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International
Registration Plan
IRP-8 (11/18)
Instruction Manual
Apportioned Registration Manual
TABLE OF CONTENTS
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 1
DMV International RegistrationBureau . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 2
1.0 What is IRP? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
Members of IRP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
2.0 How IRP Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
3.0 When to Apportion Your Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Apportionable Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Base Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Established Place of Business . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Exempt Vehicles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 7
4.0 Types of Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
For-hire Carriers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
Private Carriers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
Owner-operators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
Buses 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page
Regular routes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
Charters 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page
Private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
Household Goods Carriers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
Equipment Leased From Service Representative . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
Owner-operator Leased Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
5.0 New York State Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
Base Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
Current New York Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
New IRP Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 10
Proof of Ownership / Vehicle Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 11
Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 12
Acceptable Proofs of Established Place of Residency or Business (EPOB) . . . . . . . . Page 12
Federal Heavy Vehicle Use Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 13
Power of Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 13
Registration Certification for Heavy Weight Trucks . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
Overweight Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
Proof of Doing Business As (DBA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
Proof of Identity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14
Performance Registration Information Systems and Management (PRISM) . . . . . . . Page 17
Highway Use Tax (HUT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 20
International Fuel Tax Agreement - IFTA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 20
IFTA License Application Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 21
Unified Carrier Registration (UCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 21
Enforcement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 22
Table of Contents
-a-
Apportioned Registration Manual
6.0 Applications and Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 23
Completion of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 23
Applications and Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 23
Options for Receiving Credentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 23
7.0 New Registrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 24
Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 24
Points to remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 24
8.0 Renewals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 25
How to correct your renewal printout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 26
Renewal printout vehicle listing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 26
When to use a separate NY IRP application to add information to your renewal . . . Page 26
Schedule B renewal printout instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 27
To complete your renewal Schedule B printout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 27
Completion of Renewal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 27
9.0 Supplemental Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 28
To Add a Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 28
To Delete a Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 28
To Replace a Vehicle - Transfer Plates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 29
To Increase/Decrease a Vehicle’s Weight in a Jurisdiction . . . . . . . . . . . . . . . . . . . . . Page 29
To Replace Lost/Stolen Credentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 30
Name Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 31
10.0 Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 32
New York Registration Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 32
11.0 Billing Invoice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 33
Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 33
12.0 Refunds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 40
New York State Refund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 40
NYS Refund Policy for Other IRP Jurisdictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 40
13.0 Temporary Registrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 41
Temporary Evidence of Apportion Registration (TEAR) . . . . . . . . . . . . . . . . . . . . . . Page 41
OSCAR (One Stop Credentialing and Registration) . . . . . . . . . . . . . . . . . . . . . . . . . . Page 42
Commercial Trip Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 43
Hunter's Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 43
Table of Contents
-b-
Apportioned Registration Manual
14.0 Mileage/Operational Records - IRP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 44
Required Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 44
Records Retention Period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 45
Local Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 45
Trip Record Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 46
15.0 IRP Audits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
Authority to Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
Purpose of the Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
Mileage Reporting Period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
Assessments for Inadequate Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 48
Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 49
Important Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 49
Appendix A - Registration and Trip Permit Information by Jurisdiction
IRP Registration and Enforcement Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page A-1
Maximum Weights for IRP Jurisdictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page A-3
Registration of Wreckers in IRP Jurisdictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page A-5
IRP Trip Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page A-7
Appendix B - Contact Information by Jurisdiction
Contact Information for New York . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page B-1
Other IRP Jurisdictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pages B-2 through B- 59
Appendix C - Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Pages C-1 through C-7
Appendix D - Examples of Forms
2290 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-1
2290 Schedule 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-2
FS-6T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-4
IRP-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-5
IRP-6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-6
IRP-6A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-8
IRP-21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page D-10
Table of Contents
-c-
INTRODUCTION
This manual explains how to obtain "apportioned" registration for interstate trucks, tractors, buses, and
other commercial vehicles based in any member jurisdiction of the International Registration Plan, or IRP.
(See 1.0 in this manual.)
Please use this manual as a reference only. Updates and information changes will be made available on
the DMV website. DMV will not provide a new copy of the manual every year.
The basic information about applications is provided, but the contents will not cover every unique situation
or answer all questions that may arise. An applicant who needs more information than is contained in this
manual should call the base jurisdiction's IRP office.
To speed-up the registration process, we encourage applicants to read and follow the written instructions
precisely. (Same day service may not always be available for all applications).
Apportioned Registration Manual
Introduction
Page 1
NOTE: The following sets of terms are used interchangeably in this manual:
. "IRP" and "Apportioned or Proportional Registration"
. "Applicant" and "Registrant"
. "State", "Jurisdiction" and "Province"
.. "IVMR" and "Trip Record"
NOTE: 26,000 lbs. is equivalent to 11,800 kg.
DMV International Registration Bureau
Telephone: (518) 473-5834
Fax: (518) 486-6579
E-mail address: irboutreach@dmv.ny.gov
DMV Website:
DMV.ny.gov
Mailing Address:
When sending material through the United States Postal Service:
International Registration Bureau
PO Box 2850 ESP
Albany New York 12220-0850
When sending material by any of the methods listed below, you must use a “location address
”:
- Federal Express - UPS
- Certified Mail - Any other "special mail" for which a
- Post Office Express street address is needed
The correct “location address” is:
International Registration Bureau
Department of Motor Vehicles
6 Empire State Plaza Room 136
Albany New York 12228
Directions:
From NYS Thruway - take Exit 23 and proceed
on I787 North to Exit 4 (Downtown Albany).
Follow signs for RT 20 up Madison Ave. and past S. Pearl St., and
then up the hill past Grand St. and Eagle St., take a right on S. Swan St.
The DMV building is on the right.
From I87 (Northway) - Take I90 East to I787 South.
Take Exit 3B (RT 20 West - Madison Ave.).
Follow Madison Ave. past S. Pearl St., and then up the hill past Grand St. and
Eagle St. take a right on S. Swan St. The DMV building is on the right.
Apportioned Registration Manual
Introduction
Page 2
1.0 WHAT IS IRP?
Members of IRP
IRP stands for International Registration Plan, a cooperative agreement for registering vehicles that travel
into two or more jurisdictions. The IRP provides for payment of registration fees based on fleet distance
operated. The unique feature of the IRP is that, although registration fees are paid to the base jurisdiction
and distributed to various jurisdictions in which fleet vehicles are operated, only one (1) license plate (or
set of plates) and one (1) cab card are issued for each fleet vehicle. The following jurisdictions are IRP
members:
Alabama AL New Brunswick NB
Alberta AB Newfoundland and Labrador NL
Arizona AZ New Hampshire NH
Arkansas AR New Jersey NJ
British Columbia BC New Mexico NM
California CA New York NY
Colorado CO North Carolina NC
Connecticut CT North Dakota ND
Delaware DE Nova Scotia NS
Dist. of Columbia DC Ohio OH
Florida FL Oklahoma OK
Georgia GA Ontario ON
Idaho ID Oregon OR
Illinois IL Pennsylvania PA
Indiana IN Prince Edward Island PE
Iowa IA Quebec QC
Kansas KS Rhode Island RI
Kentucky KY South Carolina SC
Louisiana LA South Dakota SD
Maine ME Saskatchewan SK
Manitoba MB Tennessee TN
Maryland MD Texas TX
Massachusetts MA Utah UT
Michigan MI Vermont VT
Minnesota MN Virginia VA
Mississippi MS Washington WA
Missouri MO West Virginia WV
Montana MT Wisconsin WI
Nebraska NE Wyoming WY
Nevada NV
Apportioned Registration Manual
1.0 What is IRP
Page 3
2.0 HOW IRP WORKS
Under the IRP, interstate carriers must file application(s) with the jurisdiction in which they are based. The
base jurisdiction issues registration credentials for each vehicle. Roadside enforcement uses these
credentials to verify and validate registration. The apportioned plate(s), stickers and cab card are
registration credentials you need to operate on an interstate and intrastate basis in member jurisdictions.
(Intrastate operations also may require meeting the operating authority of the individual jurisdictions.)
Refer to “Glossary Definitions” in the back of this manual. Registration fees are calculated according to
each jurisdiction's specific registration schedules, based on actual distance traveled during the reporting
period, or the average per vehicle distance chart, whichever applies. Please note, all jurisdictions display
on the registration cab card.
