been designed by the City of Winchester Public
Services Department, Engineering Division, 15 N. Cameron Street, Winchester, VA 22601,
who is hereinafter called ENGINEER and who is to act as OWNER’s representative, assume
all duties and responsibilities and have the rights and authority assigned to ENGINEER in
the Contract Documents in connection with completion of the Work in accordance with
the Contract Documents.
ARTICLE VI. HOLD HARMLESS CLAUSE - Bids shall provide that during the term of the
Contract, including warranty period, for the successful bidder indemnifying, defending,
and holding harmless the City, its officers, employees, agent and representatives thereof
from all suits, actions, claims of any kind, including attorney's fees, brought on account of
any personal injuries, damages, or violation of rights sustained by any person or property
in consequence of any neglect in safeguarding contract work, or on account of any act or
omission by the Contractor or his employees, or from any claims or amounts arising from
violation of any law, bylaw, ordinance, regulation or decree. The Contractor agrees that
this clause shall include claims involving infringement of patent or copyrights.
ARTICLE VII. LIQUIDATED DAMAGES AND INCENTIVES - It is hereby fully understood and
agreed that the time is of essence in the performance of this Contract. For each and
every calendar day that elapses between the Contract Completion Dates specified in
Article IV of this Contract and the date on which the work covered by such Contract is
actually completed, including the removal of all plant and obstructions from the site of
such work, the Contractor shall pay to the City as liquidated damages and not as a penalty,
the sum of ONE THOUSAND DOLLARS PER CALENDAR DAY ($1,000.00). The total amount
so payable by the Contractor as liquidated damages either may be deducted from any
moneys due or payable to the Contractor by the City or so much thereof as is not so
deducted shall be chargeable to and will be payable promptly by such Contractor and his
Surety, or either of them, to the City. Such liquidated damages shall be payable to
reimburse or compensate, at least in part, the City for (1) the administration of the work
covered by such Contract and any other contract or contracts beyond the Contract
Completion Date, including the additional expense to the City for supervision, inspection,
and superintendence; (2) expenditures resulting from the inability of the City (and the
general public) to use the improvement being constructed from and after such Contract
Completion Date until the actual date of completion; (3) other miscellaneous obligations
and expenditures incurred by the City directly as a result of the failure to complete the
Work covered by such Contract on or before the Contract Completion Date.
Contract - 3
ARTICLE VIII. COMPONENT PARTS OF THIS CONTRACT - That this Contract consists of the
following component parts which are made a part of this agreement and Contract as fully
and absolutely as if they were set out in detail in this Contract:
BIDDING DOCUMENTS
Invitation to Bid
Instructions to Bidders
Bid Form
Contractor Qualification Data Sheet
Bid Bond
Non-Collusion Affidavit
Form C-48 (VDOT Subcontractor/Supplier Solicitation and Utilization Form)
Form C-49 (VDOT DBE Good Faith Efforts Documentation)
Form C-104
Form C-105
Form C-111 (VDOT Minimum DBE Requirements)
Form C-112 (VDOT Certification of Binding Agreement with DBE)
Contract
Performance Bond
Labor and Material Payment Bond
Notice of Intent to Award
Notice of Award
Notice to Proceed
Federal Provisions
o cn100-000051-01 – VDOT Supplemental Specifications, Special Provisions
and Special Provision Copied Notes
o cn102-00510-00 Compliance with Cargo Preference Act
o SP0F0-000100-00 Predetermined Minimum Wage Rates
o SP0F0-000130-00 FHWA 1273 Required Contract Provisions
o SP0F0-000150-01 Notice of Requirement for Affirmative Action EEO
o SQ105-060110-01 Section 105.06 Subcontracting
o SP100-000051-00 Changed Conditions for Local Assistance Projects
o SP107-150100-01 Section 107.15 - DBE Requirements
o SP102-050100-02 – Use of Domestic Material
o 1050.2 Title VI Assurance
City of Winchester Required General Terms and Conditions
General Conditions
Supplement to General Conditions
Special Terms and Conditions
TECHNICAL SPECIFICATIONS
Scope of Work Sequence of Construction
Surveying
Contract - 4
Clearing & Grubbing
Disposal of Materials
Erosion and Sediment Control
Earthwork
Concrete
Treated Lumber
Composite Wood
Rock Excavation
Storm
Topsoil & Seeding
GEOTECHNICAL REPORT
DRAWINGS
ADDENDA:
Above components are complimentary and what is called for by one shall be binding as
if called by all.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the
date first written above.
CONTRACTOR: CITY OF WINCHESTER, VIRGINIA:
______________________________ __________________________________
CITY MANAGER
______________________________ __________________________________
NAME AND TITLE ATTEST
_______________________________
ATTEST
Performance Bond - 1
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, that we__________________________
_________________________________________________as Principal, hereinafter
called Contractor, and _________________________________________________
Surety Company, with General Offices in ________________________________
_________________________________________________________, a corporation
organized under the laws of the State of _______________ and authorized to transact
business in the State of Virginia as Surety, hereinafter called Surety, are held and firmly
bound onto the City of Winchester, Virginia, hereinafter called Owner, in the penal sum
________________________________
( )Dollars, lawful money of the United States, for the payment of which sum, will
and truly be made, the Said Contractor and Surety bind themselves, their successors and
assigns, jointly and severally, firmly by these presents.
Signed, sealed and delivered this day of , 2019.
WHEREAS, the above named and bounded Contractor has entered into a written contract
with the Owner, dated , 2019 for:
ITB #201911 – Museum of Shenandoah Valley Trails
in accordance with the Drawings and Specifications prepared by the Engineering
Department, City of Winchester, Virginia, which Contract is by reference made a part
hereof, and is hereinafter referred to as the Contract.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Contractor
shall promptly and faithfully perform said Contract, then this obligation shall be null and
void; otherwise it shall remain in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the
Owner.
Whenever Contractor shall be, and declared by Owner to be in default under the
Contract, the Owner having performed Owner's obligations thereunder, the Surety may
promptly remedy the default, or shall promptly:
1. Complete the Contract in accordance with its terms and conditions, or
Performance Bond - 2
2. Obtain a bid or bids for completing the Contract in accordance with its terms and
conditions, and upon determination by Surety of the lowest responsible bidder,
or, if the Owner elects, upon determination by the Owner and the Surety jointly
of the lowest responsible bidder, arrange for a contract between such bidder and
Owner, and make available as work progresses (even though there should be a
default or a succession of defaults under the contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the cost of completion less
the balance of the contract price; but not exceeding, including other costs and
damages for which Surety may be liable hereunder, the amount set forth in the
first paragraph hereof. The term "balance of contract price," as used in this
paragraph, shall mean the total amount payable by the Owner to Contractor
under the Contract and any amendments thereto, less the amount properly paid
by Owner to Contractor.
Any suit under this bond must be instituted before the expiration of two (2) years from
the date on which final payment under the Contract falls due.
No right of action shall accrue on this bond to or for the use of any person or corporation
other than the Owner named herein or the heirs, executors, administrators or successors
of the Owner.
Signed and sealed this __________day of___________________ 2019.
__________________________ ____________________
PRINCIPAL SURETY
__________________________ ____________________
TITLE TITLE
__________________________ ____________________
WITNESS WITNESS
Payment Bond - 1
LABOR AND MATERIAL PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS, that we __________________________
__________________________________________________as Principal, hereinafter
called Contractor, and ___________________________________________________
Surety Company, with General Offices in ___________________________________
________________________, a corporation organized under the laws of the State of
__________________ and authorized to transact business in the State of Virginia as
Surety, hereinafter called Surety, are held and firmly bound unto the City of Winchester,
Virginia, hereinafter called Owner, in the penal sum
___________________________________________________________________
(________________)Dollars, lawful money of the United States, for the payment of
which sum, will and truly be made, the Said Contractor and Surety bind themselves, their
successors and assigns, jointly and severally, firmly by these presents.
Signed, sealed and delivered this _________day of____________________ 2019.
WHEREAS, the above named and bounded Contractor has entered into a written contract
with the Owner, dated____________________________________, 2019 for:
ITB #201911 Museum of Shenandoah Valley Trails
in accordance with the Drawings and Specifications prepared by the Engineering
Department, City of Winchester, Virginia, which Contract is by reference made a part
hereof, and is hereinafter referred to as the Contract.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Contractor
shall promptly make payment to all claimants as hereinafter defined, for all labor and
material used or reasonably required for use in the performance of the Contract, then
this obligation shall be void; otherwise it shall remain full force and effect, subject,
however, to the following conditions:
1. A claimant is defined as one having a direct contract with the Principal or with a
Subcontractor of the Principal for labor, material, or both, used or reasonably
required for use in the performance of the Contract, labor and material being
construed to include that part of water, gas, power, light, heat, oil, gasoline,
telephone service or rental of equipment directly applicable to the Contract.
2. The above named Principal and Surety hereby jointly and severally agree with the
Owner that every claimant as herein defined, who has not been paid in full before
Payment Bond - 2
the expiration of a period of ninety (90) days after the date on which the last of
such claimant's work or labor was done or performed, or materials were
furnished by such claimant, may sue on this bond for the use of such claimant,
prosecute the suit to final judgement for such sum or sums as my be justly due
claimant, and have execution thereon. The Owner shall not be liable for the
payment of any costs or expenses of any such suit.
3. No suit or action shall be commenced hereunder by any claimant:
a) Unless claimant, other than the one having a direct Contract with the Principal,
shall have given written notice to any two of the following: the Principal, the
Owner, or the Surety above named, within (90) days after such claimant did or
performed the last of the work or labor, or furnished the last of the materials for
which said claim is made, stating with substantial accuracy the amount claimed
and the name of the party to whom the materials were furnished, or for whom
the work or labor was done or performed. Such notice shall be served by mailing
the same by registered mail or certified mail, postage paid, in an envelope
addressed to the Principal, Owner or Surety, at any place where an office is
regularly maintained for the transaction of business, or served in any manner in
which legal process may be served in the state in which the aforesaid project is
located, save that such service need not be made by a public officer.
b) After the expiration of one (1) year following the date on which Principal ceased
work on said Contract, it being understood, however, that if any limitation
embodied in this bond is prohibited by any law controlling the construction
hereof such limitation shall be deemed to be amended so as to be equal to the
minimum period of limitation permitted by such law.
c) Other than in a state court of competent jurisdiction in and for the county or other
political subdivision of the state in which the project, or any part thereof, is
situated, or in the United States District Court for the district in which the project,
or any part thereof, is situated, and not elsewhere.
4. The amount of this bond shall be reduced by and to the extent of any payment or
payments made in good faith hereunder, inclusive of the payment by Surety of
mechanic's liens which may by be filed of record against said improvement,
whether or not claim for the amount of such lien be presented under and against
this bond.
Payment Bond - 3
Signed and sealed this __________day of____________________, 2019.
__________________________________
PRINCIPAL
__________________________________
TITLE
__________________________________
WITNESS
__________________________________
SURETY
__________________________________
TITLE
__________________________________
WITNESS
CITY OF WINCHESTER, VIRGINIA
NOTICE OF INTENT TO AWARD
Date:
To:
Thank you for your proposal concerning our Invitation to Bid For:
The City of Winchester intends to award this Invitation to Bid to:
This is not a Notice of Award or a Notice to Proceed.
Sincerely,
Michael Marzullo, CPPB
City of Winchester
Purchasing
Finance Department
15 N. Cameron Street
Winchester, VA 22601
(540) 667-1815 EXT 1477
Notice of Award - 1
NOTICE OF AWARD
DATE:
TO:
PROJECT TITLE: ITB# 201911 – Museum of Shenandoah Valley Trails
Gentlemen:
Your Bid, dated ________________________, for the above Project has been considered and
you are the apparent successful bidder. You are hereby notified that you have been awarded
a Contract for:
The Contract Price of your contract is $_____________________.
Three copies each of the proposed Contract between Owner and Contractor and the
Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen days of the date of this
Notice of Award, that is by ________________________.
1. You must deliver to the Owner three (3) fully executed counterparts of the Contract
between Owner and Contractor including all the Contract Documents. This includes
the sets of Plans and Specifications. Each of the Contract Documents must bear your
signature on the Index page of the Plans and on the Specification Table of Contents
page.
2. You must deliver with the executed Contract, Payment and Performance Bonds, and
required Certificates of Insurance. The Certificate of Insurance must identify the
above referenced project as the project for which insurance is being provided.
Additionally, it must indicate the City of Winchester as the Certificate Holder, and
name the City of Winchester as an additional insured.
Failure to comply with these conditions within the time specified will entitle Owner to consider
your bid abandoned, to annul this Notice of Award and to declare your Bid Security forfeited.
After you comply with those conditions, and upon approval of the Contract Security by the Owner,
the Owner will return to you one fully signed counterpart of the Contract with the Contract
Documents.
City of Winchester, Virginia
By: _______________________________
City Manager
Notice to Proceed - 1
NOTICE TO PROCEED
DATE:
TO:
Re: City of Winchester, Department of Public Services
PROJECT TITLE: ITB #201911Museum of Shenandoah Valley Trails
Gentlemen:
In accordance with the Contract between Owner and Contractor, you are notified that
the Time for Completion under the above Contract will commence to run on
________________, 2019. By that date, you are to start performing your obligations
under the Contract Documents. In accordance with the Contract between Owner and
Contractor, the Work shall be substantially completed within 270 calendar days which is
______________________, 2019.
City of Winchester, Virginia
By: _______________________________
City Manager
LACF -8
cn100-000051-01 VDOT SUPPLEMENTAL SPECIFICATIONS (SSs), SPECIAL PROVISIONS
(SPs) AND SPECIAL PROVISION COPIED NOTES (SPCNs)
Where Virginia Department of Transportation (VDOT) Supplemental
Specifications, Special Provisions and Special Provision Copied Notes are
used in this contract, the references therein to “the Specifications” shall refer
to the Virginia Department of Transportation Road and Bridge Specifications,
dated 2016 and the Supplement thereto, dated 2019. References to the “Road
and Bridge Standard(s)” shall refer to the Virginia Department of
Transportation Road and Bridge Standards, dated 2016 with revisions issued
online as of the advertisement date for this project incorporated. References
to the “Virginia Work Area Protection Manual” shall refer to the 2011 edition of
the Virginia Work Area Protection Manual with Revision Number 1
incorporated, dated April 1, 2015. References to the MUTCD” shall refer to
the 2009 edition of the MUTCD with Revision Numbers 1 and 2 incorporated,
dated May 2012; and the 2011 edition of the Virginia Supplement to the
MUTCD with Revision Number 1 dated September 30, 2013.
Where the terms “Department”, Engineer”, “Contract Engineer”, “Construction
Engineer”, Materials “Engineer”, and “Operations Engineer” appear in VDOT
Supplemental Specifications, Special Provisions and Special Provision Copied
Notes used in this contract and the VDOT publication(s) that each references,
the authority identified shall be according to the definitions in Section 101.02
of the Virginia Department of Transportation Road and Bridge Specifications,
dated 2016. Authority identified otherwise for this particular project will be
stated elsewhere in this contract.
VDOT Supplemental Specifications, Special Provisions and Special Provision
Copied Notes used in this contract and the VDOT publication(s) that each
reference are intended to be complementary to the each other. In case of a
discrepancy, the order of priority stated in Section 105.12 of the Virginia
Department of Transportation Road and Bridge Specifications, dated 2016
shall apply.
VDOT Special Provision Copied Notes in this contract are designated with
“(SPCN)” after the date of each document. VDOT Supplemental
Specifications and Special Provision Copied Notes in this contract are
designated as such above the title of each document.
The information at the top and left of each VDOT Special Provision Copied
Note in this contract is file reference information for VDOT use only. The
information in the upper left corner above the title of each VDOT Supplemental
Specification and VDOT Special Provision in this contract is file reference
information for VDOT use only.
4-29-19 (SPCN)
LACF -9
cn102-000510-00 SECTION 102.05—PREPARATION OF BID of the Specifications is amended to
include the following:
(g) Compliance with the Cargo Preference Act
As required by 46 CFR 381.7 (a)-(b) “Use of United States-flag vessels,
when materials or equipment are acquired for a specific highway project,
the Contractor agrees:
1. To utilize privately owned United States-flag commercial vessels
to ship at least 50 percent of the gross tonnage (computed
separately for dry bulk carriers, dry cargo liners, and tankers)
involved, whenever shipping any equipment, material, or
commodities pursuant to this contract, to the extent such vessels
are available at fair and reasonable rates for United States-flag
commercial vessels.
2. To furnish within 20 days following the date of loading for
shipments originating within the United States or within 30 working
days following the date of loading for shipments originating
outside the United States. a legible copy of a rated, 'on-board'
commercial ocean bill-of-lading in English for each shipment of
cargo described in paragraph (1) of this section to both the
Contracting Officer (through the prime contractor in the case of
subcontractor bills-of-lading) and to the Division of National
Cargo, Office of Market Development, Maritime Administration,
Washington, DC 20590.
3. To insert the substance of the provisions of this clause in all
subcontracts issued pursuant to this contract.
This requirement will not be applicable when materials or equipment used
on the Project are obtained from the existing inventories of suppliers and
contractors; they are only applicable when the materials or equipment are
acquired for the specific project, and have been transported by ocean
vessel.
12-14-15; Reissued 7-12-16 (SPCN) [formerly cn102-050100-00]
LACF -10
SP0F0-000100-00
Reissued July 12, 2016
PREDETERMINED MINIMUM WAGE RATES
LACF -11
U.S. DEPARTMENT OF LABOR
OFFICE OF THE SECRETARY
WASHINGTON
DECISION OF THE SECRETARY
This case is before the Department of Labor pursuant to a request for a wage predetermination as required
by law applicable to the work described.
A study has been made of wage conditions in the locality and based on information available to the
Department of Labor the wage rates and fringe payments listed are hereby determined by the Secretary of
Labor as prevailing for the described classes for labor in accordance with applicable law.
This wage determination decision and any modifications thereof during the period prior to the stated
expiration date shall be made a part of every contract for performance of the described work as provided
by applicable law and regulations of the Secretary of Labor, and the wage rates and fringe payments
contained in this decision, including modifications, shall be the minimums to be paid under any such
contract and subcontractors on the work.
The Contracting Officer shall require that any class of laborers and mechanics which is not listed in the
wage determination and which is to be employed under the Contract, shall be classified or reclassified
conformably to the wage determination, and a report of the action taken shall be sent by the Federal agency
to the Secretary of Labor. In the event the interested parties cannot agree on the proper classification or
reclassification of a particular class of laborers and mechanics to be used, the question accompanied by
the recommendation of the Contracting Officer shall be referred to the Secretary for determination.
Before using apprentices on the job the contractor shall present to the Contracting Officer written evidence
of registration of such employees in a program of a State apprenticeship and training agency approved and
recognized by the U.S. Bureau of Apprenticeship and Training. In the absence of such a State agency, the
Contractor shall submit evidence of approval and registration by the U.S. Bureau of Apprenticeship and
Training.
The Contractor shall submit to the Contracting Officer written evidence of the established apprentice-
journeyman ratios and wage in the project area, which will be the basis for establishing such ratios and
rates for the project under the applicable contract provisions.
Fringe payments include medical and hospital care, compensation for injuries or illness resulting from
occupational activity, unemployment benefits, life insurance, disability and sickness insurance, accident
insurance (all designated as health and welfare), pensions, vacation and holiday pay, apprenticeship or
other similar programs and other bona fide fringe benefits.
By direction of the Secretary of Labor
E. Irving Manger, Associate Administrator
Division of Wage Determinations
Wage and Labor Standards Administration
LACF -12
SP0F0-000130-00
May 1, 2012; Reissued July 12, 2016
FHWA-1273 (Electronic Version)
The following Form FHWA-1273 titled REQUIRED CONTRACT PROVISIONS, FEDERAL-AID
CONSTRUCTION CONTRACTS shall apply to this contract:
=========================================================================================
FHWA-1273 Revised May 1, 2012
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
I. General
II. Nondiscrimination
III. Nonsegregated Facilities
IV. Davis-Bacon and Related Act Provisions
V. Contract Work Hours and Safety Standards Act Provisions
VI. Subletting or Assigning the Contract
VII. Safety: Accident Prevention
VIII. False Statements Concerning Highway Projects
IX. Implementation of Clean Air Act and Federal Water Pollution Control Act
X. Compliance with Governmentwide Suspension and Debarment Requirements
XI. Certification Regarding Use of Contract Funds for Lobbying
ATTACHMENTS
A. Employment and Materials Preference for Appalachian Development Highway System or
Appalachian Local Access Road Contracts (included in Appalachian contracts only)
I. GENERAL
1. Form FHWA-1273 must be physically incorporated in each construction contract funded
under Title 23 (excluding emergency contracts solely intended for debris removal). The
Contractor (or Subcontractor) must insert this form in each subcontract and further require
its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services).
The applicable requirements of Form FHWA-1273 are incorporated by reference for work
done under any purchase order, rental agreement or agreement for other services. The
prime contractor shall be responsible for compliance by any subcontractor, lower-tier
subcontractor or service provider.
Form FHWA-1273 must be included in all Federal-aid design-build contracts, in all
subcontracts and in lower tier subcontracts (excluding subcontracts for design services,
purchase orders, rental agreements and other agreements for supplies or services). The
LACF -13
design-builder shall be responsible for compliance by any subcontractor, lower-tier
subcontractor or service provider.
Contracting agencies may reference Form FHWA-1273 in bid proposal or request for
proposal documents, however, the Form FHWA-1273 must be physically incorporated (not
referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase
orders, rental agreements and other agreements for supplies or services related to a
construction contract).
2. Subject to the applicability criteria noted in the following sections, these contract provisions
shall apply to all work performed on the Contract by the Contractor's own organization and
with the assistance of workers under the Contractor's immediate superintendence and to
all work performed on the Ccontract by piecework, station work, or by subcontract.
3. A breach of any of the stipulations contained in these Required Contract Provisions may
be sufficient grounds for withholding of progress payments, withholding of final payment,
termination of the Contract, suspension / debarment or any other action determined to be
appropriate by the contracting agency and FHWA.
4. Selection of Labor: During the performance of this contract, the Contractor shall not use
convict labor for any purpose within the limits of a construction project on a Federal-aid
highway unless it is labor performed by convicts who are on parole, supervised release, or
probation. The term Federal-aid highway does not include roadways functionally classified
as local roads or rural minor collectors.
II. NONDISCRIMINATION
The provisions of this section related to 23 CFR Part 230 are applicable to all Federal-aid
construction contracts and to all related construction subcontracts of $10,000 or more. The
provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural
service contracts.
In addition, the Contractor and all subcontractors must comply with the following policies: Executive
Order 11246, 41 CFR 60, 29 CFR 1625-1627, Title 23 USC Section 140, the Rehabilitation Act of
1973, as amended (29 USC 794), Title VI of the Civil Rights Act of 1964, as amended, and related
regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633.
The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity
Clause in 41 CFR 60-1.4(b) and, for all construction contracts exceeding $10,000, the Standard
Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3.
Note: The U.S. Department of Labor has exclusive authority to determine compliance with
Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR 60, and 29
CFR 1625-1627. The contracting agency and the FHWA have the authority and the responsibility
to ensure compliance with Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended
(29 USC 794), and Title VI of the Civil Rights Act of 1964, as amended, and related regulations
including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633.
The following provision is adopted from 23 CFR 230, Appendix A, with appropriate revisions to
conform to the U.S. Department of Labor (US DOL) and FHWA requirements.
1. Equal Employment Opportunity: Equal employment opportunity (EEO) requirements
not to discriminate and to take affirmative action to assure equal opportunity as set forth
under laws, executive orders, rules, regulations (28 CFR 35, 29 CFR 1630, 29 CFR 1625-
1627, 41 CFR 60 and 49 CFR 27) and orders of the Secretary of Labor as modified by the
provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140 shall constitute the
LACF -14
EEO and specific affirmative action standards for the Contractor's project activities under
this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C.
12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference
in this contract. In the execution of this contract, the Contractor agrees to comply with the
following minimum specific requirement activities of EEO:
a. The contractor will work with the contracting agency and the Federal Government
to ensure that it has made every good faith effort to provide equal opportunity with
respect to all of its terms and conditions of employment and in their review of
activities under the Contract.
b. The contractor will accept as its operating policy the following statement:
"It is the policy of this Company to assure that applicants are employed, and
that employees are treated during employment, without regard to their race,
religion, sex, color, national origin, age or disability. Such action shall include:
employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship, pre-apprenticeship, and/or
on-the-job training."
2. EEO Officer: The contractor will designate and make known to the Contracting Officers
an EEO Officer who will have the responsibility for and must be capable of effectively
administering and promoting an active EEO program and who must be assigned adequate
authority and responsibility to do so.
3. Dissemination of Policy: All members of the Contractor's staff who are authorized to
hire, supervise, promote, and discharge employees, or who recommend such action, or
who are substantially involved in such action, will be made fully cognizant of, and will
implement, the Contractor's EEO policy and contractual responsibilities to provide EEO in
each grade and classification of employment. To ensure that the above agreement will be
met, the following actions will be taken as a minimum:
a. Periodic meetings of supervisory and personnel office employees will be
conducted before the start of work and then not less often than once every six
months, at which time the Contractor's EEO policy and its implementation will be
reviewed and explained. The meetings will be conducted by the EEO Officer.
b. All new supervisory or personnel office employees will be given a thorough
indoctrination by the EEO Officer, covering all major aspects of the Contractor's
EEO obligations within thirty days following their reporting for duty with the
Contractor.
c. All personnel who are engaged in direct recruitment for the project will be
instructed by the EEO Officer in the Contractor's procedures for locating and hiring
minorities and women.
d. Notices and posters setting forth the Contractor's EEO policy will be placed in
areas readily accessible to employees, applicants for employment and potential
employees.
e. The contractor's EEO policy and the procedures to implement such policy will be
brought to the attention of employees by means of meetings, employee
handbooks, or other appropriate means.
LACF -15
4. Recruitment: When advertising for employees, the Contractor will include in all
advertisements for employees the notation: "An Equal Opportunity Employer." All such
advertisements will be placed in publications having a large circulation among minorities
and women in the area from which the project work force would normally be derived.
The contractor will, unless precluded by a valid bargaining agreement, conduct systematic
and direct recruitment through public and private employee referral sources likely to yield
qualified minorities and women. To meet this requirement, the Contractor will identify
sources of potential minority group employees, and establish with such identified sources
procedures whereby minority and women applicants may be referred to the Contractor for
employment consideration.
In the event the Contractor has a valid bargaining agreement providing for exclusive hiring
hall referrals, the Contractor is expected to observe the provisions of that agreement to the
extent that the system meets the Contractor's compliance with EEO contract provisions.
Where implementation of such an agreement has the effect of discriminating against
minorities or women, or obligates the Contractor to do the same, such implementation
violates Federal nondiscrimination provisions.
The contractor will encourage its present employees to refer minorities and women as
applicants for employment. Information and procedures with regard to referring such
applicants will be discussed with employees.
5. Personnel Actions: Wages, working conditions, and employee benefits shall be
established and administered, and personnel actions of every type, including hiring,
upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without
regard to race, color, religion, sex, national origin, age or disability. The following
procedures shall be followed:
a. The contractor will conduct periodic inspections of project sites to insure that
working conditions and employee facilities do not indicate discriminatory treatment
of project site personnel.
b. The contractor will periodically evaluate the spread of wages paid within each
classification to determine any evidence of discriminatory wage practices.
c. The contractor will periodically review selected personnel actions in depth to
determine whether there is evidence of discrimination. Where evidence is found,
the Contractor will promptly take corrective action. If the review indicates that the
discrimination may extend beyond the actions reviewed, such corrective action
shall include all affected persons.
d. The contractor will promptly investigate all complaints of alleged discrimination
made to the Contractor in connection with its obligations under this contract, will
attempt to resolve such complaints, and will take appropriate corrective action
within a reasonable time. If the investigation indicates that the discrimination may
affect persons other than the complainant, such corrective action shall include
such other persons. Upon completion of each investigation, the Contractor will
inform every complainant of all of their avenues of appeal.
6. Training and Promotion:
a. The contractor will assist in locating, qualifying, and increasing the skills of
minorities and women who are applicants for employment or current employees.
Such efforts should be aimed at developing full journey level status employees in
the type of trade or job classification involved.
LACF -16
b. Consistent with the Contractor's work force requirements and as permissible under
Federal and State regulations, the Contractor shall make full use of training
programs, i.e., apprenticeship, and on-the-job training programs for the
geographical area of contract performance. In the event a special provision for
training is provided under this contract, this subparagraph will be superseded as
indicated in the special provision. The contracting agency may reserve training
positions for persons who receive welfare assistance in accordance with 23 U.S.C.
140(a).
c. The contractor will advise employees and applicants for employment of available
training programs and entrance requirements for each.
d. The contractor will periodically review the training and promotion potential of
employees who are minorities and women and will encourage eligible employees
to apply for such training and promotion.
7. Unions: If the Contractor relies in whole or in part upon unions as a source of employees,
the Contractor will use good faith efforts to obtain the cooperation of such unions to
increase opportunities for minorities and women. Actions by the Contractor, either directly
or through a contractor's association acting as agent, will include the procedures set forth
below:
a The contractor will use good faith efforts to develop, in cooperation with the unions,
joint training programs aimed toward qualifying more minorities and women for
membership in the unions and increasing the skills of minorities and women so
that they may qualify for higher paying employment.
b. The contractor will use good faith efforts to incorporate an EEO clause into each
union agreement to the end that such union will be contractually bound to refer
applicants without regard to their race, color, religion, sex, national origin, age or
disability.
c. The contractor is to obtain information as to the referral practices and policies of
the labor union except that to the extent such information is within the exclusive
possession of the labor union and such labor union refuses to furnish such
information to the Contractor, the Contractor shall so certify to the contracting
agency and shall set forth what efforts have been made to obtain such information.
d. In the event the union is unable to provide the Contractor with a reasonable flow
of referrals within the time limit set forth in the collective bargaining agreement, the
Contractor will, through independent recruitment efforts, fill the employment
vacancies without regard to race, color, religion, sex, national origin, age or
disability; making full efforts to obtain qualified and/or qualifiable minorities and
women. The failure of a union to provide sufficient referrals (even though it is
obligated to provide exclusive referrals under the terms of a collective bargaining
agreement) does not relieve the Contractor from the requirements of this
paragraph. In the event the union referral practice prevents the Contractor from
meeting the obligations pursuant to Executive Order 11246, as amended, and
these special provisions, such contractor shall immediately notify the contracting
agency.
8. Reasonable Accommodation for Applicants / Employees with Disabilities: The
contractor must be familiar with the requirements for and comply with the Americans with
Disabilities Act and all rules and regulations established there under. Employers must
LACF -17
provide reasonable accommodation in all employment activities unless to do so would
cause an undue hardship.
9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment:
The contractor shall not discriminate on the grounds of race, color, religion, sex, national
origin, age or disability in the selection and retention of subcontractors, including
procurement of materials and leases of equipment. The contractor shall take all necessary
and reasonable steps to ensure nondiscrimination in the administration of this contract.
a. The contractor shall notify all potential subcontractors and suppliers and lessors of
their EEO obligations under this contract.
b. The contractor will use good faith efforts to ensure subcontractor compliance with
their EEO obligations.
10. Assurance Required by 49 CFR 26.13(b):
a. The requirements of 49 CFR Part 26 and the State DOT’s U.S. DOT-approved
DBE program are incorporated by reference.
b. The contractor or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The contractor shall
carry out applicable requirements of 49 CFR Part 26 in the award and
administration of DOT-assisted contracts. Failure by the Contractor to carry out
these requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy as the contracting agency deems
appropriate.
11. Records and Reports: The contractor shall keep such records as necessary to document
compliance with the EEO requirements. Such records shall be retained for a period of
three years following the date of the final payment to the Contractor for all contract work
and shall be available at reasonable times and places for inspection by authorized
representatives of the contracting agency and the FHWA.
a. The records kept by the Contractor shall document the following:
(1) The number and work hours of minority and non-minority group members
and women employed in each work classification on the project;
(2) The progress and efforts being made in cooperation with unions, when
applicable, to increase employment opportunities for minorities and
women; and
(3) The progress and efforts being made in locating, hiring, training, qualifying,
and upgrading minorities and women;
b. The contractors and subcontractors will submit an annual report to the contracting
agency each July for the duration of the project, indicating the number of minority,
women, and non-minority group employees currently engaged in each work
classification required by the contract work. This information is to be reported on
Form FHWA-1391. The staffing data should represent the project work force on
board in all or any part of the last payroll period preceding the end of July. If on-
the-job training is being required by special provision, the Contractor will be
required to collect and report training data. The employment data should reflect
the work force on board during all or any part of the last payroll period preceding
the end of July.
LACF -18
III. NONSEGREGATED FACILITIES
This provision is applicable to all Federal-aid construction contracts and to all related construction
subcontracts of $10,000 or more.
The contractor must ensure that facilities provided for employees are provided in such a manner
that segregation on the basis of race, color, religion, sex, or national origin cannot result. The
contractor may neither require such segregated use by written or oral policies nor tolerate such use
by employee custom. The contractor's obligation extends further to ensure that its employees are
not assigned to perform their services at any location, under the Contractor's control, where the
facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and
other eating areas, time clocks, restrooms, washrooms, locker rooms, and other storage or
dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation,
and housing provided for employees. The contractor shall provide separate or single-user
restrooms and necessary dressing or sleeping areas to assure privacy between sexes.
IV. Davis-Bacon and Related Act Provisions
This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related
subcontracts and lower-tier subcontracts (regardless of subcontract size). The requirements apply
to all projects located within the right-of-way of a roadway that is functionally classified as Federal-
aid highway. This excludes roadways functionally classified as local roads or rural minor collectors,
which are exempt. Contracting agencies may elect to apply these requirements to other projects.
The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract
provisions and related matters” with minor revisions to conform to the FHWA-1273 format and
FHWA program requirements.
1. Minimum wages
a. All laborers and mechanics employed or working upon the site of the work, will be
paid unconditionally and not less often than once a week, and without subsequent
deduction or rebate on any account (except such payroll deductions as are
permitted by regulations issued by the Secretary of Labor under the Copeland Act
(29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash
equivalents thereof) due at time of payment computed at rates not less than those
contained in the wage determination of the Secretary of Labor which is attached
hereto and made a part hereof, regardless of any contractual relationship which
may be alleged to exist between the Contractor and such laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits
under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics
are considered wages paid to such laborers or mechanics, subject to the
provisions of paragraph 1.d. of this section; also, regular contributions made or
costs incurred for more than a weekly period (but not less often than quarterly)
under plans, funds, or programs which cover the particular weekly period, are
deemed to be constructively made or incurred during such weekly period. Such
laborers and mechanics shall be paid the appropriate wage rate and fringe benefits
on the wage determination for the classification of work actually performed, without
regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate
specified for each classification for the time actually worked therein: Provided, That
the employer's payroll records accurately set forth the time spent in each
classification in which work is performed. The wage determination (including any
additional classification and wage rates conformed under paragraph 1.b. of this
LACF -19
section) and the Davis-Bacon poster (WH1321) shall be posted at all times by the
Contractor and its subcontractors at the site of the work in a prominent and
accessible place where it can be easily seen by the workers.
b. (1) The contracting officer shall require that any class of laborers or
mechanics, including helpers, which is not listed in the wage determination
and which is to be employed under the Contract shall be classified in
conformance with the wage determination. The contracting officer shall
approve an additional classification and wage rate and fringe benefits
therefore only when the following criteria have been met:
(I) The work to be performed by the classification requested is not
performed by a classification in the wage determination; and
(II) The classification is utilized in the area by the construction
industry; and
(III) The proposed wage rate, including any bona fide fringe benefits,
bears a reasonable relationship to the wage rates contained in the
wage determination.
(2) If the Contractor and the laborers and mechanics to be employed in the
classification (if known), or their representatives, and the Contracting
Officer agree on the classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of the action
taken shall be sent by the Contracting Officer to the Administrator of the
Wage and Hour Division, Employment Standards Administration, U.S.
Department of Labor, Washington, DC 20210. The Administrator, or an
authorized representative, will approve, modify, or disapprove every
additional classification action within 30 days of receipt and so advise the
Contracting Officer or will notify the Contracting Officer within the 30-day
period that additional time is necessary.
(3) In the event the Contractor, the laborers or mechanics to be employed in
the classification or their representatives, and the Contracting Officer do
not agree on the proposed classification and wage rate (including the
amount designated for fringe benefits, where appropriate), the Contracting
Officer shall refer the questions, including the views of all interested parties
and the recommendation of the Contracting Officer, to the Wage and Hour
Administrator for determination. The Wage and Hour Administrator, or an
authorized representative, will issue a determination within 30 days of
receipt and so advise the Contracting Officer or will notify the Contracting
Officer within the 30-day period that additional time is necessary.
(4) The wage rate (including fringe benefits where appropriate) determined
pursuant to paragraphs 1.b.(2) or 1.b.(3) of this section, shall be paid to all
workers performing work in the classification under this contract from the
first day on which work is performed in the classification.
c. Whenever the minimum wage rate prescribed in the Contract for a class of laborers
or mechanics includes a fringe benefit which is not expressed as an hourly rate,
the Contractor shall either pay the benefit as stated in the wage determination or
shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
d. If the Contractor does not make payments to a trustee or other third person, the
Contractor may consider as part of the wages of any laborer or mechanic the
LACF -20
amount of any costs reasonably anticipated in providing bona fide fringe benefits
under a plan or program, Provided, That the Secretary of Labor has found, upon
the written request of the Contractor, that the applicable standards of the Davis-
Bacon Act have been met. The Secretary of Labor may require the Contractor to
set aside in a separate account assets for the meeting of obligations under the
plan or program.
2. Withholding
The contracting agency shall upon its own action or upon written request of an authorized
representative of the Department of Labor, withhold or cause to be withheld from the
Contractor under this contract, or any other Federal contract with the same prime
contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage
requirements, which is held by the same prime contractor, so much of the accrued
payments or advances as may be considered necessary to pay laborers and mechanics,
including apprentices, trainees, and helpers, employed by the Contractor or any
subcontractor the full amount of wages required by the Contract. In the event of failure to
pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or
working on the site of the work, all or part of the wages required by the Contract, the
contracting agency may, after written notice to the Contractor, take such action as may be
necessary to cause the suspension of any further payment, advance, or guarantee of funds
until such violations have ceased.
3. Payrolls and basic records
a. Payrolls and basic records relating thereto shall be maintained by the Contractor
during the course of the work and preserved for a period of three years thereafter
for all laborers and mechanics working at the site of the work. Such records shall
contain the name, address, and social security number of each such worker, his
or her correct classification, hourly rates of wages paid (including rates of
contributions or costs anticipated for bona fide fringe benefits or cash equivalents
thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily
and weekly number of hours worked, deductions made and actual wages paid.
Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the
wages of any laborer or mechanic include the amount of any costs reasonably
anticipated in providing benefits under a plan or program described in section
1(b)(2)(B) of the Davis-Bacon Act, the Contractor shall maintain records which
show that the commitment to provide such benefits is enforceable, that the plan or
program is financially responsible, and that the plan or program has been
communicated in writing to the laborers or mechanics affected, and records which
show the costs anticipated or the actual cost incurred in providing such benefits.
Contractors employing apprentices or trainees under approved programs shall
maintain written evidence of the registration of apprenticeship programs and
certification of trainee programs, the registration of the apprentices and trainees,
and the ratios and wage rates prescribed in the applicable programs.
b. (1) The contractor shall submit weekly for each week in which any contract
work is performed a copy of all payrolls to the contracting agency. The
payrolls submitted shall set out accurately and completely all of the
information required to be maintained under 29 CFR 5.5(a)(3)(i), except
that full social security numbers and home addresses shall not be included
on weekly transmittals. Instead the payrolls shall only need to include an
individually identifying number for each employee ( e.g. , the last four digits
of the employee's social security number). The required weekly payroll
information may be submitted in any form desired. Optional Form WH
347 is available for this purpose from the Wage and Hour Division Web
LACF -21
site at http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor
site. The prime contractor is responsible for the submission of copies of
payrolls by all subcontractors. Contractors and subcontractors shall
maintain the full social security number and current address of each
covered worker, and shall provide them upon request to the contracting
agency for transmission to the State DOT, the FHWA or the Wage and
Hour Division of the Department of Labor for purposes of an investigation
or audit of compliance with prevailing wage requirements. It is not a
violation of this section for a prime contractor to require a subcontractor to
provide addresses and social security numbers to the prime contractor for
its own records, without weekly submission to the contracting agency.
(2) Each payroll submitted shall be accompanied by a “Statement of
Compliance,” signed by the Contractor or subcontractor or his or her agent
who pays or supervises the payment of the persons employed under the
Contract and shall certify the following:
(I) That the payroll for the payroll period contains the information
required to be provided under §5.5 (a)(3)(ii) of Regulations, 29
CFR part 5, the appropriate information is being maintained under
§5.5 (a)(3)(i) of Regulations, 29 CFR part 5, and that such
information is correct and complete;
(II) That each laborer or mechanic (including each helper, apprentice,
and trainee) employed on the Contract during the payroll period
has been paid the full weekly wages earned, without rebate, either
directly or indirectly, and that no deductions have been made
either directly or indirectly from the full wages earned, other than
permissible deductions as set forth in Regulations, 29 CFR part 3;
(III) That each laborer or mechanic has been paid not less than the
applicable wage rates and fringe benefits or cash equivalents for
the classification of work performed, as specified in the applicable
wage determination incorporated into the Contract.
(3) The weekly submission of a properly executed certification set forth on the
reverse side of Optional Form WH347 shall satisfy the requirement for
submission of the “Statement of Compliance” required by paragraph
3.b.(2) of this section.
(4) The falsification of any of the above certifications may subject the
Contractor or subcontractor to civil or criminal prosecution under section
1001 of title 18 and section 231 of title 31 of the United States Code.
c. The contractor or subcontractor shall make the records required under paragraph
3.a. of this section available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the
Department of Labor, and shall permit such representatives to interview
employees during working hours on the job. If the Contractor or subcontractor fails
to submit the required records or to make them available, the FHWA may, after
written notice to the Contractor, the contracting agency or the State DOT, take
such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds. Furthermore, failure to submit the required records
upon request or to make such records available may be grounds for debarment
action pursuant to 29 CFR 5.12.
LACF -22
4. Apprentices and trainees
a. Apprentices (programs of the USDOL).
Apprentices will be permitted to work at less than the predetermined rate for the
work they performed when they are employed pursuant to and individually
registered in a bona fide apprenticeship program registered with the U.S.