IRP jurisdictions have agreed to allow the base jurisdiction to collect the applicable fees for apportionment
for all
jurisdictions collectively and at one time. These fees are then sent to other IRP jurisdictions
according to:
· percentage of distance traveled in each jurisdiction
· vehicle identification information and
· maximum weight
· value, age, unladen weight, etc. (in some jurisdictions)
The following is a simplified example of how the registration fee for a vehicle based in New York might
be apportioned. The operator of this vehicle travels in New York, Pennsylvania, New Jersey and Maryland,
traveling 25,000 miles in each jurisdiction, for a total of 100,000 miles at year end. The operator’s vehicle
has a registered combined gross weight of 80,000 pounds in each jurisdiction. The registration fee would
be computed as follows:
Distance Percent Full Year Fee Apportioned Fee
NY 25,000 25 % X $1,208.00 = $302.00
PA 25,000 25 % X $1,687.50 = $421.88
NJ 25,000 25% X $1,223.00 = $305.75
MD 25,000 25% X $1,800.00 = $450.00
Totals 100,000 100% $5,918.50 $1,479.63
Apportioned Registration Manual
2.0 How IRP Works
Page 4
Under the IRP, all member jurisdictions:
l accept a single registration plate;
l accept a single registration card (cab card); and
l allow registrants to travel both interstate and intrastate jurisdictionally. (Intrastate travel is
subject to the terms of the operating authority issued by each member State/Province.)
Apportioned Registration Does Not:
l waive, or exempt a truck operator from, obtaining operating authority from any State/Province
in which the apportioned vehicle travels (either inter or intra); or
l waive, or replace the requirements of, the International Fuel Tax Agreement (IFTA); or
l waive, or exempt the payment or reporting of, other taxes (income tax, sales tax, etc.); or
l allow vehicles to exceed the maximum length, width, height or axle limitations; or
l allow truck operators to violate "bridge laws", or
l waive, or exempt the payment or reporting of, the Federal Heavy Vehicle Use Tax (Form 2290); or
l exempt a carrier from filing the necessary proof of liability coverage in each State/Province,
where required; or
l exempt a carrier from New York registration requirements (titling, inspection, etc.)
Apportioned Registration Manual
2.0 How IRP Works
Page 5
3.0 WHEN TO APPORTION YOUR VEHICLE
Apportionable Vehicle
"Apportionable Vehicle" means any Power Unit (except recreational vehicles, vehicles displaying
restricted plates, city pick up and delivery vehicles, and government-owned vehicles) that is used or
intended for use in two or more Member Jurisdictions and that is used for the transportation of persons for-
hire or designed, used or maintained primarily for the transportation of property and:
1. is a power unit having two axles and a gross vehicle weight or registered gross vehicle weight
in excess of 26,000 pounds or 11,793.401 kilograms; or
2. is a power unit having three or more axles, regardless of weight; or
3. is used in combination, when the weight of such combination exceeds 26,000 pounds
or 11,793.401 kilograms gross vehicle weight.
If you choose not to obtain IRP credentials, and you have one or more vehicles that meet or exceed the
criteria above, you will have to purchase trip permits for each vehicle to enter other IRP jurisdictions.
Base Jurisdiction
For purposes of fleet registration, "base jurisdiction" means the jurisdiction where the registrant has an
established place of business, where distance is accrued by the fleet and where operational records of such
fleet are maintained or can be made available in accordance with the provisions of Section 1602 of the IRP,
Inc. with Official Commentary manual.
Established Place of Business
Established Place of Business means a physical structure located within the Base Jurisdiction that is owned
or leased by the Applicant or Registrant and whose street address shall be specified by the Applicant or
Registrant. This physical structure shall be open for business and shall be staffed during regular business
hours by one or more persons employed by the Applicant or Registrant on a permanent basis (i.e., not an
independent contractor) for the purpose of the general management of the Applicant’s or Registrant’s
trucking-related business (i.e., not limited to credentialing, distance and fuel reporting, and answering
telephone inquiries). The Applicant or Registrant need not have land line telephone service at the physical
structure. Records concerning the Fleet shall be maintained at the physical structure (unless such records
are to be made available in accordance with the provisions of Section 1035). The Base Jurisdiction may
accept information it deems pertinent to verify that an Applicant or Registrant has an Established Place of
Business within the Base Jurisdiction.
Apportioned Registration Manual
3.0 When to Apportion Your Vehicle
Page 6
Exempt Vehicles
The IRP exempts the following vehicles from IRP registration, though a New York registration plate may
still have to be displayed on:
l vehicles operating under separate reciprocity agreements that the IRP has not superseded; or
l recreational vehicles used for personal pleasure or travel by an individual or family; or
l commercial vehicles displaying restrictive plates that have geographic area, distance or
commodity restrictions (Note: Not all jurisdictions recognize New York State restricted plates.
You should contact each jurisdiction in which you intend to travel for their requirements.
Jurisdiction contact information can be found in Appendix C of this manual); or
l trailers
Apportioned Registration Manual
3.0 When to Apportion Your Vehicle
Page 7
4.0 TYPES OF OPERATIONS
For-hire Carriers
Any person, firm or corporation who engages in transportation by motor vehicle of passengers,
commodities or property for compensation.
Private Carriers
A person, firm or a corporation that uses its own trucks to transport its own freight.
Owner-operators
Owner-operators who lease their vehicle(s) may register in either of two ways:
l the owner-operator may be the registrant. The vehicle(s) will be titled and registered in the
name of the owner-operator. The owner-operator will be responsible for registration of
such vehicle(s) and for establishing and maintaining records required of proportionally-
registered fleets.
l the carrier (lessee) may be the registrant. The vehicle(s) will be registered in the name of
the carrier, and the owner will remain the lessor. The owner’s name will not appear on the cab
card. The carrier will be responsible for registration of such vehicle(s) and for establishing and
maintaining records required of proportionally-registered fleets.
Buses
Regular Routes
Apportionment is a requirement under IRP for all buses traveling regularly scheduled routes. At the option
of the registrant, total miles may be the sum of all actual in-jurisdiction miles, or a sum equal to the
scheduled route miles per jurisdiction from the farthest point of origination to the farthest point of
destination of the route schedule.
Charters
Buses used exclusively for the transportation of 'chartered parties'.
Private
Apportionment is a requirement under IRP for all buses used exclusively for the transportation of
passengers for compensation or gain.
Apportioned Registration Manual
4.0 Types of Operations
Page 8
Household Goods Carriers
Household Goods Carrier means a carrier handling (i) personal effects and property used or to be used in
a dwelling, or (ii) furniture, fixtures, equipment, and the property of stores, offices, museums, institutions,
hospitals, or other establishments, when a part of the stock, equipment, or supply of such stores, offices,
museums, institutions, including objects of art, displays, and exhibits, which, because of thier unusual
nature or value, requires specialized handling and equipment commonly employed in moving household
goods.
Equipment Leased From Service Representative
Household goods carriers using equipment leased from service representatives may elect to base that
equipment in either the base jurisdiction of the service representative or in the base jurisdiction of the
carrier.
l If the base jurisdiction of the service representative is selected, the equipment shall be
registered in the service representative's name. The apportionment of fees shall be according to
the combined distance records of the service representative and the carrier. Such records must be
kept or made available in the service representative’s base jurisdiction.
l If the base jurisdiction of the household goods carrier is selected, the equipment shall be
registered in the name of the carrier. The apportionment of fees shall be according to the
combined distance records of the carrier and of the service representative. Such records must be
kept or made available in the household goods carrier's base jurisdiction.
Owner-operator Leased Equipment
For equipment owned and operated by owner-operators other than service representatives, and used
exclusively to transport cargo for the household goods carrier, the equipment shall be registered by the
carrier in the base jurisdiction of the carrier, with the apportionment of fees according to the records of the
carrier.
Apportioned Registration Manual
4.0 Types of Operations
Page 9
5.0 NEW YORK STATE REQUIREMENTS
Base Jurisdiction
(a) An applicant may elect as its base jurisdiction any member jurisdiction (i) where the applicant
has an established place of business (ii) where the fleet the applicant seeks to register under
the plan accrues distance, and (iii) where operational records of the fleet are maintained or can
be made available.
(b) An applicant that does not have an established place of business in any jurisdiction may
designate as a base jurisdiction any member jurisdiction (i) where the applicant can
demonstrate residence, (ii) where the fleet the applicant seeks to register under the plan
accrues distance, and (iii) where operational records of the fleet are maintained or can be
made available.
(c) To establish residence in a member jurisdiction, an applicant must demonstrate to the satisfaction
of the member jurisdiction at least three of the following:
i. If the applicant is an individual, that his or her driver’s license is issued by that jurisdiction,
ii. If the applicant is a corporation, that it is incorporated or registered to conduct business as
a foreign corporation in that jurisdiction,
iii. If the applicant is a corporation, that the principal owner is a resident of that jurisdiction.
iv. That the applicant’s federal income tax returns have been filed from an address in that
jurisdiction,
v. That the applicant has paid personal income taxes to that jurisdiction,
vi. That the applicant has paid real estate or personal property taxes to that jurisdiction,
vii. That the applicant receives utility bills in that jurisdiction in its name,
viii. That the applicant has a vehicle titled in that jurisdiction in its name, or
ix. That other factors clearly evidence that the applicant’s legal residence in that jurisdiction.
Current New York Registration
If your vehicle is currently registered in New York and you are converting to IRP, complete Schedule A&C
(IRP-6) and Schedule B (IRP-5) forms, and send them to the IRB office along with a photocopy of your current
NYS registration document, proof of residency, proof of corporation (if applicable), proof of insurance, and a
photocopy of your driver license. If additional documents are required, you will be contacted. You will be
credited for the balance of the registration year when your IRP apportioned registration is processed. You may
choose to have the registration begin the first day of the current month, or of the following month. When you
receive your IRP plates and cab card, you must bring or mail your old plates to the IRB office. If your vehicle
is 1972 or older, you must send the original transferable registration; DMV will issue a new transferable
registration for non-titled vehicles with your cab card/windshield sticker.
New IRP Registration
If your vehicle is not currently registered and you wish to register IRP, complete Schedule A&C (IRP-6)
and Schedule B (IRP-5) forms and send them to the IRB office along with proof of residency, proof of
corporation (if applicable), proof of ownership, proof of insurance, and a photo copy of your driver's
license. If additional documents are required you will be contacted.
Apportioned Registration Manual
5.0 New York State Requirements
Page 10
Proof of Ownership / Vehicle Title
One of the following acceptable proofs must be submitted prior to registering a vehicle:
If the registrant is the owner
of the vehicle:
l a photocopy of a NYS title in the registrant's name.
l a photocopy of a Receipt for Title (FS-6T) in the registrant's name (form FS-6T can be
obtained from any NYS Motor Vehicles office). See Appendix D for a sample.
l an original transferable registration in the registrant's name, or in the prior registrant's name
showing transfer to the new registrant.
l a photocopy of an out-of-state title in the registrant's name and proof of sales tax clearance
(sales tax clearance can be obtained from any NYS Motor Vehicles office).
If the title is being held by a lienholder, a copy of the title in the owner’s name, certified by the
lienholder or the out-of-state motor vehicle agency must be submitted along with the lienholder’s
statement identifying the owner and the vehicle’s year, make and VIN. The statement must be an
original, on the lienholder’s letterhead and must state that the lienholder holds the original title and
is aware that the title copy will be used to register the vehicle in NYS. The letter must be
unconditional (that is, the lienholder cannot ask that we notify him/her once the vehicle is
registered, etc.)
l an original out-of-state transferable registration in the registrant's name and proof of sales tax
clearance (sales tax clearance can be obtained from any NYS Motor Vehicles office).
If the registrant is different from the owner
of the vehicle:
l a photocopy of a NYS title in the owner's name, along with the Registration Authorization section
of the Schedule A & C, Part 4 (IRP-6) or Schedule A & C, Part 5 (IRP-6A) completed or an
original, completed Vehicle Registration/Title Application (MV-82) or Registration Authorization
(MV-95), signed by the owner.
l a photocopy of Receipt for Title (FS-6T) (see Appendix D for a sample) in the owner's name and
the Registration Authorization section of the Schedule A & C, Part 4 (IRP-6) or Schedule A & C,
Part 5 (IRP-6A) completed or an original, completed Vehicle Registration/Title Application
(MV-82) or Registration Authorization (MV-95), signed by the owner.
l a photocopy of an out-of-state title in the owner's name along with the Registration Authorization
section of the Schedule A & C, Part 4 (form IRP-6) or Schedule A & C, Part 5 (IRP-6A) completed or
an original, completed Vehicle Registration/Title Application (form MV-82) or Registration
Authorization (form MV-95), signed by the owner, and proof of sales tax clearance (sales tax clearance
can be obtained from any NYS Motor Vehicles office).
If the title is being held by a lienholder, a copy of the title in the owner’s name, certified by the
lienholder or the out-of-state motor vehicle agency must be submitted along with the lienholder’s
statement identifying the owner and the vehicle’s year, make and VIN. The statement must be an
original, on the lienholder’s letterhead and must state that the lienholder holds the original title and
is aware that the title copy will be used to register the vehicle in NYS. The letter must be
unconditional (that is, the lienholder cannot ask that we notify him/her once the vehicle is
registered, etc.)
Apportioned Registration Manual
5.0 New York State Requirements
Page 11
Insurance
Under New York State law, liability insurance is required for all registered vehicles, whether they are
driven or not. Acceptable proof of insurance is either a NYS Insurance Identification Card (FS-20, FS-21
or FS-77), or a copy of the New York State Department of Transportation permit, or Federal Department
of Transportation permit (formerly ICC permit), IN THE REGISTRANT'S NAME.
If a NYS Insurance Identification Card (FS-20) is being submitted as proof of insurance, it must: be bar
coded; be scannable; be pre-printed; have a three (3) digit insurance company code; have the insurance
company name; have an effective date; have an expiration date; and for registration purposes, must have
been issued within 45 days. If a carrier has more than 5 vehicles registered, the insurance card may read
"All Owned Vehicles". If a carrier does not own the vehicles being registered, the vehicle-specific
information must be listed.
ACCEPTABLE PROOFS OF ESTABLISHED PLACE OF RESIDENCY OR BUSINESS
(REQUIRED FOR NEW ACCOUNTS OR EXISTING ACCOUNTS WITH A CHANGE OF ADDRESS)
Apportioned Registration Manual
5.0 New York State Requirements
Page 12
INDIVIDUAL BUSINESS
**You must submit 3 proofs from the list below.**
NYS Driver License
NYS Department of State Filing Receipt
Please note: A Post Office box number is not acceptable proof of established place of
residence/business in New York. The proof you provide must show the street address where the
residence/business is located.
If you want to register a vehicle in NYS IRP in a “Doing Business As” (DBA) name, you must submit copies of
the DBA papers that were filed with the County Clerk’s office for an individual DBA or filed with the NYS
Department of State for a corporate DBA. In addition, review the list below and submit 2 proofs that
show the name and address of the registrant
.
Recent real estate or personal property tax bill or receipt
from NYS in the registrant’s name and address.
A recent utility bill in the registrant’s name with the
NYS address. (You can submit only one utility bill.)
A current credit card statement showing activity within
the last 90 days in the registrant’s name and with the
NYS address.
A current bank statement showing recent activity within
the last 90 days in the registrant’s name with the NYS
address.
Property deed in the registrant’s name with the NYS
address.
A recent mortgage document in the registrant’s name
with the NYS address.
A recent homeowner insurance document in the
registrant’s name with the NYS address.
Certificate of Residency from your local municipality
that shows the registrant’s name with the NYS address.
A NYS Certificate of Title in the registrant’s name and
address.
Recent real estate or commercial property tax bill or
receipt from NYS in the company’s name and address.
A recent utility bill in the company name with the NYS
address. (You can submit only one utility bill.)
A current credit card statement showing activity within
the last 90 days in the company name with the NYS
address.
A current bank statement showing recent activity within
the last 90 days in the company name with the NYS
address.
Property deed in the company name with the NYS
address.
A recent mortgage document in the company name with
the NYS address.
A recent commercial property insurance document in
the company name with the NYS address.