Department of Labor, Employment and Training Administration, Office of
Apprenticeship Training, Employer and Labor Services, or with a State
Apprenticeship Agency recognized by the Office, or if a person is employed in his
or her first 90 days of probationary employment as an apprentice in such an
apprenticeship program, who is not individually registered in the program, but who
has been certified by the Office of Apprenticeship Training, Employer and Labor
Services or a State Apprenticeship Agency (where appropriate) to be eligible for
probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site in any craft
classification shall not be greater than the ratio permitted to the Contractor as to
the entire work force under the registered program. Any worker listed on a payroll
at an apprentice wage rate, who is not registered or otherwise employed as stated
above, shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any
apprentice performing work on the job site in excess of the ratio permitted under
the registered program shall be paid not less than the applicable wage rate on the
wage determination for the work actually performed. Where a contractor is
performing construction on a project in a locality other than that in which its
program is registered, the ratios and wage rates (expressed in percentages of the
journeyman's hourly rate) specified in the Contractor's or subcontractor's
registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered
program for the apprentice's level of progress, expressed as a percentage of the
journeymen hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the
apprenticeship program. If the apprenticeship program does not specify fringe
benefits, apprentices must be paid the full amount of fringe benefits listed on the
wage determination for the applicable classification. If the Administrator
determines that a different practice prevails for the applicable apprentice
classification, fringes shall be paid in accordance with that determination.
In the event the Office of Apprenticeship Training, Employer and Labor Services,
or a State Apprenticeship Agency recognized by the Office, withdraws approval of
an apprenticeship program, the Contractor will no longer be permitted to utilize
apprentices at less than the applicable predetermined rate for the work performed
until an acceptable program is approved.
b. Trainees (programs of the USDOL).
Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less
than the predetermined rate for the work performed unless they are employed
pursuant to and individually registered in a program which has received prior
approval, evidenced by formal certification by the U.S. Department of Labor,
Employment and Training Administration.
LACF -23
The ratio of trainees to journeymen on the job site shall not be greater than
permitted under the plan approved by the Employment and Training
Administration.
Every trainee must be paid at not less than the rate specified in the approved
program for the trainee's level of progress, expressed as a percentage of the
journeyman hourly rate specified in the applicable wage determination. Trainees
shall be paid fringe benefits in accordance with the provisions of the trainee
program. If the trainee program does not mention fringe benefits, trainees shall be
paid the full amount of fringe benefits listed on the wage determination unless the
Administrator of the Wage and Hour Division determines that there is an
apprenticeship program associated with the corresponding journeyman wage rate
on the wage determination which provides for less than full fringe benefits for
apprentices. Any employee listed on the payroll at a trainee rate who is not
registered and participating in a training plan approved by the Employment and
Training Administration shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually performed. In addition,
any trainee performing work on the job site in excess of the ratio permitted under
the registered program shall be paid not less than the applicable wage rate on the
wage determination for the work actually performed.
In the event the Employment and Training Administration withdraws approval of a
training program, the Contractor will no longer be permitted to utilize trainees at
less than the applicable predetermined rate for the work performed until an
acceptable program is approved.
c. Equal employment opportunity. The utilization of apprentices, trainees and
journeymen under this part shall be in conformity with the equal employment
opportunity requirements of Executive Order 11246, as amended, and 29 CFR part
30.
d. Apprentices and Trainees (programs of the U.S. DOT).
Apprentices and trainees working under apprenticeship and skill training programs
which have been certified by the Secretary of Transportation as promoting EEO in
connection with Federal-aid highway construction programs are not subject to the
requirements of paragraph 4 of this Section IV. The straight time hourly wage rates
for apprentices and trainees under such programs will be established by the
particular programs. The ratio of apprentices and trainees to journeymen shall not
be greater than permitted by the terms of the particular program.
5. Compliance with Copeland Act requirements. The contractor shall comply with the
requirements of 29 CFR part 3, which are incorporated by reference in this contract.
6. Subcontracts. The contractor or subcontractor shall insert Form FHWA-1273 in any
subcontracts and also require the subcontractors to include Form FHWA-1273 in any lower
tier subcontracts. The prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5.
7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may
be grounds for termination of the Contract, and for debarment as a contractor and a
subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act requirements. All rulings and
interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5
are herein incorporated by reference in this contract.
LACF -24
9. Disputes concerning labor standards. Disputes arising out of the labor standards
provisions of this contract shall not be subject to the general disputes clause of this
contract. Such disputes shall be resolved in accordance with the procedures of the
Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of
this clause include disputes between the Contractor (or any of its subcontractors) and the
contracting agency, the U.S. Department of Labor, or the employees or their
representatives.
10. Certification of eligibility.
a. By entering into this contract, the Contractor certifies that neither it (nor he or she)
nor any person or firm who has an interest in the Contractor's firm is a person or
firm ineligible to be awarded Government contracts by virtue of section 3(a) of the
Davis-Bacon Act or 29 CFR 5.12(a)(1).
b. No part of this contract shall be subcontracted to any person or firm ineligible for
award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act
or 29 CFR 5.12(a)(1).
c. The penalty for making false statements is prescribed in the U.S. Criminal Code,
18 U.S.C. 1001.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
The following clauses apply to any Federal-aid construction contract in an amount in excess of
$100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards
Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29
CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and
guards.
1. Overtime requirements. No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any workweek in which he or she is
employed on such work to work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less than one and one-half times
the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation
of the clause set forth in paragraph (1.) of this section, the Contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such
contractor and subcontractor shall be liable to the United States (in the case of work done
under contract for the District of Columbia or a territory, to such District or to such territory),
for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of
the clause set forth in paragraph (1.) of this section, in the sum of $10 for each calendar
day on which such individual was required or permitted to work in excess of the standard
workweek of forty hours without payment of the overtime wages required by the clause set
forth in paragraph (1.) of this section.
3. Withholding for unpaid wages and liquidated damages. The FHWA or the contacting
agency shall upon its own action or upon written request of an authorized representative
of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the Contractor or subcontractor under any such contract or
any other Federal contract with the same prime contractor, or any other federally-assisted
LACF -25
contract subject to the Contract Work Hours and Safety Standards Act, which is held by
the same prime contractor, such sums as may be determined to be necessary to satisfy
any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages
as provided in the clause set forth in paragraph (2.) of this section.
4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the
clauses set forth in paragraph (1.) through (4.) of this section and also a clause requiring
the subcontractors to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in paragraphs (1.) through (4.) of this section.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts on the National Highway
System.
1. The contractor shall perform with its own organization contract work amounting to not less
than 30 percent (or a greater percentage if specified elsewhere in the Contract) of the total
original contract price, excluding any specialty items designated by the contracting agency.
Specialty items may be performed by subcontract and the amount of any such specialty
items performed may be deducted from the total original contract price before computing
the amount of work required to be performed by the Contractor's own organization (23 CFR
635.116).
a. The term perform work with its own organization” refers to workers employed or
leased by the prime contractor, and equipment owned or rented by the prime
contractor, with or without operators. Such term does not include employees or
equipment of a subcontractor or lower tier subcontractor, agents of the prime
contractor, or any other assignees. The term may include payments for the costs
of hiring leased employees from an employee leasing firm meeting all relevant
Federal and State regulatory requirements. Leased employees may only be
included in this term if the prime contractor meets all of the following conditions:
(1) the prime contractor maintains control over the supervision of the day-to-
day activities of the leased employees;
(2) the prime contractor remains responsible for the quality of the work of the
leased employees;
(3) the prime contractor retains all power to accept or exclude individual
employees from work on the project; and
(4) the prime contractor remains ultimately responsible for the payment of
predetermined minimum wages, the submission of payrolls, statements of
compliance and all other Federal regulatory requirements.
b. "Specialty Items" shall be construed to be limited to work that requires highly
specialized knowledge, abilities, or equipment not ordinarily available in the type
of contracting organizations qualified and expected to bid or propose on the
Contract as a whole and in general are to be limited to minor components of the
overall contract.
2. The contract amount upon which the requirements set forth in paragraph (1) of Section VI
is computed includes the cost of material and manufactured products which are to be
purchased or produced by the Contractor under the contract provisions.
LACF -26
3. The contractor shall furnish (a) a competent superintendent or supervisor who is employed
by the firm, has full authority to direct performance of the work in accordance with the
contract requirements, and is in charge of all construction operations (regardless of who
performs the work) and (b) such other of its own organizational resources (supervision,
management, and engineering services) as the Contracting Officer determines is
necessary to assure the performance of the Contract.
4. No portion of the Contract shall be sublet, assigned or otherwise disposed of except with
the written consent of the Contracting Officer, or authorized representative, and such
consent when given shall not be construed to relieve the Contractor of any responsibility
for the fulfillment of the Contract. Written consent will be given only after the contracting
agency has assured that each subcontract is evidenced in writing and that it contains all
pertinent provisions and requirements of the prime contract.
5. The 30% self-performance requirement of paragraph (1) is not applicable to design-build
contracts; however, contracting agencies may establish their own self-performance
requirements.
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.
1. In the performance of this contract the Contractor shall comply with all applicable Federal,
State, and local laws governing safety, health, and sanitation (23 CFR 635). The contractor
shall provide all safeguards, safety devices and protective equipment and take any other
needed actions as it determines, or as the Contracting Officer may determine, to be
reasonably necessary to protect the life and health of employees on the job and the safety
of the public and to protect property in connection with the performance of the work covered
by the Contract.
2. It is a condition of this contract, and shall be made a condition of each subcontract, which
the Contractor enters into pursuant to this contract, that the Contractor and any
subcontractor shall not permit any employee, in performance of the Contract, to work in
surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her
health or safety, as determined under construction safety and health standards (29 CFR
1926) promulgated by the Secretary of Labor, in accordance with Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C. 3704).
3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or
authorized representative thereof, shall have right of entry to any site of contract
performance to inspect or investigate the matter of compliance with the construction safety
and health standards and to carry out the duties of the Secretary under Section 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C.3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.
In order to assure high quality and durable construction in conformity with approved plans and
specifications and a high degree of reliability on statements and representations made by
engineers, contractors, suppliers, and workers on Federal-aid highway projects, it is essential that
all persons concerned with the project perform their functions as carefully, thoroughly, and honestly
as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to
LACF -27
the project is a violation of Federal law. To prevent any misunderstanding regarding the
seriousness of these and similar acts, Form FHWA-1022 shall be posted on each Federal-aid
highway project (23 CFR 635) in one or more places where it is readily available to all persons
concerned with the project:
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United States, or of any State or Territory,
or whoever, whether a person, association, firm, or corporation, knowingly makes any false
statement, false representation, or false report as to the character, quality, quantity, or cost of
the material used or to be used, or the quantity or quality of the work performed or to be
performed, or the cost thereof in connection with the submission of plans, maps, specifications,
contracts, or costs of construction on any highway or related project submitted for approval to
the Secretary of Transportation; or
Whoever knowingly makes any false statement, false representation, false report or false claim
with respect to the character, quality, quantity, or cost of any work performed or to be
performed, or materials furnished or to be furnished, in connection with the construction of any
highway or related project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false representation as to material fact in
any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads
Act approved July 1, 1916, (39 Stat. 355), as amended and supplemented;
Shall be fined under this title or imprisoned not more than 5 years or both."
IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.
By submission of this bid/proposal or the execution of this contract, or subcontract, as appropriate,
the bidder, proposer, Federal-aid construction contractor, or subcontractor, as appropriate, will be
deemed to have stipulated as follows:
1. That any person who is or will be utilized in the performance of this contract is not prohibited
from receiving an award due to a violation of Section 508 of the Clean Water Act or Section
306 of the Clean Air Act.
2. That the Contractor agrees to include or cause to be included the requirements of
paragraph (1) of this Section X in every subcontract, and further agrees to take such action
as the contracting agency may direct as a means of enforcing such requirements.
X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION
This provision is applicable to all Federal-aid construction contracts, design-build contracts,
subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or
any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or
more as defined in 2 CFR Parts 180 and 1200.
1. Instructions for Certification First Tier Participants:
a. By signing and submitting this proposal, the prospective first tier participant is
providing the certification set out below.
LACF -28
b. The inability of a person to provide the certification set out below will not
necessarily result in denial of participation in this covered transaction. The
prospective first tier participant shall submit an explanation of why it cannot provide
the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into
this transaction. However, failure of the prospective first tier participant to furnish
a certification or an explanation shall disqualify such a person from participation in
this transaction.
c. The certification in this clause is a material representation of fact upon which
reliance was placed when the contracting agency determined to enter into this
transaction. If it is later determined that the prospective participant knowingly
rendered an erroneous certification, in addition to other remedies available to the
Federal Government, the contracting agency may terminate this transaction for
cause of default.
d. The prospective first tier participant shall provide immediate written notice to the
contracting agency to whom this proposal is submitted if any time the prospective
first tier participant learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
e. The terms "covered transaction," "debarred," "suspended," "ineligible,"
"participant," "person," "principal," and "voluntarily excluded," as used in this
clause, are defined in 2 CFR Parts 180 and 1200. “First Tier Covered
Transactions” refers to any covered transaction between a grantee or subgrantee
of Federal funds and a participant (such as the prime or general contract). “Lower
Tier Covered Transactions” refers to any covered transaction under a First Tier
Covered Transaction (such as subcontracts). “First Tier Participant” refers to the
participant who has entered into a covered transaction with a grantee or
subgrantee of Federal funds (such as the prime or general contractor). “Lower
Tier Participant” refers any participant who has entered into a covered transaction
with a First Tier Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective first tier participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency entering into this
transaction.
g. The prospective first tier participant further agrees by submitting this proposal that
it will include the clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided
by the department or contracting agency, entering into this covered transaction,
without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions exceeding the $25,000 threshold.
h. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in
covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any lower tier prospective participants, each participant may, but is not
LACF -29
required to, check the Excluded Parties List System website
(https://www.epls.gov/), which is compiled by the General Services Administration.
i. Nothing contained in the foregoing shall be construed to require the establishment
of a system of records in order to render in good faith the certification required by
this clause. The knowledge and information of the prospective participant is not
required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
j. Except for transactions authorized under paragraph (f) of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency may terminate this
transaction for cause or default.
* * * * *
2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion First Tier Participants:
a. The prospective first tier participant certifies to the best of its knowledge and belief,
that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in covered transactions
by any Federal department or agency;
(2) Have not within a three-year period preceding this proposal been
convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or
receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by
a governmental entity (Federal, State or local) with commission of any of
the offenses enumerated in paragraph (a)(2) of this certification; and
(4) Have not within a three-year period preceding this application/proposal
had one or more public transactions (Federal, State or local) terminated
for cause or default.
b. Where the prospective participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this
proposal.
3. Instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring
prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200)
a. By signing and submitting this proposal, the prospective lower tier is providing the
certification set out below.
LACF -30
b. The certification in this clause is a material representation of fact upon which
reliance was placed when this transaction was entered into. If it is later determined
that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government,
the department, or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
c. The prospective lower tier participant shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective lower tier
participant learns that its certification was erroneous by reason of changed
circumstances.
d. The terms "covered transaction," "debarred," "suspended," "ineligible,"
"participant," "person," "principal," and "voluntarily excluded," as used in this
clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to
which this proposal is submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions” refers to any covered transaction
between a grantee or subgrantee of Federal funds and a participant (such as the
prime or general contract). “Lower Tier Covered Transactions” refers to any
covered transaction under a First Tier Covered Transaction (such as
subcontracts). “First Tier Participant” refers to the participant who has entered into
a covered transaction with a grantee or subgrantee of Federal funds (such as the
prime or general contractor). “Lower Tier Participant” refers any participant who
has entered into a covered transaction with a First Tier Participant or other Lower
Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by submitting this proposal that,
should the proposed covered transaction be entered into, it shall not knowingly
enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which
this transaction originated.
f. The prospective lower tier participant further agrees by submitting this proposal
that it will include this clause titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions exceeding the $25,000 threshold.
g. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant is responsible for ensuring that its
principals are not suspended, debarred, or otherwise ineligible to participate in
covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any lower tier prospective participants, each participant may, but is not
required to, check the Excluded Parties List System website
(https://www.epls.gov/), which is compiled by the General Services Administration.
h. Nothing contained in the foregoing shall be construed to require establishment of
a system of records in order to render in good faith the certification required by this
clause. The knowledge and information of participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of
business dealings.
LACF -31
i. Except for transactions authorized under paragraph e of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies, including suspension
and/or debarment.
* * * * *
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--
Lower Tier Participants:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in covered transactions by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
* * * * *
XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts
which exceed $100,000 (49 CFR 20).
1. The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
2. This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
LACF -32
3. The prospective participant also agrees by submitting its bid or proposal that the participant
shall require that the language of this certification be included in all lower tier subcontracts,
which exceed $100,000 and that all such recipients shall certify and disclose accordingly.
LACF -33
SP0F0-000150-01 July 17, 2017
VIRGINIA DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE
EQUAL EMPLOYMENT OPPORTUNITY (EXECUTIVE ORDER 11246)
1. The Offeror's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal
Equal Employment Opportunity Construction Contract Specifications" set forth herein.
2. The goals for female and minority participation, expressed in percentage terms of the Contractor's
aggregate work force in each trade on all construction works in the covered area, are as follows:
Females- 6.9%
Minorities - See Attachment "A"
The goals are applicable to all the Contractor's construction work performed in the covered area, whether
or not it is Federal or federally assisted. If the Contractor performs construction work in a geographical area
located outside of the covered area, it shall apply the goals established for such geographical area where
the work is actually performed. With regard to this second area, the Contractor also is subject to the goals
for both its federally involved and non-federally involved construction.
The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be
based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations
required by the specifications, set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals established
herein. The hours of minority and female employment and training must be substantially uniform throughout
the length of the Contract, and in each trade, and the Contractor shall make a good faith effort to employ
minorities and women evenly on each of its projects. The transfer of minority or female employees or
trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the
Contractor's goals shall be a violation of the Contract, the Executives Order and the regulations in 41 CFR
Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance
Programs within 10 workings days the award of any construction subcontract in excess of $10,000 at any
tier for construction works under this contract. The notification shall list the name, address and telephone
number of the subcontractor, employer identification number, estimated dollar amount of the subcontract,
estimated starting and completion dates of the subcontract and the geographical area in which the Contract
is to be performed.
STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY
CONSTRUCTION CONTRACT SPECIFICATIONS (EXECUTIVE ORDER 11246)
1. As, used in this provision:
a. "Covered area" means the geographical area described in the solicitation from which this contract
resulted;
b. "Director" means Director, Office of Federal Contract Compliance Programs, United States
Department of Labor, or any person to whom the Director delegates authority;
c. "Employer identification number" means the Federal Social Security number used on the Employer's
Quarterly Federal Tax Return, U. S. Treasury Department Form 941;
LACF -34
d. "Minority" includes:
(i) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(ii) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other
Spanish Culture or origin, regardless of race);
(iii) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,
Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(iv) American Indian or Alaskan Native (all persons having origins in any of the original peoples of
North America and maintaining identifiable tribal affiliations through membership and participation
or community identification).
2. Whenever the Contractor, or any Subcontractor at any tier, subcontracts a portion of the work involving
any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions
of these specifications and the Notice which contains the applicable goals for minority and female
participation.
3. If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U. S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that
Plan for those trades which have unions participating in the Plan. Contractors must be able to demonstrate
their participation in and compliance with the provisions of any such Hometown Plan. Each Contractor or
Subcontractor participating in an approved Plan is individually required to comply with its obligations under
the EEO clause, and to make a good faith effort to achieve each goal under the Plan in each trade in which
it has employees. The overall good faith performance by other Contractors and Subcontractors toward a
goal in an approved Plan does not excuse any covered Contractor's or Subcontractor's failure to take good
faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7 a
through p of these specifications. The goals set forth in the solicitation from which this contract resulted
are expressed as percentages of the total hours of employment and training of minority and female
utilization the Contractor should reasonably be able to achieve in each construction trade in which it has
employees in the coverer area. Covered construction Contractors performing construction work in
geographical areas where they do not have a Federal or federally assisted construction contract shall apply
the minority and female goals established for the geographical area where the work is being performed.
Goals are published periodically in the Federal Register in notice form, and such notices may be obtained
from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting
officers. The Contractor is expected to make substantially uniform progress in meeting its goals in each
craft during the period specified.
5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the
Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the
Contractor's obligations under these specifications, Executive Order 11246, or the regulations promulgated
pursuant thereto.
6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals,
such apprentices and trainees must be employed by the Contractor during the training period, and the
Contractor must have made a commitment to employ the apprentices and trainees at the completion of
their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to
training programs approved by the U. S. Department of Labor.
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The
evaluation of the Contractor's compliance with these specifications shall be based upon its effort to achieve
LACF -35
maximum results from its actions. The Contractor shall document these efforts fully, and shall implement
affirmative action steps at least as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites,
and in all facilities at which the Contractor's employees are assigned to work. The Contractor, where
possible, shall assign two or more women to each construction project. The Contractor shall
specifically ensure that all foreman, superintendents and other on-site supervisory personnel are
aware of and carry out the Contractor's obligation to maintain such a working environment, with specific
attention to minority or female individuals working at such sites in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written
notification to minority and female recruitment sources and to community organizations when the
Contractor or its unions have employment opportunities available, and maintain a record of the
organizations' responses.
c. Maintain a current file of the names, addresses and telephone numbers of each minority and female
off the street applicant and minority or female referral from a union, a recruitment source or community
organization and of what action was taken with respect to each such individual. If such individual was
sent to the union hiring hall for referral and was not referred back to the Contractor by the union, or if
referred, not employed by the Contractor, this shall be documented in the file with the reason therefore,
along with whatever additional actions the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions which the Contractor
has a collective bargaining agreement has not referred to the Contractor a minority person or women
sent by the Contractor, or when the Contractor has other information that the union referral process
has impeded the Contractor's efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which
expressly include minorities and women, including upgrading programs and apprenticeship and
trainee programs relevant to the Contractor's employment needs, especially those programs funded
or approved by the Department of Labor. The Contractor shall provide notice of these programs to the
sources complied under 7b above.
f. Disseminate the Contractor's EEO policy by providing notice of the policy to unions and training
programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations;
by including it in any policy manual and collective bargaining agreement; by publicizing it in the
company newspaper or annual report; by specific review of the policy with all management personnel
and with all minority and female employees at least once a year; and by posting the company EEO
policy on bulletin boards accessible to all employees at each location where construction work is
performed.
g. Review, at least annually, the company's EEO policy and affirmative action obligations under these
specifications with all employees having any responsibility for hiring, assignment, layoff, termination,
or other employment decisions including specific review of these items with onsite supervisory
personnel such as Superintendents and General Foremen prior to the initiation of construction work at
any job site. A written record shall be made and maintained identifying the time and place of these
meetings, persons attending, subject matter discussed and disposition of the subject matter.
h. Disseminate the Contractor's EEO policy externally by including in any news media advertisement that
the Contractor is "An Equal Opportunity Employer" for minority and female, and providing written
notification to and discussing the Contractor's EEO policy with other Contractors and Subcontractors
with whom the Contractor does or anticipates doing business.
i. Directs its recruitment efforts, both oral and written, to minority, female and community organizations,
to schools with minority and female students and to minority and recruitment and training organizations
serving the Contractor's recruitment area and employment needs. Not later than one month prior to
LACF -36
the date for the acceptance of applications for apprenticeship or other training by recruitment source,
the Contractor shall send written notification to organizations such as the above, describing the
openings, screening procedures and tests to be used m the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and,
where reasonable, provide after school, summer and vacation employment to minority and female
youth both on the site and in other areas of Contractor's workforce.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR
Part 60-3.
l. Conduct, at least annually, an inventory and evaluation of all minority and female personnel for
promotional opportunities and encourage these employees to seek or to prepare for such opportunities
through appropriate training or other means.
m. Ensure that seniority practices, job classifications, work assignments and other personnel practices,
do not have a discriminatory effect by continually monitoring all personnel and employment related
activities to ensure that the EEO policy and the Contractor's obligations under these specifications are
being carried out.
n. Ensure that all facilities and company activities are nonsegregated, except that separate or single-user
toilet and necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female
construction contractors and suppliers, including circulation of solicitations to minority and female
contractor associations and other business associations.
p. Conduct a review, at least annually, of all supervisors' adherence to and performance under the
Contractor's EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations which assist in fulfilling one or more of
their affirmative action obligations (7a through p). The efforts of a contractor association, joint
contractor-union, contractor-community, or other similar group of which the Contractor is a member and
participant, may be asserted as fulfilling any one or more of its obligations under 7a through p of these
Specifications provided that the Contractor actively participates in the group, makes every effort to assure
that the group has a positive impact on the employment of minorities and women in the industry, ensures
that the concrete benefits of the program are reflected in the Contractor's minority and female workforce
participation, makes a good faith effort to meet its individual goals and timetables and can provide access
to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. The
obligation to comply, however, is the Contractor's and failure of such a group to fulfill an obligation shall not
be a defense for the Contractor's noncompliance.
9. Goals for women have been established. However, the Contractor IS required to provide equal
employment opportunity and to take affirmative action for all minority groups, both male and female and all
women, both minority and non-minority. Consequently, the Contractor may be in violation of the Executive
Order if a particular group is employed in a substantially disparate manner, that is even thought the
Contractor has achieved its goals for women, the Contractor may be in violation of the Executive Order if
a specific minority group of women is underutilized.
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against
any person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
11. The Contractor shall not enter into any Subcontract with any person or firm debarred from Government
contracts pursuant to Executive Order 11246.
LACF -37
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and the
Equal Opportunity Clause, including suspension, termination and cancellation of existing subcontracts as
may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing
regulations by the Office of Federal Contract Compliance Programs. Any Contractor who fails to carry out
such sanctions and penalties shall be in violation of these specifications and Executive Order 11246. as
amended.
13. The Contractor, in fulfilling its obligations under these specifications shall implement specific affirmative
action steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications,
so as to achieve maximum results from Its efforts to ensure equal employment opportunity. If the Contractor
fails to comply with the requirements of the Executive Order, the implementing regulations, or these
specifications, the Director will proceed in accordance with 41 CFR 60-4.8.
14. The Contractor shall designate and make known to the Department a responsible official as the EEO
Officer to monitor all employment related activity, to ensure that the company EEO policy is being carried
out, to submit reports relating to the provisions hereof as may be required by the Government and to keep
records. Records shall at least include for each employee the name, address, telephone numbers,
construction trade, union affiliation if any, employee identification number when assigned, social security
number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in
status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was
performed. Records shall be maintained in an easily understandable and retrievable form; however, to the
degree that existing records satisfy this requirement, Contractors will not be required to maintain separate
records.
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish
different standards of compliance or upon the application of requirements for the hiring of local or other
area residents (e.g., those under the Public Works Employment Act of 1977 and the Community
Development Block Grant Program).
ATTACHMENT A
Economic Area
Goal (Percent)
Virginia:
021 Roanoke-Lynchburg, VA
SMSA Counties:
4640 Lynchburg, VA .....................................................................................................
19.3
VA Amherst; VA Appomattox; VA Campbell; VA Lynchburg
6800 Roanoke, VA .......................................................................................................
10.2
VA Botetourt; VA Craig; VA Roanoke; VA Roanoke City; VA Salem
Non-SMSA Counties .............................................................................................................
12.0
VA Alleghany; VA Augusta; VA Bath; VA Bedford; VA Bland; VA Carroll;
VA Floyd; VA Franklin; VA Giles; VA Grayson; VA Henry; VA Highland;
VA Montgomery; VA Nelson; VA Patrick; VA Pittsylvania; VA Pulaski;
VA Rockbridge; VA Rockingham; VA Wythe; VA Bedford City; VA Buena Vista:
VA Clifton Forge; VA Covington; VA Danville; VA Galax; VA Harrisonburg;
VA Lexington; VA Martinsville; VA Radford; VA Staunton; VA Waynesboro; WV
Pendleton.
022 Richmond, VA
SMSA Counties:
6140 Petersburg - Colonial Heights - Hopewell, VA ....................................................
30.6
VA Dinwiddie; VA Prince George; VA Colonial Heights; VA Hopewell;
VA Petersburg.
6760 Richmond, VA ......................................................................................................
24.9
VA Charles City; VA Chesterfield; VA Goochland, VA Hanover; VA
LACF -38
Henrico; VA New Kent; VA Powhatan; VA Richmond.
Non-SMSA Counties .............................................................................................................
27.9
VA Albemarle; VA Amelia; VA Brunswick; VA Buckingham, VA Caroline;
VA Charlotte; VA Cumberland; VA Essex; VA Fluvanna; VA Greene; VA
Greensville; VA Halifax; VA King and Queen; VA King William; VA
Lancaster; VA Louisa; VA Lunenburg; VA Madison; VA Mecklenburg; VA
Northumberland; VA Nottoway; VA Orange; VA Prince Edward; VA Richmond
VA Sussex; VA Charlottesville; VA Emporia; VA South Boston
023 Norfolk - Virginia Beach - Newport News VA:
SMSA Counties:
5680 Newport News- Hampton, VA .............................................................................
27.1
VA Gloucester; VA James City; VA York; VA Hampton; VA Newport
News; VA Williamsburg.
5720 Norfolk - Virginia Beach - Portsmouth, VA - NC .........................................
26.6
NC Currituck; VA Chesapeake; VA Norfolk; VA Portsmouth; VA
Suffolk; VA Virginia Beach.
Non-SMSA Counties .............................................................................................................
29.7
NC Bertie; NC Camden; NC Chowan; NC Gates; NC Hertford;
NC Pasquotank; NC Perquimans; VA lsle of Wight; VA Matthews;
VA Middlesex; VA Southampton; VA Surry; VA Franklin.
Washington, DC:
020 Washington, DC.
SMSA Counties:
8840 Washington, DC - MD - VA ................................................................................
28.0
DC District of Columbia; MD Charles; MD Montgomery MD Prince
Georges; VA Arlington; VA Fairfax; VA Loudoun; VA Prince William
VA Alexandria; VA Fairfax City; VA Falls Church.
Non- SMSA Counties ............................................................................................................
25.2
MD Calvert; MD Frederick; MD St. Marys: MD Washington; VA Clarke;
VA Culpeper; VA Fauquier; VA Frederick; VA King George; VA Page; VA
Rappahannock; VA Shenandoah; VA Spotsylvania; VA Stafford; VA
Warren: VA Westmoreland; VA Fredericksburg; VA Winchester WV Berkeley;
WV Grant; WV Hampshire; WV Hardy; WV Jefferson; WV Morgan.
Tennessee:
052 Johnson City - Kingsport - Bristol, TN - VA
SMSA Counties:
3630 Johnson City - Kingsport -Bristol, TN-VA ............................................................
2.6
TN Carter; TN Hawkins; TN Sullivan; TN Washington; VA Scott: VA
Washington; VA Bristol.
Non-SMSA Counties .............................................................................................................
3.2
TN Greene; TN Johnson; VA Buchanan; VA Dickenson; VA Lee;
VA Russell; VA Smyth; VA Tazewell; VA Wise; VA Norton; WV McDowell;
WV Mercer.
Maryland:
019 Baltimore MD
Non-SMSA Counties ............................................................................................................
23.6
MD Caroline; MD Dorchester; MD Kent; MD Queen Annes; MD Somerset;
MD Talbot; MD Wicomico; MD Worchester; VA Accomack; VA Northampton.
LACF -39
VIRGINIA DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
SECTION 105.06SUBCONTRACTING
(FEDERAL FUNDED PROJECTS)
February 9, 2017
SECTION 105.06Subcontracting of the Specifications is amended to include the following:
(d) According to Commonwealth of Virginia Executive Order 20, the Contractor is encouraged to seek
out and consider Small, Women-owned, and Minority-owned (SWaM) businesses certified by the
Department of Small Business and Supplier Diversity (DSBSD) as potential subcontractors and
vendors. Further, the Contractor shall furnish and require each subcontractor (first-tier) to furnish
information relative to subcontractor and vendor involvement on the project.
For purposes of this provision, the term “vendor” is defined as any consultant, manufacturer,
supplier or hauler performing work or furnishing material, supplies or services for the contract. The
Contractor and, or subcontractor (first-tier) must insert this provision in each subcontract and further
require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements
and other agreements for supplies or services). The applicable requirements of this provision are
incorporated by reference for work done by vendors under any purchase order, rental agreement
or agreement for other services for the contract. The Contractor shall be responsible for
compliance by any subcontractor, lower-tier subcontractor or vendor.
The submission of a bid will be considered conclusive evidence that the Contractor agrees to
assume these contractual obligations and to bind subcontractors contractually to the same at the
Contractor’s expense.
When an approved Form C-31 “Subletting Request” is required according to IIM-CD-2013-06.01,
the Contractor shall indicate on the Subletting Request if a subcontractor is a certified DBE or
SWaM business.
The Contractor shall report all DBE, SWaM, and Non SWaM vendor payments quarterly to the
District Civil Rights Office. The Contractor shall provide the information in a format consistent with
Form C-63, Vendor Payment Compliance Report, subject to the approval of the Engineer.
DBE Participation and reporting shall be in accordance with the Special Provision for Section
107.15 (Use of Disadvantaged Business Enterprises).
If the Contractor fails to provide the required information, the Department may delay final payment
according to Specification Section 109.10 of the Specifications.
LACF -39
SP100-000051-00
VIRGINIA DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
CHANGED CONDITIONS FOR LOCAL ASSISTANCE PROJECTS
April 29, 2019
I. GENERAL
This special provision specifies the process to be followed when conditions specified in the Contract
differ from what is encountered during the prosecution of work except as provided elsewhere in the
Contract.
II. DIFFERING SITE CONDITIONS
1. During the progress of the work, if subsurface or latent physical conditions are encountered at the
site differing materially from those indicated in the Contract or if unknown physical conditions of an
unusual nature, differing materially from those ordinarily encountered and generally recognized as
inherent in the work provided for in the Contract, are encountered at the site, the party discovering
such conditions shall promptly notify the other party in writing of the specific differing conditions
before the site is disturbed and before the affected work is performed.
2. Upon written notification, the Engineer will investigate the conditions, and if it is determined that the
conditions materially differ and cause an increase or decrease in the cost or time required for the
performance of any work under the Contract, an adjustment, excluding anticipated profits, will be
made and the Contract modified in writing accordingly. The Engineer will notify the Contractor of
the determination whether or not an adjustment of the Contract is warranted.
3. No contract adjustment which results in a benefit to the Contractor will be allowed unless the
Contractor has provided the required written notice.
4. No contract adjustment will be allowed under this clause for any effects caused on unchanged
work. (This provision may be omitted by the Department at its option.)
III. SUSPENSION OF WORK ORDERED BY THE ENGINEER
1. If the performance of all or any portion of the work is suspended or delayed by the Engineer in
writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the
construction industry) and the Contractor believes that additional compensation and/or contract
time is due as a result of such suspension or delay, the Contractor shall submit to the Engineer in
writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The
request shall set forth the reasons and support for such adjustment.
2. Upon receipt, the Engineer will evaluate the Contractor's request. If the Engineer agrees that the
cost and/or time required for the performance of the Contract has increased as a result of such
suspension and the suspension was caused by conditions beyond the control of and not the fault
of the Contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather,
the Engineer will make an adjustment (excluding profit) and modify the Contract in writing
accordingly. The Contractor will be notified of the Engineer's determination whether or not an
adjustment of the Contract is warranted.
3. No contract adjustment will be allowed unless the Contractor has submitted the request for
adjustment within the time prescribed.
LACF -40
4. No contract adjustment will be allowed under this clause to the extent that performance would have
been suspended or delayed by any other cause, or for which an adjustment is provided or excluded
under any other term or condition of this contract.
IV. SIGNIFICANT CHANGES IN THE CHARACTER OF WORK
1. The Engineer reserves the right to make, in writing, at any time during the work, such changes in
quantities and such alterations in the work as are necessary to satisfactorily complete the project.
Such changes in quantities and alterations shall not invalidate the Contract nor release the surety,
and the Contractor agrees to perform the work as altered.
2. If the alterations or changes in quantities significantly change the character of the work under the
Contract, whether such alterations or changes are in themselves significant changes to the
character of the work or by affecting other work cause such other work to become significantly
different in character, an adjustment, excluding anticipated profit, will be made to the Contract. The
basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis
cannot be agreed upon, then an adjustment will be made either for or against the Contractor in
such amount as the Engineer may determine to be fair and equitable.
3. If the alterations or changes in quantities do not significantly change the character of the work to
be performed under the Contract, the altered work will be paid for as provided elsewhere in the
Contract.
4. The term “significant change” shall be construed to apply only to the following circumstances:
A. When the character of the work as altered differs materially in kind or nature from that involved
or included in the original proposed construction; or
B. When a major item of work, as defined elsewhere in the Contract, is increased in excess of
125 percent or decreased below 75 percent of the original contract quantity. Any allowance
for an increase in quantity shall apply only to that portion in excess of 125 percent of original
contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work
performed.
LACF -40
SP107-150100-01 August 18, 2017
VIRGINIA DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
DBE REQUIREMENTS
SECTION 107 LEGAL RESPONSIBILITIES of the Specifications is revised as follows:
Section 107.15 Use of Small, Women-Owned, and Minority-Owned Busincess is renamed Use
of Disadvantaged Business Enterprises (DBEs) and replaced with the following:
(a) Disadvantaged Business Enterprise (DBE) Program Requirements
Any Contractor, subcontractor, supplier, DBE firm, and contract surety involved in the performance
of work on a federal-aid contract shall comply with the terms and conditions of the United States
Department of Transportation (USDOT) DBE Program as the terms appear in Part 26 of the Code
of Federal Regulations (49 CFR as amended), the USDOT DBE Program regulations; and the
Virginia Department of Transportation’s (VDOT or the Department) Road and Bridge Specifications
and DBE Program rules and regulations.
For the purposes of this provision, Contractor is defined as the Prime Contractor of the Contract;
and sub-contractor is defined as any DBE supplier, manufacturer, or subcontractor performing work
or furnishing material, supplies or services to the Contract. The Contractor shall physically include
this same contract provision in every supply or work/service subcontract that it makes or executes
with a subcontractor having work for which it intends to claim credit.
In accordance with 49 CFR Part 26 and VDOT’s DBE Program requirements, the Contractor, for
itself and for its subcontractors and suppliers, whether certified DBE firms or not, shall commit to
complying fully with the auditing, record keeping, confidentiality, cooperation, and anti-intimidation
or retaliation provisions contained in those federal and state DBE Program regulations. By bidding
on this contract, and by accepting and executing this contract, the Contractor agrees to assume
these contractual obligations and to bind the Contractor’s subcontractors contractually to the same
at the Contractor’s expense.
The Contractor or subcontractor shall not discriminate on the basis of race, color, sex, sexual
orientation, gender identity, or national origin in the performance of this contract. The Contractor
shall carry out applicable requirements of 49 CFR Part 26 in the award, administration, and
performance of this contract. Failure by the Contractor to carry out these requirements is a material
breach of this contract, which will result in the termination of this contract or other such remedy, as
VDOT deems appropriate.
All administrative remedies noted in this provision are automatic unless the Contractor exercises
the right of appeal within the required timeframe(s) specified herein. Appeal requirements,
processes, and procedures shall be in accordance with guidelines stated herein and current at the
time of the proceedings. Where applicable, the Department will notify the Contractor of any
changes to the appeal requirements, processes, and procedures after receiving notification of the
Contractor’s desire to appeal.
All time frames referenced in this provision are expressed in business days unless otherwise
indicated. Should the expiration of any deadline fall on a weekend or holiday, such deadline will
automatically be extended to the next normal business day.
(b) DBE Certification
LACF -41
The only DBE firms eligible to perform work on a federal-aid contract for DBE contract goal credit
are firms certified as Disadvantaged Business Enterprises by the Virginia Department of Small
Business and Supplier Diversity (DSBSD) or the Metropolitan Washington Airports Authority
(MWAA) in accordance with federal and VDOT guidelines. DBE firms must be certified in the
specific work listed for DBE contract goal credit. A directory listing of certified DBE firms can be
obtained from the Virginia Department of Small Business and Supplier Diversity website:
www.sbsd.virginia.gov..
(c) Bank Services
The Contractor and each subcontractor are encouraged to use the services of banks owned and
controlled by socially and economically disadvantaged individuals. Such banking services and the
fees charged for services typically will not be eligible for DBE Program contract goal credit. Such
information is available from the VDOT’s Internet Civil Rights Division website:
http://www.virginiadot.org/business/resources/Civil_Rights/VDOT_DBE_Program_Plan.pdf
(d) DBE Program-Related Certifications Made by Bidders\Contractors
By submitting a bid and by entering into any contract on the basis of that bid, the bidder/Contractor
certifies to each of the following DBE Program-related conditions and assurances:
1. That the management and bidding officers of its firm agree to comply with the bidding and
project construction and administration obligations of the USDOT DBE Program requirements
and regulations of 49 CFR Part 26 as amended, and VDOT’s Road and Bridge Specifications
and DBE Program requirements and regulations.
2. Under penalty of perjury and other applicable penal law that it has complied with the DBE
Program requirements in submitting the bid, and shall comply fully with these requirements in
the bidding, award, and execution of the Contract.
3. To ensure that DBE firms have been given full and fair opportunity to participate in the
performance of the Contract. The bidder certifies that all reasonable steps were, and will be,
taken to ensure that DBE firms had, and will have, an opportunity to compete for and perform
work on the Contract. The bidder further certifies that the bidder shall not discriminate on the
basis of race, color, age, sex, sexual orientation, gender identity, or national origin in the
performance of the Contract or in the award of any subcontract. Any agreement between a
bidder and a DBE whereby the DBE promises not to provide quotations for performance of
work to other bidders is prohibited.
4. As a bidder, good faith efforts were made to obtain DBE participation in the proposed contract
at or above the goal for DBE participation established by VDOT. It has submitted as a part of
its bid true, accurate, complete, and detailed documentation of the good faith efforts it
performed to meet the Contract goal for DBE participation. The bidder, by signing and
submitting its bid, certifies the DBE participation information submitted within the stated time
thereafter is true, correct, and complete, and that the information provided includes the names
of all DBE firms that will participate in the Contract, the specific line item(s) that each listed
DBE firm will perform, and the creditable dollar amounts of the participation of each listed DBE.
The specific line item must reference the VDOT line number and item number contained in the
proposal.
5. The bidder further certifies, by signing its bid, it has committed to use each DBE firm listed for
the specific work item shown to meet the Contract goal for DBE participation. Award of the
Contract will be conditioned upon meeting these and other listed requirements of 49 CFR Part
26.53 and the contract documents. By signing the bid, the bidder certifies on work that it
proposes to sublet; it has made good faith efforts to seek out and consider DBEs as potential
subcontractors. The bidder shall contact DBEs to solicit their interest, capability, and prices in
LACF -42
sufficient time to allow them to respond effectively, and shall retain on file proper documentation
to substantiate its good faith efforts. Award of the Contract will be conditioned upon meeting
these and other listed requirements of 49 CFR Part 26.53 and the contract documents.
6. Once awarded the Contract, the Contractor shall make good faith efforts to utilize DBE firms to
perform work designated to be performed by DBEs at or above the amount or percentage of
the dollar value specified in the bidding documents. Further, the Contractor understands it
shall not unilaterally terminate, substitute for, or replace any DBE firm that was designated in
the executed contract in whole or in part with another DBE, any non-DBE firm, or with the
Contractor's own forces or those of an affiliate of the Contractor without the prior written consent
of VDOT as set out within the requirements of this provision.