A NYS Certificate of Title in the company name with
the NYS address.
If a NYS resident wants to register a vehicle in the NYS
IRP in his or her name, the NYS resident must have a
NYS driver license.
If a company wants to register in a company or
corporation name, the company must have a NYS
Department of State Filing Receipt.
**You must submit 3 proofs from the list below.**
If you want to register a vehicle in NYS IRP in a “Doing Business As” (DBA) name, you must submit copies of
the DBA papers that were filed with the County Clerk’s office for an individual DBA or filed with the NYS
Department of State for a corporate DBA. In addition, review the list below and submit 2 proofs that
show the name and address of the registrant
.
Federal Heavy Vehicle Use Tax
Federal law requires proof of payment of the Federal Heavy Vehicle Use Tax (HVUT), for the current tax
period, when registering vehicles 55,000 lbs. or more combined or loaded gross weight. Proof is not
required upon initial IRP registration on new or used units registered within 60 days of the date shown on
the bill of sale. A copy of this bill of sale must be submitted with your application.
Acceptable proof of payment:
l a copy of a receipted Internal Revenue Service (IRS) Schedule 1 (Form 2290), listing vehicle
identification number(s).(See Appendix D for a sample).
l in lieu of a receipted IRS Schedule 1 (Form 2290), we will accept copies of Schedule 1 (Form
2290) and copy of proof of a payment document (e.g., canceled check front and back).
(See Appendix D for a sample.)
It is the applicant's responsibility to fully comply with all requirements listed in the Federal Form 2290.
You are required to send the current year's proof of payment each registration year, with your renewal
(altered dates on the 2290 form are not acceptable). If you do not send all of the required documents, the
processing of your application(s) will be delayed.
Power of Attorney
An original notarized Power of Attorney must be sent if the IRP Schedules A & C (IRP-6 or 6A) or
Schedule B (IRP-5) are signed by someone other than the registrant (owner-operator), or by a corporate
officer (President, Vice-President, Secretary, Treasurer or Comptroller).
Any individual, partnership or corporation may grant a power of attorney to an individual to register
vehicles owned by the individual, partnership or corporation. The power of attorney should state that the
person named as attorney can register vehicles owned by the original party granting the power of attorney.
The power of attorney must contain:
l a date;
l the name of the person designated to act as the power of attorney;
l the name, address and signature of the person granting the power of attorney (if for a corporation,
this must be by a corporate officer);
l the name and address of the corporation (or partnership, if applicable).
A NEW POWER OF ATTORNEY MUST BE SUBMITTED WITH RENEWAL APPLICATIONS
YEARLY, IF APPLICABLE TO YOUR SITUATION.
Note: The power of attorney must have original signatures. No photocopies will be accepted.
Any addition or deletion of individuals must be submitted on an updated original notarized Power of
Attorney.
Apportioned Registration Manual
5.0 New York State Requirements
Page 13
Registration Certification for Heavy Weight Trucks
For trucks weighing 44,801 pounds or over, complete letter F in the Vehicle Information for New Accounts
or Additions on the Schedule A & C (form IRP-6 or IRP-6A) or send a completed Registration
Certification of Heavyweight Vehicles (form MV-3W.3). This is necessary to determine if the vehicle(s)
meets Bridge Formula. If you want to register at a weight higher than the allowable weight, you must
submit a Perm-65A (“Weight Certification For Overweight Permits”) or an overweight permit issued by
either the New York City or New York State Department of Transportation.
Overweight Permits
Overweight permits must be obtained from the appropriate regulatory agencies if you want to register at a
weight higher than the allowable weight for a jurisdiction (see Appendix A for IRP jurisdiction regulatory
agencies for Oversize and Overweight Information). If you want to register a tractor in New York at a
weight that exceeds 80,000 lbs., you must submit Perm-65A, a valid overweight permit or a special hauling
permit issued by either the New York City or New York State Department of Transportation (the weight
indicated on the Perm-65A, overweight permit or special hauling permit will be the maximum weight
allowed on your registration).
Proof of Doing Business As (DBA)
If you would like to register your vehicles in a Doing Business As (DBA) name, individuals or partnerships
must give IRP a copy of your filing with the County Clerk. Corporations must give IRB a copy of your
filing with the New York State Department of State.
Proof of Incorporation
A photocopy of the filing receipt issued by the NYS Department of State.
Inspection
All used vehicles must be reinspected upon private sale or transfer. For all other vehicles, when you sign
the schedule, you certify that the vehicle has been inspected within the past 12 months.
Proof of Identity (see form ID-82, on pages 15 & 16)
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5.0 New York State Requirements
Page 14
Apportioned Registration Manual
5.0 New York State Requirements
Page 15
PROOFS OF IDENTITY
FOR REGISTRATION AND TITLE
This form is also available at dmv.ny.gov
ID-82 (8/16)
PAGE 1 OF 2
GENERAL REQUIREMENTS
ACCEPTABLE DOCUMENTS FOR PROOF OF IDENTITY
FOR REGISTRATION AND TITLE
Expired documents are NOT acceptable, unless specifically noted in the table below.
NYS Photo Driver License/Learner Permit/Non-Driver ID Card. Must be current, and cannot
be expired for more than 2 years.
6
YES
6
NO
4 YES
3 YES
3 YES
3 YES
3
YES
3 YES
3 YES
3
YES
3 YES
3 YES
DMV form MV-45 (Statement of Identity and/or Residence) - IF UNDER 21. Affidavit by parent or
legal guardian, signed in the presence of a DMV representative. Refer to MV-45 for more information.
6
NO
DMV form MV-45A (Statement of Identity and/or Residence - For Applicants Represented by
Government or Government- Approved Facilities). Refer to the MV-45A for more information.
US State Department Issued Passport or Passport Card. Must be current.
6 YES
EDL NYS Photo Driver License/Learner Permit/Non-Driver ID Card. Must be current, and cannot be
expired for more than 2 years.
US Military Photo ID Card (issued to Active, Reserve, and Retired military personnel only)
Certificate of Citizenship (N-560, N-561 or N-645)
Certificate of Naturalization (N-550, N-570 or N-578)
Employment Authorization Card (I-688B or I-766) with photo
Permanent Resident Card (I-551)
Reentry Permit (I-327)
Refugee Travel Document (I-571)
Foreign Passport with a valid I-551 stamp or with a statement on the Visa. Passport must be in
English, or translated by an embassy.
Foreign Passport with a US Visa and current I-94 attached. Passport must be in English, or translated
by an embassy.
3
NO
NYS Benefit /Medicaid Card WITH Photo
POINT
VALUE
FOR
PROOF
OF NAME
ACCEPTABLE
AS PROOF
OF
DATE OF BIRTH?
You must provide proof of your date of birth and proof of your name.
The documents you submit to prove your name must have a total point value of 6 points.
A
NYS photo driver license, learner permit, or non-driver ID card that is current or that is not expired for more than 2 years meets
the proof of name
and date of birth requirements. Refer to the table below for a list of other documents that you can show for proof
of your date of birth and proof of your name.
6
NO
Proof of Incorporation, Proof of Partnership, DBA filing Receipt (Refer to MV-82.1 for details).
2
NO
2
NO
2
NO
2
NO
2
NO
NYS Benefit/Medicaid Card WITHOUT Photo
NYS Interim License/Permit, WITHOUT Photo
NYS or NYC Pistol Permit
NYS Professional License
NYS Registration Document (Vehicle or Boat only)
You must provide the original documents or documents that are certified by the issuing agency. Your signature must be on at least one of the
documents that you show for proof. DMV will not accept documents with any alterations or erasures.
If you send a person to DMV to submit your application for a registration or title, that person must provide his or her original NYS photo
license, permit, or ID card
and a photocopy of your NYS photo license, permit, or ID card.
Y
Y
l
l
Apportioned Registration Manual
5.0 New York State Requirements
Page 16
ACCEPTABLE DOCUMENTS FOR PROOF OF IDENTITY
FOR REGISTRATION AND TITLE
Expired documents are NOT acceptable, unless specifically noted in the table below.
2NO
2NO
2NO
2NO
1NO
1NO
1NO
1NO
1NO
1NO
1NO
1NO
1NO
1NO
1NO
0
YES
0
YES
0 YES
2NO
US Military Dependent ID Card
US College ID Card With Photo and Official Transcript
US High School ID with Report Card
US Marriage or Divorce Record OR Court Issued Name Change Decree
US Social Security Card
US Computer-Printed Pay Stub (must have your name)
US Employee ID Card
US High School Diploma OR GED (General Equivalency Diploma)
US Supermarket Check Cashing Card (must have your signature and pre-printed name)
US Union Card
US Health Insurance Card/Prescription Card
US Life Insurance Policy (in effect at least 2 years)
US Utility Bill with name and address. A utility bill is defined as a bill containing the applicant’s
name and address for any recurring service (e.g. home or cell telephone bill, electric bill, trash bill,
water bill.) Only one utility bill per applicant can be accepted.
Veterans Universal Access Photo ID Card
W-2 Form (must include Social Security number)
0 YES
US DOS Consular Report of  Birth Abroad (FS-240, DS-1350, F-545)
Only one
of the following items, if issued by the same financial institution, can be submitted:
l US Bank Statement
l US Cancelled Check (with your pre-printed name)
l US Cash Card (ATM) (must have your pre-printed name and your signature)
l US Valid Major US Credit Card
US Birth Certificate or US Territory Birth Certificate showing both first and last names issued by a
Board of Health, Bureau of Vital Statistics, or US State Department. (US Territories are: American
Samoa, Guam, Mariana Islands, Puerto Rico, Virgin Islands)
Canadian Birth Certificate with a Canadian DMV learner permit or non-driver ID card
Valid Canadian Passport (without INS documentation)
0 YES
Tribal Birth Certificate from a federally recognized tribe, to prove birth in the US.
POINT
VALUE
FOR
PROOF
OF NAME
ACCEPTABLE
AS PROOF
OF
DATE OF BIRTH?
ID-82 (8/16)
PAGE 2 OF 2
IMPORTANT: Making a false statement in an application, or in any proof or statement in conjunction with the application, or deceiving or
substituting, or causing another person to deceive or substitute in connection with such application, is punishable as a misdemeanor under
Section 392 of the Vehicle and Traffic Law for vehicle registration applicants, and may result in the revocation or suspension of your license
or registration.
DMV will not accept documents with any alterations or erasures. DMV will confiscate documents that appear to be fraudulent so that the
documents can be reviewed by DMV’s Investigation Unit. If you submit a fraudulent document, you may be subject to criminal prosecution.
2NO
2
YES
NYS Certificate of Title
2NO
St. Regis Mohawk Tribal Photo ID Card
2 YES
Canadian Birth Certificate with St. Regis Mohawk Tribal Photo ID Card
Photo Driver License issued by another US State, jurisdiction or possession, or Canadian Province or
territory. (This license must be current, or not expired for more than 2 years.)
PERFORMANCE REGISTRATION INFORMATION SYSTEMS AND MANAGEMENT
(PRISM)
www.FMCSA.dot.gov
PRISM OVERVIEW
New York is a member of the PRISM program. PRISM is a federal/state partnership to identify motor
carriers with deficient safety records, and to tie a motor carrier’s safety fitness to the ability to register
trucks. PRISM links the Federal Motor Carrier Safety Administration’s (FMCSA) motor carrier safety
information with the state’s motor vehicle registration process to achieve two objectives:
1. To determine the motor carrier’s safety fitness prior to issuing a registration plate.
2. To cause the unsafe motor carrier to improve its safety performance through an
improvement process and, where necessary, the application of registration sanctions.
The PRISM program includes two major processes:
1. The commercial vehicle registration process, and
2. Enforcement.
These programs work in parallel to identify motor carriers and to hold them responsible for the safety of
their operations. The performance of unsafe motor carriers is improved through a comprehensive system
of identification, education, awareness, safety monitoring, and treatment.
Commercial vehicle registration process:
The IRP registration process ensures that no vehicle is registered without identifying the carrier responsible
for the safety of the vehicle during the registration year. The registration sanctions (denial and suspension)
provide powerful incentives for unsafe carriers to improve their safety performance. The carrier’s safety
fitness is checked prior to issuing vehicle registrations. “Unfit carriers” (as defined by federal procedures)
may be denied the ability to register their vehicles. Motor carriers can update their USDOT information at
www.fmcsa.dot.gov
USDOT Number
The USDOT number is assigned by the US Department of Transportation to the registrant. It is mandatory
that all registrants have a USDOT number and you must provide it to the International Registration Plan office.
The USDOT number is used to identify both the motor carrier responsible for safety fitness of each carrier
and the individual vehicle registrant (if different).
In addition to the USDOT number, all registrants must provide a Taxpayer Identification Number (TIN) when
completing an IRP application in order to validate the USDOT number. A TIN may be the registrant’s Federal
Employer Identification Number (FEIN) or Social Security Number (SSN). The number that is required is the
number (either FEIN or SSN) that was used when applying for the USDOT number. A USDOT number and
TIN (Taxpayer Identification Number) will be required in order to renew your apportioned registration.
If you do not have a USDOT number, you may apply online at the following: www.fmcsa.dot.gov
If you have been issued a USDOT number but are uncertain of it, you can call 800-832-5660.
You must complete your MCS-150 update on the website at www.fmcsa.dot.gov.
Apportioned Registration Manual
5.0 New York State Requirements
Page 17
USDOT Number (Vehicle Level)
A USDOT number must be listed for every vehicle in your IRP fleet. The USDOT number that needs to
be listed at the vehicle level is the USDOT number of the individual or company responsible for the safe
operation of the vehicle.
If you or your company is responsible for the vehicle’s safety, this USDOT number must be displayed in
accordance with FMCSA guidelines.
The following scenarios will help to explain the USDOT number requirements:
SCENARIO # 1
AAA Construction Company maintains an IRP account. AAA Construction Company registers all of its
trucks. AAA Construction Company does not lease any equipment. On IRP Schedule A, the USDOT
number of AAA Construction Company is used in all places on the form where a USDOT number is
required. The carrier responsible for safety will NOT change during the registration year.
NOTE: On Schedule A & C (IRP-6) - Part 4 - (Vehicle Information for New Accounts or Additions) AND/
OR Schedule A & C (IRP-6A) - Part 5 - (Vehicle Information for New Accounts or Additions) - in the box
marked “P”. (Vehicle safety responsibility will change during the year?) The NO box must be checked.
SCENARIO # 2
Mr. Joe Driver maintains an IRP account. Joe is an owner operator who registers his own truck. Joe
continually trip leases to different motor carriers throughout the registration year. Joe has no idea to whom
he will be leased from day to day. Joe has his own operating authority and his own USDOT number. On the
IRP Schedule A, Joe Driver’s USDOT number is used in all places on the form where a USDOT number is
required. The carrier responsible for safety will change continuously during the registration year.
NOTE: On Schedule A & C (IRP-6) - Part 4 - (Vehicle Information for New Accounts or Additions) AND/
OR Schedule A & C (IRP-6A) - Part 5 - (Vehicle Information for New Accounts or Additions) - in the box
marked “P”. (Vehicle safety responsibility will change during the year?) The YES box must be checked.
SCENARIO # 3
Big Truck Leasing Company maintains an IRP account and registers four trucks. One truck is long-term leased
to XYZ Trucking, and one truck is long-term leased to ABC Express Trucking. The lease with ABC Express
Trucking will expire in six months. The third truck is continually trip leased to various customers throughout
the registration year and the fourth truck is operated under Big Truck Leasing Company’s authority.
On the IRP form at the vehicle level, the first truck will have the USDOT number of XYZ Trucking listed,
the second truck will have the USDOT number of ABC Express Trucking, the third and fourth will have
the number for Big Truck Leasing. The carrier responsible for safety will change for the second (the lease
will expire) and third trucks (continuously trip leased.)
SCENARIO # 4
John Driver maintains an IRP account. John is an owner-operator who registers one truck. He leases the
vehicle from Ryder and is long-termed leased to XYZ Trucking. On the IRP form at the vehicle level, the
USDOT number for XYZ Trucking is used and the carrier responsible for safety will NOT change during
the registration year. John’s number is used at the registrant level. Note. The number for Ryder is not used
anywhere on the form in this situation.