7. Once awarded the contract, the Contractor shall designate and make known to the Department
a liaison officer who is assigned the responsibility of administering and promoting an active and
inclusive DBE program as required by 49 CFR Part 26 for DBEs. The designation and identity
of this officer need be submitted only once by the Contractor during any twelve (12) month
period at the preconstruction conference for the first contract the Contractor has been awarded
during that reporting period. The Department will post such information for informational and
administrative purposes at VDOT’s Internet Civil Rights Division website.
8. Once awarded the Contract, the Contractor shall comply fully with all regulatory and contractual
requirements of the USDOT DBE Program, and that each DBE firm participating in the Contract
shall fully perform the designated work items with the DBE’s own forces and equipment under
the DBE’s direct supervision, control, and management. Where a contract exists and where
the Contractor, DBE firm, or any other firm retained by the Contractor has failed to comply with
federal or VDOT DBE Program regulations and/or their requirements on that contract, VDOT
has the authority and discretion to determine the extent to which the DBE contract regulations
and\or requirements have not been met, and will assess against the Contractor any remedies
available at law or provided in the Contract in the event of such a contract breach.
9. In the event a bond surety assumes the completion of work, if for any reason VDOT has
terminated the prime Contractor, the surety shall be obligated to meet the same DBE contract
terms and requirements as were required of the original prime Contractor in accordance with
the requirements of this specification.
(e) Disqualification of Bidder
Bidders may be disqualified from bidding for failure to comply with the requirements of this Special
Provision, the Contract specifications, and VDOT Road and Bridge Specifications.
LACF -43
(f) Bidding Procedures
The following bidding procedures shall apply to the Contract for DBE Program compliance
purposes:
1. Contract Goal, Good Faith Efforts Specified: All bidders evidencing the attainment of DBE
goal commitment equal to or greater than the required DBE goal established for the project
must submit completed Form C-111, Minimum DBE Requirements, and Form C-48,
Subcontractor/Supplier Solicitation and Utilization, as a part of the bid documents.
Form C-111 may be submitted electronically or may be faxed to the Department, but in no case
shall the bidder’s Form C-111 be received later than 10:00 a.m. the next business day after the
time stated in the bid proposal for the receipt of bids. Form C-48 must be received within ten
(10) business days after the bid opening.
If, at the time of submitting its bid, the bidder knowingly cannot meet or exceed the required
DBE contract goal, it shall submit Form C-111 exhibiting the DBE participation it commits to
attain as a part of its bid documents. The bidder shall then submit Form C-49, DBE Good Faith
Efforts Documentation, within two (2) business days after the bid opening.
The lowest responsive and responsible bidder must submit its properly executed Form C-112,
Certification of Binding Agreement, within three (3) business days after the bids are received.
DBEs bidding as prime contractors are not required to submit Form C-112 unless they are
utilizing other DBEs as subcontractors.
If, after review of the apparent lowest bid, VDOT determines the DBE requirements have not
been met, the apparent lowest successful bidder must submit Form C-49, DBE Good Faith
Efforts Documentation, which must be received by the Contract Engineer within two (2)
business days after official notification of such failure to meet the aforementioned DBE
requirements.
Forms C-48, C-49, C-111, and C-112 can be obtained from the VDOT website at:
http://vdotforms.vdot.virginia.gov/
Instructions for submitting Form C-111 can be obtained from the VDOT website at:
http://www.virginiadot.org/business/resources/const/Exp_DBE_Commitments.pdf
2. Bid Rejection: The failure of a bidder to submit the required documentation within the
timeframes specified in the Contract Goal, Good Faith Efforts Specified section of this
Special Provision may be cause for rejection of that bidder’s bid.
If the lowest bidder is rejected for failure to submit the required documentation in the specified
time frames, the Department may award the work to the next lowest bidder, or re-advertise the
proposed work at a later date or proceed otherwise as determined by the Commonwealth.
3. Good Faith Efforts Described: In order to award a contract to a bidder that has failed to meet
DBE contract goal requirements, VDOT will determine if the bidder’s efforts were adequate
good faith efforts, and if given all relevant circumstances, those efforts were made actively and
aggressively to meet the DBE requirements. Efforts to obtain DBE participation are not good
faith efforts if they could not reasonably be expected to produce a level of DBE participation
sufficient to meet the DBE Program and contract goal requirements.
Good faith efforts may be determined through use of the following list of the types of actions
the bidder may make to obtain DBE participation. This is not intended to be a mandatory
checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts of
similar intent may be relevant in appropriate cases:
LACF -44
a. Soliciting through reasonable and available means, such as but not limited to, attendance
at pre-bid meetings, advertising, and written notices to DBEs who have the capability to
perform the work of the Contract. Examples include: advertising in at least one
daily/weekly/monthly newspaper of general circulation, as applicable; phone contact with
a completely documented telephone log, including the date and time called, contact
person, or voice mail status; and internet contacts with supporting documentation, including
dates advertised. The bidder shall solicit this interest no less than five (5) business days
before the bids are due so that the solicited DBEs have enough time to reasonably respond
to the solicitation. The bidder shall determine with certainty if the DBEs are interested by
taking reasonable steps to follow up initial solicitations as evidenced by documenting such
efforts as requested on Form C-49, DBE Good Faith Efforts Documentation.
b. Selecting portions of the work to be performed by DBEs in order to increase the likelihood
that the DBE goals will be achieved. This includes, where appropriate, breaking out
contract work items into economically feasible units to facilitate DBE participation, even
when the Contractor might otherwise prefer to completely perform all portions of this work
in its entirety or use its own forces;
c. Providing interested DBEs with adequate information about the plans, specifications, and
requirements of the Contract in a timely manner, which will assist the DBEs in responding
to a solicitation;
d. Negotiating for participation in good faith with interested DBEs;
(1) Evidence of such negotiation shall include the names, addresses, and telephone
numbers of DBEs that were considered; dates DBEs were contacted; a description of
the information provided regarding the plans, specifications, and requirements of the
Contract for the work selected for subcontracting; and, if insufficient DBE participation
seems likely, evidence as to why additional agreements could not be reached for DBEs
to perform the work;
(2) A bidder using good business judgment should consider a number of factors in
negotiating with subcontractors, including DBE subcontractors, and should take a
firm’s price, qualifications, and capabilities, as well as contract goals, into
consideration. However, the fact that there may be some additional costs involved in
finding and using DBEs is not sufficient reason for a bidder’s failure to meet the
Contract goal for DBE participation, as long as such costs are reasonable and
comparable to costs customarily appropriate to the type of work under consideration.
Also, the ability or desire of a bidder to perform the work of a contract with its own
organization does not relieve the bidder of the responsibility to make diligent good faith
efforts. Bidders are not, however, required to accept higher quotes from DBEs if the
price difference can be shown by the bidder to be excessive, unreasonable, or greater
than would normally be expected by industry standards;
e. A bidder cannot reject a DBE as being unqualified without sound reasons based on a
thorough investigation of the DBE’s capabilities. The DBE’s standing within its industry,
membership in specific groups, organizations, associations, and political or social
affiliations, and union vs. non-union employee status are not legitimate causes for the
rejection or non-solicitation of bids in the bidder’s efforts to meet the project goal for DBE
participation;
f. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance
as required by VDOT or by the bidder/Contractor;
LACF -45
g. Making efforts to assist interested DBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services subject to the restrictions contained in these
provisions;
h. Effectively using the services of appropriate personnel from VDOT and from DMBE;
available minority/women community or minority organizations; contractors’ groups; local,
state, and Federal minority/ women business assistance offices; and other organizations
as allowed on a case-by-case basis to provide assistance in the recruitment and utilization
of qualified DBEs.
(g) Documentation and Administrative Reconsideration of Good Faith Efforts
During Bidding: As described in the Contract Goal, Good Faith Efforts Specified section of this
Special Provision, the bidder must provide Form C-49, DBE Good Faith Efforts Documentation, of
its efforts made to meet the DBE contract goal as proposed by VDOT within the time frame specified
in this provision. The means of transmittal and the risk for timely receipt of this information shall be
the responsibility of the bidder. The bidder shall attach additional pages to the certification, if
necessary, in order to fully detail specific good faith efforts made to obtain the DBE firms
participation in the proposed contract work.
However, regardless of the DBE contract goal participation level proposed by the bidder or the
extent of good faith efforts shown, all bidders shall timely and separately file their completed and
executed forms C-111, C-112, C-48, and C-49, as aforementioned, or face potential bid rejection.
If a bidder does not submit its completed and executed forms C-111, or C-112, when required by
this Special Provision, the bidder’s bid will be considered non-responsive and may be rejected.
Where the Department upon initial review of the bid results determines the apparent low bidder has
failed or appears to have failed to meet the requirements of the Contract Goal, Good Faith Efforts
Specified section of this Special Provision and has failed to adequately document that it made a
good faith effort to achieve sufficient DBE participation as specified in the bid proposal, that firm
upon notification of the Department’s initial determination will be offered the opportunity for
administrative reconsideration before VDOT rejects that bid as non-responsive. The bidder shall
address such request for reconsideration in writing to the Contract Engineer within five (5) business
days of receipt of notification by the Department and shall be given the opportunity to discuss the
issue and present its evidence in person to the Administrative Reconsideration Panel. The
Administrative Reconsideration Panel will be made up of VDOT Division Administrators or their
designees, none of who took part in the initial determination that the bidder failed to make the goal
or make adequate good faith efforts to do so. After reconsideration, VDOT shall notify the bidder
in writing of its decision and explain the basis for finding that the bidder did or did not meet the goal
or make adequate good faith efforts to do so.
If, after reconsideration, the Department determines the bidder has failed to meet the requirements
of the Contract goal and has failed to make adequate good faith efforts to achieve the level of DBE
participation as specified in the bid proposal, the bidder’s bid will be rejected.
If sufficient documented evidence is presented to demonstrate that the apparent low bidder made
reasonable good faith efforts, the Department will award the Contract and reduce the DBE
requirement to the actual commitment identified by the lowest successful bidder at the time of its
bid. The Contractor is still encouraged to seek additional DBE participation during the life of the
Contract.
However, such action will not relieve the Contractor of its responsibility for complying with the
reduced DBE requirement during the life of the Contract or any administrative sanctions as may be
appropriate.
LACF -46
During the Contract: If a DBE, through no fault of the Contractor, is unable or unwilling to fulfill
his agreement with the Contractor, the Contractor shall immediately notify the Department and
provide all relevant facts. If a Contractor relieves a DBE subcontractor of the responsibility to
perform work under their subcontract, the Contractor is encouraged to take the appropriate steps
to obtain a DBE to perform an equal dollar value of the remaining subcontracted work. In such
instances, the Contractor is expected to seek DBE participation towards meeting the goal during
the performance of the Contract.
If the Contractor fails to conform to the schedule of DBE participation as shown on the progress
schedule, or at any point at which it is clearly evident that the remaining dollar value of allowable
credit for performing work is insufficient to obtain the scheduled participation, and the Contractor
has not taken the preceding actions, the Contractor and any aforementioned affiliates may be
subject to disallowance of DBE credit until such time as conformance with the schedule of DBE
participation is achieved.
Project Completion: If the Contractor fails upon completion of the project to meet the required
participation, the Contractor and any prime contractual affiliates, as in the case of a joint venture,
may be enjoined from bidding as a prime Contractor, or participating as a subcontractor on VDOT
projects for a period of 90 days.
Prior to enjoinment from bidding or denial to participate as a subcontractor for failure to comply with
participation requirements, as provided hereinbefore, the Contractor may submit documentation to
the State Construction Engineer to substantiate that failure was due solely to quantitative
underrun(s), elimination of items subcontracted to DBEs, or to circumstances beyond their control,
and that all feasible means have been used to obtain the required participation. The State
Construction Engineer upon verification of such documentation shall make a determination whether
or not the Contractor has met the requirements of the Contract.
If it is determined that the aforementioned documentation is insufficient or the failure to meet
required participation is due to other reasons, the Contractor may request an appearance before
the Administrative Reconsideration Panel to establish that all feasible means were used to meet
such participation requirements. The decision of the Administrative Reconsideration Panel shall
be administratively final. If the decision is made to enjoin the Contractor from bidding on other
VDOT work as described herein, the enjoinment period will begin upon the Contractor’s failure to
request a hearing within the designated time frame or upon the Administrative Reconsideration
Panel’s decision to enjoin, as applicable.
(h) DBE Participation for Contract Goal Credit
1. Cost-plus subcontracts will not be considered to be in accordance with normal industry practice
and will not normally be allowed for credit.
2. The applicable percentage of the total dollar value of the Contract or Subcontract awarded to
the DBE will be counted toward meeting the Contract goal for DBE participation in accordance
with the DBE Program-Related Certifications Made by Bidders\Contractors section of this
Special Provision for the value of the work, goods, or services that are actually performed or
provided by the DBE firm itself or subcontracted by the DBE to other DBE firms.
3. When a DBE performs work as a participant in a joint venture with a non-DBE firm, the
Contractor may count toward the DBE goal only that portion of the total dollar value of the
Contract equal to the distinctly defined portion of the Contract work that the DBE has performed
with the DBE’s own forces or in accordance with the provisions of this Section. The Department
shall be contacted in advance regarding any joint venture involving both a DBE firm and a non-
DBE firm to coordinate Department review and approval of the joint venture’s organizational
structure and proposed operation where the Contractor seeks to claim the DBE’s credit toward
the DBE contract goal.
LACF -47
4. When a DBE subcontracts part of the work of the Contract to another firm, the value of that
subcontracted work may be counted toward the DBE contract goal only if the DBE's
subcontractor at a lower tier is a certified DBE. Work that a DBE subcontracts to either a non-
DBE firm or to a non-certified DBE firm will not count toward the DBE contract goal. The cost
of supplies and equipment a DBE subcontractor purchases or leases from the prime Contractor
or the prime’s affiliated firms will not count toward the Contract goal for DBE participation.
5. The Contractor may count expenditures to a DBE subcontractor toward the DBE contract goal
only if the DBE performs a Commercially Useful Function (CUF) on that contract.
6. A Contractor may not count the participation of a DBE subcontractor toward the Contractor's
final compliance with the DBE contract goal obligations until the amount being counted has
actually been paid to the DBE. A Contractor may count sixty (60) percent of its expenditures
actually paid for materials and supplies obtained from a DBE certified as a regular dealer, and
one hundred (100) percent of such expenditures actually paid for materials and supplies
obtained from a certified DBE manufacturer.
a. For the purposes of this Special Provision, a regular dealer is defined as a firm that owns,
operates, or maintains a store, warehouse, or other establishment in which the materials,
supplies, articles, or equipment required and used under the Contract are bought, kept in
stock, and regularly sold or leased to the public in the usual course of business. To be a
regular dealer, the DBE firm shall be an established business that regularly engages, as
its principal business and under its own name, in the purchase and sale or lease of the
products or equipment in question. Packagers, brokers, manufacturers' representatives,
or other persons who arrange or expedite transactions will not be considered regular
dealers.
b. A DBE firm may be a regular dealer in such bulk items as petroleum products, steel,
cement, gravel, stone, or asphalt without owning, operating, or maintaining a place of
business where it keeps such items in stock if the DBE both owns and operates distribution
equipment for the products it sells and provides for the Contract work. Any
supplementation of a regular dealer's own distribution equipment shall be by a long-term
lease agreement and not on an ad hoc or contract-by-contract basis to be eligible for credit
to meet the DBE contract goal.
c. If a DBE regular dealer is used for DBE contract goal credit, no additional credit will be
given for hauling or delivery to the project site goods or materials sold by that DBE regular
dealer. Those delivery costs shall be deemed included in the price charged for the goods
or materials by the DBE regular dealer, who shall be responsible for their distribution.
d. For the purposes of this Special Provision, a manufacturer will be defined as a firm that
operates or maintains a factory or establishment that produces on the premises the
materials, supplies, articles, or equipment required under the Contract and of the general
character described by the project specifications. A manufacturer shall include firms that
produce finished goods or products from raw or unfinished material, or purchase and
substantially alter goods and materials to make them suitable for construction use before
reselling them.
e. A Contractor may count toward the DBE contract goal the following expenditures to DBE
firms that are not regular dealers or manufacturers for DBE program purposes:
(1) The entire amount of fees or commissions charged by a DBE firm for providing a bona
fide service, such as professional, technical, consultant or managerial services, or for
providing bonds or insurance specifically required for the performance of the federal-
LACF -48
aid contract, if the fee is reasonable and not excessive or greater than would normally
be expected by industry standards for the same or similar services.
(2) The entire amount of that portion of the construction contract that is performed by the
DBE's own forces and equipment under the DBE's supervision. This includes the cost
of supplies and materials ordered and paid for by the DBE for contract work, including
supplies purchased or equipment leased by the DBE, except supplies and equipment
a DBE subcontractor purchases or leases from the prime Contractor or its affiliates.
f. A Contractor may count toward the DBE contract goal one hundred (100) percent of the
fees paid to a DBE trucker or hauler for the delivery of material and supplies required on
the project job site, but not for the cost of those materials or supplies themselves, provided
that the trucking or hauling fee is determined by VDOT to be reasonable, as compared with
fees customarily charged by non-DBE firms for similar services. A Contractor shall not
count costs for the removal or relocation of excess material from or on the job site when
the DBE trucking company is not the manufacturer of or a regular dealer in those materials
and supplies. The DBE trucking firm shall also perform a Commercially Useful Function
(CUF) on the project and not operate merely as a pass through for the purposes of gaining
credit toward the DBE contract goal. Prior to submitting a bid, the Contractor shall
determine, or contact the VDOT Civil Rights Division or its district Offices for assistance in
determining, whether a DBE trucking firm will meet the criteria for performing a CUF on the
project. See section on Miscellaneous DBE Program Requirements; Factors used to
Determine if a DBE Trucking Firm is Performing a CUF.
g. The Contractor will receive DBE contract goal credit for the fees or commissions charged
by and paid to a DBE broker who arranges or expedites sales, leases, or other project work
or service arrangements provided that those fees are determined by VDOT to be
reasonable and not excessive as compared with fees customarily charged by non-DBE
firms for similar services. For the purposes of this Special Provision, a broker is defined
as a person or firm that regularly engages in arranging for delivery of material, supplies,
and equipment, or regularly arranges for the providing of project services as a course of
routine business but does not own or operate the delivery equipment necessary to
transport materials, supplies, or equipment to or from a job site.
(i) Performing a Commercially Useful Function (CUF)
No credit toward the DBE contract goal will be allowed for contract payments or expenditures to a
DBE firm if that DBE firm does not perform a CUF on that contract. A DBE performs a CUF when
the DBE is solely responsible for execution of a distinct element of the Contract work and the DBE
actually performs, manages, and supervises the work involved with the firm’s own forces or in
accordance with the provisions of the DBE Participation for Contract Goal Credit section of this
Special Provision. To perform a CUF the DBE alone shall be responsible and bear the risk for the
material and supplies used on the Contract, selecting a supplier or dealer from those available,
negotiating price, determining quality and quantity, ordering the material and supplies, installing
those materials with the DBE’s own forces and equipment, and paying for those materials and
supplies. The amount the DBE firm is to be paid under the Contract shall be commensurate with
the work the DBE actually performs and the DBE credit claimed for the DBE’s performance.
Monitoring CUF Performance: It shall be the Contractor's responsibility to ensure that all DBE
firms selected for subcontract work on the Contract, for which he seeks to claim credit toward the
Contract goal, perform a CUF. Further, the Contractor is responsible for and shall ensure that each
DBE firm fully performs the DBE’s designated tasks with the DBE’s own forces and equipment
under the DBE’s own direct supervision and management or in accordance with the provisions of
the DBE Participation for Contract Goal Credit section of this Special Provision. For the
purposes of this provision the DBE‘s equipment will mean either equipment directly owned by the
DBE as evidenced by title, bill of sale or other such documentation, or leased by the DBE, and over
LACF -49
which the DBE has control as evidenced by the leasing agreement from a firm not owned in whole
or part by the prime Contractor or an affiliate of the Contractor under this contract.
VDOT will monitor the Contractor’s DBE involvement during the performance of the Contract.
However, VDOT is under no obligation to warn the Contractor that a DBE's participation will not
count toward the goal.
DBEs Must Perform a Useful and Necessary Role in Contract Completion: A DBE does not
perform a commercially useful function if the DBE’s role is limited to that of an extra participant in
a transaction, contract, or project through which funds are passed in order to obtain the appearance
of DBE participation.
DBEs Must Perform The Contract Work With Their Own Workforces: If a DBE does not perform
and exercise responsibility for at least thirty (30) percent of the total cost of the DBE’s contract with
the DBE’s own work force, or the DBE subcontracts a greater portion of the work of a contract than
would be expected on the basis of normal industry practice for the type of work involve, VDOT will
presume that the DBE is not performing a CUF and such participation will not be counted toward
the Contract goal.
VDOT Makes Final Determination On Whether a CUF Is Performed: VDOT has the final
authority to determine whether a DBE firm has performed a CUF on a federal-aid contract. To
determine whether a DBE is performing or has performed a CUF, VDOT will evaluate the amount
of work subcontracted by that DBE firm or performed by other firms and the extent of the
involvement of other firms’ forces and equipment. Any DBE work performed by the Contractor or
by employees or equipment of the Contractor shall be subject to disallowance under the DBE
Program, unless the independent validity and need for such an arrangement and work is
demonstrated.
(j) Verification of DBE Participation and Imposed Damages
Within fourteen days after contract execution, the Contractor shall submit to the Responsible
Engineer, with a copy to the District Civil Rights Office (DCRO), a fully executed subcontract
agreement for each DBE used to claim credit in accordance with the requirements stated on Form C-
112. The subcontract agreement shall be executed by both parties stating the work to be performed,
the details or specifics concerning such work, and the price which will be paid to the DBE
subcontractor. Because of the commercial damage that the Contractor and its DBE subcontractor
could suffer if their subcontract pricing, terms, and conditions were known to competitors, the
Department staff will treat subcontract agreements as proprietary Contractor trade secrets with
regard to Freedom of Information Act requests. In lieu of subcontract agreements, purchase orders
may be submitted for haulers, suppliers, and manufacturers. These too, will be treated
confidentially and protected. Such purchase orders must contain, as a minimum, the following
information: authorized signatures of both parties; description of the scope of work to include
contract item numbers, quantities, and prices; and required federal contract provisions.
The Contractor shall also furnish, and shall require each subcontractor to furnish, information
relative to all DBE involvement on the project for each quarter during the life of the Contract in
which participation occurs and verification is available. The information shall be indicated on Form
C-63, DBE and SWAM Payment Compliance Report. The department reserves the right to request
proof of payment via copies of cancelled checks with appropriate identifying notations. Failure to
provide Form C-63 to the District Civil Rights Office (DCRO) within five (5) business days after the
reporting period may result in delay of approval of the Contractor’s monthly progress estimate for
payment. The names and certification numbers of DBE firms provided by the Contractor on the
various forms indicated in this Special Provision shall be exactly as shown on the DMBE’s or
MWAA’s latest list of certified DBEs. Signatures on all forms indicated herein shall be those of
authorized representatives of the Contractor as shown on the Prequalification Application, Form C-
32 or the Prequalification/Certification Renewal Application, Form C-32A, or authorized by letter
LACF -50
from the Contractor. If DBE firms are used which have not been previously documented with the
Contractor’s bid and for which the Contractor now desires to claim credit toward the project goal,
the Contractor shall be responsible for submitting necessary documentation in accordance with the
procedures stipulated in this Special Provision to cover such work prior to the DBE beginning work.
Form C-63 can be obtained from the VDOT website at: http://vdotforms.vdot.virginia.gov/
The Contractor shall submit to the Responsible Engineer its progress schedule with a copy to the
DCRO, as required by Section 108.03 of the Specifications or other such specific contract
scheduling specification that may include contractual milestones, i.e., monthly or VDOT requested
updates. The Contractor shall include a narrative of applicable DBE activities relative to work
activities of the Contractor’s progress schedule, including the approximate start times and durations
of all DBE participation to be claimed for credit that shall result in full achievement of the DBE goal
required in the Contract.
On contracts awarded on the basis of good faith efforts, narratives or other agreeable format of
schedule information requirements and subsequent progress determination shall be based on the
commitment information shown on the latest Form C-111 as compared with the appropriate Form
C-63.
Prior to beginning any major component or quarter of the work, as applicable, in which DBE work
is to be performed, the Contractor shall furnish a revised Form C-111 showing the name(s) and
certification number(s) of any current DBEs not previously submitted who will perform the work
during that major component or quarter for which the Contractor seeks to claim credit toward the
Contract DBE goal. The Contractor shall obtain the prior approval of the Department for any
assistance it may provide to the DBE beyond its existing resources in executing its commitment to
the work in accordance with the requirements listed in the Good Faith Efforts Described section
of this Special Provision. If the Contractor is aware of any assistance beyond a DBE’s existing
resources that the Contractor, or another subcontractor, may be contemplating or may deem
necessary and that have not been previously approved, the Contractor shall submit a new or
revised narrative statement for VDOT’s approval prior to assistance being rendered.
If the Contractor fails to comply with correctly completing and submitting any of the required
documentation requested by this provision within the specified time frames, the Department will
withhold payment of the monthly progress estimate until such time as the required submissions are
received VDOT. Where such failures to provide required submittals or documentation are repeated
the Department will move to enjoin the Contractor and any prime contractual affiliates, as in the
case of a joint venture, from bidding as a prime Contractor, or participating as a subcontractor on
VDOT projects until such submissions are received.
(k) Documentation Required for Semi-final Payment
On those projects nearing completion, the Contractor must submit Form C-63 marked “Semi-Final”
within twenty (20) days after the submission of the last regular monthly progress estimate to the
DCRO. The form must include each DBE used on the Contract work and the work performed by
each DBE. The form shall include the actual dollar amount paid to each DBE for the accepted
creditable work on the Contract. The form shall be certified under penalty of perjury, or other
applicable law, to be accurate and complete. VDOT will use this certification and other information
available to determine applicable DBE credit allowed to date by VDOT and the extent to which the
DBEs were fully paid for that work. The Contractor shall acknowledge by the act of filing the form
that the information is supplied to obtain payment regarding a federal participation contract. A letter
of certification, signed by both the prime Contractor and appropriate DBEs, will accompany the
form, indicating the amount, including any retainage, if present, that remains to be paid to the
DBE(s).
(l) Documentation Required for Final Payment
LACF -51
On those projects that are complete, the Contractor shall submit a final Form C-63 marked “Final”
to the DCRO, within thirty (30) days of the final estimate. The form must include each DBE used
on the Contract and the work performed by each DBE. The form shall include the actual dollar
amount paid to each DBE for the creditable work on the Contract. VDOT will use this form and
other information available to determine if the Contractor and DBEs have satisfied the DBE contract
goal percentage specified in the Contract and the extent to which credit was allowed. The
Contractor shall acknowledge by the act of signing and filing the form that the information is
supplied to obtain payment regarding a federal participation contract.
(m) Prompt Payment Requirements
The Contractor shall make prompt and full payment to the subcontractor(s) of any retainage held
by the prime Contractor after the subcontractor’s work is satisfactorily completed.
For purposes of this Special Provision, a subcontractor’s work is satisfactorily completed when all
the tasks called for in the subcontract have been accomplished, documented, and accepted as
required by the contract documents by VDOT. When VDOT has made partial acceptance of a
portion of the prime contract, the Department will consider the work of any subcontractor covered
by that partial acceptance to be satisfactorily completed. Payment will be made in accordance with
the requirements of Section 107.01, Section 109.08, and Section 109.09 of the Specifications.
Upon VDOT’s payment of the subcontractor’s portion of the work as shown on the monthly progress
estimate and the receipt of payment by the Contractor for such work, the Contractor shall make
compensation in full to the subcontractor for that portion of the work satisfactorily completed and
accepted by the Department. For the purposes of this Special Provision, payment of the
subcontractor’s portion of the work shall mean the Contractor has issued payment in full, less
agreed upon retainage, if any, to the subcontractor for that portion of the subcontractor’s work that
VDOT paid to the Contractor on the monthly progress estimate.
The Contractor shall make payment of the subcontractor’s portion of the work within seven (7) days
of the receipt of payment from VDOT in accordance with the requirements of Section 107.01,
Section 109.08, and Section 109.09 of the Specifications.
If the Contractor fails to make payment for the subcontractor’s portion of the work within the time
frame specified herein, the subcontractor shall contact the Responsible Engineer and the
Contractor’s bonding company in writing. The bonding company and VDOT will investigate the
cause for non-payment and, barring mitigating circumstances that would make the subcontractor
ineligible for payment, ensure payment in accordance with the requirements of Section 107.01,
Section 109.08, and Section 109.09 of the Specifications.
By bidding on this contract, and by accepting and executing this contract, the Contractor agrees to
assume these contractual obligations, and to bind the Contractor’s subcontractors contractually to
those prompt payment requirements.
Nothing contained herein shall preclude the Contractor from withholding payment to the
subcontractor in accordance with the terms of the subcontract in order to protect the Contractor
from loss or cost of damage due to a breach of agreement by the subcontractor.
(n) Miscellaneous DBE Program Requirements
1. Loss of DBE Eligibility: When a DBE firm has been removed from eligibility as a certified DBE
firm, the following actions will be taken:
a. When a Bidder/Contractor has made a commitment to use a DBE firm that is not currently
certified, thereby making the Contractor ineligible to receive DBE participation credit for
LACF -52
work performed, and a subcontract has not been executed, the ineligible DBE firm does
not count toward either the Contract goal or overall goal. The Contractor shall meet the
Contract goal with a DBE firm that is eligible to receive DBE credit for work performed, or
must demonstrate to the Contract Engineer that it has made good faith efforts to do so.
b. When a Bidder/Contractor has executed a subcontract with a certified DBE firm prior to
official notification of the DBE firm’s loss of eligibility, the Contractor may continue to use
the firm on the Contract and shall continue to receive DBE credit toward its DBE goal for
the subcontractor’s work.
c. When VDOT has executed a prime contract with a DBE firm that is certified at the time of
contract execution but that is later ruled ineligible, the portion of the ineligible firm’s
performance on the Contract before VDOT has issued the notice of its ineligibility shall
count toward the Contract goal.
2. Termination of DBE: If a certified DBE subcontractor is terminated, or fails, refuses, or is
unable to complete the work on the Contract for any reason, the Contractor must promptly
request approval to substitute or replace that firm in accordance with this section of this Special
Provision.
The Contractor, as aforementioned in DBE Program-Related Certifications Made by
Bidders/Contractors, shall notify VDOT in writing before terminating and/or replacing the DBE
that was committed as a condition of contract award or that is otherwise being used or
represented to fulfill DBE contract obligations during the Contract performance period. Written
consent from the Department for terminating the performance of any DBE shall be granted only
when the Contractor can demonstrate that the DBE is unable, unwilling, or ineligible to perform
its obligations for which the Contractor sought credit toward the Contract DBE goal. Such
written consent by the Department to terminate any DBE shall concurrently constitute written
consent to substitute or replace the terminated DBE with another DBE. Consent to terminate
a DBE shall not be based on the Contractor’s ability to negotiate a more advantageous contract
with another subcontractor whether that subcontractor is, or is not, a certified DBE.
a. All Contractor requests to terminate, substitute, or replace a certified DBE shall be in
writing, and shall include the following information:
(1) The date the Contractor determined the DBE to be unwilling, unable, or ineligible to
perform.
(2) The projected date that the Contractor shall require a substitution or replacement DBE
to commence work if consent is granted to the request.
(3) A brief statement of facts describing and citing specific actions or inaction by the DBE
giving rise to the Contractor’s assertion that the DBE is unwilling, unable, or ineligible
to perform;
(4) A brief statement of the affected DBE’s capacity and ability to perform the work as
determined by the Contractor;
(5) A brief statement of facts regarding actions taken by the Contractor which are believed
to constitute good faith efforts toward enabling the DBE to perform;
(6) The current percentage of work completed on each bid item by the DBE;
(7) The total dollar amount currently paid per bid item for work performed by the DBE;
LACF -53
(8) The total dollar amount per bid item remaining to be paid to the DBE for work
completed, but for which the DBE has not received payment, and with which the
Contractor has no dispute;
(9) The total dollar amount per bid item remaining to be paid to the DBE for work
completed, but for which the DBE has not received payment, and over which the
Contractor and/or the DBE have a dispute.
b. Contractor’s Written Notice to DBE of Pending Request to Terminate and Substitute with
another DBE.
The Contractor shall send a copy of the “request to terminate and substitute” letter to the
affected committed DBE firm, in conjunction with submitting the request to the DCRO. The
affected DBE firm may submit a response letter to the Department within two (2) business
days of receiving the notice to terminate from the Contractor. The affected DBE firm shall
explain its position concerning performance on the committed work. The Department will
consider both the Contractor’s request and the DBE’s response and explanation before
approving the Contractor’s termination and substitution request, or determining if any
action should be taken against the Contractor.
If, after making its best efforts to deliver a copy of the “request to terminate and substitute”
letter, the Contractor is unsuccessful in notifying the affected DBE firm, the Department will
verify that the affected, committed DBE firm is unable or unwilling to continue the Contract.
The Department will immediately approve the Contractor’s request for a substitution.
c. Proposed Substitution of Another Certified DBE
Upon termination of a DBE, the Contractor shall use reasonable good faith efforts to
replace the terminated DBE. The termination of such DBE shall not relieve the Contractor
of its obligations pursuant to this section, and the unpaid portion of the terminated DBE’s
contract will not be counted toward the Contract goal.
When a DBE substitution is necessary, the Contractor shall submit an amended Form C-
111 with the name of another DBE firm, the proposed work to be performed by that firm,
and the dollar amount of the work to replace the unfulfilled portion of the work of the
originally committed DBE firm. The Contractor shall furnish all pertinent information
including the Contract I.D. number, project number, bid item, item description, bid unit and
bid quantity, unit price, and total price. In addition, the Contractor shall submit
documentation for the requested substitute DBE as described in this section of this Special
Provision.
Should the Contractor be unable to commit the remaining required dollar value to the
substitute DBE, the Contractor shall provide written evidence of good faith efforts made to
obtain the substitute value requirement. The Department will review the quality,
thoroughness, and intensity of those efforts. Efforts that are viewed by VDOT as merely
superficial or pro-forma will not be considered good faith efforts to meet the Contract goal
for DBE participation. The Contractor must document the steps taken that demonstrated
its good faith efforts to obtain participation as set forth in the Good Faith Efforts Described
section of this Special Provision.
3. Factors Used to determine if a DBE Trucking Firm is performing a CUF:
The following factors will be used to determine whether a DBE trucking company is performing
a CUF:
LACF -54
a. To perform a CUF the DBE trucking firm shall be completely responsible for the
management and supervision of the entire trucking operation for which the DBE is
responsible by subcontract on a particular contract. There shall not be a contrived
arrangement, including, but not limited to, any arrangement that would not customarily and
legally exist under regular construction project subcontracting practices for the purpose of
meeting the DBE contract goal;
b. The DBE must own and operate at least one fully licensed, insured, and operational truck
used in the performance of the Contract work. This does not include a supervisor’s pickup
truck or a similar vehicle that is not suitable for and customarily used in hauling the
necessary materials or supplies;
c. The DBE receives full contract goal credit for the total reasonable amount the DBE is paid
for the transportation services provided on the Contract using trucks the DBE owns,
insures, and operates using drivers that the DBE employs and manages;
d. The DBE may lease trucks from another certified DBE firm, including from an owner-
operator who is certified as a DBE. The DBE firm that leases trucks from another DBE will
receive credit for the total fair market value actually paid for transportation services the
lessee DBE firm provides on the Contract;
e. The DBE may also lease trucks from a non-DBE firm, including an owner-operator. The
DBE who leases trucks from a non-DBE is entitled to credit for the total value of the
transportation services provided by non-DBE lessees, not to exceed the value of
transportation services provided by DBE-owned trucks on the Contract. For additional
participation by non-DBE lessees, the DBE will only receive credit for the fee or commission
it receives as a result of the lease arrangement.
EXAMPLE
DBE Firm X uses two (2) of its own trucks on a contract. The firm leases two
(2) trucks from DBE Firm Y and six (6) trucks from non-DBE Firm Z.
Firm X
Value of Trans.
Serv.
(For Illustrative
Purposes Only)
Truck 1
Owned by DBE
$100 per day
Truck 2
Owned by DBE
$100 per day
Firm Y
Truck 1
Leased from DBE
$110 per day
Truck 2
Leased from DBE
$110 per day
Firm Z
Truck 1
Leased from Non
DBE
$125 per day
Truck 2
Leased from Non
DBE
$125 per day
Truck 3
Leased from Non
DBE
$125 per day
Truck 4
Leased from Non
DBE
$125 per day
Truck 5
Leased from Non
DBE*
$125 per day
LACF -55
Truck 6
Leased from Non
DBE*
$125 per day
DBE credit would be awarded for the total transportation services provided by
DBE Firm X and DBE Firm Y, and may also be awarded for the total value of
transportation services by four (4) of the six (6) trucks provided by non-DBE
Firm Z (not to exceed the value of transportation services provided by DBE-
owned trucks).
Credit = 8 Trucks
Total Value of Transportation Services = $820
In all, full DBE credit would be allowed for the participation of eight (8) trucks
(twice the number of DBE trucks owned and leased) and the dollar value
attributable to the Value of Transportation Services provided by the 8 trucks.
* With respect to the other two trucks provided by non-DBE Firm Z, DBE credit
could be awarded only for the fees or commissions pertaining to those trucks
that DBE Firm X receives as a result of the lease with non-DBE Firm Z.
f. For purposes of this section, the lease must indicate that the DBE firm leasing the truck
has exclusive use of and control over the truck. This will not preclude the leased truck from
working for others during the term of the lease with the consent of the DBE, provided the
lease gives the DBE absolute priority for and control over the use of the leased truck.
Leased trucks must display the name and identification number of the DBE firm that has
leased the truck at all times during the life of the lease.
4. Data Collection: In accordance with 49CFR Section 26.11, all firms bidding on prime contracts
and bidding or quoting subcontracts on federal-aid projects shall provide the following
information to the Contract Engineer annually.
Firm name
Firm address
Firm’s status as a DBE or non-DBE
The age of the firm and
The annual gross receipts of the firm
The means of transmittal and the risk for timely receipt of this information shall be the
responsibility of the bidder. However, the above information can be submitted by means of the
Annual Gross Receipts Survey as required in the Prequalification/Certification application.
All bidders, including DBE prime Contractor bidders, shall complete and submit to the Contract
Engineer the Subcontractor/Supplier Solicitation and Utilization Form C-48 for each bid
submitted; to be received within ten (10) business days after the bid opening. Failure of bidders
to submit this form in the time frame specified may be cause for disqualification of the bidder
and rejection of their bid in accordance with the requirements of this Special Provision, the
Contract specifications, and VDOT Road and Bridge specifications.
(o) Suspect Evidence of Criminal Behavior
Failure of a bidder, Contractor, or subcontractor to comply with the Virginia Department of
Transportation Road and Bridge Specifications and these Special Provisions wherein there
LACF -56
appears to be evidence of criminal conduct shall be referred to the Attorney General for the
Commonwealth of Virginia and/or the FHWA Inspector General for criminal investigation and, if
warranted, prosecution.
Suspected DBE Fraud
In appropriate cases, VDOT will bring to the attention of the U. S. Department of Transportation
(USDOT) any appearance of false, fraudulent, or dishonest conduct in connection with the DBE
program, so that USDOT can take the steps, e.g., referral to the Department of Justice for criminal
prosecution, referral to the USDOT Inspector General, action under suspension and debarment or
Program Fraud and Civil Penalties rules provided in 49CFR Part 31.
(p) Summary of Remedies for Non-Compliance with DBE Program Requirements
Failure of any bidder\Contractor to comply with the requirements of this Special Provision for
Section 107.15 of the Virginia Road and Bridge Specifications, which is deemed to be a condition
of bidding, or where a contract exists, is deemed to constitute a breach of contract shall be
remedied in accordance with the following:
1. Disadvantaged Business Enterprise (DBE) Program Requirements
The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award,
administration, and performance of this contract. Failure by the Contractor to carry out these
requirements is a material breach of this contract, which will result in the termination of this
contract or other such remedy, as VDOT deems appropriate.
All administrative remedies noted in this provision are automatic unless the Contractor
exercises the right of appeal within the required timeframe(s) specified herein.
2. DBE Program-Related Certifications Made by Bidders\Contractors
Once awarded the contract, the Contractor shall comply fully with all regulatory and contractual
requirements of the USDOT DBE Program, and that each certified DBE firm participating in the
Contract shall fully perform the designated work items with the DBE’s own forces and
equipment under the DBE’s direct supervision, control, and management. Where a contract
exists and where the Contractor, DBE firm, or any other firm retained by the Contractor has
failed to comply with federal or VDOT DBE Program regulations and/or their requirements on
that contract, VDOT has the authority and discretion to determine the extent to which the DBE
contract requirements have not been met, and will assess against the Contractor any remedies
available at law or provided in the Contract in the event of such a contract breach.
3. Disqualification of Bidder
Bidders may be disqualified from bidding for failure to comply with the requirements of this
Special Provision, the Contract specifications, and VDOT Road and Bridge Specifications.
4. Bidding Procedures
The failure of a bidder to submit the required documentation within the timeframes specified in
the Contract Goal, Good Faith Efforts Specified section of this Special Provision may be
cause for rejection of that bidder’s bid. If the lowest bidder is rejected for failure to submit
required documentation in the specified time frames, the Department may either award the
work to the next lowest bidder, or re-advertise and construct the work under contract or
otherwise as determined by the Commonwealth.
LACF -57
In order to award a contract to a bidder that has failed to meet DBE contract goal requirements,
VDOT will determine if the bidder’s efforts were adequate good faith efforts, and if given all
relevant circumstances, those efforts were to the extent a bidder actively and aggressively
seeking to meet the requirements would make. Regardless of the DBE contract goal
participation level proposed by the bidder or the extent of good faith efforts shown, all bidders
shall timely and separately file their completed and executed Forms C-111, C-112, C-48, and
Form C-49, as aforementioned, or face potential bid rejection. If a bidder does not submit it’s
completed and executed C-111, or C-112, when required by this Special Provision, the bidder’s
bid will be considered non-responsive and may be rejected. If, after reconsideration, the
Department determines the bidder has failed to meet the requirements of the Contract goal and
has failed to make adequate good faith efforts to achieve the level of DBE participation as
specified in the bid proposal, the bidder’s bid will be rejected. If sufficient documented evidence
is presented to demonstrate that the apparent low bidder made reasonable good faith efforts,
the Department will award the Contract and reduce the DBE requirement to the actual
commitment identified by the lowest successful bidder at the time of its bid. The Contractor is
encouraged to seek additional participation during the life of the Contract.
If the Contractor fails to conform to the schedule of DBE participation as shown on the progress
schedule, or at any point at which it is clearly evident that the remaining dollar value of allowable
credit for performing work is insufficient to obtain the scheduled participation, the Contractor
and any aforementioned affiliates may be enjoined from bidding for 60 days or until such time
as conformance with the schedule of DBE participation is achieved. In such instances, the
Contractor is expected to seek DBE participation towards meeting the goal during the
prosecution of the Contract.
If the Contractor fails upon completion of the project to meet the required participation, the
Contractor and any prime contractual affiliates, as in the case of a joint venture, may be
enjoined from bidding as a prime Contractor, or participating as a subcontractor on VDOT
projects for a period of 90 days.
Prior to enjoinment from bidding or denial to participate as a subcontractor for failure to comply
with participation requirements, as provided hereinbefore, the Contractor may submit
documentation to the State Construction Engineer to substantiate that failure was due solely
to quantitative underrun(s) or elimination of items subcontracted to DBEs, and that all feasible
means have been used to obtain the required participation. The State Construction Engineer
upon verification of such documentation shall make a determination whether or not the
Contractor has met the requirements of the Contract.
If it is determined that the aforementioned documentation is insufficient or the failure to meet
required participation is due to other reasons, the Contractor may request an appearance
before the Administrative Reconsideration Panel to establish that all feasible means were used
to meet such participation requirements. The decision of the Administrative Reconsideration
Panel shall be administratively final. The enjoinment period will begin upon the Contractor’s
failure to request a hearing within the designated time frame or upon the Administrative
Reconsideration Panel’s decision to enjoin, as applicable.
5. Verification of DBE Participation and Imposed Damages
If the Contractor fails to comply with correctly completing and submitting any of the required
documentation requested by this provision within the specified time frames, the Department
will withhold payment of the monthly progress estimate until such time as the required
submissions are received by VDOT. Where such failures to provide required submittals or
documentation are repeated the Department will move to enjoin the Contractor and any prime
contractual affiliates, as in the case of a joint venture, from bidding as a prime Contractor, or
participating as a subcontractor on VDOT projects until such submissions are received.
LACF -58
(q) Suspect Evidence of Criminal Behavior
In addition to the remedies described heretofore in this provision VDOT also exercises its rights
with respect to the following remedies:
Failure of a bidder, Contractor, or subcontractor to comply with the Virginia Department of
Transportation Road and Bridge Specifications and these Special Provisions wherein there
appears to be evidence of criminal conduct shall be referred to the Attorney General for the
Commonwealth of Virginia and/or the FHWA Inspector General for criminal investigation and,
if warranted prosecution.
In appropriate cases, VDOT will bring to the attention of the U. S. Department of Transportation
(USDOT) any appearance of false, fraudulent, or dishonest conduct in connection with the DBE
program, so that USDOT can take the steps, e.g., referral to the Department of Justice for
criminal prosecution, referral to the USDOT Inspector General, action under suspension and
debarment or Program Fraud and Civil Penalties rules provided in 49CFR Part 31.
LACF -41
SP102-000510-02
VIRGINIA DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
USE OF DOMESTIC MATERIAL
December 19, 2018
SECTION 102.05 PREPARATION OF BID of the Specifications is amended to include the following:
In accordance with the provisions of Section 635.410(b) of Title 23 CFR, hereinafter referred to as “Buy
America”, except as otherwise specified, all iron and steel (including miscellaneous items such as
fasteners, nuts, bolts and washers) to be permanently incorporated for use on federal aid projects shall
be produced in the United States of America. This applies to any iron or steel item brought onto the
project, regardless of the percentage of iron or steel that exists in the pay item or in the final form they
take; however, electrical components (i.e., combination products such as signal controllers and similar
products which are only sold as a unit) are not subject to Buy America provisions if the product as
purchased by the Contractor is less than 50% steel and iron. "Produced in the United States of
America" means all manufacturing processes occur in one of the 50 United States, the District of
Columbia, Puerto Rico or in the territories and possessions of the United States. “Manufacturing
processes” are defined as any process which alters or modifies the chemical content, physical size or
shape, or final finish of iron or steel material (such as rolling, extruding, bending, machining, fabrication,
grinding, drilling, finishing, or coating). For the purposes of satisfying this requirement “coating” is
defined as the application of epoxy, galvanizing, painting or any other such process that protects or
enhances the value of the material to which the coating is applied. Non-iron and non-steel materials
used in the coating process do not need to be produced in the United States as long as the application
of the coating occurred in the United States. The manufacturing process is considered complete when
the resultant product is ready for use as an item in the project (e.g. fencing, posts, girders, pipe,
manhole covers, etc.) or is incorporated as a component of a more complex product by means of further
manufacturing. Final assembly of a product may occur outside of the United States of America provided
no further manufacturing processes take place.
For the purposes of this provision, all steel or iron material meeting the criteria as produced in the
United States of America will be considered as “Domestic Material.” All iron and steel items not meeting
the criteria as produced in the United States of America will be considered “Non-Domestic Material.”
A minimal amount of “Non-Domestic” steel or iron material may be incorporated in the permanent work
on a federal-aid contract provided that the cost of such materials or products does not exceed one-
tenth of one percent of the Contract amount or $2500, whichever is greater. The cost of the “Non-
Domestic Material” is defined as its monetary value delivered to the job site and supported by invoices
or bill of sale to the Contractor. This delivered-to-site cost must include transportation, assembly,
installation and testing.
Buy America provisions do not apply to iron or steel products used temporarily in the construction of a
project such as temporary sheet piling, temporary bridges, steel scaffolding, falsework or such
temporary material or product or material that remains in place for the Contractor’s convenience.
Raw materials such as iron ore, pig iron, processed, pelletized and reduced iron ore, waste products
(including scrap, that is, steel or iron no longer useful in its present form from old automobiles,
machinery, pipe, railroad rail, or the like and steel trimmings from mills or product manufacturing) and
other raw materials used in the production of steel and\or iron products may, however, be imported.
Extracting, handling, or crushing the raw materials which are inherent to the transporting the materials
for later use in the manufacturing process are exempt from Buy America.
Any
items containing foreign source steel or iron billet shall be considered “Non-Domestic Materials.”
Additionally, iron or steel ingots or billets produced in the United States, but shipped outside the United
LACF -42
States of America for any manufacturing process and returned for permanent use in a project shall be
considered “Non-Domestic Materials.”
Waivers:
The process for receiving a waiver for Buy America provisions is identified in 23 CFR 635.410(c). The
Contractor shall not anticipate that any Buy America provisions will be waived.
Certification of Compliance:
The Contractor is required to submit a Certificate of Compliance prior to incorporating any items
containing iron or steel items into the project. This shall be accomplished by the Contractor submitting
the Form C-76 Certificate of Compliance to the Department when the items are delivered to the project
site. The Certification of Compliance will certify whether the items are considered “Domestic Material”
or “Non-Domestic Material” as referenced in this Special Provision. The certificate must be signed and
dated by the Prime Contractor’s Superintendent and include a Buy America Submittal Number. The
Buy America Submittal Number is simply the Contractor’s project specific sequential numbering system
that will allow the Contractor and Department to track the total number of certificates provided and the
individual items containing iron or steel associated with each certificate.
Supporting Documentation:
Supporting documentation to demonstrate compliance with Buy America provisions (such as mill test
reports manufacturer/supplier certifications, etc.) shall be organized by Buy America Submittal Number
and maintained by the Contractor from the date of delivery until three years after project acceptance.
The Contractor may maintain this documentation electronically or in paper format.
The Department or FHWA may review the Contractor’s supporting documentation to verify compliance
with the Buy America provisions at any time. Supporting documentation shall be provided within five
business days of the request. The burden of proof to meet the Buy America provisions rests with the
Contractor. If the supporting documentation does not undeniably demonstrate to FHWA or the
Department that the “Domestic Materials” identified in the Certificates of Compliance were produced in
the United States of America, then the Department may deduct payment from moneys due the
Contractor for the value of the iron and steel that did not meet the Buy America provisions.
USDOT 1050.2
APPENDIX A
During the performance of this contract, the consultant, for itself, its assignees and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
(1) Compliance with Regulations: The contractor shall comply with the Regulation relative to
nondiscrimination in federally-assisted programs of the Department of Transportation (hereinafter, "DOT")
Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter
referred to as the Regulations), which are herein incorporated by reference and made a part of this
contract.
(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor shall not
participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations,
including employment practices when the contract covers a program set forth in Appendix B of the
Regulations.
(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the contractor for work to be performed
under a subcontract, including procurements of materials or leases of equipment, each potential
subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this
contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
(4) Information and Reports: The contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Virginia Department of
Transportation to be pertinent to ascertain compliance with such Regulations, orders and instructions.
Where any information required of a contractor is in the exclusive possession of another who fails or
refuses to furnish this information the contractor shall so certify to the Virginia Department of
Transportation as appropriate, and shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the Virginia Department of Transportation shall impose such
contract sanctions as it may determine to be appropriate, including, but not limited to:
(a.) withholding of payments to the contractor under the contract until the contractor complies, and/or
(b.) cancellation, termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through
(6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by
the Regulations, or directives issued pursuant thereto.
The contractor shall take such action with respect to any subcontract. or procurement as the Virginia
Department of Transportation may direct as a means of enforcing such provisions including sanctions for
non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the
Virginia Department of Transportation to enter into such litigation to protect the interests of the Virginia
Department of Transportation, and, in addition, the contractor may request the United States to enter into
such litigation to protect the interests of the United States.
CITY OF WINCHESTER
REQUIRED GENERAL TERMS AND CONDITIONS
A. APPLICABLE LAWS AND COURTS
B. ANTI-DISCRIMINATION
C. ETHICS IN PUBLIC CONTRACTING
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986
F. DEBARMENT STATUS
G. ANTITRUST
H. MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS
I. CLARIFICATION OF TERMS
J. PAYMENT
K. PRECEDENCE OF TERMS
L. QUALIFICATIONS OF BIDDERS OR OFFERORS
M. TESTING AND INSPECTION
N. ASSIGNMENT OF CONTRACT
O. SEVERABILITY
P. CHANGES TO THE CONTRACT
Q. DEFAULT
R. TAXES
S. USE OF BRAND NAMES
T. TRANSPORTATION AND PACKAGING
U. INSURANCE
V. ANNOUNCEMENT OF AWARD
W. DRUG-FREE WORKPLACE
X. NONDISCRIMINATION OF CONTRACTORS
Y. AVAILABILITY OF FUNDS
Z. LICENSES AND PERMITS
AZ. TERMINATION
BZ. HOLD HARMLESS INDEMNIFICATION
CZ. CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION
DZ. BID PRICE CURRENCY
These General Terms and Conditions are required for all sealed and unsealed written or verbal solicitations issued by the City
of Winchester for procurements that are subject to the Winchester City Code unless changed, deleted or revised by the City
Attorney.
A. APPLICABLE LAWS AND COURTS
: This solicitation and any resulting contract shall be governed by the laws of
the Commonwealth of Virginia. Any dispute arising from the performance or non-performance of this Agreement shall
be resolved or otherwise litigated in the Circuit Court for the City of Winchester, Virginia or the Fourth Circuit Federal
District Court in Harrisonburg, Virginia. The agency and the contractor are encouraged to resolve any issues in
controversy arising from the award of the contract or any contractual dispute following the Winchester City Code, Chapter
21-61. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.
B. ANTI-DISCRIMINATION
: By submitting their (bids/proposals), (bidders/offerors) certify to the City of Winchester
that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair
Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans
With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-
based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made
pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice,
or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations
that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization
segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject
to audit by the public body. (Code of Virginia, § 2.2-4343.1E).
In every contract over $10,000 the provisions in 1. and 2. below apply:
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race,
religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to
discrimination in employment, except where there is a bona fide occupational qualification reasonably
necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
will state that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be
deemed sufficient for the purpose of meeting these requirements.
2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that
the provisions will be binding upon each subcontractor or vendor.
C. ETHICS IN PUBLIC CONTRACTING
: By submitting their (bids/proposals), (bidders/offerors) certify that their
(bids/proposals) are made without collusion or fraud and that they have not offered or received any kickbacks or
inducements from any other (bidder/offeror), supplier, manufacturer or subcontractor in connection with their
(bid/proposal), and that they have not conferred on any public employee having official responsibility for this procurement
transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value,
present or promised, unless consideration of substantially equal or greater value was exchanged.
D. IMMIGRATION REFORM AND CONTROL ACT OF 1986
: By submitting their (bids/proposals), (bidders/offerors)
certify that they do not and will not during the performance of this contract employ illegal alien workers or otherwise
violate the provisions of the federal Immigration Reform and Control Act of 1986.
E. DEBARMENT STATUS
: By submitting their (bids/proposals), (bidders/offerors) certify that they are not currently
debarred by the Federal Government, Commonwealth of Virginia, or by any City, Town or County from submitting bids
or proposals on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any
person or entity that is currently so debarred.
F. ANTITRUST
: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the City of Winchester
all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of
the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired
by the City of Winchester under said contract.
H. MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS:
Failure to submit a bid/proposal on the
official City form provided for that purpose may be a cause for rejection of the bid/proposal. Modification of or additions
to the General Terms and Conditions of the solicitation may be cause for rejection of the bid/proposal; however, the City
of Winchester reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a
bid/proposal.
I. CLARIFICATION OF TERMS
: If any prospective (bidder/offeror) has questions about the specifications or other
solicitation documents, the prospective (bidder/offeror) should contact the buyer whose name appears on the face of the
solicitation no later than five working days before the due date. Any revisions to the solicitation will be made only by
addendum issued by the Purchasing Agent, or designee.
J. PAYMENT
:
1. To Prime Contractor
:
a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the
payment address shown on the purchase order/contract. All invoices shall show the state contract number
and/or purchase order number; social security number (for individual contractors) or the federal employer
identification number (for proprietorships, partnerships, and corporations).
b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after
invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30
days, however.
c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds,
shall be billed by the contractor at the contract price, regardless of which department is being billed.
d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is
made by mail.
e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases,
final job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should
be put on notice that final payment in full is contingent on a determination of reasonableness with respect to
all invoiced charges. Charges which appear to be unreasonable will be researched and challenged, and that
portion of the invoice held in abeyance until a settlement can be reached. Upon determining that invoiced
charges are not reasonable, the City of Winchester shall promptly notify the contractor, in writing, as to those
charges which it considers unreasonable and the basis for the determination. A contractor may not institute
legal action unless a settlement cannot be reached within thirty (30) days of notification. The provisions of
this section do not relieve an agency of its prompt payment obligations with respect to those charges which are
not in dispute (Code of Virginia, § 2.2-4363).
2. To Subcontractors
:
a. A contractor awarded a contract under this solicitation is hereby obligated:
(1) To pay the subcontractor(s) within seven (7) days of the contractor’s receipt of payment from the City of
Winchester for the proportionate share of the payment received for work performed by the
subcontractor(s) under the contract; or
(2) To notify the agency and the subcontractor(s), in writing, of the contractor’s intention to withhold
payment and the reason.
b. The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless
otherwise provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid
seven (7) days following receipt of payment from the City of Winchester, except for amounts withheld as stated
in (2) above. The date of mailing of any payment by U. S. Mail is deemed to be payment to the addressee.
These provisions apply to each sub-tier contractor performing under the primary contract. A contractor’s
obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the City of
Winchester.
K. PRECEDENCE OF TERMS
: The following General Terms and Conditions APPLICABLE LAWS AND COURTS,
ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL
ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF CITY FORM AND TERMS AND
CONDITIONS, CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict
between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the
Special Terms and Conditions shall apply and take precedence.
The City’s procurement, Contractor’s response and written negotiation summary shall form part of the Contract. In the
case of conflicts, discrepancies, errors or omissions among the City’s procurement, the Contractor’s response, written
negotiation summary and the main body of the Contract, the documents and amendments to them shall take precedence
and govern in the following order:
1. Contract
2. Negotiation Summary
3. City’s Procurement Document(s)
4. Contractor’s Response
5. Other Documents
L. QUALIFICATIONS OF (BIDDERS/OFFERORS
): The City of Winchester may make such reasonable investigations
as deemed proper and necessary to determine the ability of the (bidder/offeror) to perform the services/furnish the goods
and the (bidder/offeror) shall furnish to the City of Winchester all such information and data for this purpose as may be
requested. The City of Winchester reserves the right to inspect (bidder’s/offeror’s) physical facilities prior to award to
satisfy questions regarding the (bidder’s/offeror’s) capabilities. The City of Winchester further reserves the right to reject
any (bid/proposal) if the evidence submitted by, or investigations of, such (bidder/offeror) fails to satisfy the City of
Winchester that such (bidder/offeror) is properly qualified to carry out the obligations of the contract and to provide the
services and/or furnish the goods contemplated therein.
M. TESTING AND INSPECTION
: The City of Winchester reserves the right to conduct any test/inspection it may deem
advisable to assure goods and services conform to the specifications.
N. ASSIGNMENT OF CONTRACT
: A contract shall not be assignable by the contractor in whole or in part without the
written consent of the City of Winchester.
O. SEVERABILITY OF CONTRACT:
In the event that any provision shall be adjudged or decreed to be invalid, such
ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining
provisions shall continue to be valid, binding and in full force and effect.
P. CHANGES TO THE CONTRACT
:
1. A public contract may include provisions for modification of the contract during performance, but no fixed-price
contract may be increased by more than twenty-five percent of the amount of the contract or ten thousand dollars
($10,000), whichever is greater, without the advance written approval of the City Council. In no event may the
amount of any contract, without adequate consideration, be increased for any purpose, including, but not limited to,
relief of an offeror from the consequences of an error in its bid or offer (Winchester City Code 21-44).
2. Changes can be made to the contract in any of the following ways:
a. The parties may agree in writing to modify the scope of the contract. An increase or decrease in the price of
the contract resulting from such modification shall be agreed to by the parties as a part of their written
agreement to modify the scope of the contract.
b. The City of Winchester may order changes within the general scope of the contract at any time by written
notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such
as services to be performed, the method of packing or shipment, and the place of delivery or installation. The
contractor shall comply with the notice upon receipt. The contractor shall be compensated for any additional
costs incurred as the result of such order and shall give the City of Winchester a credit for any savings. Said
compensation shall be determined by one of the following methods:
1. By mutual agreement between the parties in writing; or
2. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can be
expressed in units, and the contractor accounts for the number of units of work performed, subject to the
City of Winchesters right to audit the contractor’s records and/or to determine the correct number of
units independently; or
3. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings
realized. A markup for overhead and profit may be allowed if provided by the contract. The same markup
shall be used for determining a decrease in price as the result of savings realized. The contractor shall
present the City of Winchester with all vouchers and records of expenses incurred and savings realized.
The City of Winchester shall have the right to audit the records of the contractor as it deems necessary to
determine costs or savings. Any claim for an adjustment in price under this provision must be asserted
by written notice to the City of Winchester within thirty (30) days from the date of receipt of the written
order from the City of Winchester. If the parties fail to agree on an amount of adjustment, the question
of an increase or decrease in the contract price or time for performance shall be resolved in accordance
with the procedures for resolving disputes provided by the Disputes Clause of this contract or, if there is
none, in accordance with the disputes provisions of the City of Winchester Code. Neither the existence
of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse
the contractor from promptly complying with the changes ordered by the City of Winchester or with the
performance of the contract generally.
Q. DEFAULT
: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the City
of Winchester, after due oral or written notice, may procure them from other sources and hold the contractor responsible
for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies
which the City of Winchester may have.
R. TAXES
: Sales to the City of Winchester are normally exempt from State sales tax. State sales and use tax certificates of
exemption, Form ST-12, will be issued upon request.
S. USE OF BRAND NAMES
: Unless otherwise provided in this solicitation, the name of a certain brand, make or
manufacturer does not restrict (bidders/offerors) to the specific brand, make or manufacturer named, but conveys the
general style, type, character, and quality of the article desired. Any article which the public body, in its sole discretion,
determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for
the purpose intended, shall be accepted. The (bidder/offeror) is responsible to clearly and specifically identify the product
being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the City of
Winchester to determine if the product offered meets the requirements of the solicitation. This is required even if offering
the exact brand, make or manufacturer specified. Normally in competitive sealed bidding only the information furnished
with the bid will be considered in the evaluation. Failure to furnish adequate data for evaluation purposes may result in
declaring a bid nonresponsive. Unless the (bidder/offeror) clearly indicates in its (bid/proposal) that the product offered
is an equal product, such (bid/proposal) will be considered to offer the brand name product referenced in the solicitation.
T. TRANSPORTATION AND PACKAGING
: By submitting their (bids/proposals), all (bidders/offerors) certify and
warrant that the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate
and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial
packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on
the outside with purchase order number, commodity description, and quantity.
U. INSURANCE
: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if
awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction
contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance
with §§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. The bidder or offeror further certifies that the contractor
and any subcontractors will maintain these insurance coverage during the entire term of the contract and that all insurance
coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State
Corporation Commission.
MINIMUM INSURANCE COVERAGES AND LIMITS REQUIRED FOR MOST CONTRACTS
:
1. Workers’ Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or
more employees, to include the employer. Contractors who fail to notify the City of Winchester of increases in the
number of employees that change their workers’ compensation requirements under the Code of Virginia
during the
course of the contract shall be in noncompliance with the contract. The insurer must have an A.M. Best rating of
A- or better.
2. Employer’s Liability - $100,000.
3. Commercial General Liability - $1,000,000 per occurrence. Commercial General Liability is to include bodily injury
and property damage, personal injury and advertising injury, products and completed operations coverage.
The City
of Winchester must be named as an additional insured and so endorsed on the policy by the insurer. A notation on
the certificate of insurance is not sufficient.
4. Automobile Liability - $1,000,000 per occurrence. (Only used if motor vehicle is to be used in the contract.)
NOTE: In addition, various Professional Liability/Errors and Omissions coverages are required when soliciting
those services as follows:
Profession/Service
Limits
Accounting $1,000,000 per occurrence, $3,000,000 aggregate
Architecture $2,000,000 per occurrence, $6,000,000 aggregate
Asbestos Design, Inspection or Abatement Contractors $1,000,000 per occurrence, $3,000,000 aggregate
Health Care Practitioner (to include Dentists, Licensed Dental
Hygienists, Optometrists, Registered or Licensed
Practical Nurses, Pharmacists, Physicians, Podiatrists,
Chiropractors, Physical Therapists, Physical
Therapist Assistants, Clinical Psychologists,
Clinical Social Workers, Professional Counselors,
Hospitals, or Health Maintenance
Organizations.) $1,925,000 per occurrence, $3,000,000 aggregate
(Limits increase each July 1 through fiscal year 2008, as follows:
July 1, 2008 - $2,000,000. This complies with §8.01-581.15 of the
Code of
Virginia.
Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate
Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate
Legal $1,000,000 per occurrence, $5,000,000 aggregate
Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate
Surveying $1,000,000 per occurrence, $1,000,000 aggregate
V. ANNOUNCEMENT OF AWARD
: Upon the award or the announcement of the decision to award a contract over
$50,000, as a result of this solicitation, the Purchasing Agent will publicly post such notice on the City of Winchester’s
web site (
www.winchesterva.gov/purchasing) for a minimum of 10 days.
W. DRUG-FREE WORKPLACE: During the performance of this contract, the contractor agrees to (i) provide a drug-free
workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession,
or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that
will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for
employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include
the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will
be binding upon each subcontractor or vendor.
For the purposes of this section,drug-free workplace” means a site for the performance of work done in connection with
a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful
manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the
performance of the contract.
X. NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against
in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith-based
organizational status, any other basis prohibited by state law relating to discrimination in employment or because the
bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written determination
that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a
faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided
pursuant to this contract objects to the religious character of the faith-based organization from which the individual
receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a
reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an
alternative provider.
Y. AVAILABILITY OF FUNDS: In the event that funds are not appropriated for this Contract for any City fiscal year,
following the City's current year, the Contract shall terminate automatically as of the last day for which funds were
appropriated without the City providing written notice to the Contractor prior to the date of termination. The City shall
not consider termination of the Contract pursuant to this section default. Upon such termination, the City shall be released
from any obligation to make future payments and shall not be liable for cancellation or termination charges.
Z. LICENSES AND PERMITS: Contractors will be responsible for all licenses and permits, if required. The successful
bidder or offeror, and all subcontractors, will be required to obtain a current and valid City of Winchester business license
prior to issuance of the Notice to Proceed.
AZ TERMINATION:
a. Termination for Convenience: The City of Winchester may terminate a contract, in whole or in part, whenever the
City OF Winchester determines that such termination is in the best interest of the City of Winchester, without showing
cause, upon giving ten (10) days written notice to the vendor.
b. Termination for Default: When the vendor has not performed or has unsatisfactorily performed the contract, the City
of Winchester may terminate the contract for default. Upon termination for default, payment may be withheld at the
discretion of the City of Winchester. The Vendor will be paid for work satisfactorily performed prior to termination.
BZ HOLD HARMLESS: Bids/Proposal shall provide that during the term of the contract, including warranty period, for
the successful bidder/offeror indemnifying, defending, and holding harmless the City, its officers, employees, agent and
representatives thereof from all suits, actions, claims of any kind (including claims for attorneys fees) brought on account
of any personal injuries, damages, or violation of rights sustained by any person or property in consequence of any neglect
in safeguarding contract work, or on account of any act or omission by the contractor or his employees, or from any
claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree. The vendor agrees that this
clause shall include claims involving infringement of patent or copyrights.
CZ. CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION: The contractor assures that
information and data obtained as to personal facts and circumstances related to patients or clients will be collected and
held confidential, during and following the term of this agreement, and will not be divulged without the individual’s and
the agency’s written consent and only in accordance with federal law or the Code of Virginia. Contractors who utilize,
access, or store personally identifiably information as part of the performance of a contract are required to safeguard this
information and immediately notify the agency of any breach or suspected breach in the security of such information.
Contractors shall allow the City to both participate in the investigation of incidents and exercise control over decisions
regarding external reporting. Contractors and their employees working on this project may be required to sign a
confidentiality statement.
DZ. BID PRICE CURRENCY: Prices are to be stated in US dollars unless otherwise specified in the solicitation.
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EJCDC C-700 Standard General Conditions of the Construction Contract.
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
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General Conditions Page 00700-1
This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or
modification. This document should be adapted to the particular circumstances of the contemplated Project and the Controlling
Law.
STANDARD
GENERAL CONDITIONS
OF THE
CONSTRUCTION CONTRACT
Prepared by
ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE
and
Issued and Published Jointly By
PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE
a practice division of the
NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS
___________________
AMERICAN COUNCIL OF ENGINEERING COMPANIES
___________________
AMERICAN SOCIETY OF CIVIL ENGINEERS
This document has been approved and endorsed by
The Associated General Contractors of America
Construction Specifications Institute
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EJCDC C-700 Standard General Conditions of the Construction Contract.
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
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General Conditions Page 00700-2
Copyright ©2002
National Society of Professional Engineers
1420 King Street, Alexandria, VA 22314
American Council of Engineering Companies
1015 15th Street, N.W., Washington, DC 20005
American Society of Civil Engineers
1801 Alexander Bell Drive, Reston, VA 20191-4400
These General Conditions have been prepared for use with the Suggested Forms of Agreement Between Owner and Contractor
Nos. C-520 or C-525 (2002 Editions). Their provisions are interrelated and a change in one may necessitate a change in the
other. Comments concerning their usage are contained in the EJCDC Construction Documents, General and Instructions (No.
C-001) (2002 Edition). For guidance in the preparation of Supplementary Conditions, see Guide to the Preparation of
Supplementary Conditions (No. C-800) (2002 Edition).
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EJCDC C-700 Standard General Conditions of the Construction Contract.
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
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General Conditions Page 00700-3
TABLE OF CONTENTS
Page
ARTICLE 1 - DEFINITIONS AND TERMINOLOGY .............................................................................................................. 6
1.01 Defined Terms .......................................................................................................................................................... 6
1.02 Terminology ............................................................................................................................................................. 8
ARTICLE 2 - PRELIMINARY MATTERS ............................................................................................................................... 9
2.01 Delivery of Bonds and Evidence of Insurance ......................................................................................................... 9
2.02 Copies of Documents ............................................................................................................................................... 9
2.03 Commencement of Contract Times; Notice to Proceed ......................................................................................... 10
2.04 Starting the Work ................................................................................................................................................... 10
2.05 Before Starting Construction ................................................................................................................................. 10
2.06 Preconstruction Conference .................................................................................................................................. 10
2.07 Initial Acceptance of Schedules ............................................................................................................................. 10
ARTICLE 3 - CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE ...................................................................... 10
3.01 Intent ...................................................................................................................................................................... 10
3.02 Reference Standards .............................................................................................................................................. 11
3.03 Reporting and Resolving Discrepancies ................................................................................................................ 11
3.04 Amending and Supplementing Contract Documents .............................................................................................. 11
3.05 Reuse of Documents ............................................................................................................................................... 12
3.06 Electronic Data ...................................................................................................................................................... 12
ARTICLE 4 - AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS
ENVIRONMENTAL CONDITIONS; REFERENCE POINTS ................................................................................................ 12
4.01 Availability of Lands .............................................................................................................................................. 12
4.02 Subsurface and Physical Conditions ...................................................................................................................... 12
4.03 Differing Subsurface or Physical Conditions ........................................................................................................ 13
4.04 Underground Facilities .......................................................................................................................................... 14
4.05 Reference Points .................................................................................................................................................... 14
4.06 Hazardous Environmental Condition at Site ......................................................................................................... 14
ARTICLE 5 - BONDS AND INSURANCE ............................................................................................................................. 16
5.01 Performance, Payment, and Other Bonds .............................................................................................................. 16
5.02 Licensed Sureties and Insurers .............................................................................................................................. 16
5.03 Certificates of Insurance ........................................................................................................................................ 16
5.04 Contractor’s Liability Insurance ........................................................................................................................... 16
5.05 Owner’s Liability Insurance .................................................................................................................................. 17
5.06 Property Insurance ................................................................................................................................................ 17
5.07 Waiver of Rights ..................................................................................................................................................... 18
5.08 Receipt and Application of Insurance Proceeds .................................................................................................... 19
5.09 Acceptance of Bonds and Insurance; Option to Replace ....................................................................................... 19
5.10 Partial Utilization, Acknowledgment of Property Insurer ..................................................................................... 19
ARTICLE 6 - CONTRACTOR’S RESPONSIBILITIES .......................................................................................................... 19
6.01 Supervision and Superintendence .......................................................................................................................... 19
6.02 Labor; Working Hours ........................................................................................................................................... 20
6.03 Services, Materials, and Equipment ...................................................................................................................... 20
6.04 Progress Schedule .................................................................................................................................................. 20
6.05 Substitutes and “Or-Equals” ................................................................................................................................. 20
6.06 Concerning Subcontractors, Suppliers, and Others............................................................................................... 22
6.07 Patent Fees and Royalties ...................................................................................................................................... 23
6.08 Permits ................................................................................................................................................................... 23
6.09 Laws and Regulations ............................................................................................................................................ 23
6.10 Taxes ...................................................................................................................................................................... 23
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6.11 Use of Site and Other Areas ................................................................................................................................... 23
6.12 Record Documents ................................................................................................................................................. 24
6.13 Safety and Protection ............................................................................................................................................. 24
6.14 Safety Representative ............................................................................................................................................. 25
6.15 Hazard Communication Programs ........................................................................................................................ 25
6.16 Emergencies ........................................................................................................................................................... 25
6.17 Shop Drawings and Samples ................................................................................................................................. 25
6.18 Continuing the Work .............................................................................................................................................. 26
6.19 Contractor’s General Warranty and Guarantee .................................................................................................... 26
6.20 Indemnification ...................................................................................................................................................... 27
6.21 Delegation of Professional Design Services .......................................................................................................... 27
ARTICLE 7 - OTHER WORK AT THE SITE ......................................................................................................................... 28
7.01 Related Work at Site............................................................................................................................................... 28
7.02 Coordination .......................................................................................................................................................... 28
7.03 Legal Relationships ................................................................................................................................................ 28
ARTICLE 8 - OWNER’S RESPONSIBILITIES ...................................................................................................................... 29
8.01 Communications to Contractor .............................................................................................................................. 29
8.02 Replacement of Engineer ....................................................................................................................................... 29
8.03 Furnish Data .......................................................................................................................................................... 29
8.04 Pay When Due ....................................................................................................................................................... 29
8.05 Lands and Easements; Reports and Tests .............................................................................................................. 29
8.06 Insurance ............................................................................................................................................................... 29
8.07 Change Orders ....................................................................................................................................................... 29
8.08 Inspections, Tests, and Approvals .......................................................................................................................... 29
8.09 Limitations on Owner’s Responsibilities ............................................................................................................... 29
8.10 Undisclosed Hazardous Environmental Condition ................................................................................................ 29
8.11 Evidence of Financial Arrangements ..................................................................................................................... 29
ARTICLE 9 - ENGINEER’S STATUS DURING CONSTRUCTION ..................................................................................... 29
9.01 Owner’s Representative ......................................................................................................................................... 29
9.02 Visits to Site ........................................................................................................................................................... 29
9.03 Project Representative ........................................................................................................................................... 30
9.04 Authorized Variations in Work .............................................................................................................................. 30
9.05 Rejecting Defective Work ....................................................................................................................................... 30
9.06 Shop Drawings, Change Orders and Payments ..................................................................................................... 30
9.07 Determinations for Unit Price Work ...................................................................................................................... 30
9.08 Decisions on Requirements of Contract Documents and Acceptability of Work ................................................... 30
9.09 Limitations on Engineer’s Authority and Responsibilities ..................................................................................... 31
ARTICLE 10 - CHANGES IN THE WORK; CLAIMS ........................................................................................................... 31
10.01 Authorized Changes in the Work ........................................................................................................................... 31
10.02 Unauthorized Changes in the Work ....................................................................................................................... 31
10.03 Execution of Change Orders .................................................................................................................................. 31
10.04 Notification to Surety ............................................................................................................................................. 32
10.05 Claims .................................................................................................................................................................... 32
ARTICLE 11 - COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK .................................................................. 32
11.01 Cost of the Work .................................................................................................................................................... 32
11.02 Allowances ............................................................................................................................................................. 34
11.03 Unit Price Work ..................................................................................................................................................... 35
ARTICLE 12 - CHANGE OF CONTRACT PRICE; CHANGE OF CONTRACT TIMES ..................................................... 35
12.01 Change of Contract Price ...................................................................................................................................... 35
12.02 Change of Contract Times ..................................................................................................................................... 36
12.03 Delays .................................................................................................................................................................... 36
ARTICLE 13 - TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE WORK ....... 36
13.01 Notice of Defects .................................................................................................................................................... 36
13.02 Access to Work ....................................................................................................................................................... 36
13.03 Tests and Inspections ............................................................................................................................................. 37
13.04 Uncovering Work ................................................................................................................................................... 37
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Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
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13.05 Owner May Stop the Work ..................................................................................................................................... 37
13.06 Correction or Removal of Defective Work ............................................................................................................. 37
13.07 Correction Period .................................................................................................................................................. 38
13.08 Acceptance of Defective Work ............................................................................................................................... 38
13.09 Owner May Correct Defective Work...................................................................................................................... 38
ARTICLE 14 - PAYMENTS TO CONTRACTOR AND COMPLETION .............................................................................. 39
14.01 Schedule of Values ................................................................................................................................................. 39
14.02 Progress Payments ................................................................................................................................................ 39
14.03 Contractor’s Warranty of Title .............................................................................................................................. 41
14.04 Substantial Completion .......................................................................................................................................... 41
14.05 Partial Utilization .................................................................................................................................................. 41
14.06 Final Inspection ..................................................................................................................................................... 42
14.07 Final Payment ........................................................................................................................................................ 42
14.08 Final Completion Delayed ..................................................................................................................................... 43
14.09 Waiver of Claims ................................................................................................................................................... 43
ARTICLE 15 - SUSPENSION OF WORK AND TERMINATION ......................................................................................... 43
15.01 Owner May Suspend Work ..................................................................................................................................... 43
15.02 Owner May Terminate for Cause ........................................................................................................................... 43
15.03 Owner May Terminate For Convenience ............................................................................................................... 44
15.04 Contractor May Stop Work or Terminate .............................................................................................................. 44
ARTICLE 16 - DISPUTE RESOLUTION ................................................................................................................................ 45
16.01 Methods and Procedures ....................................................................................................................................... 45
ARTICLE 17 - MISCELLANEOUS ......................................................................................................................................... 45
17.01 Giving Notice ......................................................................................................................................................... 45
17.02 Computation of Times ............................................................................................................................................ 45
17.03 Cumulative Remedies ............................................................................................................................................. 45
17.04 Survival of Obligations .......................................................................................................................................... 45
17.05 Controlling Law ..................................................................................................................................................... 46
17.06 Headings ................................................................................................................................................................ 46
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EJCDC C-700 Standard General Conditions of the Construction Contract.
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General Conditions Page 00700-6
GENERAL CONDITIONS
ARTICLE 1 - DEFINITIONS AND TERMINOLOGY
1.01 Defined Terms
A. Wherever used in the Bidding Requirements or
Contract Documents and printed with initial capital letters,
the terms listed below will have the meanings indicated
which are applicable to both the singular and plural thereof.
In addition to terms specifically defined, terms with initial
capital letters in the Contract Documents include
references to identified articles and paragraphs, and the
titles of other documents or forms.
1. Addenda--Written or graphic instruments
issued prior to the opening of Bids which clarify, correct,
or change the Bidding Requirements or the proposed
Contract Documents.
2. Agreement--The written instrument which is
evidence of the agreement between Owner and Contractor
covering the Work.
3. Application for Payment--The form acceptable
to Engineer which is to be used by Contractor during the
course of the Work in requesting progress or final
payments and which is to be accompanied by such
supporting documentation as is required by the Contract
Documents.
4. Asbestos--Any material that contains more than
one percent asbestos and is friable or is releasing asbestos
fibers into the air above current action levels established by
the United States Occupational Safety and Health
Administration.
5. Bid--The offer or proposal of a Bidder
submitted on the prescribed form setting forth the prices
for the Work to be performed.
6. Bidder--The individual or entity who submits a
Bid directly to Owner.
7. Bidding Documents--The Bidding
Requirements and the proposed Contract Documents
(including all Addenda).
8. Bidding Requirements--The Advertisement or
Invitation to Bid, Instructions to Bidders, bid security of
acceptable form, if any, and the Bid Form with any
supplements.
9. Change Order--A document recommended by
Engineer which is signed by Contractor and Owner and
authorizes an addition, deletion, or revision in the Work or
an adjustment in the Contract Price or the Contract Times,
issued on or after the Effective Date of the Agreement.
10. Claim--A demand or assertion by Owner or
Contractor seeking an adjustment of Contract Price or
Contract Times, or both, or other relief with respect to the
terms of the Contract. A demand for money or services by
a third party is not a Claim.
11. Contract--The entire and integrated written
agreement between the Owner and Contractor concerning
the Work. The Contract supersedes prior negotiations,
representations, or agreements, whether written or oral.
12. Contract Documents-- Those items so
designated in the Agreement. Only printed or hard copies
of the items listed in the Agreement are Contract
Documents. Approved Shop Drawings, other Contractor’s
submittals, and the reports and drawings of subsurface and
physical conditions are not Contract Documents.
13. Contract Price--The moneys payable by
Owner to Contractor for completion of the Work in
accordance with the Contract Documents as stated in the
Agreement (subject to the provisions of Paragraph 11.03 in
the case of Unit Price Work).
14. Contract Times--The number of days or the
dates stated in the Agreement to: (i) achieve Milestones, if
any, (ii) achieve Substantial Completion; and (iii) complete
the Work so that it is ready for final payment as evidenced
by Engineer’s written recommendation of final payment.
15. Contractor--The individual or entity with
whom Owner has entered into the Agreement.
16. Cost of the Work--See Paragraph 11.01.A for
definition.
17. Drawings--That part of the Contract
Documents prepared or approved by Engineer which
graphically shows the scope, extent, and character of the
Work to be performed by Contractor. Shop Drawings and
other Contractor submittals are not Drawings as so defined.
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18. Effective Date of the Agreement--The date
indicated in the Agreement on which it becomes effective,
but if no such date is indicated, it means the date on which
the Agreement is signed and delivered by the last of the two
parties to sign and deliver.
19. Engineer--The individual or entity named as
such in the Agreement.
20. Field Order--A written order issued by
Engineer which requires minor changes in the Work but
which does not involve a change in the Contract Price or
the Contract Times.
21. General Requirements--Sections of Division
1 of the Specifications. The General Requirements pertain
to all sections of the Specifications.
22. Hazardous Environmental Condition--The
presence at the Site of Asbestos, PCBs, Petroleum,
Hazardous Waste, or Radioactive Material in such
quantities or circumstances that may present a substantial
danger to persons or property exposed thereto in
connection with the Work.
23. Hazardous Waste--The term Hazardous
Waste shall have the meaning provided in Section 1004 of
the Solid Waste Disposal Act (42 USC Section 6903) as
amended from time to time.
24. Laws and Regulations; Laws or Regulations-
-Any and all applicable laws, rules, regulations, ordinanc-
es, codes, and orders of any and all governmental bodies,
agencies, authorities, and courts having jurisdiction.
25. Liens--Charges, security interests, or
encumbrances upon Project funds, real property, or
personal property.
26. Milestone--A principal event specified in the
Contract Documents relating to an intermediate completion
date or time prior to Substantial Completion of all the
Work.
27. Notice of Award--The written notice by
Owner to the Successful Bidder stating that upon timely
compliance by the Successful Bidder with the conditions
precedent listed therein, Owner will sign and deliver the
Agreement.
28. Notice to Proceed--A written notice given by
Owner to Contractor fixing the date on which the Contract
Times will commence to run and on which Contractor shall
start to perform the Work under the Contract Documents.
29. Owner--The individual or entity with whom
Contractor has entered into the Agreement and for whom
the Work is to be performed.
30. PCBs--Polychlorinated biphenyls.
31. Petroleum--Petroleum, including crude oil or
any fraction thereof which is liquid at standard conditions
of temperature and pressure (60 degrees Fahrenheit and
14.7 pounds per square inch absolute), such as oil,
petroleum, fuel oil, oil sludge, oil refuse, gasoline,
kerosene, and oil mixed with other non-Hazardous Waste
and crude oils.
32. Progress Schedule--A schedule, prepared and
maintained by Contractor, describing the sequence and
duration of the activities comprising the Contractor’s plan
to accomplish the Work within the Contract Times.
33. Project--The total construction of which the
Work to be performed under the Contract Documents may
be the whole, or a part.
34. Project Manual--The bound documentary
information prepared for bidding and constructing the
Work. A listing of the contents of the Project Manual,
which may be bound in one or more volumes, is contained
in the table(s) of contents.
35. Radioactive Material--Source, special nucle-
ar, or byproduct material as defined by the Atomic Energy
Act of 1954 (42 USC Section 2011 et seq.) as amended
from time to time.
36. Related Entity -- An officer, director, partner,
employee, agent, consultant, or subcontractor.
37. Resident Project Representative--The autho-
rized representative of Engineer who may be assigned to
the Site or any part thereof.
38. Samples--Physical examples of materials,
equipment, or workmanship that are representative of some
portion of the Work and which establish the standards by
which such portion of the Work will be judged.