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5.0 New York State Requirements
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Enforcement:
Enforcement is the process by which a motor carrier’s safety is systematically tracked and improved. The
process is designed to improve the safety performance of the motor carriers with demonstrated poor safety
performance through accurate identification, performance monitoring, and treatment. When a motor
carrier is identified as needing improvement in safety practices, the motor carrier enters the Motor Carrier
Safety Improvement Process (MCSIP).
PRISM BENEFITS
PRISM has demonstrated the following benefits:
l Accountability – PRISM improves carrier safety by identifying the motor carrier responsible for
the safe operation of commercial motor vehicles. Safety events such as inspections, crashes, and
violations involving a PRISM vehicle can be tied back to the responsible motor carrier.
l A Performance-Based Approach to Safety Management – the primary means of identifying a
potentially poor performing motor carrier is through accumulation of motor carrier, vehicle, and
driver-specific events that are linked to the motor carrier through the USDOT number. The
performance of unsafe motor carriers is improved through a comprehensive system of
identification, education, awareness, safety monitoring, and treatment.
l Safestat – a data-driven, performance-based set of instructions used to identify potentially high
risk motor carriers for inclusion in the PRISM improvement process (MCSIP). A motor carrier’s
problems are identified and prioritized. Safestat makes maximum use of crash, driver, and vehicle
and safety management data to develop an overall indicator of carrier fitness that is used to
prioritize carriers for possible on-site reviews.
Improved productivity and improved data quality:
l PRISM has increased the efficiency and effectiveness of federal and state safety efforts through
the efficient allocation of scarce resources and the use of warning letters as an effective,
inexpensive alternative to on-site compliance reviews for carriers with less severe safety
performance problems.
l PRISM has improved the accuracy and timeliness of motor carrier data by development of a
procedure to obtain current motor carrier census data as part of the vehicle registration process;
the development of a procedure to use the vehicle license plate number to more accurately assign
inspection and crash data to the responsible motor carrier; and by the development of automated
data collection procedures in the field to properly assign safety events to the proper motor carrier.
Data Quality Improvement:
l PRISM is a data-driven process, increasing the quality in the accuracy and timeliness of the
efficiency and effectiveness of the program. The USDOT number will be used at the vehicle,
registrant, and carrier level to track safety events.
Summary:
PRISM is a federal/state partnership designed to improve highway safety by identifying motor carriers
with unsatisfactory safety ratings. Only those few carriers determined to be unsafe will be affected by
PRISM. PRISM will be administered as part of the International Registration Program.
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5.0 New York State Requirements
Page 19
Highway Use Tax (HUT) - State Tax, also known as TMT (Truck Mileage Tax)
New York State imposes a highway use tax (HUT) on motor carriers that operate certain motor vehicles
on New York State public highways. Before you operate a motor vehicle on the public highways of New
York State, you must get a certificate of registration and a decal for each motor vehicle that is subject to
the highway use tax.
Exempt vehicles include household goods carriers, US mail carriers, agricultural vehicles, governmental
vehicles, vehicles owned and operated by any volunteer fire company or fire department, vehicles
operating under dealer or transporter plates, and recreational vehicles. Excluded vehicles include vehicles
operating on fixed rails or tracks, road rollers, tractor-cranes, truck-cranes, power shovels, road building
machines, snow plows, road sweepers, well drillers and buses.
International Fuel Tax Agreement - IFTA
IFTA is a base-state fuel tax agreement. The carrier's base jurisdiction issues credentials that allow the
IFTA licensee to travel in all IFTA member jurisdictions. Except Alaska, the Northwest Territory,
Washington, DC and the Yukon, all contiguous states and provinces are IFTA member jurisdictions.
Alabama Maryland Oregon
Alberta, CN Massachusetts Ontario, CN
Arizona Michigan Pennsylvania
Arkansas Minnesota Prince Edward Is., CN
British Columbia, CN Mississippi Quebec, CN
California Missouri Rhode Island
Colorado Montana Saskatchewan, CN
Connecticut Nebraska South Carolina
Delaware Nevada South Dakota
Florida New Brunswick, CN Tennessee
Georgia New Hampshire Texas
Idaho New Jersey Utah
Illinois New Mexico Vermont
Indiana Newfoundland and Labrador CN Virginia
Iowa New York Washington
Kansas North Carolina West Virginia
Kentucky North Dakota Wisconsin
Louisiana Nova Scotia, CN Wyoming
Maine Ohio
Manitoba, CN Oklahoma
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5.0 New York State Requirements
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New York State is your base jurisdiction for IFTA licensing and reporting if:
l your qualified motor vehicles are registered in New York State;
l you have an established place of business in New York State from which motor carrier
operations are performed;
l you maintain the operational control and operational records for qualified motor vehicles in
New York State, or can make those records available there; and
l you have qualified motor vehicles that actually travel on New York State highways.
The IFTA license offers several benefits to the interstate motor carrier. These benefits include one license,
one set of credentials, one quarterly fuel tax report that reflects the tax or refund due, and one audit, in
most circumstances. These advantages all lead to cost and time savings for the interstate carrier.
IFTA License Application Procedure
Any motor carrier based in New York State and operating one or more qualified motor vehicles in at least
one other IFTA member jurisdiction, may file an IFTA license application in New York. If a carrier
qualifies as an IFTA licensee, but does not want to participate in the IFTA program, fuel permits must be
obtained to travel through member jurisdictions, according to the regulations of each member jurisdiction.
A qualified motor vehicle is a motor vehicle used for transportation of persons or property and which has
at least two axles and a gross vehicle weight exceeding 26,000 lbs., or is used in combination, and the
combination exceeds 26,000 lbs., or has three or more axles regardless of weight.
A carrier can request an IFTA license application by contacting the:
New York State Department of Taxation and Finance
Registration Section
State Office Campus
IFTA Registration
Bldg. 8
Albany NY 12227
Phone: (518) 457-5735 Web site: www.nystax.gov
Unified Carrier Registration (UCR)
UCR applies to all carriers who operate interstate or international commerce. The UCR requires
individuals and companies that operate commercial motor vehicles in interstate or international commerce
to register their business with their home state and pay an annual fee based on the size of their fleet.
For further information about Unified Carrier Registration (UCR), please write or call:
NYS Department of Transportation
Office of Modal Safety and Security
50 Wolf Road., PDO 53
Albany NY 12232-0879
(518) 457-6512
The following NYSDOT web site contains all relevant UCR information:
www.nysdot.gov/divisions/operating/osss/truck/unified-carrier-reg
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5.0 New York State Requirements
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Enforcement
Enforcement representatives look at the original cab card for verification that vehicles are properly
registered. The cab card must always be carried in the vehicle described. Cab cards may not be altered
in any way; photocopies are not
acceptable as proof of registration. Effective January 1, 2019, electronic
copies of cab cards are acceptable.
Commercial vehicles not displaying a current registration plate, plate stickers and cab card, a valid trip
permit or temporary vehicle registration are in violation, and the registrant is subject to penalties and fines
in all jurisdictions in which the vehicle travels.
CALIFORNIA -- If the trailer plate number is not on the apportioned cab card, both the New York State
apportioned cab card and the New York trailer, semi-trailer and auxiliary axle cab card must be carried for
each unit. Carriers are subject to citation by law enforcement if both current registrations are not available
to them for inspection.
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5.0 New York State Requirements
Page 22
6.0 APPLICATIONS AND FORMS
Completion of Applications
The applicant is responsible for properly completing all forms necessary to register vehicles under
apportioned registration agreements. If you submit an incomplete application, you will be asked to
provide the information or submit a new, revised application. Incorrect or partial completion of an
application will delay processing.
Data on the application is subject to review and verification; the base jurisdiction acts for all jurisdictions
in the collection and verification of such information, and the registrant's signature attests to the accuracy
of that information.
Applications and Forms
Apportioned application forms and additional information are available through the New York State
Department of Motor Vehicles web site at www.dmv.ny.gov, by calling the IRB office at (518) 473-5834 or
by visiting the IRB office in Albany. To avoid a delay in processing your application, be sure to provide all
requested information on each form. Sample forms and detailed instructions are included in the Application
Booklet for the International Registration Plan (IRP-16) and the IRP Renewal packet (IRP-34).
All applications are processed in the order in which they are received. Express mail applications do
not receive priority processing.
Options for Receiving Credentials
Plates and cab cards are shipped after all registration requirements have been met and payment is received.
Cab cards will be sent by UPS Mail. Shipments of one or more sets of plates are sent by UPS Mail. Special
shipping arrangements, at the expense of the registrant, are available by completing a pre-paid
overnight
airbill, and sending it with your application or payment. Mailing addresses with a PO Box will ship regular
mail.
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6.0 Applications and Forms
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7.0 NEW REGISTRATIONS
Provide all information requested on Schedule A&C (form IRP-6 or IRP-6A) and Schedule B (form IRP-
5); refer to IRP-16, Application Booklet for the International Registration Plan, which explains how to
complete the forms. For first-time registrants the Average Per Vehicle Distance Chart will be used for fee
calculation in the event no actual distance has been accrued.
NOTE: Some jurisdictions may use a combined Schedule A&C and Schedule B. Actual distance should be
reported for the period of July 1 through June 30 of the year preceding the registration year for which you
apply. If actual distance reported looks suspicious (for example, actual distance is rounded, or is the same
every year), your distance records may be audited.
Besides completed forms, the applicant must provide proof of prior registration if the vehicle was
registered in another IRP jurisdiction.
Processing
Applications are processed in the order in which they are received. Once an application has been
processed, an invoice will be mailed to the carrier. All payments by mail must be made by certified check
or money order. Payments by credit card are accepted by phone or in person. Cash is accepted in person
only.
Points to remember:
l You must have an established place of business in New York.
l Be sure you complete and submit Schedule A&C (form IRP-6) and Schedule B (form IRP-5).
l Provide proof of ownership.
l Provide proof of payment of Federal Heavy Vehicle Use Tax (form 2290), if applicable.
l Provide proof of New York State insurance (NYS Barcoded Insurance Card).
l Provide proof of identity, corporation or DBA.
l Be sure you have obtained a USDOT number, if applicable.
l Provide an original Power of Attorney (form IRP-1POA) if the application is being signed by
someone other than the registrant, or if someone other than a corporate officer is signing for a
corporation.
Be sure you have obtained all the applicable operating requirements from other jurisdictions (for example,
operating authority).
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7.0 New Registrations
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8.0 RENEWALS
Your renewal packet will be mailed to you approximately 90 days prior to the expiration of your
current registration. To avoid a lapse in registration, all renewal applications and REQUIRED
PROOF OF CURRENT OVERWEIGHT PERMITS must be received by our office at least 45 days
prior to the expiration of your current registration(s). Payment, all required proof of taxes, and all
other documentation must be received in our office at least 20 days prior to the expiration date of
your current registration.
Your renewal registration packet contains:
1. a renewal checklist (IRP-33);
2. a computer-generated renewal printout;
3. instructions for completing your renewal (IRP-34).
The computer-generated renewal printout you receive contains all the carrier and vehicle information
currently on file for your account through the print date shown at the top of your renewal printout. The
renewal printout is organized by fleets. It is the carrier's responsibility to review and verify all
information on the printout. The renewal printout will also contain a copy of a computer printed Schedule
B to record new fleet distance. You must write your actual distance for the July 1 - June 30 distance year
on the computer-printed Schedule B.
By making corrections and adjustments to your renewal printout, you will be able to:
1. change carrier information;
2. change or correct vehicle information (this is limited to information not contained on your
title; if this information is listed on the title, you must have your title amended first);
3. change owner equipment numbers on vehicles;
4. change registered weights of vehicles;
5. delete vehicles.
To add vehicles not shown on your renewal printout, you must send a separate completed New York State
IRP application (Schedule A&C) (IRP-6 or IRP-6A) (see section 9.0 Supplemental Applications “To Add
a Vehicle”), along with all required documentation. Do not send a new application for any vehicle(s)
appearing on your renewal printout.
Failure to report or include factual data could result in processing delays, assessment of incorrect fees,
maintenance of incorrect records, or rejection of your application.
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8.0 Renewals
Page 25
How to correct your renewal printout
The following steps outline the procedure to use when making corrections to your renewal printout. It is
very important to follow these directions and to record your information accurately. Please use an ink pen.
Renewal printout vehicle listing instructions:
To correct carrier information:
1. draw a single line through the incorrect information;
2. print the corrected information next to the old information.
To change a vehicle's registered weight:
1. draw a single line through the vehicle's combined or gross weight (this is the New York
gross weight);
2. print the new combined or gross weight of the vehicle directly above the old gross weight you
crossed out.
If you would like to change the weight of any jurisdiction, you must list the maximum gross weight you
will be operating at in those jurisdictions on a Schedule A&C (IRP-6 or IRP-6A), Part 3 (see section 9
Supplemental Applications “To Increase/Decrease a Vehicle’s Weight in a Jurisdiction”).
To correct vehicle information:
1. draw a single line through the incorrect information. You can make changes only to vehicle
information that is not
shown on your title: unit number, axles, gross/combined gross weight,
insurance code (any changes that would affect your title must be changed on the title first).
2. print the corrected information directly above the incorrect information.
To delete a vehicle:
1. cross off the vehicle information while still leaving the vehicle information visible;
2. you must return the IRP plates of deleted vehicles to our office immediately
following the
expiration date on your registration.
When to use a separate NEW YORK IRP application to add information to your renewal :
Not all changes can be made on your renewal printout. A separate Schedule A&C (form IRP-6) is to be
completed if you are requesting one of the following changes with your renewal application.
Schedule A&C FORMS REQUIRED
1. Adding a vehicle that does not appear on your renewal printout.
2. Changing vehicle information (fleet vehicle, unit number (OEN), axles, gross/combined weight).
Be sure all entries are accurate and printed legibly in ink. This is the information that will appear on your
new cab card. If you make any changes that require you to complete Schedule A&C (form IRP-6 or IRP-
6A), please write “See attached Schedule A&C” on the renewal printout.
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8.0 Renewals
Page 26
Schedule B renewal printout instructions:
1. All actual distance which was accrued from the period of July 1 through June 30 of the previous
reporting year for the apportioned fleet
must be reported. Record your actual distance in the
actual distance column to the right side of the jurisdiction being reported.
2. If no actual distance was accrued during the reporting period, check the box indicating no actual
distance and the average per vehicle distance chart will be used for fee calculation.
When you have completed your Schedule B renewal printout, be sure to read and sign the form. Final
certification forms that are incomplete, unsigned or that have an improper signature will be returned
unprocessed.
Completion of renewal
Mail the following items to the IRB:
1. A completed and signed renewal printout.
2. A separate New York IRP Application (Schedule A&C), when applicable.
3. A copy of the title or a copy of an FS-6T, title receipt, if required.
4. Proof of payment of HVUT 2290 (see New York State Requirements, Section 5.0), if required.
5. Power of attorney (form IRP-1POA) (see New York State Requirements, Section 5.0), if required.
6. Proof of insurance if changing insurance companies or adding a vehicle (original form FS-20,
NYS Insurance Identification Card).
7. Copy of overweight permit (see New York State Requirements, Section 5.0), if required.
8. Proof of Established Place of Business (EPOB), if change of address is indicated. (see New York
State Requirements, Section 5.0).
The above documents should be sent to the IRB at least 45 days
prior to the expiration of your current
registration(s). After your application has been received and processed, you will receive an invoice. To
ensure that you will receive your credentials prior to the expiration date, we must receive your payment at
least 20 days prior to the expiration date of your current registration(s). Payments will not be processed
until all required documents are received. All payments by mail must be made by certified check, money
order, or bank drafts drawn on a US bank. Payments by credit card are accepted by phone or in person.
Cash is accepted in person only. Cab card(s) and/or license plate(s) will be shipped only after all
registration requirements have been met and payment is processed.
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8.0 Renewals
Page 27
9.0 SUPPLEMENTAL APPLICATIONS
A supplemental application is submitted by the carrier after the original/renewal application has been filed and
paid. Supplemental applications should be made on the New York State Application Schedules A & C (form
IRP-6 or IRP-6A). For instructions on how to complete Schedules A & C, see the IRP-16 Application
Booklet for the International Registration Plan, also available through the NYS DMV web site at:
www.dmv.ny.gov/forms/irp16.pdf.