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39. Schedule of Submittals--A schedule, prepared
and maintained by Contractor, of required submittals and
the time requirements to support scheduled performance of
related construction activities.
40. Schedule of Values--A schedule, prepared and
maintained by Contractor, allocating portions of the
Contract Price to various portions of the Work and used as
the basis for reviewing Contractor’s Applications for
Payment.
41. Shop Drawings--All drawings, diagrams,
illustrations, schedules, and other data or information
which are specifically prepared or assembled by or for
Contractor and submitted by Contractor to illustrate some
portion of the Work.
42. Site--Lands or areas indicated in the Contract
Documents as being furnished by Owner upon which the
Work is to be performed, including rights-of-way and
easements for access thereto, and such other lands
furnished by Owner which are designated for the use of
Contractor.
43. Specifications--That part of the Contract
Documents consisting of written requirements for
materials, equipment, systems, standards and
workmanship as applied to the Work, and certain
administrative requirements and procedural matters
applicable thereto.
44. Subcontractor--An individual or entity having
a direct contract with Contractor or with any other
Subcontractor for the performance of a part of the Work at
the Site.
45. Substantial Completion--The time at which
the Work (or a specified part thereof) has progressed to the
point where, in the opinion of Engineer, the Work (or a
specified part thereof) is sufficiently complete, in
accordance with the Contract Documents, so that the Work
(or a specified part thereof) can be utilized for the purposes
for which it is intended. The terms “substantially
complete” and “substantially completed” as applied to all
or part of the Work refer to Substantial Completion thereof.
46. Successful Bidder--The Bidder submitting a
responsive Bid to whom Owner makes an award.
47. Supplementary Conditions--That part of the
Contract Documents which amends or supplements these
General Conditions.
48. Supplier--A manufacturer, fabricator, suppli-
er, distributor, materialman, or vendor having a direct
contract with Contractor or with any Subcontractor to
furnish materials or equipment to be incorporated in the
Work by Contractor or any Subcontractor.
49. Underground Facilities--All underground
pipelines, conduits, ducts, cables, wires, manholes, vaults,
tanks, tunnels, or other such facilities or attachments, and
any encasements containing such facilities, including those
that convey electricity, gases, steam, liquid petroleum
products, telephone or other communications, cable
television, water, wastewater, storm water, other liquids or
chemicals, or traffic or other control systems.
50. Unit Price Work--Work to be paid for on the
basis of unit prices.
51. Work--The entire construction or the various
separately identifiable parts thereof required to be provided
under the Contract Documents. Work includes and is the
result of performing or providing all labor, services, and
documentation necessary to produce such construction,
and furnishing, installing, and incorporating all materials
and equipment into such construction, all as required by the
Contract Documents.
52. Work Change Directive--A written statement
to Contractor issued on or after the Effective Date of the
Agreement and signed by Owner and recommended by
Engineer ordering an addition, deletion, or revision in the
Work, or responding to differing or unforeseen subsurface
or physical conditions under which the Work is to be
performed or to emergencies. A Work Change Directive
will not change the Contract Price or the Contract Times
but is evidence that the parties expect that the change
ordered or documented by a Work Change Directive will
be incorporated in a subsequently issued Change Order
following negotiations by the parties as to its effect, if any,
on the Contract Price or Contract Times.
1.02 Terminology
A. The following words or terms are not defined
but, when used in the Bidding Requirements or Contract
Documents, have the following meaning.
B. Intent of Certain Terms or Adjectives
1. The Contract Documents include the terms “as
allowed,” “as approved,” “as ordered”, “as directed” or
terms of like effect or import to authorize an exercise of
professional judgment by Engineer. In addition, the
adjectives “reasonable,” “suitable,” “acceptable,”
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“proper,” “satisfactory,” or adjectives of like effect or
import are used to describe an action or determination of
Engineer as to the Work. It is intended that such exercise
of professional judgment, action or determination will be
solely to evaluate, in general, the Work for compliance
with the requirements of and information in the Contract
Documents and conformance with the design concept of
the completed Project as a functioning whole as shown or
indicated in the Contract Documents (unless there is a
specific statement indicating otherwise). The use of any
such term or adjective is not intended to and shall not be
effective to assign to Engineer any duty or authority to
supervise or direct the performance of the Work or any
duty or authority to undertake responsibility contrary to the
provisions of Paragraph 9.09 or any other provision of the
Contract Documents.
C. Day
1. The word “day” means a calendar day of
24 hours measured from midnight to the next midnight.
D. Defective
1. The word “defective,” when modifying the
word “Work,” refers to Work that is unsatisfactory, faulty,
or deficient in that it:
a. does not conform to the Contract Documents,
or
b. does not meet the requirements of any
applicable inspection, reference standard, test, or
approval referred to in the Contract Documents,
or
c. has been damaged prior to Engineer’s -
recommendation of final payment (unless
responsibility for the protection thereof has been
assumed by Owner at Substantial Completion in
accordance with Paragraph 14.04 or 14.05).
E. Furnish, Install, Perform, Provide
1. The word “furnish,” when used in connection
with services, materials, or equipment, shall mean to
supply and deliver said services, materials, or equipment to
the Site (or some other specified location) ready for use or
installation and in usable or operable condition.
2. The word “install,” when used in connection
with services, materials, or equipment, shall mean to put
into use or place in final position said services, materials,
or equipment complete and ready for intended use.
3. The words “perform” or “provide,” when used
in connection with services, materials, or equipment, shall
mean to furnish and install said services, materials, or
equipment complete and ready for intended use.
4. When “furnish,” “install,” “perform,” or “pro-
vide” is not used in connection with services, materials, or
equipment in a context clearly requiring an obligation of
Contractor, “provide” is implied.
F. Unless stated otherwise in the Contract Docu-
ments, words or phrases which have a well-known
technical or construction industry or trade meaning are
used in the Contract Documents in accordance with such
recognized meaning.
ARTICLE 2 - PRELIMINARY MATTERS
2.01 Delivery of Bonds and Evidence of Insurance
A. When Contractor delivers the executed
counterparts of the Agreement to Owner, Contractor shall
also deliver to Owner such bonds as Contractor may be
required to furnish.
B. Evidence of Insurance: Before any Work at the
Site is started, Contractor and Owner shall each deliver to
the other, with copies to each additional insured identified
in the Supplementary Conditions, certificates of insurance
(and other evidence of insurance which either of them or
any additional insured may reasonably request) which
Contractor and Owner respectively are required to
purchase and maintain in accordance with Article 5.
2.02 Copies of Documents
A. Owner shall furnish to Contractor up to ten
printed or hard copies of the Drawings and Project Manual.
Additional copies will be furnished upon request at the cost
of reproduction.
2.03 Commencement of Contract Times; Notice to
Proceed
A. The Contract Times will commence to run on
the thirtieth day after the Effective Date of the Agreement
or, if a Notice to Proceed is given, on the day indicated in
the Notice to Proceed. A Notice to Proceed may be given
at any time within 30 days after the Effective Date of the
Agreement. In no event will the Contract Times commence
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to run later than the sixtieth day after the day of Bid
opening or the thirtieth day after the Effective Date of the
Agreement, whichever date is earlier.
2.04 Starting the Work
A. Contractor shall start to perform the Work on
the date when the Contract Times commence to run. No
Work shall be done at the Site prior to the date on which
the Contract Times commence to run.
2.05 Before Starting Construction
A. Preliminary Schedules: Within 10 days after
the Effective Date of the Agreement (unless otherwise
specified in the General Requirements), Contractor shall
submit to Engineer for timely review:
1. a preliminary Progress Schedule; indicating the
times (numbers of days or dates) for starting and
completing the various stages of the Work, including any
Milestones specified in the Contract Documents;
2. a preliminary Schedule of Submittals; and
3. a preliminary Schedule of Values for all of the
Work which includes quantities and prices of items which
when added together equal the Contract Price and subdi-
vides the Work into component parts in sufficient detail to
serve as the basis for progress payments during
performance of the Work. Such prices will include an
appropriate amount of overhead and profit applicable to
each item of Work.
2.06 Preconstruction Conference
A. Before any Work at the Site is started, a
conference attended by Owner, Contractor, Engineer, and
others as appropriate will be held to establish a working
understanding among the parties as to the Work and to
discuss the schedules referred to in Paragraph 2.05.A,
procedures for handling Shop Drawings and other
submittals, processing Applications for Payment, and
maintaining required records.
2.07 Initial Acceptance of Schedules
A. At least 10 days before submission of the first
Application for Payment a conference attended by
Contractor, Engineer, and others as appropriate will be held
to review for acceptability to Engineer as provided below
the schedules submitted in accordance with Paragraph
2.05.A. Contractor shall have an additional 10 days to
make corrections and adjustments and to complete and
resubmit the schedules. No progress payment shall be
made to Contractor until acceptable schedules are
submitted to Engineer.
1. The Progress Schedule will be acceptable to
Engineer if it provides an orderly progression of the Work
to completion within the Contract Times. Such acceptance
will not impose on Engineer responsibility for the Progress
Schedule, for sequencing, scheduling, or progress of the
Work nor interfere with or relieve Contractor from
Contractor’s full responsibility therefor.
2. Contractor’s Schedule of Submittals will be
acceptable to Engineer if it provides a workable
arrangement for reviewing and processing the required
submittals.
3. Contractor’s Schedule of Values will be accept-
able to Engineer as to form and substance if it provides a
reasonable allocation of the Contract Price to component
parts of the Work.
ARTICLE 3 - CONTRACT DOCUMENTS: INTENT,
AMENDING, REUSE
3.01 Intent
A. The Contract Documents are complementary;
what is required by one is as binding as if required by all.
B. It is the intent of the Contract Documents to
describe a functionally complete Project (or part thereof) to
be constructed in accordance with the Contract Documents.
Any labor, documentation, services, materials, or equip-
ment that may reasonably be inferred from the Contract
Documents or from prevailing custom or trade usage as
being required to produce the intended result will be
provided whether or not specifically called for at no
additional cost to Owner.
C. Clarifications and interpretations of the
Contract Documents shall be issued by Engineer as
provided in Article 9.
3.02 Reference Standards
A. Standards, Specifications, Codes, Laws, and
Regulations.
1. Reference to standards, specifications,
manuals, or codes of any technical society, organization, or
association, or to Laws or Regulations, whether such refer-
ence be specific or by implication, shall mean the standard,
specification, manual, code, or Laws or Regulations in
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effect at the time of opening of Bids (or on the Effective
Date of the Agreement if there were no Bids), except as
may be otherwise specifically stated in the Contract
Documents.
2. No provision of any such standard,
specification, manual or code, or any instruction of a
Supplier shall be effective to change the duties or
responsibilities of Owner, Contractor, or Engineer, or any
of their subcontractors, consultants, agents, or employees
from those set forth in the Contract Documents. No such
provision or instruction shall be effective to assign to
Owner, or Engineer, or any of, their Related Entities, any
duty or authority to supervise or direct the performance of
the Work or any duty or authority to undertake respon-
sibility inconsistent with the provisions of the Contract
Documents.
3.03 Reporting and Resolving Discrepancies
A. Reporting Discrepancies
1. Contractor’s Review of Contract Documents
Before Starting Work: Before undertaking each part of the
Work, Contractor shall carefully study and compare the
Contract Documents and check and verify pertinent figures
therein and all applicable field measurements. Contractor
shall promptly report in writing to Engineer any conflict,
error, ambiguity, or discrepancy which Contractor may
discover and shall obtain a written interpretation or
clarification from Engineer before proceeding with any
Work affected thereby.
2. Contractor’s Review of Contract Documents
During Performance of Work: If, during the performance
of the Work, Contractor discovers any conflict, error,
ambiguity, or discrepancy within the Contract Documents
or between the Contract Documents and any provision of
any Law or Regulation applicable to the performance of the
Work or of any standard, specification, manual or code, or
of any instruction of any Supplier, Contractor shall
promptly report it to Engineer in writing. Contractor shall
not proceed with the Work affected thereby (except in an
emergency as required by Paragraph 6.16.A) until an
amendment or supplement to the Contract Documents has
been issued by one of the methods indicated in Paragraph
3.04.
3. Contractor shall not be liable to Owner or
Engineer for failure to report any conflict, error, ambiguity,
or discrepancy in the Contract Documents unless
Contractor knew or reasonably should have known thereof.
B. Resolving Discrepancies
1. Except as may be otherwise specifically stated
in the Contract Documents, the provisions of the Contract
Documents shall take precedence in resolving any conflict,
error, ambiguity, or discrepancy between the provisions of
the Contract Documents and:
a. the provisions of any standard, specification,
manual, code, or instruction (whether or not
specifically incorporated by reference in the
Contract Documents); or
b. the provisions of any Laws or Regulations
applicable to the performance of the Work (unless
such an interpretation of the provisions of the
Contract Documents would result in violation of
such Law or Regulation).
3.04 Amending and Supplementing Contract
Documents
A. The Contract Documents may be amended to
provide for additions, deletions, and revisions in the Work
or to modify the terms and conditions thereof by either a
Change Order or a Work Change Directive.
B. The requirements of the Contract Documents
may be supplemented, and minor variations and deviations
in the Work may be authorized, by one or more of the
following ways:
1. A Field Order;
2. Engineer’s approval of a Shop Drawing or
Sample; (Subject to the provisions of Paragraph 6.17.D.3);
or
3. Engineer’s written interpretation or
clarification.
3.05 Reuse of Documents
A. Contractor and any Subcontractor or Supplier
or other individual or entity performing or furnishing all of
the Work under a direct or indirect contract with
Contractor, shall not:
1. have or acquire any title to or ownership
rights in any of the Drawings, Specifications, or
other documents (or copies of any thereof) prepared by or
bearing the seal of Engineer or Engineer’s consultants,
including electronic media editions; or
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2. reuse any of such Drawings, Specifications,
other documents, or copies thereof on extensions
of the Project or any other project without written consent
of Owner and Engineer and specific written verification or
adaption by Engineer.
B. The prohibition of this Paragraph 3.05 will
survive final payment, or termination of the Contract.
Nothing herein shall preclude Contractor from retaining
copies of the Contract Documents for record purposes.
3.06 Electronic Data
A. Copies of data furnished by Owner or Engineer
to Contractor or Contractor to Owner or Engineer that may
be relied upon are limited to the printed copies (also known
as hard copies). Files in electronic media format of text,
data, graphics, or other types are furnished only for the
convenience of the receiving party. Any conclusion or
information obtained or derived from such electronic files
will be at the user’s sole risk. If there is a discrepancy
between the electronic files and the hard copies, the hard
copies govern.
B. Because data stored in electronic media format
can deteriorate or be modified inadvertently or otherwise
without authorization of the data’s creator, the party
receiving electronic files agrees that it will perform
acceptance tests or procedures within 60 days, after which
the receiving party shall be deemed to have accepted the
data thus transferred. Any errors detected within the 60-day
acceptance period will be corrected by the transferring
party..
C. When transferring documents in electronic
media format, the transferring party makes no
representations as to long term compatibility, usability, or
readability of documents resulting from the use of software
application packages, operating systems, or computer
hardware differing from those used by the data’s creator.
ARTICLE 4 - AVAILABILITY OF LANDS;
SUBSURFACE AND PHYSICAL CONDITIONS;
HAZARDOUS ENVIRONMENTAL CONDITIONS;
REFERENCE POINTS
4.01 Availability of Lands
A. Owner shall furnish the Site. Owner shall
notify Contractor of any encumbrances or restrictions not
of general application but specifically related to use of the
Site with which Contractor must comply in performing the
Work. Owner will obtain in a timely manner and pay for
easements for permanent structures or permanent changes
in existing facilities. If Contractor and Owner are unable to
agree on entitlement to or on the amount or extent, if any,
of any adjustment in the Contract Price or Contract Times,
or both, as a result of any delay in Owner’s furnishing the
Site or a part thereof, Contractor may make a Claim
therefor as provided in Paragraph 10.05.
B. Upon reasonable written request, Owner shall
furnish Contractor with a current statement of record legal
title and legal description of the lands upon which the Work
is to be performed and Owner’s interest therein as
necessary for giving notice of or filing a mechanic's or
construction lien against such lands in accordance with
applicable Laws and Regulations.
C. Contractor shall provide for all additional lands
and access thereto that may be required for temporary
construction facilities or storage of materials and equip-
ment.
4.02 Subsurface and Physical Conditions
A. Reports and Drawings: The Supplementary
Conditions identify:
1. those reports of explorations and tests of
subsurface conditions at or contiguous to the Site that
Engineer has used in preparing the Contract Documents;
and
2. those drawings of physical conditions in or
relating to existing surface or subsurface structures at or
contiguous to the Site (except Underground Facilities) that
Engineer has used in preparing the Contract Documents.
B. Limited Reliance by Contractor on Technical
Data Authorized: Contractor may rely upon the general
accuracy of the “technical data” contained in such reports
and drawings, but such reports and drawings are not
Contract Documents. Such “technical data” is identified in
the Supplementary Conditions. Except for such reliance on
such “technical data,” Contractor may not rely upon or
make any claim against Owner or Engineer, or any of their
Related Entities with respect to:
1. the completeness of such reports and drawings
for Contractor’s purposes, including, but not limited to, any
aspects of the means, methods, techniques, sequences, and
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procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto; or
2. other data, interpretations, opinions, and
information contained in such reports or shown or
indicated in such drawings; or
3. any Contractor interpretation of or conclusion
drawn from any "technical data" or any such other data,
interpretations, opinions, or information.
4.03 Differing Subsurface or Physical Conditions
A. Notice: If Contractor believes that any subsur-
face or physical condition at or contiguous to the Site that
is uncovered or revealed either:
1. is of such a nature as to establish that any
“technical data” on which Contractor is entitled to rely as
provided in Paragraph 4.02 is materially inaccurate; or
2. is of such a nature as to require a change in the
Contract Documents; or
3. differs materially from that shown or indicated
in the Contract Documents; or
4. is of an unusual nature, and differs materially
from conditions ordinarily encountered and generally
recognized as inherent in work of the character provided
for in the Contract Documents;
then Contractor shall, promptly after becoming aware
thereof and before further disturbing the subsurface or
physical conditions or performing any Work in connection
therewith (except in an emergency as required by
Paragraph 6.16.A), notify Owner and Engineer in writing
about such condition. Contractor shall not further disturb
such condition or perform any Work in connection
therewith (except as aforesaid) until receipt of written order
to do so.
B. Engineer’s Review: After receipt of written
notice as required by Paragraph 4.03.A, Engineer will
promptly review the pertinent condition, determine the
necessity of Owner's obtaining additional exploration or
tests with respect thereto, and advise Owner in writing
(with a copy to Contractor) of Engineer’s findings and
conclusions.
C. Possible Price and Times Adjustments
1. The Contract Price or the Contract Times, or
both, will be equitably adjusted to the extent that the
existence of such differing subsurface or physical
condition causes an increase or decrease in Contractor’s
cost of, or time required for, performance of the Work;
subject, however, to the following:
a. such condition must meet any one or more of
the categories described in Paragraph 4.03.A; and
b. with respect to Work that is paid for on a Unit
Price Basis, any adjustment in Contract Price will
be subject to the provisions of Paragraphs 9.07
and 11.03.
2. Contractor shall not be entitled to any
adjustment in the Contract Price or Contract Times if:
a. Contractor knew of the existence of such
conditions at the time Contractor made a final
commitment to Owner with respect to Contract
Price and Contract Times by the submission of a
Bid or becoming bound under a negotiated
contract; or
b. the existence of such condition could
reasonably have been discovered or revealed as a
result of any examination, investigation, explo-
ration, test, or study of the Site and contiguous
areas required by the Bidding Requirements or
Contract Documents to be conducted by or for
Contractor prior to Contractor's making such final
commitment; or
c. Contractor failed to give the written notice as
required by Paragraph 4.03.A.
3. If Owner and Contractor are unable to agree on
entitlement to or on the amount or extent, if any, of any
adjustment in the Contract Price or Contract Times, or
both, a Claim may be made therefor as provided in
Paragraph 10.05. However, Owner and Engineer, and any
of their Related Entities shall not be liable to Contractor for
any claims, costs, losses, or damages (including but not
limited to all fees and charges of engineers, architects,
attorneys, and other professionals and all court or
arbitration or other dispute resolution costs) sustained by
Contractor on or in connection with any other project or
anticipated project.
4.04 Underground Facilities
A. Shown or Indicated: The information and data
shown or indicated in the Contract Documents with respect
to existing Underground Facilities at or contiguous to the
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Site is based on information and data furnished to Owner
or Engineer by the owners of such Underground Facilities,
including Owner, or by others. Unless it is otherwise
expressly provided in the Supplementary Conditions:
1. Owner and Engineer shall not be responsible
for the accuracy or completeness of any such information
or data; and
2. the cost of all of the following will be included
in the Contract Price, and Contractor shall have full
responsibility for:
a. reviewing and checking all such information
and data,
b. locating all Underground Facilities shown or
indicated in the Contract Documents,
c. coordination of the Work with the owners of
such Underground Facilities, including Owner,
during construction, and
d. the safety and protection of all such Under-
ground Facilities and repairing any damage
thereto resulting from the Work.
B. Not Shown or Indicated
1. If an Underground Facility is uncovered or
revealed at or contiguous to the Site which was not shown
or indicated, or not shown or indicated with reasonable
accuracy in the Contract Documents, Contractor shall,
promptly after becoming aware thereof and before further
disturbing conditions affected thereby or performing any
Work in connection therewith (except in an emergency as
required by Paragraph 6.16.A), identify the owner of such
Underground Facility and give written notice to that owner
and to Owner and Engineer. Engineer will promptly review
the Underground Facility and determine the extent, if any,
to which a change is required in the Contract Documents
to reflect and document the consequences of the existence
or location of the Underground Facility. During such time,
Contractor shall be responsible for the safety and
protection of such Underground Facility.
2. If Engineer concludes that a change in the
Contract Documents is required, a Work Change Directive
or a Change Order will be issued to reflect and document
such consequences. An equitable adjustment shall be made
in the Contract Price or Contract Times, or both, to the
extent that they are attributable to the existence or location
of any Underground Facility that was not shown or
indicated or not shown or indicated with reasonable
accuracy in the Contract Documents and that Contractor
did not know of and could not reasonably have been
expected to be aware of or to have anticipated. If Owner
and Contractor are unable to agree on entitlement to or on
the amount or extent, if any, of any such adjustment in
Contract Price or Contract Times, Owner or Contractor
may make a Claim therefor as provided in Paragraph 10.05.
4.05 Reference Points
A. Owner shall provide engineering surveys to
establish reference points for construction which in
Engineer’s judgment are necessary to enable Contractor to
proceed with the Work. Contractor shall be responsible for
laying out the Work, shall protect and preserve the
established reference points and property monuments, and
shall make no changes or relocations without the prior
written approval of Owner. Contractor shall report to
Engineer whenever any reference point or property
monument is lost or destroyed or requires relocation
because of necessary changes in grades or locations, and
shall be responsible for the accurate replacement or
relocation of such reference points or property monuments
by professionally qualified personnel.
4.06 Hazardous Environmental Condition at Site
A. Reports and Drawings: Reference is made to
the Supplementary Conditions for the identification of
those reports and drawings relating to a Hazardous
Environmental Condition identified at the Site, if any, that
have been utilized by the Engineer in the preparation of the
Contract Documents.
B. Limited Reliance by Contractor on Technical
Data Authorized: Contractor may rely upon the general
accuracy of the “technical data” contained in such reports
and drawings, but such reports and drawings are not
Contract Documents. Such “technical data” is identified in
the Supplementary Conditions. Except for such reliance on
such “technical data,” Contractor may not rely upon or
make any claim against Owner or Engineer, or any of their
Related Entities with respect to:
1. the completeness of such reports and drawings
for Contractor’s purposes, including, but not limited to, any
aspects of the means, methods, techniques, sequences and
procedures of construction to be employed by Contractor
and safety precautions and programs incident thereto; or
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2. other data, interpretations, opinions and
information contained in such reports or shown or
indicated in such drawings; or
3. any Contractor interpretation of or conclusion
drawn from any “technical data” or any such other data,
interpretations, opinions or information.
C. Contractor shall not be responsible for any
Hazardous Environmental Condition uncovered or re-
vealed at the Site which was not shown or indicated in
Drawings or Specifications or identified in the Contract
Documents to be within the scope of the Work. Contractor
shall be responsible for a Hazardous Environmental
Condition created with any materials brought to the Site by
Contractor, Subcontractors, Suppliers, or anyone else for
whom Contractor is responsible.
D. If Contractor encounters a Hazardous
Environmental Condition or if Contractor or anyone for
whom Contractor is responsible creates a Hazardous
Environmental Condition, Contractor shall immediately:
(i) secure or otherwise isolate such condition; (ii) stop all
Work in connection with such condition and in any area
affected thereby (except in an emergency as required by
Paragraph 6.16.A); and (iii) notify Owner and Engineer
(and promptly thereafter confirm such notice in writing).
Owner shall promptly consult with Engineer concerning
the necessity for Owner to retain a qualified expert to
evaluate such condition or take corrective action, if any.
E. Contractor shall not be required to resume
Work in connection with such condition or in any affected
area until after Owner has obtained any required permits
related thereto and delivered to Contractor written notice:
(i) specifying that such condition and any affected area is
or has been rendered safe for the resumption of Work; or
(ii) specifying any special conditions under which such
Work may be resumed safely. If Owner and Contractor
cannot agree as to entitlement to or on the amount or extent,
if any, of any adjustment in Contract Price or Contract
Times, or both, as a result of such Work stoppage or such
special conditions under which Work is agreed to be
resumed by Contractor, either party may make a Claim
therefor as provided in Paragraph 10.05.
F. If after receipt of such written notice Contractor
does not agree to resume such Work based on a reasonable
belief it is unsafe, or does not agree to resume such Work
under such special conditions, then Owner may order the
portion of the Work that is in the area affected by such
condition to be deleted from the Work. If Owner and
Contractor cannot agree as to entitlement to or on the
amount or extent, if any, of an adjustment in Contract Price
or Contract Times as a result of deleting such portion of the
Work, then either party may make a Claim therefor as
provided in Paragraph 10.05. Owner may have such
deleted portion of the Work performed by Owner’s own
forces or others in accordance with Article 7.
G. To the fullest extent permitted by Laws and
Regulations, Owner shall indemnify and hold harmless
Contractor, Subcontractors, and Engineer, and the officers,
directors, partners, employees, agents, consultants, and
subcontractors of each and any of them from and against
all claims, costs, losses, and damages (including but not
limited to all fees and charges of engineers, architects,
attorneys, and other professionals and all court or
arbitration or other dispute resolution costs) arising out of
or relating to a Hazardous Environmental Condition,
provided that such Hazardous Environmental Condition:
(i) was not shown or indicated in the Drawings or
Specifications or identified in the Contract Documents to
be included within the scope of the Work, and (ii) was not
created by Contractor or by anyone for whom Contractor
is responsible. Nothing in this Paragraph 4.06. G shall obli-
gate Owner to indemnify any individual or entity from and
against the consequences of that individual’s or entity’s
own negligence.
H. To the fullest extent permitted by Laws and
Regulations, Contractor shall indemnify and hold harmless
Owner and Engineer, and the officers, directors, partners,
employees, agents, consultants, and subcontractors of each
and any of them from and against all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) arising out of or relating to a Hazardous
Environmental Condition created by Contractor or by
anyone for whom Contractor is responsible. Nothing in this
Paragraph 4.06.H shall obligate Contractor to indemnify
any individual or entity from and against the consequences
of that individual’s or entity’s own negligence.
I. The provisions of Paragraphs 4.02, 4.03, and
4.04 do not apply to a Hazardous Environmental Condition
uncovered or revealed at the Site.
ARTICLE 5 - BONDS AND INSURANCE
5.01 Performance, Payment, and Other Bonds
A. Contractor shall furnish performance and
payment bonds, each in an amount at least equal to the
Contract Price as security for the faithful performance and
payment of all of Contractor’s obligations under the
Contract Documents. These bonds shall remain in effect
until one year after the date when final payment becomes
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due or until completion of the correction period specified
in Paragraph 13.07, whichever is later, except as provided
otherwise by Laws or Regulations or by the Contract
Documents. Contractor shall also furnish such other bonds
as are required by the Contract Documents.
B. All bonds shall be in the form prescribed by the
Contract Documents except as provided otherwise by Laws
or Regulations, and shall be executed by such sureties as
are named in the current list of “Companies Holding
Certificates of Authority as Acceptable Sureties on Federal
Bonds and as Acceptable Reinsuring Companies” as pub-
lished in Circular 570 (amended) by the Financial
Management Service, Surety Bond Branch, U.S.
Department of the Treasury. All bonds signed by an agent
must be accompanied by a certified copy of the agent’s
authority to act.
C. If the surety on any bond furnished by
Contractor is declared bankrupt or becomes insolvent or its
right to do business is terminated in any state where any
part of the Project is located or it ceases to meet the
requirements of Paragraph 5.01.B, Contractor shall
promptly notify Owner and Engineer and shall, within 20
days after the event giving rise to such notification, provide
another bond and surety, both of which shall comply with
the requirements of Paragraphs 5.01.B and 5.02.
5.02 Licensed Sureties and Insurers
A. All bonds and insurance required by the
Contract Documents to be purchased and maintained by
Owner or Contractor shall be obtained from surety or
insurance companies that are duly licensed or authorized in
the jurisdiction in which the Project is located to issue
bonds or insurance policies for the limits and coverages so
required. Such surety and insurance companies shall also
meet such additional requirements and qualifications as
may be provided in the Supplementary Conditions.
5.03 Certificates of Insurance
A. Contractor shall deliver to Owner, with copies
to each additional insured identified in the Supplementary
Conditions, certificates of insurance (and other evidence of
insurance requested by Owner or any other additional
insured) which Contractor is required to purchase and
maintain.
B. Owner shall deliver to Contractor, with copies
to each additional insured identified in the Supplementary
Conditions, certificates of insurance (and other evidence of
insurance requested by Contractor or any other additional
insured) which Owner is required to purchase and
maintain.
5.04 Contractor’s Liability Insurance
A. Contractor shall purchase and maintain such
liability and other insurance as is appropriate for the Work
being performed and as will provide protection from claims
set forth below which may arise out of or result from
Contractor’s performance of the Work and Contractor’s
other obligations under the Contract Documents, whether
it is to be performed by Contractor, any Subcontractor or
Supplier, or by anyone directly or indirectly employed by
any of them to perform any of the Work, or by anyone for
whose acts any of them may be liable:
1. claims under workers’ compensation, disability
benefits, and other similar employee benefit acts;
2. claims for damages because of bodily injury,
occupational sickness or disease, or death of Contractor’s
employees;
3. claims for damages because of bodily injury,
sickness or disease, or death of any person other than
Contractor’s employees;
4. claims for damages insured by reasonably
available personal injury liability coverage which are sus-
tained:
a. by any person as a result of an offense directly
or indirectly related to the employment of such
person by Contractor, or
b. by any other person for any other reason;
5. claims for damages, other than to the Work
itself, because of injury to or destruction of tangible
property wherever located, including loss of use resulting
therefrom; and
6. claims for damages because of bodily injury or
death of any person or property damage arising out of the
ownership, maintenance or use of any motor vehicle.
B. The policies of insurance required by this
Paragraph 5.04 shall:
1. with respect to insurance required by
Paragraphs 5.04.A.3 through 5.04.A.6 inclusive, include as
additional insured (subject to any customary exclusion
regarding professional liability) Owner and Engineer, and
any other individuals or entities identified in the Supple-
mentary Conditions, all of whom shall be listed as addi-
tional insureds, and include coverage for the respective
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officers, directors, partners, employees, agents, consultants
and subcontractors of each and any of all such additional
insureds, and the insurance afforded to these additional
insureds shall provide primary coverage for all claims
covered thereby;
2. include at least the specific coverages and be
written for not less than the limits of liability provided in
the Supplementary Conditions or required by Laws or
Regulations, whichever is greater;
3. include completed operations insurance;
4. include contractual liability insurance covering
Contractor’s indemnity obligations under Paragraphs 6.11
and 6.20;
5. contain a provision or endorsement that the
coverage afforded will not be canceled, materially changed
or renewal refused until at least 30 days prior written notice
has been given to Owner and Contractor and to each other
additional insured identified in the Supplementary
Conditions to whom a certificate of insurance has been
issued (and the certificates of insurance furnished by the
Contractor pursuant to Paragraph 5.03 will so provide);
6. remain in effect at least until final payment and
at all times thereafter when Contractor may be correcting,
removing, or replacing defective Work in accordance with
Paragraph 13.07; and
7. with respect to completed operations insurance,
and any insurance coverage written on a claims-made
basis, remain in effect for at least two years after final
payment.
a. Contractor shall furnish Owner and each other
additional insured identified in the Supplementary
Conditions, to whom a certificate of insurance has
been issued, evidence satisfactory to Owner and
any such additional insured of continuation of
such insurance at final payment and one year
thereafter.
5.05 Owner’s Liability Insurance
A. In addition to the insurance required to be
provided by Contractor under Paragraph 5.04, Owner, at
Owner’s option, may purchase and maintain at Owner’s
expense Owner’s own liability insurance as will protect
Owner against claims which may arise from operations
under the Contract Documents.
5.06 Property Insurance
A. Unless otherwise provided in the Supple-
mentary Conditions, Owner shall purchase and maintain
property insurance upon the Work at the Site in the amount
of the full replacement cost thereof (subject to such
deductible amounts as may be provided in the
Supplementary Conditions or required by Laws and
Regulations). This insurance shall:
1. include the interests of Owner, Contractor,
Subcontractors, and Engineer, and any other individuals or
entities identified in the Supplementary Conditions, and the
officers, directors, partners, employees, agents, consultants
and subcontractors of each and any of them, each of whom
is deemed to have an insurable interest and shall be listed
as an insured or additional insured;
2. be written on a Builder’s Risk “all-risk” or open
peril or special causes of loss policy form that shall at least
include insurance for physical loss or damage to the Work,
temporary buildings, false work, and materials and
equipment in transit, and shall insure against at least the
following perils or causes of loss: fire, lightning, extended
coverage, theft, vandalism and malicious mischief,
earthquake, collapse, debris removal, demolition
occasioned by enforcement of Laws and Regulations,
water damage, (other than caused by flood) and such other
perils or causes of loss as may be specifically required by
the Supplementary Conditions;
3. include expenses incurred in the repair or
replacement of any insured property (including but not
limited to fees and charges of engineers and architects);
4. cover materials and equipment stored at the Site
or at another location that was agreed to in writing by
Owner prior to being incorporated in the Work, provided
that such materials and equipment have been included in
an Application for Payment recommended by Engineer;
5. allow for partial utilization of the Work by
Owner;
6. include testing and startup; and
7. be maintained in effect until final payment is
made unless otherwise agreed to in writing by Owner,
Contractor, and Engineer with 30 days written notice to
each other additional insured to whom a certificate of
insurance has been issued.
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B. Owner shall purchase and maintain such boiler
and machinery insurance or additional property insurance
as may be required by the Supplementary Conditions or
Laws and Regulations which will include the interests of
Owner, Contractor, Subcontractors, and Engineer, and any
other individuals or entities identified in the
Supplementary Conditions, and the officers, directors,
partners, employees, agents, consultants and
subcontractors of each and any of them, each of whom is
deemed to have an insurable interest and shall be listed as
an insured or additional insured.
C. All the policies of insurance (and the certifi-
cates or other evidence thereof) required to be purchased
and maintained in accordance with Paragraph 5.06 will
contain a provision or endorsement that the coverage
afforded will not be canceled or materially changed or
renewal refused until at least 30 days prior written notice
has been given to Owner and Contractor and to each other
additional insured to whom a certificate of insurance has
been issued and will contain waiver provisions in accor-
dance with Paragraph 5.07.
D. Owner shall not be responsible for purchasing
and maintaining any property insurance specified in this
Paragraph 5.06 to protect the interests of Contractor,
Subcontractors, or others in the Work to the extent of any
deductible amounts that are identified in the Supple-
mentary Conditions. The risk of loss within such identified
deductible amount will be borne by Contractor,
Subcontractors, or others suffering any such loss, and if
any of them wishes property insurance coverage within the
limits of such amounts, each may purchase and maintain it
at the purchaser’s own expense.
E. If Contractor requests in writing that other
special insurance be included in the property insurance
policies provided under Paragraph 5.06, Owner shall, if
possible, include such insurance, and the cost thereof will
be charged to Contractor by appropriate Change Order.
Prior to commencement of the Work at the Site, Owner
shall in writing advise Contractor whether or not such other
insurance has been procured by Owner.
5.07 Waiver of Rights
A. Owner and Contractor intend that all policies
purchased in accordance with Paragraph 5.06 will protect
Owner, Contractor, Subcontractors, and Engineer, and all
other individuals or entities identified in the Supple-
mentary Conditions to be listed as insureds or additional
insureds (and the officers, directors, partners, employees,
agents, consultants and subcontractors of each and any of
them) in such policies and will provide primary coverage
for all losses and damages caused by the perils or causes of
loss covered thereby. All such policies shall contain
provisions to the effect that in the event of payment of any
loss or damage the insurers will have no rights of recovery
against any of the insureds or additional insureds
thereunder. Owner and Contractor waive all rights against
each other and their respective officers, directors, partners,
employees, agents, consultants and subcontractors of each
and any of them for all losses and damages caused by,
arising out of or resulting from any of the perils or causes
of loss covered by such policies and any other property
insurance applicable to the Work; and, in addition, waive
all such rights against Subcontractors, and Engineer, and
all other individuals or entities identified in the Supplemen-
tary Conditions to be listed as insured or additional insured
(and the officers, directors, partners, employees, agents,
consultants and subcontractors of each and any of them)
under such policies for losses and damages so caused.
None of the above waivers shall extend to the rights that
any party making such waiver may have to the proceeds of
insurance held by Owner as trustee or otherwise payable
under any policy so issued.
B. Owner waives all rights against Contractor,
Subcontractors, and Engineer, and the officers, directors,
partners, employees, agents, consultants and
subcontractors of each and any of them for:
1. loss due to business interruption, loss of use, or
other consequential loss extending beyond direct physical
loss or damage to Owner’s property or the Work caused by,
arising out of, or resulting from fire or other perils whether
or not insured by Owner; and
2. loss or damage to the completed Project or part
thereof caused by, arising out of, or resulting from fire or
other insured peril or cause of loss covered by any property
insurance maintained on the completed Project or part
thereof by Owner during partial utilization pursuant to
Paragraph 14.05, after Substantial Completion pursuant to
Paragraph 14.04, or after final payment pursuant to
Paragraph 14.07.
C. Any insurance policy maintained by Owner
covering any loss, damage or consequential loss referred to
in Paragraph 5.07.B shall contain provisions to the effect
that in the event of payment of any such loss, damage, or
consequential loss, the insurers will have no rights of
recovery against Contractor, Subcontractors, or Engineer,
and the officers, directors, partners, employees, agents,
consultants and subcontractors of each and any of them.
5.08 Receipt and Application of Insurance Proceeds
A. Any insured loss under the policies of
insurance required by Paragraph 5.06 will be adjusted with
Owner and made payable to Owner as fiduciary for the
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insureds, as their interests may appear, subject to the
requirements of any applicable mortgage clause and of
Paragraph 5.08.B. Owner shall deposit in a separate
account any money so received and shall distribute it in
accordance with such agreement as the parties in interest
may reach. If no other special agreement is reached, the
damaged Work shall be repaired or replaced, the moneys
so received applied on account thereof, and the Work and
the cost thereof covered by an appropriate Change Order .
B. Owner as fiduciary shall have power to adjust
and settle any loss with the insurers unless one of the
parties in interest shall object in writing within 15 days
after the occurrence of loss to Owner’s exercise of this
power. If such objection be made, Owner as fiduciary shall
make settlement with the insurers in accordance with such
agreement as the parties in interest may reach. If no such
agreement among the parties in interest is reached, Owner
as fiduciary shall adjust and settle the loss with the insurers
and, if required in writing by any party in interest, Owner
as fiduciary shall give bond for the proper performance of
such duties.
5.09 Acceptance of Bonds and Insurance; Option to
Replace
A. If either Owner or Contractor has any objection
to the coverage afforded by or other provisions of the bonds
or insurance required to be purchased and maintained by
the other party in accordance with Article 5 on the basis of
non-conformance with the Contract Documents, the
objecting party shall so notify the other party in writing
within 10 days after receipt of the certificates (or other
evidence requested) required by Paragraph 2.01.B. Owner
and Contractor shall each provide to the other such
additional information in respect of insurance provided as
the other may reasonably request. If either party does not
purchase or maintain all of the bonds and insurance
required of such party by the Contract Documents, such
party shall notify the other party in writing of such failure
to purchase prior to the start of the Work, or of such failure
to maintain prior to any change in the required coverage.
Without prejudice to any other right or remedy, the other
party may elect to obtain equivalent bonds or insurance to
protect such other party's interests at the expense of the
party who was required to provide such coverage, and a
Change Order shall be issued to adjust the Contract Price
accordingly.
5.10 Partial Utilization, Acknowledgment of Property
Insurer
A. If Owner finds it necessary to occupy or use a
portion or portions of the Work prior to Substantial
Completion of all the Work as provided in Paragraph
14.05, no such use or occupancy shall commence before
the insurers providing the property insurance pursuant to
Paragraph 5.06 have acknowledged notice thereof and in
writing effected any changes in coverage necessitated
thereby. The insurers providing the property insurance
shall consent by endorsement on the policy or policies, but
the property insurance shall not be canceled or permitted to
lapse on account of any such partial use or occupancy.
ARTICLE 6 - CONTRACTOR’S RESPONSIBILITIES
6.01 Supervision and Superintendence
A. Contractor shall supervise, inspect, and direct
the Work competently and efficiently, devoting such
attention thereto and applying such skills and expertise as
may be necessary to perform the Work in accordance with
the Contract Documents. Contractor shall be solely
responsible for the means, methods, techniques, sequences,
and procedures of construction. Contractor shall not be
responsible for the negligence of Owner or Engineer in the
design or specification of a specific means, method, tech-
nique, sequence, or procedure of construction which is
shown or indicated in and expressly required by the
Contract Documents.
B. At all times during the progress of the Work,
Contractor shall assign a competent resident superin-
tendent who shall not be replaced without written notice to
Owner and Engineer except under extraordinary
circumstances. The superintendent will be Contractor’s
representative at the Site and shall have authority to act on
behalf of Contractor. All communications given to or
received from the superintendent shall be binding on
Contractor.
6.02 Labor; Working Hours
A. Contractor shall provide competent, suitably
qualified personnel to survey and lay out the Work and
perform construction as required by the Contract Docu-
ments. Contractor shall at all times maintain good disci-
pline and order at the Site.
B. Except as otherwise required for the safety or
protection of persons or the Work or property at the Site or
adjacent thereto, and except as otherwise stated in the
Contract Documents, all Work at the Site shall be
performed during regular working hours. Contractor will
not permit the performance of Work on a Saturday,
Sunday, or any legal holiday without Owner’s written
consent (which will not be unreasonably withheld) given
after prior written notice to Engineer.
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6.03 Services, Materials, and Equipment
A. Unless otherwise specified in the Contract
Documents, Contractor shall provide and assume full
responsibility for all services, materials, equipment, labor,
transportation, construction equipment and machinery,
tools, appliances, fuel, power, light, heat, telephone, water,
sanitary facilities, temporary facilities, and all other
facilities and incidentals necessary for the performance,
testing, start-up, and completion of the Work.
B. All materials and equipment incorporated into
the Work shall be as specified or, if not specified, shall be
of good quality and new, except as otherwise provided in
the Contract Documents. All special warranties and
guarantees required by the Specifications shall expressly
run to the benefit of Owner. If required by Engineer,
Contractor shall furnish satisfactory evidence (including
reports of required tests) as to the source, kind, and quality
of materials and equipment.
C. All materials and equipment shall be stored,
applied, installed, connected, erected, protected, used,
cleaned, and conditioned in accordance with instructions of
the applicable Supplier, except as otherwise may be
provided in the Contract Documents.
6.04 Progress Schedule
A. Contractor shall adhere to the Progress
Schedule established in accordance with Paragraph 2.07 as
it may be adjusted from time to time as provided below.
1. Contractor shall submit to Engineer for
acceptance (to the extent indicated in Paragraph 2.07)
proposed adjustments in the Progress Schedule that will not
result in changing the Contract Times. Such adjustments
will comply with any provisions of the General Re-
quirements applicable thereto.
2. Proposed adjustments in the Progress Schedule
that will change the Contract Times shall be submitted in
accordance with the requirements of Article 12.
Adjustments in Contract Times may only be made by a
Change Order.
6.05 Substitutes and “Or-Equals”
A. Whenever an item of material or equipment is
specified or described in the Contract Documents by using
the name of a proprietary item or the name of a particular
Supplier, the specification or description is intended to
establish the type, function, appearance, and quality
required. Unless the specification or description contains
or is followed by words reading that no like, equivalent, or
“or-equal” item or no substitution is permitted, other items
of material or equipment or material or equipment of other
Suppliers may be submitted to Engineer for review under
the circumstances described below.
1. “Or-Equal” Items: If in Engineer’s sole discre-
tion an item of material or equipment proposed by
Contractor is functionally equal to that named and
sufficiently similar so that no change in related Work will
be required, it may be considered by Engineer as an
“or-equal” item, in which case review and approval of the
proposed item may, in Engineer’s sole discretion, be
accomplished without compliance with some or all of the
requirements for approval of proposed substitute items. For
the purposes of this Paragraph 6.05.A.1, a proposed item
of material or equipment will be considered functionally
equal to an item so named if:
a. in the exercise of reasonable judgment Engineer
determines that:
1) it is at least equal in materials of
construction, quality, durability, appearance,
strength, and design characteristics;
2) it will reliably perform at least equally
well the function and achieve the results imposed
by the design concept of the completed Project as
a functioning whole,
3) it has a proven record of performance
and availability of responsive service; and
b. Contractor certifies that, if approved and
incorporated into the Work:
1) there will be no increase in cost to the
Owner or increase in Contract Times, and
2) it will conform substantially to the
detailed requirements of the item named in the
Contract Documents.
2. Substitute Items
a. If in Engineer’s sole discretion an item of
material or equipment proposed by Contractor
does not qualify as an “or-equal” item under
Paragraph 6.05.A.1, it will be considered a
proposed substitute item.
b. Contractor shall submit sufficient information
as provided below to allow Engineer to determine
that the item of material or equipment proposed is
essentially equivalent to that named and an
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acceptable substitute therefor. Requests for
review of proposed substitute items of material or
equipment will not be accepted by Engineer from
anyone other than Contractor.
c. The requirements for review by Engineer will
be as set forth in Paragraph 6.05.A.2.d, as
supplemented in the General Requirements and as
Engineer may decide is appropriate under the
circumstances.
d. Contractor shall make written application to
Engineer for review of a proposed substitute item
of material or equipment that Contractor seeks to
furnish or use. The application:
1) shall certify that the proposed substi-
tute item will:
a) perform adequately the functions and
achieve the results called for by the
general design,
b) be similar in substance to that
specified, and
c) be suited to the same use as that
specified;
2) will state:
a) the extent, if any, to which the use of
the proposed substitute item will preju-
dice Contractor’s achievement of
Substantial Completion on time;
b) whether or not use of the proposed
substitute item in the Work will require
a change in any of the Contract Docu-
ments (or in the provisions of any other
direct contract with Owner for other
work on the Project) to adapt the design
to the proposed substitute item; and
c) whether or not incorporation or use of
the proposed substitute item in con-
nection with the Work is subject to
payment of any license fee or royalty;
3) will identify:
a) all variations of the proposed
substitute item from that specified , and
b) available engineering, sales,
maintenance, repair, and replacement
services;
4) and shall contain an itemized estimate
of all costs or credits that will result directly or
indirectly from use of such substitute item,
including costs of redesign and claims of other
contractors affected by any resulting change,
B. Substitute Construction Methods or Proce-
dures: If a specific means, method, technique, sequence, or
procedure of construction is expressly required by the
Contract Documents, Contractor may furnish or utilize a
substitute means, method, technique, sequence, or
procedure of construction approved by Engineer.
Contractor shall submit sufficient information to allow
Engineer, in Engineer’s sole discretion, to determine that
the substitute proposed is equivalent to that expressly
called for by the Contract Documents. The requirements
for review by Engineer will be similar to those provided in
Paragraph 6.05.A.2.
C. Engineer’s Evaluation: Engineer will be
allowed a reasonable time within which to evaluate each
proposal or submittal made pursuant to Paragraphs 6.05.A
and 6.05.B. Engineer may require Contractor to furnish
additional data about the proposed substitute item.
Engineer will be the sole judge of acceptability. No “or
equal” or substitute will be ordered, installed or utilized
until Engineer’s review is complete, which will be
evidenced by either a Change Order for a substitute or an
approved Shop Drawing for an “or equal.” Engineer will
advise Contractor in writing of any negative determination.
D. Special Guarantee: Owner may require
Contractor to furnish at Contractor’s expense a special
performance guarantee or other surety with respect to any
substitute.
E. Engineer’s Cost Reimbursement: Engineer will
record Engineer’s costs in evaluating a substitute proposed
or submitted by Contractor pursuant to Paragraphs
6.05.A.2 and 6.05.B Whether or not Engineer approves a
substitute item so proposed or submitted by Contractor,
Contractor shall reimburse Owner for the charges of
Engineer for evaluating each such proposed substitute.
Contractor shall also reimburse Owner for the charges of
Engineer for making changes in the Contract Documents
(or in the provisions of any other direct contract with
Owner) resulting from the acceptance of each proposed
substitute.
F. Contractor’s Expense: Contractor shall provide
all data in support of any proposed substitute or “or-equal”
at Contractor’s expense.
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6.06 Concerning Subcontractors, Suppliers, and
Others
A. Contractor shall not employ any Subcon-
tractor, Supplier, or other individual or entity (including
those acceptable to Owner as indicated in Paragraph
6.06.B), whether initially or as a replacement, against
whom Owner may have reasonable objection. Contractor
shall not be required to employ any Subcontractor,
Supplier, or other individual or entity to furnish or perform
any of the Work against whom Contractor has reasonable
objection.
B. If the Supplementary Conditions require the
identity of certain Subcontractors, Suppliers, or other
individuals or entities to be submitted to Owner in advance
for acceptance by Owner by a specified date prior to the
Effective Date of the Agreement, and if Contractor has
submitted a list thereof in accordance with the Supple-
mentary Conditions, Owner’s acceptance (either in writing
or by failing to make written objection thereto by the date
indicated for acceptance or objection in the Bidding
Documents or the Contract Documents) of any such
Subcontractor, Supplier, or other individual or entity so
identified may be revoked on the basis of reasonable
objection after due investigation. Contractor shall submit
an acceptable replacement for the rejected Subcontractor,
Supplier, or other individual or entity, and the Contract
Price will be adjusted by the difference in the cost
occasioned by such replacement, and an appropriate
Change Order will be issued . No acceptance by Owner of
any such Subcontractor, Supplier, or other individual or
entity, whether initially or as a replacement, shall constitute
a waiver of any right of Owner or Engineer to reject
defective Work.
C. Contractor shall be fully responsible to Owner
and Engineer for all acts and omissions of the
Subcontractors, Suppliers, and other individuals or entities
performing or furnishing any of the Work just as
Contractor is responsible for Contractor’s own acts and
omissions. Nothing in the Contract Documents:
1. shall create for the benefit of any such
Subcontractor, Supplier, or other individual or entity any
contractual relationship between Owner or Engineer and
any such Subcontractor, Supplier or other individual or
entity, nor
2. shall anything in the Contract Documents
create any obligation on the part of Owner or
Engineer to pay or to see to the payment of any moneys due
any such Subcontractor, Supplier, or other individual or
entity except as may otherwise be required by Laws and
Regulations.
D. Contractor shall be solely responsible for
scheduling and coordinating the Work of Subcontractors,
Suppliers, and other individuals or entities performing or
furnishing any of the Work under a direct or indirect
contract with Contractor.
E. Contractor shall require all Subcontractors,
Suppliers, and such other individuals or entities performing
or furnishing any of the Work to communicate with
Engineer through Contractor.
F. The divisions and sections of the Specifications
and the identifications of any Drawings shall not control
Contractor in dividing the Work among Subcontractors or
Suppliers or delineating the Work to be performed by any
specific trade.
G. All Work performed for Contractor by a
Subcontractor or Supplier will be pursuant to an appro-
priate agreement between Contractor and the
Subcontractor or Supplier which specifically binds the
Subcontractor or Supplier to the applicable terms and
conditions of the Contract Documents for the benefit of
Owner and Engineer. Whenever any such agreement is
with a Subcontractor or Supplier who is listed as an
additional insured on the property insurance provided in
Paragraph 5.06, the agreement between the Contractor and
the Subcontractor or Supplier will contain provisions
whereby the Subcontractor or Supplier waives all rights
against Owner, Contractor, and Engineer,, and all other
individuals or entities identified in the Supplementary
Conditions to be listed as insureds or additional insureds
(and the officers, directors, partners, employees, agents,
consultants and subcontractors of each and any of them) for
all losses and damages caused by, arising out of, relating
to, or resulting from any of the perils or causes of loss
covered by such policies and any other property insurance
applicable to the Work. If the insurers on any such policies
require separate waiver forms to be signed by any
Subcontractor or Supplier, Contractor will obtain the same.
6.07 Patent Fees and Royalties
A. Contractor shall pay all license fees and
royalties and assume all costs incident to the use in the
performance of the Work or the incorporation in the Work
of any invention, design, process, product, or device which
is the subject of patent rights or copyrights held by others.
If a particular invention, design, process, product, or device
is specified in the Contract Documents for use in the
performance of the Work and if to the actual knowledge of
Owner or Engineer its use is subject to patent rights or
copyrights calling for the payment of any license fee or
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royalty to others, the existence of such rights shall be
disclosed by Owner in the Contract Documents.
B. To the fullest extent permitted by Laws and
Regulations, Contractor shall indemnify and hold harmless
Owner and Engineer, and the officers, directors, partners,
employees, agents, consultants and subcontractors of each
and any of them from and against all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) arising out of or relating to any infringe-
ment of patent rights or copyrights incident to the use in the
performance of the Work or resulting from the incorpo-
ration in the Work of any invention, design, process,
product, or device not specified in the Contract Documents.
6.08 Permits
A. Unless otherwise provided in the Supple-
mentary Conditions, Contractor shall obtain and pay for all
construction permits and licenses. Owner shall assist
Contractor, when necessary, in obtaining such permits and
licenses. Contractor shall pay all governmental charges and
inspection fees necessary for the prosecution of the Work
which are applicable at the time of opening of Bids, or, if
there are no Bids, on the Effective Date of the Agreement.
Owner shall pay all charges of utility owners for
connections for providing permanent service to the Work.
6.09 Laws and Regulations
A. Contractor shall give all notices required by
and shall comply with all Laws and Regulations applicable
to the performance of the Work. Except where otherwise
expressly required by applicable Laws and Regulations,
neither Owner nor Engineer shall be responsible for
monitoring Contractor’s compliance with any Laws or
Regulations.
B. If Contractor performs any Work knowing or
having reason to know that it is contrary to Laws or
Regulations, Contractor shall bear all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) arising out of or relating to such Work.
However, it shall not be Contractor’s primary
responsibility to make certain that the Specifications and
Drawings are in accordance with Laws and Regulations,
but this shall not relieve Contractor of Contractor’s
obligations under Paragraph 3.03.
C. Changes in Laws or Regulations not known at
the time of opening of Bids (or, on the Effective Date of
the Agreement if there were no Bids) having an effect on
the cost or time of performance of the Work shall be the
subject of an adjustment in Contract Price or Contract
Times. If Owner and Contractor are unable to agree on
entitlement to or on the amount or extent, if any, of any
such adjustment, a Claim may be made therefor as
provided in Paragraph 10.05.
6.10 Taxes
A. Contractor shall pay all sales, consumer, use,
and other similar taxes required to be paid by Contractor in
accordance with the Laws and Regulations of the place of
the Project which are applicable during the performance of
the Work.
6.11 Use of Site and Other Areas
A. Limitation on Use of Site and Other Areas
1. Contractor shall confine construction equip-
ment, the storage of materials and equipment, and the
operations of workers to the Site and other areas permitted
by Laws and Regulations, and shall not unreasonably
encumber the Site and other areas with construction
equipment or other materials or equipment. Contractor
shall assume full responsibility for any damage to any such
land or area, or to the owner or occupant thereof, or of any
adjacent land or areas resulting from the performance of
the Work.
2. Should any claim be made by any such owner
or occupant because of the performance of the Work,
Contractor shall promptly settle with such other party by
negotiation or otherwise resolve the claim by arbitration or
other dispute resolution proceeding or at law.
3. To the fullest extent permitted by Laws and
Regulations, Contractor shall indemnify and hold harmless
Owner and Engineer, and the officers, directors, partners,
employees, agents, consultants and subcontractors of each
and any of them from and against all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) arising out of or relating to any claim or
action, legal or equitable, brought by any such owner or
occupant against Owner, Engineer, or any other party
indemnified hereunder to the extent caused by or based
upon Contractor's performance of the Work.
B. Removal of Debris During Performance of the
Work: During the progress of the Work Contractor shall
keep the Site and other areas free from accumulations of
waste materials, rubbish, and other debris. Removal and
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disposal of such waste materials, rubbish, and other debris
shall conform to applicable Laws and Regulations.
C. Cleaning: Prior to Substantial Completion of
the Work Contractor shall clean the Site and the Work and
make it ready for utilization by Owner. At the completion
of the Work Contractor shall remove from the Site all tools,
appliances, construction equipment and machinery, and
surplus materials and shall restore to original condition all
property not designated for alteration by the Contract
Documents.
D. Loading Structures: Contractor shall not load
nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall
Contractor subject any part of the Work or adjacent proper-
ty to stresses or pressures that will endanger it.
6.12 Record Documents
A. Contractor shall maintain in a safe place at the
Site one record copy of all Drawings, Specifications,
Addenda, Change Orders, Work Change Directives, Field
Orders, and written interpretations and clarifications in
good order and annotated to show changes made during
construction. These record documents together with all
approved Samples and a counterpart of all approved Shop
Drawings will be available to Engineer for reference. Upon
completion of the Work, these record documents, Samples,
and Shop Drawings will be delivered to Engineer for
Owner.
6.13 Safety and Protection
A. Contractor shall be solely responsible for
initiating, maintaining and supervising all safety precau-
tions and programs in connection with the Work.
Contractor shall take all necessary precautions for the
safety of, and shall provide the necessary protection to
prevent damage, injury or loss to:
1. all persons on the Site or who may be affected
by the Work;
2. all the Work and materials and equipment to be
incorporated therein, whether in storage on or off the Site;
and
3. other property at the Site or adjacent thereto,
including trees, shrubs, lawns, walks, pavements,
roadways, structures, utilities, and Underground Facilities
not designated for removal, relocation, or replacement in
the course of construction.
B. Contractor shall comply with all applicable
Laws and Regulations relating to the safety of persons or
property, or to the protection of persons or property from
damage, injury, or loss; and shall erect and maintain all
necessary safeguards for such safety and protection.
Contractor shall notify owners of adjacent property and of
Underground Facilities and other utility owners when
prosecution of the Work may affect them, and shall
cooperate with them in the protection, removal, relocation,
and replacement of their property.
C. All damage, injury, or loss to any property
referred to in Paragraph 6.13.A.2 or 6.13.A.3 caused,
directly or indirectly, in whole or in part, by Contractor,
any Subcontractor, Supplier, or any other individual or
entity directly or indirectly employed by any of them to
perform any of the Work, or anyone for whose acts any of
them may be liable, shall be remedied by Contractor
(except damage or loss attributable to the fault of Drawings
or Specifications or to the acts or omissions of Owner or
Engineer or , or anyone employed by any of them, or
anyone for whose acts any of them may be liable, and not
attributable, directly or indirectly, in whole or in part, to the
fault or negligence of Contractor or any Subcontractor,
Supplier, or other individual or entity directly or indirectly
employed by any of them).
D. Contractor’s duties and responsibilities for
safety and for protection of the Work shall continue until
such time as all the Work is completed and Engineer has
issued a notice to Owner and Contractor in accordance with
Paragraph 14.07.B that the Work is acceptable (except as
otherwise expressly provided in connection with
Substantial Completion).
6.14 Safety Representative
A. Contractor shall designate a qualified and
experienced safety representative at the Site whose duties
and responsibilities shall be the prevention of accidents and
the maintaining and supervising of safety precautions and
programs.
6.15 Hazard Communication Programs
A. Contractor shall be responsible for coordi-
nating any exchange of material safety data sheets or other
hazard communication information required to be made
available to or exchanged between or among employers at
the Site in accordance with Laws or Regulations.
6.16 Emergencies
A. In emergencies affecting the safety or protec-
tion of persons or the Work or property at the Site or
adjacent thereto, Contractor is obligated to act to prevent
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threatened damage, injury, or loss. Contractor shall give
Engineer prompt written notice if Contractor believes that
any significant changes in the Work or variations from the
Contract Documents have been caused thereby or are
required as a result thereof. If Engineer determines that a
change in the Contract Documents is required because of
the action taken by Contractor in response to such an
emergency, a Work Change Directive or Change Order
will be issued.
6.17 Shop Drawings and Samples
A. Contractor shall submit Shop Drawings and
Samples to Engineer for review and approval in accordance
with the acceptable Schedule of Submittals (as required by
Paragraph 2.07). Each submittal will be identified as
Engineer may require.
1. Shop Drawings
a. Submit number of copies specified in the
General Requirements.
b. Data shown on the Shop Drawings will be
complete with respect to quantities, dimensions,
specified performance and design criteria,
materials, and similar data to show Engineer the
services, materials, and equipment Contractor
proposes to provide and to enable Engineer to
review the information for the limited purposes
required by Paragraph 6.17.D.
2. Samples: Contractor shall also submit Samples
to Engineer for review and approval in accordance with the
acceptable schedule of Shop Drawings and Sample
submittals.
a. Submit number of Samples specified in the
Specifications.
b. Clearly identify each Sample as to material,
Supplier, pertinent data such as catalog numbers,
the use for which intended and other data as
Engineer may require to enable Engineer to
review the submittal for the limited purposes
required by Paragraph 6.17.D.
B. Where a Shop Drawing or Sample is required
by the Contract Documents or the Schedule of Submittals ,
any related Work performed prior to Engineer’s review and
approval of the pertinent submittal will be at the sole
expense and responsibility of Contractor.
C. Submittal Procedures
1. Before submitting each Shop Drawing or
Sample, Contractor shall have determined and verified:
a. all field measurements, quantities, dimensions,
specified performance and design criteria,
installation requirements, materials, catalog
numbers, and similar information with respect
thereto;
b. the suitability of all materials with respect to
intended use, fabrication, shipping, handling,
storage, assembly, and installation pertaining to
the performance of the Work;
c. all information relative to Contractor’s
responsibilities for means, methods, techniques,
sequences, and procedures of construction, and
safety precautions and programs incident thereto;
and
d. shall also have reviewed and coordinated each
Shop Drawing or Sample with other Shop
Drawings and Samples and with the requirements
of the Work and the Contract Documents.
2. Each submittal shall bear a stamp or specific
written certification that Contractor has satisfied
Contractor’s obligations under the Contract Documents
with respect to Contractor’s review and approval of that
submittal.
3. With each submittal, Contractor shall give
Engineer specific written notice of any variations, that the
Shop Drawing or Sample may have from the requirements
of the Contract Documents. This notice shall be both a
written communication separate from the Shop Drawing’s
or Sample Submittal; and, in addition, by a specific
notation made on each Shop Drawing or Sample submitted
to Engineer for review and approval of each such variation.
D. Engineer’s Review
1. Engineer will provide timely review of Shop
Drawings and Samples in accordance with the Schedule of
Submittals acceptable to Engineer. Engineer’s review and
approval will be only to determine if the items covered by
the submittals will, after installation or incorporation in the
Work, conform to the information given in the Contract
Documents and be compatible with the design concept of
the completed Project as a functioning whole as indicated
by the Contract Documents.
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2. Engineer’s review and approval will not extend
to means, methods, techniques, sequences, or procedures
of construction (except where a particular means, method,
technique, sequence, or procedure of construction is
specifically and expressly called for by the Contract
Documents) or to safety precautions or programs incident
thereto. The review and approval of a separate item as such
will not indicate approval of the assembly in which the item
functions.
3. Engineer’s review and approval shall not
relieve Contractor from responsibility for any variation
from the requirements of the Contract Documents unless
Contractor has complied with the requirements of
Paragraph 6.17.C.3 and Engineer has given written
approval of each such variation by specific written notation
thereof incorporated in or accompanying the Shop
Drawing or Sample. Engineer’s review and approval shall
not relieve Contractor from responsibility for complying
with the requirements of Paragraph 6.17.C.1.
E. Resubmittal Procedures
1. Contractor shall make corrections required by
Engineer and shall return the required number of corrected
copies of Shop Drawings and submit, as required, new
Samples for review and approval. Contractor shall direct
specific attention in writing to revisions other than the
corrections called for by Engineer on previous submittals.
6.18 Continuing the Work
A. Contractor shall carry on the Work and adhere
to the Progress Schedule during all disputes or
disagreements with Owner. No Work shall be delayed or
postponed pending resolution of any disputes or
disagreements, except as permitted by Paragraph 15.04 or
as Owner and Contractor may otherwise agree in writing.
6.19 Contractor’s General Warranty and Guarantee
A. Contractor warrants and guarantees to Owner
that all Work will be in accordance with the Contract Docu-
ments and will not be defective. Engineer and its Related
Entities shall be entitled to rely on representation of
Contractor’s warranty and guarantee.
B. Contractor’s warranty and guarantee hereunder
excludes defects or damage caused by:
1. abuse, modification, or improper maintenance
or operation by persons other than Contractor, Sub-
contractors, Suppliers, or any other individual or entity for
whom Contractor is responsible; or
2. normal wear and tear under normal usage.
C. Contractor’s obligation to perform and
complete the Work in accordance with the Contract
Documents shall be absolute. None of the following will
constitute an acceptance of Work that is not in accordance
with the Contract Documents or a release of Contractor’s
obligation to perform the Work in accordance with the
Contract Documents:
1. observations by Engineer;
2. recommendation by Engineer or payment by
Owner of any progress or final payment;
3. the issuance of a certificate of Substantial
Completion by Engineer or any payment related thereto by
Owner;
4. use or occupancy of the Work or any part
thereof by Owner;
5. any review and approval of a Shop Drawing or
Sample submittal or the issuance of a notice of acceptabil-
ity by Engineer;
6. any inspection, test, or approval by others; or
7. any correction of defective Work by Owner.
6.20 Indemnification
A. To the fullest extent permitted by Laws and
Regulations, Contractor shall indemnify and hold harmless
Owner and Engineer, and the officers, directors, partners,
employees, agents, consultants and subcontractors of each
and any of them from and against all claims, costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) arising out of or relating to the perfor-
mance of the Work, provided that any such claim, cost,
loss, or damage is attributable to bodily injury, sickness,
disease, or death, or to injury to or destruction of tangible
property (other than the Work itself), including the loss of
use resulting therefrom but only to the extent caused by any
negligent act or omission of Contractor, any Subcontractor,
any Supplier, or any individual or entity directly or
indirectly employed by any of them to perform any of the
Work or anyone for whose acts any of them may be liable
.
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B. In any and all claims against Owner or
Engineer or any of their respective consultants, agents,
officers, directors, partners, or employees by any employee
(or the survivor or personal representative of such
employee) of Contractor, any Subcontractor, any Supplier,
or any individual or entity directly or indirectly employed
by any of them to perform any of the Work, or anyone for
whose acts any of them may be liable, the indemnification
obligation under Paragraph 6.20.A shall not be limited in
any way by any limitation on the amount or type of
damages, compensation, or benefits payable by or for
Contractor or any such Subcontractor, Supplier, or other
individual or entity under workers’ compensation acts,
disability benefit acts, or other employee benefit acts.
C. The indemnification obligations of Contractor
under Paragraph 6.20.A shall not extend to the liability of
Engineer and Engineer’s officers, directors, partners,
employees, agents, consultants and subcontractors arising
out of:
1. the preparation or approval of, or the failure to
prepare or approve, maps, Drawings, opinions, reports,
surveys, Change Orders, designs, or Specifications; or
2. giving directions or instructions, or failing to
give them, if that is the primary cause of the injury or
damage.
6.21 Delegation of Professional Design Services
A. Contractor will not be required to provide
professional design services unless such services are
specifically required by the Contract Documents for a
portion of the Work or unless such services are required to
carry out Contractor’s responsibilities for construction
means, methods, techniques, sequences and procedures.
Contractor shall not be required to provide professional
services in violation of applicable law.
B. If professional design services or certifications
by a design professional related to systems, materials or
equipment are specifically required of Contractor by the
Contract Documents, Owner and Engineer will specify all
performance and design criteria that such services must
satisfy. Contractor shall cause such services or
certifications to be provided by a properly licensed
professional, whose signature and seal shall appear on all
drawings, calculations, specifications, certifications, Shop
Drawings and other submittals prepared by such
professional. Shop Drawings and other submittals related
to the Work designed or certified by such professional, if
prepared by others, shall bear such professional’s written
approval when submitted to Engineer.
C. Owner and Engineer shall be entitled to rely
upon the adequacy, accuracy and completeness of the
services, certifications or approvals performed by such
design professionals, provided Owner and Engineer have
specified to Contractor all performance and design criteria
that such services must satisfy.
D. Pursuant to this Paragraph 6.21, Engineer’s
review and approval of design calculations and design
drawings will be only for the limited purpose of checking
for conformance with performance and design criteria
given and the design concept expressed in the Contract
Documents. Engineer’s review and approval of Shop
Drawings and other submittals (except design calculations
and design drawings) will be only for the purpose stated in
Paragraph 6.17.D.1.
E. Contractor shall not be responsible for the
adequacy of the performance or design criteria required by
the Contract Documents.
ARTICLE 7 - OTHER WORK AT THE SITE
7.01 Related Work at Site
A. Owner may perform other work related to the
Project at the Site with Owner’s employees, or via other
direct contracts therefor, or have other work performed by
utility owners. If such other work is not noted in the Con-
tract Documents, then:
1. written notice thereof will be given to
Contractor prior to starting any such other work; and
2. if Owner and Contractor are unable to agree on
entitlement to or on the amount or extent, if any, of any
adjustment in the Contract Price or Contract Times that
should be allowed as a result of such other work, a Claim
may be made therefor as provided in Paragraph 10.05.
B. Contractor shall afford each other contractor
who is a party to such a direct contract, each utility owner
and Owner, if Owner is performing other work with
Owner’s employees, proper and safe access to the Site, a
reasonable opportunity for the introduction and storage of
materials and equipment and the execution of such other
work, and shall properly coordinate the Work with theirs.
Contractor shall do all cutting, fitting, and patching of the
Work that may be required to properly connect or
otherwise make its several parts come together and
properly integrate with such other work. Contractor shall
not endanger any work of others by cutting, excavating, or
otherwise altering their work and will only cut or alter their
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work with the written consent of Engineer and the others
whose work will be affected. The duties and
responsibilities of Contractor under this Paragraph are for
the benefit of such utility owners and other contractors to
the extent that there are comparable provisions for the
benefit of Contractor in said direct contracts between
Owner and such utility owners and other contractors.
C. If the proper execution or results of any part of
Contractor’s Work depends upon work performed by
others under this Article 7, Contractor shall inspect such
other work and promptly report to Engineer in writing any
delays, defects, or deficiencies in such other work that
render it unavailable or unsuitable for the proper execution
and results of Contractor’s Work. Contractor’s failure to so
report will constitute an acceptance of such other work as
fit and proper for integration with Contractor’s Work
except for latent defects and deficiencies in such other
work.
7.02 Coordination
A. If Owner intends to contract with others for the
performance of other work on the Project at the Site, the
following will be set forth in Supplementary Conditions:
1. the individual or entity who will have authority
and responsibility for coordination of the activities among
the various contractors will be identified;
2. the specific matters to be covered by such
authority and responsibility will be itemized; and
3. the extent of such authority and responsibilities
will be provided.
B. Unless otherwise provided in the
Supplementary Conditions, Owner shall have sole
authority and responsibility for such coordination.
7.03 Legal Relationships
A. Paragraphs 7.01.A and 7.02 are not applicable
for utilities not under the control of Owner.
B. Each other direct contract of Owner under
Paragraph 7.01.A shall provide that the other contractor is
liable to Owner and Contractor for the reasonable direct
delay and disruption costs incurred by Contractor as a
result of the other contractor’s actions or inactions.
C. Contractor shall be liable to Owner and any
other contractor for the reasonable direct delay and
disruption costs incurred by such other contractor as a
result of Contractor’s action or inactions.
ARTICLE 8 - OWNER’S RESPONSIBILITIES
8.01 Communications to Contractor
A. Except as otherwise provided in these General
Conditions, Owner shall issue all communications to
Contractor through Engineer.
8.02 Replacement of Engineer
A. In case of termination of the employment of
Engineer, Owner shall appoint an engineer to whom
Contractor makes no reasonable objection, whose status
under the Contract Documents shall be that of the former
Engineer.
8.03 Furnish Data
A. Owner shall promptly furnish the data required
of Owner under the Contract Documents.
8.04 Pay When Due
A. Owner shall make payments to Contractor
when they are due as provided in Paragraphs 14.02.C and
14.07.C.
8.05 Lands and Easements; Reports and Tests
A. Owners duties in respect of providing lands
and easements and providing engineering surveys to
establish reference points are set forth in Paragraphs 4.01
and 4.05. Paragraph 4.02 refers to Owner’s identifying and
making available to Contractor copies of reports of
explorations and tests of subsurface conditions and
drawings of physical conditions in or relating to existing
surface or subsurface structures at or contiguous to the Site
that have been utilized by Engineer in preparing the
Contract Documents.
8.06 Insurance
A. Owner’s responsibilities, if any, in respect to
purchasing and maintaining liability and property insur-
ance are set forth in Article 5.
8.07 Change Orders
A. Owner is obligated to execute Change Orders
as indicated in Paragraph 10.03.
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8.08 Inspections, Tests, and Approvals
A. Owner’s responsibility in respect to certain
inspections, tests, and approvals is set forth in Paragraph
13.03.B.
8.09 Limitations on Owner’s Responsibilities
A. The Owner shall not supervise, direct, or have
control or authority over, nor be responsible for,
Contractor’s means, methods, techniques, sequences, or
procedures of construction, or the safety precautions and
programs incident thereto, or for any failure of Contractor
to comply with Laws and Regulations applicable to the
performance of the Work. Owner will not be responsible
for Contractor’s failure to perform the Work in accordance
with the Contract Documents.
8.10 Undisclosed Hazardous Environmental
Condition
A. Owner’s responsibility in respect to an undis-
closed Hazardous Environmental Condition is set forth in
Paragraph 4.06.
8.11 Evidence of Financial Arrangements
A. If and to the extent Owner has agreed to furnish
Contractor reasonable evidence that financial
arrangements have been made to satisfy Owner’s
obligations under the Contract Documents, Owner’s
responsibility in respect thereof will be as set forth in the
Supplementary Conditions.
ARTICLE 9 - ENGINEER’S STATUS DURING
CONSTRUCTION
9.01 Owner’s Representative
A. Engineer will be Owner’s representative
during the construction period. The duties and responsi-
bilities and the limitations of authority of Engineer as
Owner’s representative during construction are set forth in
the Contract Documents and will not be changed without
written consent of Owner and Engineer.
9.02 Visits to Site
A. Engineer will make visits to the Site at inter-
vals appropriate to the various stages of construction as
Engineer deems necessary in order to observe as an
experienced and qualified design professional the progress
that has been made and the quality of the various aspects
of Contractor’s executed Work. Based on information
obtained during such visits and observations, Engineer, for
the benefit of Owner, will determine, in general, if the
Work is proceeding in accordance with the Contract
Documents. Engineer will not be required to make
exhaustive or continuous inspections on the Site to check
the quality or quantity of the Work. Engineer’s efforts will
be directed toward providing for Owner a greater degree of
confidence that the completed Work will conform
generally to the Contract Documents. On the basis of such
visits and observations, Engineer will keep Owner
informed of the progress of the Work and will endeavor to
guard Owner against defective Work.
B. Engineer’s visits and observations are subject
to all the limitations on Engineer’s authority and
responsibility set forth in Paragraph 9.09. Particularly, but
without limitation, during or as a result of Engineer's visits
or observations of Contractor's Work Engineer will not
supervise, direct, control, or have authority over or be
responsible for Contractor’s means, methods, techniques,
sequences, or procedures of construction, or the safety
precautions and programs incident thereto, or for any
failure of Contractor to comply with Laws and Regulations
applicable to the performance of the Work.
9.03 Project Representative
A. If Owner and Engineer agree, Engineer will
furnish a Resident Project Representative to assist
Engineer in providing more extensive observation of the
Work. The authority and responsibilities of any such
Resident Project Representative and assistants will be as
provided in the Supplementary Conditions, and limitations
on the responsibilities thereof will be as provided in
Paragraph 9.09. If Owner designates another representative
or agent to represent Owner at the Site who is not
Engineer’s consultant, agent or employee, the
responsibilities and authority and limitations thereon of
such other individual or entity will be as provided in the
Supplementary Conditions.
9.04 Authorized Variations in Work
A. Engineer may authorize minor variations in the
Work from the requirements of the Contract Documents
which do not involve an adjustment in the Contract Price
or the Contract Times and are compatible with the design
concept of the completed Project as a functioning whole as
indicated by the Contract Documents. These may be
accomplished by a Field Order and will be binding on
Owner and also on Contractor, who shall perform the Work
involved promptly. If Owner or Contractor believes that a
Field Order justifies an adjustment in the Contract Price or
Contract Times, or both, and the parties are unable to agree
on entitlement to or on the amount or extent, if any, of any
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such adjustment , a Claim may be made therefor as
provided in Paragraph 10.05.
9.05 Rejecting Defective Work
A. Engineer will have authority to reject Work
which Engineer believes to be defective, or that Engineer
believes will not produce a completed Project that
conforms to the Contract Documents or that will prejudice
the integrity of the design concept of the completed Project
as a functioning whole as indicated by the Contract
Documents. Engineer will also have authority to require
special inspection or testing of the Work as provided in
Paragraph 13.04, whether or not the Work is fabricated,
installed, or completed.
9.06 Shop Drawings, Change Orders and Payments
A. In connection with Engineer’s authority, and
limitations thereof, as to Shop Drawings and Samples, see
Paragraph 6.17.
B. In connection with Engineer’s authority, and
limitations thereof, as to design calculations and design
drawings submitted in response to a delegation of
professional design services, if any, see Paragraph 6.21.
C. In connection with Engineer’s authority as to
Change Orders, see Articles 10, 11, and 12.
D. In connection with Engineer’s authority as to
Applications for Payment, see Article 14.
9.07 Determinations for Unit Price Work
A. Engineer will determine the actual quantities
and classifications of Unit Price Work performed by
Contractor. Engineer will review with Contractor the
Engineer’s preliminary determinations on such matters
before rendering a written decision thereon (by
recommendation of an Application for Payment or
otherwise). Engineer’s written decision thereon will be
final and binding (except as modified by Engineer to reflect
changed factual conditions or more accurate data) upon
Owner and Contractor, subject to the provisions of
Paragraph 10.05.
9.08 Decisions on Requirements of Contract
Documents and Acceptability of Work
A. Engineer will be the initial interpreter of the
requirements of the Contract Documents and judge of the
acceptability of the Work thereunder. All matters in
question and other matters between Owner and Contractor
arising prior to the date final payment is due relating to the
acceptability of the Work, and the interpretation of the
requirements of the Contract Documents pertaining to the
performance of the Work, will be referred initially to
Engineer in writing within 30 days of the event giving rise
to the question
B. Engineer will, with reasonable promptness,
render a written decision on the issue referred. If Owner or
Contractor believe that any such decision entitles them to
an adjustment in the Contract Price or Contract Times or
both, a Claim may be made under Paragraph 10.05. The
date of Engineer’s decision shall be the date of the event
giving rise to the issues referenced for the purposes of
Paragraph 10.05.B.
C. Engineer’s written decision on the issue
referred will be final and binding on Owner and Contractor,
subject to the provisions of Paragraph 10.05.
D. When functioning as interpreter and judge
under this Paragraph 9.08, Engineer will not show
partiality to Owner or Contractor and will not be liable in
connection with any interpretation or decision rendered in
good faith in such capacity.
9.09 Limitations on Engineer’s Authority and
Responsibilities
A. Neither Engineer’s authority or responsibility
under this Article 9 or under any other provision of the
Contract Documents nor any decision made by Engineer in
good faith either to exercise or not exercise such authority
or responsibility or the undertaking, exercise, or
performance of any authority or responsibility by Engineer
shall create, impose, or give rise to any duty in contract,
tort, or otherwise owed by Engineer to Contractor, any
Subcontractor, any Supplier, any other individual or entity,
or to any surety for or employee or agent of any of them.
B. Engineer will not supervise, direct, control, or
have authority over or be responsible for Contractor’s
means, methods, techniques, sequences, or procedures of
construction, or the safety precautions and programs
incident thereto, or for any failure of Contractor to comply
with Laws and Regulations applicable to the performance
of the Work. Engineer will not be responsible for
Contractor’s failure to perform the Work in accordance
with the Contract Documents.
C. Engineer will not be responsible for the acts or
omissions of Contractor or of any Subcontractor, any
Supplier, or of any other individual or entity performing
any of the Work.
D. Engineer’s review of the final Application for
Payment and accompanying documentation and all mainte-
nance and operating instructions, schedules, guarantees,
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bonds, certificates of inspection, tests and approvals, and
other documentation required to be delivered by Paragraph
14.07.A will only be to determine generally that their
content complies with the requirements of, and in the case
of certificates of inspections, tests, and approvals that the
results certified indicate compliance with the Contract
Documents.
E. The limitations upon authority and responsibil-
ity set forth in this Paragraph 9.09 shall also apply to, the
Resident Project Representative, if any, and assistants, if
any.
ARTICLE 10 - CHANGES IN THE WORK; CLAIMS
10.01 Authorized Changes in the Work
A. Without invalidating the Contract and without
notice to any surety, Owner may, at any time or from time
to time, order additions, deletions, or revisions in the Work
by a Change Order, or a Work Change Directive. Upon
receipt of any such document, Contractor shall promptly
proceed with the Work involved which will be performed
under the applicable conditions of the Contract Documents
(except as otherwise specifically provided).
B. If Owner and Contractor are unable to agree on
entitlement to, or on the amount or extent, if any, of an
adjustment in the Contract Price or Contract Times, or
both, that should be allowed as a result of a Work Change
Directive, a Claim may be made therefor as provided in
Paragraph 10.05.
10.02 Unauthorized Changes in the Work
A.Contractor shall not be entitled to an increase in
the Contract Price or an extension of the Contract Times
with respect to any work performed that is not required by
the Contract Documents as amended, modified, or
supplemented as provided in Paragraph 3.04, except in the
case of an emergency as provided in Paragraph 6.16 or in
the case of uncovering Work as provided in Paragraph
13.04.B.
10.03 Execution of Change Orders
A. Owner and Contractor shall execute appropri-
ate Change Orders recommended by Engineer covering:
1. changes in the Work which are: (i) ordered by
Owner pursuant to Paragraph 10.01.A, (ii) required
because of acceptance of defective Work under Paragraph
13.08.A or Owner’s correction of defective Work under
Paragraph 13.09, or (iii) agreed to by the parties;
2. changes in the Contract Price or Contract Times
which are agreed to by the parties, including any
undisputed sum or amount of time for Work actually
performed in accordance with a Work Change Directive;
and
3. changes in the Contract Price or Contract Times
which embody the substance of any written decision
rendered by Engineer pursuant to Paragraph 10.05;
provided that, in lieu of executing any such Change Order,
an appeal may be taken from any such decision in accor-
dance with the provisions of the Contract Documents and
applicable Laws and Regulations, but during any such
appeal, Contractor shall carry on the Work and adhere to
the Progress Schedule as provided in Paragraph 6.18.A.
10.04 Notification to Surety
A. If notice of any change affecting the general
scope of the Work or the provisions of the Contract
Documents (including, but not limited to, Contract Price or
Contract Times) is required by the provisions of any bond
to be given to a surety, the giving of any such notice will
be Contractor’s responsibility. The amount of each
applicable bond will be adjusted to reflect the effect of any
such change.
10.05 Claims
A. Engineer’s Decision Required: All Claims,
except those waived pursuant to Paragraph 14.09, shall be
referred to the Engineer for decision. A decision by
Engineer shall be required as a condition precedent to any
exercise by Owner or Contractor of any rights or remedies
either may otherwise have under the Contract Documents
or by Laws and Regulations in respect of such Claims.
B. Notice: Written notice stating the general
nature of each Claim, shall be delivered by the claimant to
Engineer and the other party to the Contract promptly (but
in no event later than 30 days) after the start of the event
giving rise thereto. The responsibility to substantiate a
Claim shall rest with the party making the Claim. Notice of
the amount or extent of the Claim, with supporting data
shall be delivered to the Engineer and the other party to the
Contract within 60 days after the start of such event (unless
Engineer allows additional time for claimant to submit
additional or more accurate data in support of such Claim).
A Claim for an adjustment in Contract Price shall be
prepared in accordance with the provisions of Paragraph
12.01.B. A Claim for an adjustment in Contract Time shall
be prepared in accordance with the provisions of Paragraph
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12.02.B. Each Claim shall be accompanied by claimant's
written statement that the adjustment claimed is the entire
adjustment to which the claimant believes it is entitled as a
result of said event. The opposing party shall submit any
response to Engineer and the claimant within 30 days after
receipt of the claimant’s last submittal (unless Engineer
allows additional time).
C. Engineer’s Action: Engineer will review each
Claim and, within 30 days after receipt of the last submittal
of the claimant or the last submittal of the opposing party,
if any, take one of the following actions in writing:
1. deny the Claim in whole or in part,
2. approve the Claim, or
3. notify the parties that the Engineer is unable to
resolve the Claim if, in the Engineer’s sole discretion, it
would be inappropriate for the Engineer to do so. For
purposes of further resolution of the Claim, such notice
shall be deemed a denial.
D. In the event that Engineer does not take action
on a Claim within said 30 days, the Claim shall be deemed
denied.
E. Engineer’s written action under Paragraph
10.05.C or denial pursuant to Paragraphs 10.05.C.3 or
10.05.D will be final and binding upon Owner and
Contractor, unless Owner or Contractor invoke the dispute
resolution procedure set forth in Article 16 within 30 days
of such action or denial.
F. No Claim for an adjustment in Contract Price
or Contract Times will be valid if not submitted in
accordance with this Paragraph 10.05.
ARTICLE 11 - COST OF THE WORK; ALLOWANCES;
UNIT PRICE WORK
11.01 Cost of the Work
A. Costs Included: The term Cost of the Work
means the sum of all costs, except those excluded in
Paragraph 11.01.B, necessarily incurred and paid by
Contractor in the proper performance of the Work. When
the value of any Work covered by a Change Order or when
a Claim for an adjustment in Contract Price is determined
on the basis of Cost of the Work, the costs to be reimbursed
to Contractor will be only those additional or incremental
costs required because of the change in the Work or
because of the event giving rise to the Claim. Except as
otherwise may be agreed to in writing by Owner, such costs
shall be in amounts no higher than those prevailing in the
locality of the Project, shall include only the following
items, and shall not include any of the costs itemized in
Paragraph 11.01.B.
1. Payroll costs for employees in the direct
employ of Contractor in the performance of the Work
under schedules of job classifications agreed upon by
Owner and Contractor. Such employees shall include,
without limitation, superintendents, foremen, and other
personnel employed full time at the Site. Payroll costs for
employees not employed full time on the Work shall be
apportioned on the basis of their time spent on the Work.
Payroll costs shall include, but not be limited to, salaries
and wages plus the cost of fringe benefits, which shall
include social security contributions, unemployment,
excise, and payroll taxes, workers’ compensation, health
and retirement benefits, bonuses, sick leave, vacation and
holiday pay applicable thereto. The expenses of performing
Work outside of regular working hours, on Saturday,
Sunday, or legal holidays, shall be included in the above to
the extent authorized by Owner.
2. Cost of all materials and equipment furnished
and incorporated in the Work, including costs of
transportation and storage thereof, and Suppliers’ field
services required in connection therewith. All cash
discounts shall accrue to Contractor unless Owner deposits
funds with Contractor with which to make payments, in
which case the cash discounts shall accrue to Owner. All
trade discounts, rebates and refunds and returns from sale
of surplus materials and equipment shall accrue to Owner,
and Contractor shall make provisions so that they may be
obtained.
3. Payments made by Contractor to
Subcontractors for Work performed by Subcontractors. If
required by Owner, Contractor shall obtain competitive
bids from subcontractors acceptable to Owner and
Contractor and shall deliver such bids to Owner, who will
then determine, with the advice of Engineer, which bids, if
any, will be acceptable. If any subcontract provides that the
Subcontractor is to be paid on the basis of Cost of the Work
plus a fee, the Subcontractor’s Cost of the Work and fee
shall be determined in the same manner as Contractor’s
Cost of the Work and fee as provided in this Paragraph
11.01.
4. Costs of special consultants (including but not
limited to Engineers, architects, testing laboratories,
surveyors, attorneys, and accountants) employed for
services specifically related to the Work.
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5. Supplemental costs including the following:
a. The proportion of necessary transportation,
travel, and subsistence expenses of Contractor’s
employees incurred in discharge of duties
connected with the Work.
b. Cost, including transportation and mainte-
nance, of all materials, supplies, equipment,
machinery, appliances, office, and temporary
facilities at the Site, and hand tools not owned by
the workers, which are consumed in the perfor-
mance of the Work, and cost, less market value,
of such items used but not consumed which
remain the property of Contractor.
c. Rentals of all construction equipment and
machinery, and the parts thereof whether rented
from Contractor or others in accordance with
rental agreements approved by Owner with the
advice of Engineer, and the costs of
transportation, loading, unloading, assembly,
dismantling, and removal thereof. All such costs
shall be in accordance with the terms of said rental
agreements. The rental of any such equipment,
machinery, or parts shall cease when the use
thereof is no longer necessary for the Work.
d. Sales, consumer, use, and other similar taxes
related to the Work, and for which Contractor is
liable, imposed by Laws and Regulations.
e. Deposits lost for causes other than negligence
of Contractor, any Subcontractor, or anyone
directly or indirectly employed by any of them or
for whose acts any of them may be liable, and
royalty payments and fees for permits and
licenses.
f. Losses and damages (and related expenses)
caused by damage to the Work, not compensated
by insurance or otherwise, sustained by
Contractor in connection with the performance of
the Work (except losses and damages within the
deductible amounts of property insurance
established in accordance with Paragraph 5.06.D),
provided such losses and damages have resulted
from causes other than the negligence of
Contractor, any Subcontractor, or anyone directly
or indirectly employed by any of them or for
whose acts any of them may be liable. Such losses
shall include settlements made with the written
consent and approval of Owner. No such losses,
damages, and expenses shall be included in the
Cost of the Work for the purpose of determining
Contractor’s fee.
g. The cost of utilities, fuel, and sanitary facilities
at the Site.
h. Minor expenses such as telegrams, long
distance telephone calls, telephone service at the
Site, expresses, and similar petty cash items in
connection with the Work.
i. The costs of premiums for all bonds and
insurance Contractor is required by the Contract
Documents to purchase and maintain.
B. Costs Excluded: The term Cost of the Work
shall not include any of the following items:
1. Payroll costs and other compensation of
Contractor’s officers, executives, principals (of
partnerships and sole proprietorships), general managers,
safety managers, engineers, architects, estimators, attor-
neys, auditors, accountants, purchasing and contracting
agents, expediters, timekeepers, clerks, and other personnel
employed by Contractor, whether at the Site or in
Contractor’s principal or branch office for general
administration of the Work and not specifically included in
the agreed upon schedule of job classifications referred to
in Paragraph 11.01.A.1 or specifically covered by
Paragraph 11.01.A.4, all of which are to be considered
administrative costs covered by the Contractor’s fee.
2. Expenses of Contractor’s principal and branch
offices other than Contractor’s office at the Site.
3. Any part of Contractor’s capital expenses,
including interest on Contractor’s capital employed for the
Work and charges against Contractor for delinquent pay-
ments.
4. Costs due to the negligence of Contractor, any
Subcontractor, or anyone directly or indirectly employed
by any of them or for whose acts any of them may be liable,
including but not limited to, the correction of defective
Work, disposal of materials or equipment wrongly
supplied, and making good any damage to property.
5. Other overhead or general expense costs of any
kind and the costs of any item not specifically and
expressly included in Paragraphs 11.01.A and 11.01.B.
C. Contractor’s Fee: When all the Work is
performed on the basis of cost-plus, Contractor’s fee shall
be determined as set forth in the Agreement. When the
value of any Work covered by a Change Order or when a
Claim for an adjustment in Contract Price is determined on
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the basis of Cost of the Work, Contractor’s fee shall be
determined as set forth in Paragraph 12.01.C.
D. Documentation: Whenever the Cost of the
Work for any purpose is to be determined pursuant to
Paragraphs 11.01.A and 11.01.B, Contractor will establish
and maintain records thereof in accordance with generally
accepted accounting practices and submit in a form
acceptable to Engineer an itemized cost breakdown
together with supporting data.
11.02 Allowances
A. It is understood that Contractor has included in
the Contract Price all allowances so named in the Contract
Documents and shall cause the Work so covered to be
performed for such sums and by such persons or entities as
may be acceptable to Owner and Engineer.
B. Cash Allowances
1. Contractor agrees that:
a. the cash allowances include the cost to
Contractor (less any applicable trade discounts) of
materials and equipment required by the
allowances to be delivered at the Site, and all
applicable taxes; and
b. Contractor’s costs for unloading and handling
on the Site, labor, installation , overhead, profit,
and other expenses contemplated for the cash
allowances have been included in the Contract
Price and not in the allowances, and no demand
for additional payment on account of any of the
foregoing will be valid.
C. Contingency Allowance
1. Contractor agrees that a contingency allowance, if any,
is for the sole use of Owner to cover unanticipated costs.
D. Prior to final payment, an appropriate Change
Order will be issued as recommended by Engineer to
reflect actual amounts due Contractor on account of Work
covered by allowances, and the Contract Price shall be
correspondingly adjusted.
11.03 Unit Price Work
A. Where the Contract Documents provide that all
or part of the Work is to be Unit Price Work, initially the
Contract Price will be deemed to include for all Unit Price
Work an amount equal to the sum of the unit price for each
separately identified item of Unit Price Work times the
estimated quantity of each item as indicated in the Agree-
ment.
B. The estimated quantities of items of Unit Price
Work are not guaranteed and are solely for the purpose of
comparison of Bids and determining an initial Contract
Price. Determinations of the actual quantities and
classifications of Unit Price Work performed by Contractor
will be made by Engineer subject to the provisions of
Paragraph 9.07.
C. Each unit price will be deemed to include an
amount considered by Contractor to be adequate to cover
Contractor’s overhead and profit for each separately
identified item.
D. Owner or Contractor may make a Claim for an
adjustment in the Contract Price in accordance with
Paragraph 10.05 if:
1. the quantity of any item of Unit Price Work
performed by Contractor differs materially and signifi-
cantly from the estimated quantity of such item indicated
in the Agreement; and
2. there is no corresponding adjustment with
respect any other item of Work; and
3. Contractor believes that Contractor is entitled
to an increase in Contract Price as a result of having
incurred additional expense or Owner believes that Owner
is entitled to a decrease in Contract Price and the parties are
unable to agree as to the amount of any such increase or
decrease.
ARTICLE 12 - CHANGE OF CONTRACT PRICE;
CHANGE OF CONTRACT TIMES
12.01 Change of Contract Price
A. The Contract Price may only be changed by a
Change Order. Any Claim for an adjustment in the
Contract Price shall be based on written notice submitted
by the party making the Claim to the Engineer and the other
party to the Contract in accordance with the provisions of
Paragraph 10.05.
B. The value of any Work covered by a Change
Order or of any Claim for an adjustment in the Contract
Price will be determined as follows:
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1. where the Work involved is covered by unit
prices contained in the Contract Documents, by application
of such unit prices to the quantities of the items involved
(subject to the provisions of Paragraph 11.03); or
2. where the Work involved is not covered by unit
prices contained in the Contract Documents, by a mutually
agreed lump sum (which may include an allowance for
overhead and profit not necessarily in accordance with
Paragraph 12.01.C.2); or
3. where the Work involved is not covered by unit
prices contained in the Contract Documents and agreement
to a lump sum is not reached under Paragraph 12.01.B.2,
on the basis of the Cost of the Work (determined as
provided in Paragraph 11.01) plus a Contractor’s fee for
overhead and profit (determined as provided in Paragraph
12.01.C).
C. Contractor’s Fee: The Contractor’s fee for
overhead and profit shall be determined as follows:
1. a mutually acceptable fixed fee; or
2. if a fixed fee is not agreed upon, then a fee
based on the following percentages of the various portions
of the Cost of the Work:
a. for costs incurred under Paragraphs 11.01.A.1
and 11.01.A.2, the Contractor’s fee shall be 15
percent;
b. for costs incurred under Paragraph 11.01.A.3,
the Contractor’s fee shall be five percent;
c. where one or more tiers of subcontracts are on
the basis of Cost of the Work plus a fee and no
fixed fee is agreed upon, the intent of Paragraph
12.01.C.2.a is that the Subcontractor who actually
performs the Work, at whatever tier, will be paid
a fee of 15 percent of the costs incurred by such
Subcontractor under Paragraphs 11.01.A.1 and
11.01.A.2 and that any higher tier Subcontractor
and Contractor will each be paid a fee of five
percent of the amount paid to the next lower tier
Subcontractor;
d. no fee shall be payable on the basis of costs
itemized under Paragraphs 11.01.A.4, 11.01.A.5,
and 11.01.B;
e. the amount of credit to be allowed by
Contractor to Owner for any change which results
in a net decrease in cost will be the amount of the
actual net decrease in cost plus a deduction in
Contractor’s fee by an amount equal to five
percent of such net decrease; and
f. when both additions and credits are involved in
any one change, the adjustment in Contractor’s
fee shall be computed on the basis of the net
change in accordance with Paragraphs
12.01.C.2.a through 12.01.C.2.e, inclusive.
12.02 Change of Contract Times
A. The Contract Times may only be changed by a
Change Order. Any Claim for an adjustment in the
Contract Times shall be based on written notice submitted
by the party making the Claim to the Engineer and the other
party to the Contract in accordance with the provisions of
Paragraph 10.05.
B. Any adjustment of the Contract Times covered
by a Change Order or any Claim for an adjustment in the
Contract Times will be determined in accordance with the
provisions of this Article 12.
12.03 Delays
A. Where Contractor is prevented from
completing any part of the Work within the Contract Times
due to delay beyond the control of Contractor, the Contract
Times will be extended in an amount equal to the time lost
due to such delay if a Claim is made therefor as provided
in Paragraph 12.02.A. Delays beyond the control of
Contractor shall include, but not be limited to, acts or
neglect by Owner, acts or neglect of utility owners or other
contractors performing other work as contemplated by
Article 7, fires, floods, epidemics, abnormal weather
conditions, or acts of God.
B. If Owner, Engineer, or other contractors or
utility owners performing other work for Owner as
contemplated by Article 7, or anyone for whom Owner is
responsible, delays, disrupts, or interferes with the
performance or progress of the Work, then Contractor shall
be entitled to an equitable adjustment in the Contract Price
or the Contract Times , or both. Contractor’s entitlement to
an adjustment of the Contract Times is conditioned on such
adjustment being essential to Contractor’s ability to
complete the Work within the Contract Times.
C If Contractor is delayed in the performance or
progress of the Work by fire, flood, epidemic, abnormal
weather conditions, acts of God, acts or failures to act of
utility owners not under the control of Owner, or other
causes not the fault of and beyond control of Owner and
Contractor, then Contractor shall be entitled to an equitable
adjustment in Contract Times, if such adjustment is
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essential to Contractor’s ability to complete the Work
within the Contract Times. Such an adjustment shall be
Contractor’s sole and exclusive remedy for the delays
described in this Paragraph 12.03.C.
D. Owner, Engineer and the Related Entities of
each of them shall not be liable to Contractor for any
claims, costs, losses, or damages (including but not limited
to all fees and charges of Engineers, architects, attorneys,
and other professionals and all court or arbitration or other
dispute resolution costs) sustained by Contractor on or in
connection with any other project or anticipated project.
E. Contractor shall not be entitled to an
adjustment in Contract Price or Contract Times for delays
within the control of Contractor. Delays attributable to and
within the control of a Subcontractor or Supplier shall be
deemed to be delays within the control of Contractor.
ARTICLE 13 - TESTS AND INSPECTIONS;
CORRECTION, REMOVAL OR ACCEPTANCE OF
DEFECTIVE WORK
13.01 Notice of Defects
A. Prompt notice of all defective Work of which
Owner or Engineer has actual knowledge will be given to
Contractor. All defective Work may be rejected, corrected,
or accepted as provided in this Article 13.
13.02 Access to Work
A. Owner, Engineer, their consultants and other
representatives and personnel of Owner, independent
testing laboratories, and governmental agencies with
jurisdictional interests will have access to the Site and the
Work at reasonable times for their observation, inspecting,
and testing. Contractor shall provide them proper and safe
conditions for such access and advise them of Contractor’s
Site safety procedures and programs so that they may
comply therewith as applicable.
13.03 Tests and Inspections
A. Contractor shall give Engineer timely notice of
readiness of the Work for all required inspections, tests, or
approvals and shall cooperate with inspection and testing
personnel to facilitate required inspections or tests.
B. Owner shall employ and pay for the services of
an independent testing laboratory to perform all
inspections, tests, or approvals required by the Contract
Documents except:
1. for inspections, tests, or approvals covered by
Paragraphs 13.03.C and 13.03.D below;
2. that costs incurred in connection with tests or
inspections conducted pursuant to Paragraph 13.04.B shall
be paid as provided in said Paragraph 13.04.C; and
3. as otherwise specifically provided in the Con-
tract Documents.
C. If Laws or Regulations of any public body
having jurisdiction require any Work (or part thereof)
specifically to be inspected, tested, or approved by an
employee or other representative of such public body,
Contractor shall assume full responsibility for arranging
and obtaining such inspections, tests, or approvals, pay all
costs in connection therewith, and furnish Engineer the
required certificates of inspection or approval.
D. Contractor shall be responsible for arranging
and obtaining and shall pay all costs in connection with any
inspections, tests, or approvals required for Owner’s and
Engineer’s acceptance of materials or equipment to be
incorporated in the Work; or acceptance of materials, mix
designs, or equipment submitted for approval prior to
Contractor’s purchase thereof for incorporation in the
Work. Such inspections, tests, or approvals shall be
performed by organizations acceptable to Owner and
Engineer.
E. If any Work (or the work of others) that is to be
inspected, tested, or approved is covered by Contractor
without written concurrence of Engineer, it must, if
requested by Engineer, be uncovered for observation.
F. Uncovering Work as provided in Paragraph
13.03.E shall be at Contractor’s expense unless Contractor
has given Engineer timely notice of Contractor’s intention
to cover the same and Engineer has not acted with
reasonable promptness in response to such notice.
13.04 Uncovering Work
A. If any Work is covered contrary to the written
request of Engineer, it must, if requested by Engineer, be
uncovered for Engineer’s observation and replaced at
Contractor’s expense.
B. If Engineer considers it necessary or advisable
that covered Work be observed by Engineer or inspected
or tested by others, Contractor, at Engineer’s request, shall
uncover, expose, or otherwise make available for
observation, inspection, or testing as Engineer may require,
that portion of the Work in question, furnishing all neces-
sary labor, material, and equipment.
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C. If it is found that the uncovered Work is
defective, Contractor shall pay all claims, costs, losses, and
damages (including but not limited to all fees and charges
of engineers, architects, attorneys, and other professionals
and all court or arbitration or other dispute resolution costs)
arising out of or relating to such uncovering, exposure,
observation, inspection, and testing, and of satisfactory
replacement or reconstruction (including but not limited to
all costs of repair or replacement of work of others); and
Owner shall be entitled to an appropriate decrease in the
Contract Price. If the parties are unable to agree as to the
amount thereof, Owner may make a Claim therefor as
provided in Paragraph 10.05.
D. If, the uncovered Work is not found to be
defective, Contractor shall be allowed an increase in the
Contract Price or an extension of the Contract Times, or
both, directly attributable to such uncovering, exposure,
observation, inspection, testing, replacement, and
reconstruction. If the parties are unable to agree as to the
amount or extent thereof, Contractor may make a Claim
therefor as provided in Paragraph 10.05.
13.05 Owner May Stop the Work
A. If the Work is defective, or Contractor fails to
supply sufficient skilled workers or suitable materials or
equipment, or fails to perform the Work in such a way that
the completed Work will conform to the Contract
Documents, Owner may order Contractor to stop the Work,
or any portion thereof, until the cause for such order has
been eliminated; however, this right of Owner to stop the
Work shall not give rise to any duty on the part of Owner
to exercise this right for the benefit of Contractor, any
Subcontractor, any Supplier, any other individual or entity,
or any surety for, or employee or agent of any of them.
13.06 Correction or Removal of Defective Work
A. Promptly after receipt of notice, Contractor
shall correct all defective Work, whether or not fabricated,
installed, or completed, or, if the Work has been rejected
by Engineer, remove it from the Project and replace it with
Work that is not defective. Contractor shall pay all claims,
costs, losses, and damages (including but not limited to all
fees and charges of engineers, architects, attorneys, and
other professionals and all court or arbitration or other
dispute resolution costs) arising out of or relating to such
correction or removal (including but not limited to all costs
of repair or replacement of work of others).
B. When correcting defective Work under the
terms of this Paragraph 13.06 or Paragraph 13.07,
Contractor shall take no action that would void or
otherwise impair Owner’s special warranty and guarantee,
if any, on said Work.
13.07 Correction Period
A. If within one year after the date of Substantial
Completion (or such longer period of time as may be
prescribed by the terms of any applicable special guarantee
required by the Contract Documents) or by any specific
provision of the Contract Documents, any Work is found
to be defective, or if the repair of any damages to the land
or areas made available for Contractor’s use by Owner or
permitted by Laws and Regulations as contemplated in
Paragraph 6.11.A is found to be defective, Contractor shall
promptly, without cost to Owner and in accordance with
Owner’s written instructions:
1. repair such defective land or areas; or
2. correct such defective Work; or
3. if the defective Work has been rejected by
Owner, remove it from the Project and replace it with Work
that is not defective, and
4. satisfactorily correct or repair or remove and
replace any damage to other Work, to the work of others or
other land or areas resulting therefrom.
B. If Contractor does not promptly comply with
the terms of Owner’s written instructions, or in an
emergency where delay would cause serious risk of loss or
damage, Owner may have the defective Work corrected or
repaired or may have the rejected Work removed and
replaced. All claims, costs, losses, and damages (including
but not limited to all fees and charges of engineers,
architects, attorneys, and other professionals and all court
or arbitration or other dispute resolution costs) arising out
of or relating to such correction or repair or such removal
and replacement (including but not limited to all costs of
repair or replacement of work of others) will be paid by
Contractor.
C. In special circumstances where a particular
item of equipment is placed in continuous service before
Substantial Completion of all the Work, the correction
period for that item may start to run from an earlier date if
so provided in the Specifications .
D. Where defective Work (and damage to other
Work resulting therefrom) has been corrected or removed
and replaced under this Paragraph 13.07, the correction
period hereunder with respect to such Work will be
extended for an additional period of one year after such
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correction or removal and replacement has been
satisfactorily completed.
E. Contractor’s obligations under this Paragraph
13.07 are in addition to any other obligation or warranty.
The provisions of this Paragraph 13.07 shall not be
construed as a substitute for or a waiver of the provisions
of any applicable statute of limitation or repose.
13.08 Acceptance of Defective Work
A. If, instead of requiring correction or removal
and replacement of defective Work, Owner (and, prior to
Engineer’s recommendation of final payment, Engineer)
prefers to accept it, Owner may do so. Contractor shall pay
all claims, costs, losses, and damages (including but not
limited to all fees and charges of engineers, architects,
attorneys, and other professionals and all court or
arbitration or other dispute resolution costs) attributable to
Owner’s evaluation of and determination to accept such
defective Work (such costs to be approved by Engineer as
to reasonableness) and the diminished value of the Work to
the extent not otherwise paid by Contractor pursuant to this
sentence. If any such acceptance occurs prior to Engineer’s
recommendation of final payment, a Change Order will be
issued incorporating the necessary revisions in the Contract
Documents with respect to the Work, and Owner shall be
entitled to an appropriate decrease in the Contract Price,
reflecting the diminished value of Work so accepted. If the
parties are unable to agree as to the amount thereof, Owner
may make a Claim therefor as provided in Paragraph 10.05.
If the acceptance occurs after such recommendation, an
appropriate amount will be paid by Contractor to Owner.
13.09 Owner May Correct Defective Work
A. If Contractor fails within a reasonable time
after written notice from Engineer to correct defective
Work or to remove and replace rejected Work as required
by Engineer in accordance with Paragraph 13.06.A, or if
Contractor fails to perform the Work in accordance with
the Contract Documents, or if Contractor fails to comply
with any other provision of the Contract Documents,
Owner may, after seven days written notice to Contractor,
correct or remedy any such deficiency.
B. In exercising the rights and remedies under this
Paragraph 13.09, Owner shall proceed expeditiously. In
connection with such corrective or remedial action, Owner
may exclude Contractor from all or part of the Site, take
possession of all or part of the Work and suspend
Contractor’s services related thereto, take possession of
Contractor’s tools, appliances, construction equipment and
machinery at the Site, and incorporate in the Work all
materials and equipment stored at the Site or for which
Owner has paid Contractor but which are stored elsewhere.
Contractor shall allow Owner, Owner’s representatives,
agents and employees, Owner’s other contractors, and
Engineer and Engineer’s consultants access to the Site to
enable Owner to exercise the rights and remedies under this
Paragraph.
C. All claims, costs, losses, and damages
(including but not limited to all fees and charges of
engineers, architects, attorneys, and other professionals
and all court or arbitration or other dispute resolution costs)
incurred or sustained by Owner in exercising the rights and
remedies under this Paragraph 13.09 will be charged
against Contractor, and a Change Order will be issued
incorporating the necessary revisions in the Contract Docu-
ments with respect to the Work; and Owner shall be
entitled to an appropriate decrease in the Contract Price. If
the parties are unable to agree as to the amount of the
adjustment, Owner may make a Claim therefor as provided
in Paragraph 10.05. Such claims, costs, losses and damages
will include but not be limited to all costs of repair, or
replacement of work of others destroyed or damaged by
correction, removal, or replacement of Contractor’s
defective Work.
D. Contractor shall not be allowed an extension of
the Contract Times because of any delay in the
performance of the Work attributable to the exercise by
Owner of Owner’s rights and remedies under this
Paragraph 13.09.
ARTICLE 14 - PAYMENTS TO CONTRACTOR AND
COMPLETION
14.01 Schedule of Values
A. The Schedule of Values established as provid-
ed in Paragraph 2.07.A will serve as the basis for progress
payments and will be incorporated into a form of Applica-
tion for Payment acceptable to Engineer. Progress
payments on account of Unit Price Work will be based on
the number of units completed.
14.02 Progress Payments
A. Applications for Payments
1. At least 20 days before the date established in
the Agreement for each progress payment (but not more
often than once a month), Contractor shall submit to
Engineer for review an Application for Payment filled out
and signed by Contractor covering the Work completed as
of the date of the Application and accompanied by such
supporting documentation as is required by the Contract
Documents. If payment is requested on the basis of
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materials and equipment not incorporated in the Work but
delivered and suitably stored at the Site or at another
location agreed to in writing, the Application for Payment
shall also be accompanied by a bill of sale, invoice, or other
documentation warranting that Owner has received the
materials and equipment free and clear of all Liens and
evidence that the materials and equipment are covered by
appropriate property insurance or other arrangements to
protect Owner’s interest therein, all of which must be
satisfactory to Owner.
2. Beginning with the second Application for
Payment, each Application shall include an affidavit of
Contractor stating that all previous progress payments
received on account of the Work have been applied on
account to discharge Contractor’s legitimate obligations
associated with prior Applications for Payment.
3. The amount of retainage with respect to
progress payments will be as stipulated in the Agreement.
B. Review of Applications
1. Engineer will, within 10 days after receipt of
each Application for Payment, either indicate in writing a
recommendation of payment and present the Application
to Owner or return the Application to Contractor indicating
in writing Engineer’s reasons for refusing to recommend
payment. In the latter case, Contractor may make the
necessary corrections and resubmit the Application.
2. Engineer’s recommendation of any payment
requested in an Application for Payment will constitute a
representation by Engineer to Owner, based on Engineer’s
observations on the Site of the executed Work as an
experienced and qualified design professional and on
Engineer's review of the Application for Payment and the
accompanying data and schedules, that to the best of
Engineer’s knowledge, information and belief:
a. the Work has progressed to the point indicated;
b. the quality of the Work is generally in accor-
dance with the Contract Documents (subject to an
evaluation of the Work as a functioning whole
prior to or upon Substantial Completion, to the
results of any subsequent tests called for in the
Contract Documents, to a final determination of
quantities and classifications for Unit Price Work
under Paragraph 9.07, and to any other
qualifications stated in the recommendation); and
c. the conditions precedent to Contractor’s being
entitled to such payment appear to have been
fulfilled in so far as it is Engineer’s responsibility
to observe the Work.
3. By recommending any such payment Engineer
will not thereby be deemed to have represented that:
a. inspections made to check the quality or the
quantity of the Work as it has been performed
have been exhaustive, extended to every aspect of
the Work in progress, or involved detailed inspec-
tions of the Work beyond the responsibilities
specifically assigned to Engineer in the Contract
Documents; or
b. that there may not be other matters or issues
between the parties that might entitle Contractor
to be paid additionally by Owner or entitle Owner
to withhold payment to Contractor.
4. Neither Engineer’s review of Contractor’s
Work for the purposes of recommending payments nor
Engineer’s recommendation of any payment, including
final payment, will impose responsibility on Engineer:
a. to supervise, direct, or control the Work, or
b. for the means, methods, techniques, sequences,
or procedures of construction, or the safety
precautions and programs incident thereto, or
c. for Contractor’s failure to comply with Laws
and Regulations applicable to Contractor’s
performance of the Work, or
d. to make any examination to ascertain how or
for what purposes Contractor has used the moneys
paid on account of the Contract Price, or
e. to determine that title to any of the Work, mate-
rials, or equipment has passed to Owner free and
clear of any Liens.
5. Engineer may refuse to recommend the whole
or any part of any payment if, in Engineer’s opinion, it
would be incorrect to make the representations to Owner
stated in Paragraph 14.02.B.2. Engineer may also refuse to
recommend any such payment or, because of subsequently
discovered evidence or the results of subsequent
inspections or tests, revise or revoke any such payment
recommendation previously made, to such extent as may
be necessary in Engineer’s opinion to protect Owner from
loss because:
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a. the Work is defective, or completed Work has
been damaged, requiring correction or replace-
ment;
b. the Contract Price has been reduced by Change
Orders;
c. Owner has been required to correct defective
Work or complete Work in accordance with
Paragraph 13.09; or
d. Engineer has actual knowledge of the
occurrence of any of the events enumerated in
Paragraph 15.02.A.
C. Payment Becomes Due
1. Ten days after presentation of the Application
for Payment to Owner with Engineer’s recommendation,
the amount recommended will (subject to the provisions of
Paragraph 14.02.D) become due, and when due will be paid
by Owner to Contractor.
D. Reduction in Payment
1. Owner may refuse to make payment of the full
amount recommended by Engineer because:
a. claims have been made against Owner on
account of Contractor’s performance or furnish-
ing of the Work;
b. Liens have been filed in connection with the
Work, except where Contractor has delivered a
specific bond satisfactory to Owner to secure the
satisfaction and discharge of such Liens;
c. there are other items entitling Owner to a set-off
against the amount recommended; or
d. Owner has actual knowledge of the occurrence
of any of the events enumerated in Paragraphs
14.02.B.5.a through 14.02.B.5.c or Paragraph
15.02.A.
2. If Owner refuses to make payment of the full
amount recommended by Engineer, Owner will give
Contractor immediate written notice (with a copy to
Engineer) stating the reasons for such action and promptly
pay Contractor any amount remaining after deduction of
the amount so withheld. Owner shall promptly pay
Contractor the amount so withheld, or any adjustment
thereto agreed to by Owner and Contractor, when
Contractor corrects to Owner’s satisfaction the reasons for
such action.
3. If it is subsequently determined that Owner’s
refusal of payment was not justified, the amount
wrongfully withheld shall be treated as an amount due as
determined by Paragraph 14.02.C.1.
14.03 Contractor’s Warranty of Title
A. Contractor warrants and guarantees that title to
all Work, materials, and equipment covered by any
Application for Payment, whether incorporated in the
Project or not, will pass to Owner no later than the time of
payment free and clear of all Liens.
14.04 Substantial Completion
A. When Contractor considers the entire Work
ready for its intended use Contractor shall notify Owner
and Engineer in writing that the entire Work is
substantially complete (except for items specifically listed
by Contractor as incomplete) and request that Engineer
issue a certificate of Substantial Completion.
B. Promptly after Contractor’s notification, ,
Owner, Contractor, and Engineer shall make an inspection
of the Work to determine the status of completion. If
Engineer does not consider the Work substantially
complete, Engineer will notify Contractor in writing giving
the reasons therefor.
C. If Engineer considers the Work substantially
complete, Engineer will deliver to Owner a tentative
certificate of Substantial Completion which shall fix the
date of Substantial Completion. There shall be attached to
the certificate a tentative list of items to be completed or
corrected before final payment. Owner shall have seven
days after receipt of the tentative certificate during which
to make written objection to Engineer as to any provisions
of the certificate or attached list. If, after considering such
objections, Engineer concludes that the Work is not
substantially complete, Engineer will within 14 days after
submission of the tentative certificate to Owner notify
Contractor in writing, stating the reasons therefor. If, after
consideration of Owner’s objections, Engineer considers
the Work substantially complete, Engineer will within said
14 days execute and deliver to Owner and Contractor a
definitive certificate of Substantial Completion (with a
revised tentative list of items to be completed or corrected)
reflecting such changes from the tentative certificate as
Engineer believes justified after consideration of any
objections from Owner.
D. At the time of delivery of the tentative
certificate of Substantial Completion, Engineer will deliver
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to Owner and Contractor a written recommendation as to
division of responsibilities pending final payment between
Owner and Contractor with respect to security, operation,
safety, and protection of the Work, maintenance, heat,
utilities, insurance, and warranties and guarantees. Unless
Owner and Contractor agree otherwise in writing and so
inform Engineer in writing prior to Engineer’s issuing the
definitive certificate of Substantial Completion, Engineer’s
aforesaid recommendation will be binding on Owner and
Contractor until final payment.
E. Owner shall have the right to exclude
Contractor from the Site after the date of Substantial
Completion subject to allowing Contractor reasonable
access to complete or correct items on the tentative list.
14.05 Partial Utilization
A. Prior to Substantial Completion of all the
Work, Owner may use or occupy any substantially
completed part of the Work which has specifically been
identified in the Contract Documents, or which Owner,
Engineer, and Contractor agree constitutes a separately
functioning and usable part of the Work that can be used
by Owner for its intended purpose without significant
interference with Contractor’s performance of the
remainder of the Work, subject to the following conditions.
1. Owner at any time may request Contractor in
writing to permit Owner to use or occupy any such part of
the Work which Owner believes to be ready for its intended
use and substantially complete. If and when Contractor
agrees that such part of the Work is substantially complete,
Contractor will certify to Owner and Engineer that such
part of the Work is substantially complete and request
Engineer to issue a certificate of Substantial Completion
for that part of the Work.
2. Contractor at any time may notify Owner and
Engineer in writing that Contractor considers any such part
of the Work ready for its intended use and substantially
complete and request Engineer to issue a certificate of
Substantial Completion for that part of the Work.
3. Within a reasonable time after either such
request, Owner, Contractor, and Engineer shall make an
inspection of that part of the Work to determine its status
of completion. If Engineer does not consider that part of
the Work to be substantially complete, Engineer will notify
Owner and Contractor in writing giving the reasons there-
for. If Engineer considers that part of the Work to be
substantially complete, the provisions of Paragraph 14.04
will apply with respect to certification of Substantial Com-
pletion of that part of the Work and the division of
responsibility in respect thereof and access thereto.
4. No use or occupancy or separate operation of
part of the Work may occur prior to compliance with the
requirements of Paragraph 5.10 regarding property
insurance.
14.06 Final Inspection
A. Upon written notice from Contractor that the
entire Work or an agreed portion thereof is complete,
Engineer will promptly make a final inspection with Owner
and Contractor and will notify Contractor in writing of all
particulars in which this inspection reveals that the Work
is incomplete or defective. Contractor shall immediately
take such measures as are necessary to complete such Work
or remedy such deficiencies.
14.07 Final Payment
A. Application for Payment
1. After Contractor has, in the opinion of
Engineer, satisfactorily completed all corrections
identified during the final inspection and has delivered, in
accordance with the Contract Documents, all maintenance
and operating instructions, schedules, guarantees, bonds,
certificates or other evidence of insurance certificates of
inspection, marked-up record documents (as provided in
Paragraph 6.12), and other documents, Contractor may
make application for final payment following the
procedure for progress payments.
2. The final Application for Payment shall be
accompanied (except as previously delivered) by:
a. all documentation called for in the Contract
Documents, including but not limited to the
evidence of insurance required by Paragraph
5.04.B.7;
b. consent of the surety, if any, to final payment;
c. a list of all Claims against Owner that
Contractor believes are unsettled; and
d. complete and legally effective releases or
waivers (satisfactory to Owner) of all Lien rights
arising out of or Liens filed in connection with the
Work.
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3. In lieu of the releases or waivers of Liens
specified in Paragraph 14.07.A.2 and as approved by
Owner, Contractor may furnish receipts or releases in full
and an affidavit of Contractor that: (i) the releases and
receipts include all labor, services, material, and equipment
for which a Lien could be filed; and (ii) all payrolls,
material and equipment bills, and other indebtedness
connected with the Work for which Owner or Owner's
property might in any way be responsible have been paid
or otherwise satisfied. If any Subcontractor or Supplier
fails to furnish such a release or receipt in full, Contractor
may furnish a bond or other collateral satisfactory to
Owner to indemnify Owner against any Lien.
B. Engineer’s Review of Application and
Acceptance
1. If, on the basis of Engineer’s observation of the
Work during construction and final inspection, and
Engineer’s review of the final Application for Payment and
accompanying documentation as required by the Contract
Documents, Engineer is satisfied that the Work has been
completed and Contractor’s other obligations under the
Contract Documents have been fulfilled, Engineer will,
within ten days after receipt of the final Application for
Payment, indicate in writing Engineer’s recommendation
of payment and present the Application for Payment to
Owner for payment. At the same time Engineer will also
give written notice to Owner and Contractor that the Work
is acceptable subject to the provisions of Paragraph 14.09.
Otherwise, Engineer will return the Application for
Payment to Contractor, indicating in writing the reasons for
refusing to recommend final payment, in which case
Contractor shall make the necessary corrections and
resubmit the Application for Payment.
C. Payment Becomes Due
1. Thirty days after the presentation to Owner of
the Application for Payment and accompanying docu-
mentation, the amount recommended by Engineer, less any
sum Owner is entitled to set off against Engineer’s
recommendation, including but not limited to liquidated
damages, will become due and , will be paid by Owner to
Contractor.
14.08 Final Completion Delayed
A. If, through no fault of Contractor, final
completion of the Work is significantly delayed, and if
Engineer so confirms, Owner shall, upon receipt of
Contractor’s final Application for Payment (for Work fully
completed and accepted) and recommendation of
Engineer, and without terminating the Contract, make
payment of the balance due for that portion of the Work
fully completed and accepted. If the remaining balance to
be held by Owner for Work not fully completed or
corrected is less than the retainage stipulated in the
Agreement, and if bonds have been furnished as required
in Paragraph 5.01, the written consent of the surety to the
payment of the balance due for that portion of the Work
fully completed and accepted shall be submitted by
Contractor to Engineer with the Application for such
payment. Such payment shall be made under the terms and
conditions governing final payment, except that it shall not
constitute a waiver of Claims.
14.09 Waiver of Claims
A. The making and acceptance of final payment
will constitute:
1. a waiver of all Claims by Owner against
Contractor, except Claims arising from unsettled Liens,
from defective Work appearing after final inspection
pursuant to Paragraph 14.06, from failure to comply with
the Contract Documents or the terms of any special
guarantees specified therein, or from Contractor’s
continuing obligations under the Contract Documents; and
2. a waiver of all Claims by Contractor against
Owner other than those previously made in accordance
with the requirements herein and expressly acknowledged
by Owner in writing as still unsettled.
ARTICLE 15 - SUSPENSION OF WORK AND
TERMINATION
15.01 Owner May Suspend Work
A. At any time and without cause, Owner may
suspend the Work or any portion thereof for a period of not
more than 90 consecutive days by notice in writing to
Contractor and Engineer which will fix the date on which
Work will be resumed. Contractor shall resume the Work
on the date so fixed. Contractor shall be granted an adjust-
ment in the Contract Price or an extension of the Contract
Times, or both, directly attributable to any such suspension
if Contractor makes a Claim therefor as provided in
Paragraph 10.05.
15.02 Owner May Terminate for Cause
A. The occurrence of any one or more of the
following events will justify termination for cause:
1. Contractor’s persistent failure to perform the
Work in accordance with the Contract Documents
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(including, but not limited to, failure to supply sufficient
skilled workers or suitable materials or equipment or
failure to adhere to the Progress Schedule established under
Paragraph 2.07 as adjusted from time to time pursuant to
Paragraph 6.04);
2. Contractor’s disregard of Laws or Regulations
of any public body having jurisdiction;
3. Contractor’s disregard of the authority of
Engineer; or
4. Contractor’s violation in any substantial way of
any provisions of the Contract Documents.
B. If one or more of the events identified in
Paragraph 15.02.A occur, Owner may, after giving
Contractor (and surety ) seven days written notice of its
intent to terminate the services of Contractor:
1. exclude Contractor from the Site, and take
possession of the Work and of all Contractor’s tools,
appliances, construction equipment, and machinery at the
Site, and use the same to the full extent they could be used
by Contractor (without liability to Contractor for trespass
or conversion),
2. incorporate in the Work all materials and
equipment stored at the Site or for which Owner has paid
Contractor but which are stored elsewhere, and
3. complete the Work as Owner may deem
expedient.
C. If Owner proceeds as provided in Paragraph
15.02.B, Contractor shall not be entitled to receive any
further payment until the Work is completed. If the unpaid
balance of the Contract Price exceeds all claims, costs,
losses, and damages (including but not limited to all fees
and charges of engineers, architects, attorneys, and other
professionals and all court or arbitration or other dispute
resolution costs) sustained by Owner arising out of or
relating to completing the Work, such excess will be paid
to Contractor. If such claims, costs, losses, and damages
exceed such unpaid balance, Contractor shall pay the
difference to Owner. Such claims, costs, losses, and
damages incurred by Owner will be reviewed by Engineer
as to their reasonableness and, when so approved by
Engineer, incorporated in a Change Order. When
exercising any rights or remedies under this Paragraph
Owner shall not be required to obtain the lowest price for
the Work performed.
D. Notwithstanding Paragraphs 15.02.B and
15.02.C, Contractor’s services will not be terminated if
Contractor begins within seven days of receipt of notice of
intent to terminate to correct its failure to perform and
proceeds diligently to cure such failure within no more than
30 days of receipt of said notice.
E. Where Contractor’s services have been so
terminated by Owner, the termination will not affect any
rights or remedies of Owner against Contractor then
existing or which may thereafter accrue. Any retention or
payment of moneys due Contractor by Owner will not
release Contractor from liability.
F. If and to the extent that Contractor has provided
a performance bond under the provisions of Paragraph
5.01.A, the termination procedures of that bond shall
supersede the provisions of Paragraphs 15.02.B, and
15.02.C.
15.03 Owner May Terminate For Convenience
A. Upon seven days written notice to Contractor
and Engineer, Owner may, without cause and without
prejudice to any other right or remedy of Owner, terminate
the Contract. In such case, Contractor shall be paid for
(without duplication of any items):
1. completed and acceptable Work executed in
accordance with the Contract Documents prior to the
effective date of termination, including fair and reasonable
sums for overhead and profit on such Work;
2. expenses sustained prior to the effective date of
termination in performing services and furnishing labor,
materials, or equipment as required by the Contract
Documents in connection with uncompleted Work, plus
fair and reasonable sums for overhead and profit on such
expenses;
3. all claims, costs, losses, and damages
(including but not limited to all fees and charges of
engineers, architects, attorneys, and other professionals
and all court or arbitration or other dispute resolution costs)
incurred in settlement of terminated contracts with
Subcontractors, Suppliers, and others; and
4. reasonable expenses directly attributable to
termination.
B. Contractor shall not be paid on account of loss
of anticipated profits or revenue or other economic loss
arising out of or resulting from such termination.
Museum of Shenandoah Valley Trails July 2019
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15.04 Contractor May Stop Work or Terminate
A. If, through no act or fault of Contractor, (i) the
Work is suspended for more than 90 consecutive days by
Owner or under an order of court or other public authority,
or (ii) Engineer fails to act on any Application for Payment
within 30 days after it is submitted, or (iii) Owner fails for
30 days to pay Contractor any sum finally determined to be
due, then Contractor may, upon seven days written notice
to Owner and Engineer, and provided Owner or Engineer
do not remedy such suspension or failure within that time,
terminate the Contract and recover from Owner payment
on the same terms as provided in Paragraph 15.03.
B. In lieu of terminating the Contract and without
prejudice to any other right or remedy, if Engineer has
failed to act on an Application for Payment within 30 days
after it is submitted, or Owner has failed for 30 days to pay
Contractor any sum finally determined to be due,
Contractor may, seven days after written notice to Owner
and Engineer, stop the Work until payment is made of all
such amounts due Contractor, including interest thereon.
The provisions of this Paragraph 15.04 are not intended to
preclude Contractor from making a Claim under Paragraph
10.05 for an adjustment in Contract Price or Contract
Times or otherwise for expenses or damage directly
attributable to Contractor’s stopping the Work as permitted
by this Paragraph.
ARTICLE 16 - DISPUTE RESOLUTION
16.01 Methods and Procedures
A. Either Owner or Contractor may request
mediation of any Claim submitted to Engineer for a
decision under Paragraph 10.05 before such decision
becomes final and binding. The mediation will be governed
by the Construction Industry Mediation Rules of the
American Arbitration Association in effect as of the
Effective Date of the Agreement. The request for
mediation shall be submitted in writing to the American
Arbitration Association and the other party to the Contract.
Timely submission of the request shall stay the effect of
Paragraph 10.05.E.
B. Owner and Contractor shall participate in the
mediation process in good faith. The process shall be
concluded within 60 days of filing of the request. The date
of termination of the mediation shall be determined by
application of the mediation rules referenced above.
C. If the Claim is not resolved by mediation,
Engineer’s action under Paragraph 10.05.C or a denial
pursuant to Paragraphs 10.05.C.3 or 10.05.D shall become
final and binding 30 days after termination of the mediation
unless, within that time period, Owner or Contractor:
1. elects in writing to invoke any dispute
resolution process provided for in the Supplementary
Conditions, or
2. agrees with the other party to submit the Claim
to another dispute resolution process, or
3. gives written notice to the other party of their
intent to submit the Claim to a court of competent
jurisdiction.
ARTICLE 17 - MISCELLANEOUS
17.01 Giving Notice
A. Whenever any provision of the Contract
Documents requires the giving of written notice, it will be
deemed to have been validly given if:
1. delivered in person to the individual or to a
member of the firm or to an officer of the corporation for
whom it is intended, or
2. delivered at or sent by registered or certified
mail, postage prepaid, to the last business address known
to the giver of the notice.
17.02 Computation of Times
A. When any period of time is referred to in the
Contract Documents by days, it will be computed to
exclude the first and include the last day of such period. If
the last day of any such period falls on a Saturday or
Sunday or on a day made a legal holiday by the law of the
applicable jurisdiction, such day will be omitted from the
computation.
17.03 Cumulative Remedies
A. The duties and obligations imposed by these
General Conditions and the rights and remedies available
hereunder to the parties hereto are in addition to, and are
not to be construed in any way as a limitation of, any rights
and remedies available to any or all of them which are
otherwise imposed or available by Laws or Regulations, by
special warranty or guarantee, or by other provisions of the
Contract Documents. The provisions of this Paragraph will
be as effective as if repeated specifically in the Contract
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Documents in connection with each particular duty,
obligation, right, and remedy to which they apply.
17.04 Survival of Obligations
A. All representations, indemnifications, warran-
ties, and guarantees made in, required by, or given in accor-
dance with the Contract Documents, as well as all continu-
ing obligations indicated in the Contract Documents, will
survive final payment, completion, and acceptance of the
Work or termination or completion of the Contract or
termination of the services of Contractor.
17.05 Controlling Law
A. This Contract is to be governed by the law of
the state in which the Project is located.
17.06 Headings
A. Article and paragraph headings are inserted for
convenience only and do not constitute parts of
these General Conditions.
ITB #201911 - Supplement to General Conditions 1 of 1
1. Delete subparagraph 5.06(A), 5.06(A) Sections 1-7, and subparagraph 5.06(B)
2. Delete sentence in subparagraph 5.07(A) beginning with “All such projects shall
contain provisions….”
3. Delete subparagraph 5.07(B), 5.06(B) Sections 1-2, and subparagraph 5.06(C)
4. Delete Paragraph 10.05 (Claims) and replace Paragraph 10.05 (Claims) by reference
with the Winchester City Code, Section 21-61 (Contractual Disputes), as amended and
where the Winchester City Code does not specify in writing the Virginia Public
Procurement Act (VPPA) §2.2-4363 shall apply, as amended. Under Winchester City
Code 21-61(C), the Purchasing Agent will render such decision within thirty (30) days.
5. Add subparagraph 12.01(D), as follows:
In accordance with Winchester City Code, Section 21-44, Contract Modification: A
public contract may include provisions for modification of the contract during
performance, but no fixed-price contract may be increased by more than twenty-five
percent of the amount of the contract or ten thousand dollars ($10,000), whichever is
greater, without the advance written approval of the City Council. In no event may the
amount of any contract, without adequate consideration, be increased for any purpose,
including, but not limited to, relief of an offeror from the consequences of an error in
its bid or offer.”
6. Add the following language to 14.02 (A3), as follows: “See Special Conditions,
Section 4.02.”
7. Delete paragraph 14.09
8. Add subparagraph 17.01 (B), as follows: “This section, or any other General Condition
in conflict with Virginia Code §8.01-222 shall not supercede the Commonwealth of
Virginia statutory notice provisions. Virginia Code §8.01-222 shall prevail under all
circumstances.
Special Conditions - 1
ITB #201905 Green Circle - Phase III
SPECIAL CONDITIONS
1. SPECIFICATIONS
Unless otherwise described in the Contract Documents, the following specifications and
standards apply to this work:
1. City of Winchester Public Services Standards Manual
2. 2016 VDOT Road and Bridge Specifications
2. INSURANCE REQUIREMENTS CITY OF WINCHESTER
2.01 Before any work at the site is started, Contractor shall deliver to Owner, with a Copy to
Engineer, an executed Certificate of Insurance. The Certificate shall indicate that the
required insurance is in force and state that the policies will not be materially changed or
canceled without a thirty (30) day advance notice by registered mail to Owner and
Engineer. The representative signing the Certificate shall furnish evidence that he is
authorized to so sign as well as his address and the name and address of the agency or
agencies through which the insurance was obtained. Contractor shall take out and
maintain the following insurance:
2.02 Contractor's Comprehensive General Liability (bodily injury and property damage) shall
be provided for the following limits:
A. Combined single limit 1,000,000 dollars each occurrence
B. Combined single limit: 3,000,000 dollars annual aggregate
C. The general liability insurance shall include the following coverage:
1. Comprehensive Form
2. Premises - Operation
3. Explosion and Collapse Hazard
4. Underground Hazards
5. Products/Completed - Operations Hazards
6. Contractual Liability Insurance
7. Broad Form Comprehensive General Liability, Property Damage, including
Completed Operations
8. Independent Contractors (Contractor's Protective Liability)
9. Personal Injury (all insuring agreements), Deleting the Employee Exclusion
10. If protection is under an umbrella policy, it shall not exclude any of the above
items under the basic policy.
D. City of Winchester shall be named by endorsement as Additional Insured.
Special Conditions - 2
2.03 Contractor's Automobile Liability (bodily injury and property damage) shall be provided
for the following limits:
A. Combined single limit: 1,000,000 dollars each occurrence
B. The Automobile Liability Insurance shall include the following coverage:
1. Comprehensive Form
2. Owned
3. Hired
4. Non-Owner
2.04 Contractor's Workers Compensation Insurance as required by Federal, State, and
Municipal Laws for the protection of all Contractor's employees working on or in
connection with the Project, including broad form, all state and voluntary compensation
coverage, and employer's liability coverage with the following limits:
A. Bodily injury by accident 1,000,000 Dollars each accident
B. Bodily injury by disease 1,000,000 Dollars policy limit
C. Bodily injury by disease 1,000,000 Dollars for each employee
2.05 All insurers shall be licensed to conduct business in the Commonwealth of Virginia and all
insurance companies are required to have an A.M. Best Company financial rating of A- or
better.
2.06 Contractor shall require his insurance agent to certify on the insurance certificate that the
insurance coverage specified by these specifications is fully in effect, both in scope and
amount. If insurance coverage is effected with more than one company, the individual
certificates shall identify the items of insurance which the individual companies cover.
The insurance certificates shall contain a provision that the coverage afforded under the
policies will not be canceled or materially changed unless at least a thirty (30) days prior
written notice has been given to the Owner.
2.07 Left Intentionally Blank
2.08 Notification and Handling of an Insurance Claim:
The general contractor on any City construction project shall be responsible for
ensuring that all matters concerning the completion of an assigned project, including
but not limited to handling of insurance claims by third parties arising as a result of the
acts and omissions of the general contractor or his subcontractors, are handled in a
professional manner. To this end, the City expects the general contractor to act
responsibly with regard to prompt payment of valid insurance claims and upon notice
of a claim, the general contractor shall immediately notify the Owner’s project
manager, investigate and document the claim, and make a liability determination
within ten (10) business days. Pending subrogation between the general contractor
and/or sub-contractor and/or any insurance carrier will not be a cause for delay in
payment of a valid claim. Default of this provision may result in retainage payments
Special Conditions - 3
being withheld and jeopardize the general contractor’s future bid opportunities with
the City of Winchester.
3. WORKING HOURS - HOLIDAYS
Work under the Contract shall not be prosecuted on Sundays, or on legal holidays. Work
hours (Monday Saturday) shall be from 7:00 a.m. until 6:00 p.m. If the Contractor
wishes to prosecute any portion of the Work outside of the established work hours or on
Sundays or legal holidays, he shall first obtain written permission from the Engineer. Such
requests shall be submitted at least 48 hours in advance of the period proposed for such
overtime work. For the purpose of this Contract, the legal holidays are identified as:
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year’s Day
Martin Luther King Day
4. PROGRESS PAYMENTS
4.01 The basis for payments shall be the actual quantity of work completed, as determined in
field by the Engineer.
5. MISCELLANEOUS OTHER CONDITIONS
5.01 It shall be the responsibility of the Contractor to locate utilities in the field. Contractor
shall give all utility companies that may have subsurface or surface utilities in the area
adequate notice at least 48 hours in advance that the Contractor is to perform work in
this area.
5.02 The attention of the Contractor is drawn to the fact that the possibility exists of the
Contractor encountering various water, chemical, electrical, or other lines. Contractor
shall exercise extreme care before and during construction to locate and flag these items
so as to avoid damage to existing lines. Should damage occur to an existing line, the
Contractor shall repair the line at no cost to the Owner. Temporary support, adequate
protection and maintenance of all underground and surface utility installations and
structures, drains, and other obstructions encountered in the progress of the work shall
be provided by the Contractor at his own expense.
5.03 Contractor shall be responsible for the temporary removal and re-installation of
structures including, but not limited, to piping, conduits, drains, that may interfere with
Special Conditions - 4
the work. The cost of such work shall be included in the Bid for the project and shall not
result in any additional cost to the Owner. It shall be the Contractor's responsibility to
contact and obtain permission from various authorities having jurisdiction over such
structures, prior to start of the work.
5.04 Local drainage is not to be blocked. Shoulders, ditches, and drainage facilities shall be
kept clear at all times and in condition satisfactory to the Engineer.
5.05 Adequate barricades, construction signs, red lanterns and guards as required shall be
placed and maintained during the course of the work, and until it is safe for the pedestrian
and vehicular traffic to use the area. The rules and regulations of the Local and State and
Federal authorities respecting safety provisions shall be observed.
5.06 All acceptance and payment of work is subject to inspection by the City of Winchester.
5.07 The Contractor shall be responsible to establish and maintain communications with the
residents and business owners of the area affected by the construction. The purpose of
this communication is to notify the residents and business owners of construction
activities which affect them, and to coordinate accommodations for them during
construction. The Contractor shall also be required to assist businesses and residents as
necessary with access into or out of their property during the construction.
5.08 Contractor and all sub-contractors shall obtain a City of Winchester Business License
before beginning work.
5.09 Contractor is responsible for correcting any damages caused to private property as a
result of construction, at their own expense. Contractor shall be responsible for
completing a video recording (DVD) of the entire project area within the City’s right-of-
way before construction begins and providing a copy of the DVD to the City. This
recording must be completed before the mobilization fee is paid to the contractor. This
recording will be the basis for help in determining any damages to private property that
may occur during construction that the contractor may be responsible for.
5.10 The Contractor shall be solely responsible for adhering to all OSHA requirements at all
times during the construction of the project.
5.11 The Contractor shall be solely responsible for protecting the newly poured sidewalks from
vandalism (i.e. children writing names or words in the wet concrete) and shall be required
to replace any concrete that is vandalized as directed by the City at the Contractor’s
expense.
5.12 The Contractor shall be responsible to construct the new facilities and/or modify existing
facilities to ensure positive drainage at all locations.
Special Conditions - 5
5.13 High-early strength concrete shall be used on all driveway entrances.
5.14 The Contractor shall be solely responsible for ensuring that all new sidewalks and ramps
constructed meet all current ADA (American’s with Disabilities Act) requirements.
5.15 In any case where there is conflict among federal, state and local code, federal code will
take precedent. In any case where there is conflict between state and local code, state
code will take precedent.
***END SPECIAL CONDITIONS***
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
SCOPE OF WORKSEQUENCE OF CONSTRUCTION
Page 1 of 1
June 2019
I. Description.
This specification summarizes the scope of work for this project and the sequence of construction that the
Contractor shall follow for this project.
II. Scope of Work
In general, the project consists of the following infrastructure in the project area:
1. Construction of approximately 10,000 linear feet of asphalt trail through the Museum of the
Shenandoah Valley Property. Project components include:
a. Pedestrian Bridges
b. Floating Walkways
c. Parking Area
III. Sequence of Construction
The Contractor shall determine the sequence of construction and shall prepare a written project schedule
for the construction of the entire project, which shall be reviewed and approved by the City before
construction begins.
IV. Measurement and Payment.
There is no separate payment for this section.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
SURVEYING
Page 1 of 1
June 2019
I. Description.
This work shall consist of performing the necessary field surveying, verification of existing sizes and elevations
of existing utilities and construction staking to complete the work for this project.
II. Procedures
A. The Contractor shall be responsible for any surveying necessary to complete the project. This
includes verifying depths of existing sanitary sewer manholes and storm structures and
manholes that will be replaced.
B. The Contractor shall be responsible for any construction staking necessary to complete the
project.
III. Measurement and Payment.
All the activities required for this component of the work shall be paid for as a lump sum. Payment will
be made under:
Surveying/Project Layout
Lump Sum
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CLEARING AND GRUBBING
Page 1 of 2
June 2019
I. Description.
This work shall consist of clearing and grubbing the project area as required to complete the improvements
in accordance with the Contract Documents
Clearing is the removal of trees, brush, shrubs, down timber, decayed wood, other vegetation, and rubbish
as well as the removal of fences and incidental structures, from within the project areas.
Grubbing is removing from the ground all stumps, roots, stubs, brush, organic materials and debris.
II. Procedures
A. General
1. Clear all items specified herein to the limits required and remove cleared and
grubbed material from the site. Do not start earthwork operations in the areas
where clearing and grubbing is not complete except that stumps and large roots
may be removed concurrent with excavation. Comply with erosion and sediment
control measures as directed by the Engineer.
2. Clear and grub areas to be excavated and receiving less than three feet of fill and
areas upon which structures are to be constructed and remove imbedded stumps
and root mats to a depth of not less than one foot below the subgrade or slope
surfaces. Refill depressions made below subgrade or slope surfaces by the removal
of stumps or roots with materials suitable for backfill.
3. Do not burn any material.
4. Remove trees and shrubs in such a manner to avoid damage to trees and shrubs
designated to remain. Trees felled outside of the immediate trench excavation or
other excavation area shall have their stumps cut to ground level unless directed
otherwise by the Engineer. Trees felled within the immediate vicinity of the trench
or other excavation shall have their stumps removed and disposed of in an
authorized permitted disposal site as specified by the Engineer. Protect all other
trees and shrubs from defacement, injury and destruction.
B. Protection
1. Protect property pipe, stones and monuments. Replacement, if required, shall be
by a registered Land Surveyor, at no cost to the Owner. Certification by the
registered Land Surveyor of the replacement shall be provided to the Engineer.
2. Remove fences, temporarily, where required, and reset in proposed position.
Replace damaged facilities in kind at no cost to the Owner.
3. Protect existing improvements and facilities from damage.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CLEARING AND GRUBBING
Page 2 of 2
June 2019
C. Topsoil
1. Strip existing topsoil from areas where excavation or grading is to be performed.
Place in well-drained stockpiles in locations approved by the Engineer. Reuse
stripped topsoil during restoration work.
III. Measurement and Payment.
Clearing and Grubbing shall be measured and paid for as a lump sum and shall include the costs to
fully clear and grub the project area, as well as any disposal costs.
Payment will be made under:
Pay Item
Pay Unit
Clearing and Grubbing
LS
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
DISPOSAL OF MATERIALS
Page 1 of 2
June 2019
I. Description.
This work shall consist of properly disposing of all excess and unsuitable materials from the project
including, but not limited to: concrete, asphalt, bricks, soil/gravel, rock, existing pipes, etc.
II. Procedures
A. Disposal of all materials shall comply with all applicable federal, state, and local regulations and
compliance shall be the sole responsibility of the Contractor.
B. Prior to commencing work, the Contractor shall submit to the City for approval, a written plan
detailing how and where all materials shall be disposed of from the project.
C. The Contractor shall provide the City with copies of written agreements from private
landowners and/or written approval from landfill operators accepting disposal of the materials
from the project.
D. For disposal of materials on private property, the written disposal plan shall include the
following:
(1) the location and approximate boundaries of the disposal area;
(2) procedures to minimize erosion and siltation;
(3) provision of environmentally compatible screening;
(4) restoration plan;
(5) cover vegetation;
(6) other use of the disposal site;
(7) the drainage pattern on and away from the area of land affected, including the directional
flow of water and a certification with appropriate calculations that verify all receiving channels
are in compliance with Minimum Standard 19 of the Virginia Erosion and Sediment Control
Regulations;
(8) location of haul roads and stabilized construction entrances if construction equipment will
enter a paved roadway;
(9) constructed or natural waterways used for discharge;
(10) a sequence and schedule to achieve the approved plan and;
(11) the total drainage area for temporary sediment traps and basins shall be shown. Sediment
traps are required if the runoff from a watershed area of less than three acres flows across a
disturbed area. Sediment basins are required if the runoff from a watershed area of three acres
or more flows across a disturbed area. The Contractor shall certify that the sediment trap or
basin design is in compliance with VDOT Standards and Specifications, all local, state, and
federal laws. Once a sediment trap or basin is constructed, the dam and all outfall areas shall be
immediately stabilized.
E. Upon completion of the use of private property as an approved disposal area, the Contractor
shall furnish the City a release signed by the property owner indicating that the property has
been satisfactorily restored.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
DISPOSAL OF MATERIALS
Page 2 of 2
June 2019
III. Measurement and Payment.
There shall be no separate payment for this work and the costs associated with this work shall be
included in other pay items.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
EROSION AND SEDIMENT CONTROL
Page 1 of 1
June 2019
I. Description.
This work shall consist of implementing and maintaining all necessary erosion and sediment control
measures to comply with all applicable laws and regulations.
II. Procedures
A. Permit: The Contractor shall prepare the Stormwater Pollution Prevention Plan (SWPPP) for the
project and obtain the required VSMP General Permit for Stormwater Discharges from
Construction Activities from the City of Winchester before commencing construction. The
contractor shall provide the City with proof of coverage under the VSMP prior to starting
construction.
B. General: All materials and erosion control measures shall be in accordance with the Virginia
Erosion and Sediment Control Handbook (VESCH), and all revisions and addenda. Methods used
on site shall include, but shall not be limited to; VESCH, Chapter 3.
C. Performance Requirements: The erosion control measures shall be installed such that the
erosion of disturbed ground and the siltation of storm drain pipes and inlets will be prevented.
D. Regulatory Requirements: All phases of the construction work shall comply with or exceed the
minimum state requirements for controlling erosion and sedimentation from "land disturbing
activities" as outlined in the "Virginia Erosion and Sediment Control Handbook" (VESCH), and all
revisions and addenda thereto.
E. All erosion control facilities shall be inspected by the contractor weekly and after each
significant rainfall. Inspection shall be performed daily during periods of prolonged
precipitation. Any required repairs shall be made immediately. The contractor shall be required
to install all measures necessary to be in compliance with the permit at all times during the
project, as directed by the County.
III. Measurement and Payment.
“Erosion and Sediment Control shall be paid for as a lump sum for the project and shall include all
necessary materials and erosion control measures to maintain compliance with the SWPPP obtained for
this project by the Contractor. Price shall also include the cost necessary to obtain the SWPPP permit
from the City.
Payment will be made under:
Pay Item
Pay Unit
Erosion and Sediment Control
Lump Sum
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
EARTHWORK
Page 1 of 1
June 2019
I. Description.
This work shall consist of any stripping, fill, soil excavation, grading and removal of any soil material required
for project completion. The excavation and removal of existing materials shall be minimized as much as
possible.
II. Materials and Procedures
1. Imported fill material shall meet the requirements of Select Material Type I (VDOT Specifications
Section 207).
2. Imported fill shall be placed and properly compacted as per VDOT Specifications Section 303 and
305.
III. Measurement and Payment.
Earthwork will include placing fill, removing existing soil, grading and hauling away excess material
and will be paid for at the contract lump sum price. This price shall include excavation and disposal of
material.
Payment will be made under:
Pay Item
Pay Unit
Earthwork
Lump Sum
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 1 of 6
June 2019
I. Description.
This work shall consist of furnishing and installing various concrete components including, but not limited
to: curb, gutter, sidewalks and entrances.
II. Materials
a) Subbase Material
1) Subbase materials shall be in conformance with VDOT Section 208, gradation size 21-A.
b) Concrete
1) Concrete shall be Portland Cement air-entrained Class A4 Low Permeability (4,000 psi)
with natural sand unless otherwise approved in writing by the Department of Public
Services. Additives such as anti-freeze and calcium chloride are prohibited.
c) Joint Filler
1) Joint filler shall be ½” preformed asphalt expansion joint material conforming to ASTM
D994 or ASTM D1751.
d) Concrete Sealer
1) Sealer shall be Protectosil CHEM-TRETE 40 VOC by Evonik Industries or approved equal.
e) Rubber
1) Rubber sidewalk shall be KBI Flexi-Pave HD2000. Color shall be “concrete” for sections
where the sidewalk is concrete and “brick red” for sections where there is brick
sidewalk.
f) Detectable Warning Pavers
1) Truncated dome pavers used in all handicap accessible ramps shall be Hanover
Detectable Warning Pavers, 11 ¾” x 11 ¾” x 2”, Red 15 color, Tudor finish, or approved
equal.
g) Brick
1) Brick sidewalks shall be constructed in the Historic District per standard details SW-2,
SW-3 and SW-4. Bricks shall be Pine Hall Brick Pavers, Color Pathway Full Range, or
approved equal.
III. Procedures
a) Sidewalks and Entrances
1) After sidewalks have been removed, the contractor shall pour replacement sidewalks
within 48 hours, weather permitting.
2) The contractor shall provide adequate access for abutting owners/tenants and shall
keep all natural drainage unobstructed or provide equal courses effectively placed. The
Contractor shall maintain access and drainage in such a manner to afford pedestrian
access to houses or buildings.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 2 of 6
June 2019
3) Any drain pipe that is under the sidewalk being replaced and is damaged, broken, or
clogged, shall be replaced with SDR 35 or greater PVC pipe.
4) Contractor shall provide concrete forms and pour the concrete in conformance with
Section 504 of the VDOT specifications. Concrete shall not be poured until the forms
have been inspected and approved by the Department of Public Services Engineering
Division.
5) Grades shall be established by the contractor. The subgrade shall be constructed to a
minimum of eight inches below the finished grade of the sidewalk. All soft and
unsuitable materials shall be removed and replaced with suitable materials. The
subgrade shall be compacted by approved methods until a smooth, hard and dense
surface is obtained.
6) Aggregate base shall be applied to a minimum of four inches thick on the subgrade, and
shall be placed in conformance with Section 309 of the VDOT Specifications.
7) The concrete for all sidewalks shall have a minimum thickness of four inches, except at
driveways, where the minimum thickness shall be 7 inches. The stone subgrade shall be
moistened prior to the placing of concrete.
8) The depth of the sidewalk shall be as specified and shall not have a deficiency of more
than one-quarter inch.
9) All concrete sidewalks shall be constructed so as to drain to the curb on a minimum
slope of one-quarter inch per foot or a maximum slope of one-half inch per foot.
10) Expansion joints shall be constructed at intervals of 30 feet, except for closures, but a
slab shall not be less than five feet in length. Slabs shall be separated by transverse
premolded expansion joint filler for the full width of the slab, extending from the
bottom of the slab to within one-quarter inch of its top surface. The slab between the
expansion joints shall be divided into blocks 10 feet in length by scoring transversely.
When slabs are more than seven feet in width, they shall be scored longitudinally to
secure uniform blocks approximately square. Transverse and longitudinal scoring shall
extend to at least one-third of the depth of the concrete slab. Scoring may be done with
trowels, finishing and edging tools or by other approved means.
11) Where sidewalks are constructed adjacent to permanent structures or other rigid
construction on one side and curb on the other, an expansion joint of premolded
material extending along both the structure and the curb shall be placed for the full
depth of the slab. A premolded expansion joint shall be placed between the sidewalk
and adjacent sidewalk or curb at all intersections or crosswalks, both public and private.
All premolded expansion joint filler shall be securely fastened to prevent displacement.
12) Where the sidewalk is constructed in conjunction with adjacent curb, the expansion
joints in the curb and sidewalk shall coincide. Where such construction is adjacent to
existing curb, the expansion joints shall, if practicable, coincide. Prior to placing
concrete around any permanent structure, premolded expansion joint material shall be
placed around such structure for the full depth of the sidewalk.
13) Where existing or proposed structures, such as light standards, poles, fire hydrants, etc.,
are within the limits of the sidewalk area, the concrete around such structures shall be
scored in a block eight
inches wider than the maximum dimension of the structure at
the sidewalk elevation. Prior to placing the concrete around such structure, a
premolded expansion joint shall be placed around the structure the full depth of the
concrete.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 3 of 6
June 2019
14) Finish concrete walks and driveways as specified in Section 404.19 of the VDOT
Specifications.
15) Pedestrian traffic shall not be permitted to use the sidewalk for at least three
days after
the placing of the concrete. Vehicles shall not be permitted on the concrete until it has
been in place for at least
ten days, unless high early strength concrete is used.
16) Handicap ramps shall be installed in accordance with VDOT CG-12 curb ramp
Specifications. Flares of the CG-12 curb ramps will have a standard broom finish.
b) Curb and Gutters
1) The subgrade shall be constructed to the required elevation below the finished surface
of the gutter in accordance with dimensions and design as shown on VDOT Standards.
Remove all soft and unsuitable material and replace with subbase material, which shall
be compacted to 95% density in accordance with AASHTO-T-99 and finished to a smooth
surface. Moisten the subbase prior to placing the concrete.
2) Forms shall be constructed of wood or metal conforming to VDOT Section 403.03.
3) Prior to placing concrete, check the line and grade for accuracy and fasten the face
forms of the curb to the gutter forms. Spade the concrete and tamp sufficiently to bring
the mortar to the surface, after which finish with a magnesium float. Construction shall
be in sections of uniform lengths, providing transverse joints at approximately 10-feet
intervals and when the time elapsing between placements exceeds 45 minutes. No
section shall be less than 6 feet in length. Separate sections by plate steel templates set
perpendicular to the grade and center line of the unit specified. The templates shall be
1/8 inch in thickness and shall have a width and depth equal to the unit cross-section.
Leave these templates in place until the concrete has set sufficiently to hold its shape.
4) Form expansion joints at intervals of 100 feet or less. When the curb and gutter is
constructed adjacent to rigid pavements, the location and width of expansion joints
shall coincide with those in the pavement, where practicable. Where stationary
structures, such as catch basins and drop inlets, are within the limits of the curb and
gutter, place an expansion joint between the structure and the curb and gutter. Place
expansion joints at all returns.
5) Screed the face and top of curb and surface of gutter smooth and round the edges to a
radius as shown on the VDOT Standards.
6) As soon as the concrete has attained sufficient set, remove the face forms of the curb.
The exposed surfaces shall be screeded with a straight edge and finished with a steel
trowel. Remove all trowel marks with a brush wet with clear water. Do not use mortar
in finishing.
7) The finished surface of curb and gutter shall be true to line and grade with an allowable
tolerance as specified in Section 316.05 of the VDOT Specifications.
8) After the concrete has set, fill the spaces on both sides of the gutter or the back side of
curb to the required elevation with suitable material and compact to 95% density in
layers of not more than 6-inches.
9) The Contractor is responsible for the replacement of any pavement that is damaged
and/or removed due to placement of curb and gutter. All patches shall be saw cut and
patched according to the latest practices used in asphalt practices used in asphalt
patching and as approved by the Department of Public Utilities - Engineering Division.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 4 of 6
June 2019
c) Construction of Forms
1) Construct wood forms of sound material, and of the correct shape and dimensions,
constructed tightly and of sufficient strength. Brace and tie the forms together so that
the movement of men, equipment, materials or placing and vibrating the concrete will
not throw them out of line or position. Forms shall be strong enough to maintain their
exact shape under all imposed loads.
2) Use form ties of sufficient strength and in sufficient quantities to prevent spreading of
the forms. Place ties at least 1 inch away from the finished surface of the concrete.
e) Preparation for Placing
1) Remove water from excavations before concrete is deposited. Remove hardened
concrete, debris, ice and other foreign materials from the interior of the forms and from
the inner surfaces of mixing and conveying equipment. Do not place on frozen ground.
2) Prior to the placing of any concrete, notify the Owner so that proper inspection may be
made.
f) Delivery
1) Submit a delivery ticket indicating the date, time, ticket and load number, concrete class
and design mix, quantity and location of placement. The delivery ticket shall be
submitted to the Owner.
g) Placing Concrete
1) Before placing concrete, remove all construction debris, water and ice from the places
to be occupied by the concrete. Give particular attention to the removal of dirt and
debris from all formed construction joints.
2) Concrete, when deposited, shall have a temperature ranging between a minimum of 50
degrees Fahrenheit (F) and a maximum of 90 degrees F. When the temperature of the
surrounding air is below 50 degrees or above 90 degrees F, concreting shall be done in
accordance with the recommendations noted in ACI-306 and ACI-305 respectively.
3) Mix concrete in such quantities as required for immediate use and place prior to loss of
slump.
4) Spade, work and vibrate concrete as it is being poured, to secure its maximum density,
free from voids and completely filling the forms.
h) Removal of Forms
1) After concrete has been placed, all forms, bracing and supports shall remain
undisturbed long enough to allow the concrete to reach the strength necessary to
support with safety its own weight plus any live load or pressure that might be placed
upon it without causing excessive settlement or deflective or any temporary or
permanent damage to the structure. Prevent the breaking of edges and corners of
concrete in the stripping of forms. Upon removal of formwork, immediately patch any
honeycombed areas and other voids to the satisfaction of the Department of Public
Utilities Engineering Division.
2) Thoroughly clean forms before each reuse.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 5 of 6
June 2019
i) Protection of New Work
1) Protect all freshly placed concrete from mechanical injury or action of the elements until
such time as the concrete is thoroughly set.
j) Preformed Joints
1) Furnish and install preformed expansion joint material at appropriate locations as
described above.
2) Tool the concrete edges at expansion or contraction joints to a 1/8-inch radius.
k) Finishing
1) After screeding and floating, give concrete slabs a light steel toweling to seal the surface
and remove any irregularities left by the float. Just before the concrete becomes non-
plastic, the surface of the concrete shall be given a fine broom finish perpendicular to
the line of traffic and so executed that the corrugations thus produced will be uniform in
character and width. The broomed surface shall be free from porous spots,
irregularities, depressions, and small pockets rough spots such as may be caused by
accidentally disturbing particles of coarse aggregate embedded near the surface.
l) Curing
1) Curing shall be started as soon as it is possible to apply the curing medium without
damaging the surface, preferably immediately upon completion of the finishing
operation. At no time during the curing period shall the temperature of the concrete be
permitted to drop below 40 degrees F.
m) Sealing
1) Concrete must be allowed to cure for a minimum of 28 days before applying sealer.
2) Contractor shall follow manufacturer’s instructions for application and coverage.
n) Defective Concrete
1) Defective concrete is defined as concrete in place which does not conform to strength,
shapes, alignment, appearance and/or elevations as required; areas which contain
faulty surface areas and/or concrete surfaces not finished in accordance with these
specifications.
2) Remove all defective concrete and replace in a manner meeting with the approval of the
Department of Public Services.
IV. Measurement and Payment.
Concrete Slab, 6” Thick will be measured in square yards of finished surface, complete-in-place, and
will paid for at the contract unit price per square yard. The unit price shall include all equipment, labor
and materials for the installation of the slab, excavation and disposal of existing material (soil, grass, or
gravel), backfill, aggregate base course, existing site restoration and any other item required for a
complete installation.
Payment will be made under:
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
CAST-IN-PLACE CONCRETE
Page 6 of 6
June 2019
Pay Item
Pay Unit
Concrete Slab, 6” Thick
SY
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
TREATED LUMBER
Page 1 of 2
June 2019
I. Description.
This work shall consist of constructing the wood/composite wood boardwalk as shown on the Drawings.
II. Materials
A. Lumber General
i. Lumber shall comply with applicable rules of grading agencies indicated. If no
grading agency is indicated, provide lumber that complies with the applicable rules
of any rules-writing agency certified by ALSC’s Board of Review. Provide lumber
graded by an agency certified by ALSC’s Board of Review to inspect and grade
lumber under the rules indicated.
ii. Each item shall be factory marked with grade stamp of grading agency.
B. Exposed Lumber
i. Exposed lumber material shall be hand selected for freedom from characteristics, on
exposed surfaces and edges, that would impair finish appearance, including decay,
honeycomb, knot holes, shake, splits, torn grain and wane.
C. Preservative Treatment
i. Pressure treat boards and lumber with preservative according to AWPA.
Preservative must meet service conditions consistent with Class UC4A (for general
use).
D. Hardware
i. Provide hardware of size and type indicated that comply with requirements
specified in this article for material and manufacture. Provide screws, in sufficient
length, to penetrate not less than 1 ½ inches into wood structure.
ii. Use hardware with hot-dip zinc coating complying with ASTM A153/A153M or ASTM
F2329 or stainless steel complying with ASTM F593 unless otherwise indicated.
E. Fasteners
i. Provide fasteners of size and type indicated that comply with requirements
specified in this article for material and manufacture. Provide screws, in sufficient
length, to penetrate not less than 1 ½ inches into wood or plastic substrate.
ii. Use stainless steel or fasteners with hot-dip zinc coating complying with ASTM
A153/A153M or ASTM F2329 unless otherwise noted.
iii. Power-driven Fasteners: NES NER-272
iv. Wood screws: ASME B18.6.I.
v. Lag Screws: ASME B18.2.I.
vi. Carbon-steel Bolts: ASTM A307 with ASTM A3 hex nuts and, where indicated, flat
washers all hot-dip zinc coated.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
TREATED LUMBER
Page 2 of 2
June 2019
III. Procedures
A. Examination
i. Examine structural supports to ensure proper spacing for support boards for
structures.
B. Installation General
i. Set exterior lumber to required levels and lines, with members plumb, true to line,
cut and fitted. Fasten boards to other construction; scribe and cope as needed for
accurate fit.
ii. Provide blocking and framing as indicated and as required to support installation of
finish materials.
iii. Install lumber and framing lumber to comply with manufacturer’s instructions.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
COMPOSITE WOOD
Page 1 of 1
June 2019
I. Description.
This work shall consist of constructing the wood/composite wood boardwalk as shown on the Drawings.
II. Materials
A. Composite Wood
i. Composite wood lumber shall be Trex, or approved equal.
B. Hardware
i. Provide hardware of size and type indicated that comply with requirements
specified by the manufacturer.
C. Fasteners
i. Provide fasteners of size and type indicated that comply with requirements
specified by the manufacturer.
III. Procedures
A. Examination
i. Examine structural supports to ensure proper spacing for support boards for
structures.
B. Installation General
i. Set exterior lumber to required levels and lines, with members plumb, true to line,
cut and fitted. Fasten boards to other construction; scribe and cope as needed for
accurate fit.
ii. Provide blocking and framing as indicated and as required to support installation of
finish materials.
iii. Install lumber and framing lumber to comply with manufacturer’s instructions.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
ROCK EXCAVATION
Page 1 of 1
June 2019
I. Description.
This work shall consist of excavation of solid rock required to complete any work on the project. No blasting
shall be allowed.
II. Measurement and Payment.
There shall be no separate payment for this work and the costs associated with this work shall be
included in the pay item for Earthwork.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
STORM SEWERS
Page 1 of 2
June 2018
I. Description.
This work shall consist of furnishing and installing or replacing various storm drainage system infrastructure
components including, but not limited to: pipe, inlets (precast or cast-in-place), and manholes.
II. Materials.
a) Pipe
1) Unless otherwise noted, all drainage pipes within the roadway shall be Class IV
reinforced concrete pipe.
2) Drainage pipe outside of the roadway may be HDPE, if approved by the City.
b) Inlets
1) Inlets can be standard VDOT inlets or a special/modified design.
2) Inlets that are not standard VDOT designed shall be designed by a Virginia Professional
Engineer. Contractor shall submit the sealed design drawings for all special/modified
inlets to the City for review and approval.
3) Precast inlets are preferred, but inlets can be cast-in-place as approved by City.
4) Inlets within the street shall be capable of sustaining an H-20 loading.
5) Covers on DI-3 inlets (including modified VDOT) shall have the City of Winchester logo.
c) Manholes
1) Manholes shall be capable of sustaining an H-20 loading.
2) Manholes can be standard VDOT manholes or a special/modified design
3) Manholes that are not standard VDOT designed shall be designed by a Virginia
Professional Engineer. Contractor shall submit the sealed design drawings for all
special/modified manholes to the City for review and approval.
4) Precast manholes are preferred, but inlets can be cast-in-place as approved by City.
5) All manhole covers shall have the City of Winchester logo.
III. Procedures
a) Backfill/Bedding
1) Storm pipe shall be bedded and backfilled by hand, or approved mechanical
method, from 6 inches below the pipe to the surface (asphalt) with granular
backfill (VDOT Class 21-A). Backfill material shall be deposited in the trench for its
full width of each side of the pipe and shall be placed in 6-inch layers and
compacted by tamping.
2) All inlets and manholes shall be installed on 6-inches of compacted granular
bedding material (VDOT Class 21-A).
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
STORM SEWERS
Page 2 of 2
June 2018
IV. Measurement and Payment.
“Storm Drain Pipe (Size and Type)will be measured in linear feet and will be paid for at the contract
unit price per linear foot. Measurement shall be along the centerline of the pipe. This price shall
include furnishing and installing: the pipe, all fittings, excavation, removal and disposal of existing
asphalt or concrete, bedding and backfill, compaction, connection to existing system, removal and
disposal of excess material, sheeting and shoring.
End Section will be measured and paid for each end section installed. This price shall include
furnishing and installing: the end section (pre-cast or cast-in-place), removing and disposing of existing
storm piping, excavation, removal and disposal of existing asphalt or concrete, bedding and backfill,
compaction, existing site restoration (including but not limited to asphalt and concrete), removal and
disposal of excess material, sheeting and shoring. Price shall also include providing a sealed design
drawing from a Virginia Professional Engineer for any special or VDOT modified structure.
Payment will be made under:
Storm Drain Pipe (Size and Type)
LF
End Section
EA
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
TOPSOIL AND SEEDING
Page 1 of 2
June 2018
I. Description.
This work shall consist of furnishing and placing topsoil and seeding the area with grass.
II. Materials.
a) Topsoil
1) Topsoil shall be VDOT Class B.
b) Seed
Seed will be fescue blend (see below) with less than 1% weed seeds and inert matter.
(unless otherwise specified)
o 35% Shenandoah Tall II Fescue
o 25% Falcon IV Tall Fescue
o 10% Falcon III Tall Fescue
o 10% Creeping Red Fescue
o 10% Kentucky Bluegrass
o 10% Perennial Ryegrass
*Seed vendor: Trinity Turf, Inc. 2291 Pulse Hill Lane Harrisonburg, VA.22802, or approved
equal.
c) Fertilizer
1) Fertilizer will be at a minimum 15-15-15 sulfur coated slow release.
III. Procedures
a) Contractor shall remove and properly dispose of all the existing loose surface gravel/rocks of
the area that shall receive topsoil.
b) A minimum depth of 8-inches of topsoil shall be applied to the entire area.
c) Lime shall be applied to the topsoil (rate of 2 tons/acre).
d) Topsoil shall be prepared as per VDOT Section 603.03(b).
e) Seeding method will be that of hydroseeding. Hydromulch, seed and fertilizer are to be
mixed into slurry directly applied to the loosened soil.
f) Clean, dry straw is to cover all seeded areas. All straw is to be heavily tacked using a
tackifier and hydroseed slurry so that the straw does not blow away.
g) Contractor shall water the new grass until a full stand of grass reaches a height of 3-inches.
Any areas where a full stand of grass does not germinate and grow shall be reseeded at no
additional cost to the City.
CITY OF WINCHESTER
TECHNICAL SPECIFICATION
TOPSOIL AND SEEDING
Page 2 of 2
June 2018
IV. Measurement and Payment.
Topsoil and Seedingwill be paid for at the contract lump sum price for topsoil placed, prepared, and
seeded. This price shall include all equipment, labor and materials for preparing the area to receive
topsoil, placing the topsoil, lime, hydromulch, seed, fertilizer, straw, watering until the grass reaches a
height of 3-inches, and re-seeding if necessary.
Payment will be made under:
Pay Item
Pay Unit
Topsoil and Seeding
Lump Sum