You must
submit a supplemental application for the following transactions:
1. Add a vehicle 5. Replace lost or stolen credentials
2. Delete a vehicle 6. Transfer a vehicle to another fleet
3. Replace a vehicle 7. Name change
4. Increase/decrease a vehicle’s weight 8. Close an account
in a jurisdiction
To Add a Vehicle
Vehicles may be added to an existing fleet anytime during the registration year. You do not have to submit
a distance schedule when adding vehicles to an existing fleet; distance information provided with your
original application will be used to calculate the fee.
Note: A fleet is determined by the type of operation. If you want to create a new fleet, you must complete
a separate distance Schedule B (form IRP-5) for the new fleet. Fees will be based on the distance
percentages generated from the new distance schedule for that fleet only.
To add a vehicle to an existing fleet, you must:
l complete the following items in Schedule A & C (form IRP-6):
u Part 1 “Type of Application Requested” (check "ADD VEHICLE"); under “Carrier
Information”, complete numbers 1 through 21. Also see “Transfer Plates” on page 29.
u Part 3 “Weight Information”.
u all boxes in Part 4 “Vehicle Information for New Accounts or Additions”.
u also complete Part 5 if more than 1 vehicle is being added.
l provide proof of ownership (see New York State Requirements, Section 5).
l provide power of attorney (see New York State Requirements, Section 5).
l provide proof of payment of HVUT 2290 (see New York State Requirements, Section 5), if required.
l provide proof of insurance, NYS Barcoded Insurance Card (form FS-20).
l provide a copy of the NYS overweight permit (see New York State Requirements, Section 5), if
required.
l be sure to sign and date the application.
To Delete a Vehicle
Vehicles may be deleted (with or without a corresponding replacement vehicle) from an existing fleet
anytime during the registration year. To delete a vehicle from your fleet, the plate(s) or “Report of Lost,
Stolen or Confiscated Motor Vehicle Items” (form MV-78B) must accompany the application.
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9.0 Supplemental Applications
Page 28
To delete a vehicle from a fleet when you are not adding a vehicle, you must:
l complete the following items in Schedule A & C (form IRP-6):
u Part I “Type of Application Requested”: check "DELETE VEHICLE"; under "Carrier
Information”, complete numbers 1 through 21.
u Part 2 “Deletions”: complete numbers 26, 27, and 28 for all vehicles you are permanently
deleting from your fleet.
l be sure to sign & date the application.
l be sure to return your IRP apportioned license plates.
To Replace a Vehicle -- Transfer Plates
A fleet vehicle may be replaced anytime during the registration year. To apply the credits from the previous
vehicle to the new vehicle (if allowed), the information must be provided on the same application. Keep
accurate records of submission of such documents and any correspondence, because not having
good records may affect any credit or refund possibility. If you choose, you can transfer a plate from
a vehicle registered at a lower weight to one registered at a higher weight. You will be invoiced for the
plate transfer and for the difference in the declared gross weight. If you transfer a plate from a vehicle at
a higher weight to a vehicle at a lower weight, you will not receive a refund or credit if any fees remain
after the calculation of new fees. Please note not all jurisdictions allow fee transfers
.
To transfer a plate from one vehicle to another, you must:
l complete the following items in Schedule A & C (form IRP-6):
u Part 1 “Type of Application Requested”: check "TRANSFER PLATES"; under “Carrier
Information”, complete numbers 1 through 21.
u Part 2 “Deletions”: complete numbers 26 through 29 for all vehicles you are deleting.
u Part 3 “Weight Information”.
u Part 4 “Vehicle Information For New Accounts Or Additions”.
u Part 5 if more than 1 vehicle is being added.
l provide proof of ownership (see New York State Requirements, Section 5).
l provide power of attorney (see New York State Requirements, Section 5).
l provide IRS Form No. 2290 (HVUT), if applicable (see New York State Requirements, Section 5).
l provide proof of insurance, NYS Barcoded Insurance Card (form FS-20).
l be sure to sign & date the application.
Note: The deleted vehicle's unit number cannot be reused during the current registration year.
To Increase/Decrease a Vehicle’s Weight in a Jurisdiction
A change to vehicle weight may be made anytime during the registration year. You can increase a vehicle's
registered weight in just one state in your fleet, or in all the states that make up your fleet. If the gross
vehicle weight is increased, you will be invoiced for any difference in registration fees. Additional fees
will be calculated for the increased weight for the remaining portion of the registration year. Your invoice
will also reflect a credit only for the amount paid on the vehicle's original registered weight. You will pay
for the additional weight for the remaining months in the registration year.
Weight decreases can occur only in specified circumstances. Because not all jurisdictions allow the weight
of a vehicle to be decreased, and because you will not receive a credit or a refund of any fees that remain
after calculation of new fees, we suggest that you do this at renewal time. For more information, contact
the New York State International Registration Bureau. Also see Section 12.0 (“Refunds”).
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9.0 Supplemental Applications
Page 29
Note: Any weight increase at or above 55,000 pounds will require proof of payment or exemption from
the Federal Heavy Vehicle Use Tax. Please see New York State Registration Requirements, Section 5 for
further details. If the vehicle weight exceeds Bridge Laws or 80,000 pounds, an overweight permit will
be required. (Please see New York State Registration Requirements, Section 5.)
To increase/decrease a vehicle's registered weight, you must:
l complete the following items in Schedule A & C (IRP-6)
u Part I “Type of Application Requested”: check "WEIGHT INCREASE or WEIGHT
DECREASE" and complete numbers 1 through 21.
u Part 3 “Weight Information”.
u Part 4 “Vehicle Information for New Accounts or Additions”: Provide the “Current
Plate # and complete boxes A, R and S (in box S, write the new gross vehicle weight; this
must match the weight for New York that is recorded in Part 3 - “Weight Information”).
l provide IRS Form 2290 (see New York State Requirements, Section 5), if the vehicle weight
is being registered at 55,000 pounds GVW or higher.
l be sure you sign and date the application.
To Replace Lost/Stolen Credentials
At anytime throughout the registration year, you may need to:
l replace lost, stolen or destroyed cab cards
l replace lost, stolen or destroyed license plates
Enforcement officials check the original cab card for proof that the vehicle is properly registered. Under
no
circumstances should a photocopy of the original cab card be placed in the vehicle to substitute for the
original cab card. Effective January 1, 2019, electronic copies of cab cards are acceptable.
Replacement fees are as follows:
Replacement power unit plate with credentials $ 27.50
Replacement credentials $ 2.50
To obtain replacement credentials, you must:
l complete the following items in Schedule A & C (IRP-6):
u Part 1 “Type of Application Requested”: check "DUPLICATE CAB CARD", and/or
"REPLACEMENT PLATE" and/or "REPLACEMENT STICKER". Under “Carrier
Information”, complete numbers 1 through 21.
u Part 4 “Vehicle Information for New Accounts and Additions”: boxes A and R (Vehicle
Identification Number, and Fleet Vehicle Number (OEN)).
u be sure to sign & date the application.
l provide a check or money order payable to the Commissioner of Motor Vehicles for the
appropriate amount indicated above.
l return remaining plate(s) or a “Report of Lost, Stolen or Confiscated Motor Vehicle Items”
(MV-78B).
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9.0 Supplemental Applications
Page 30
Name Change
You may amend the name of your IRP account if one of the following situations applies:
1) for individual account names: your name has been legally changed, and your current valid New
York State driver license is in the new name.
2) for corporation account names: your corporation name has been amended by the Department of State
OR
a merger of corporations has taken place and 100% of the assets were included in the merger.
To amend the name on your account, you must do the following:
Step 1 - For vehicles that are titled in New York State, you must mail your original title, and a completed
Vehicle Registration & Title Application Form (MV-82), along with proof of the name change.
l Proof for individuals would be your current, valid New York State driver license in the new name.
l Proof for corporations would be the Certificate of Name Amendment issued by the
NYS Department of State or a copy of the merger papers.
This request must be mailed directly to the New York State Department of Motor Vehicles, Title Bureau,
6 Empire State Plaza, Albany, NY 12228. Include a note saying that you are amending the name on your
New York State Certificate of Title, and that you are registered in the IRP.
Step 2 - When you receive your new Certificate of Title, mail a photocopy of the NYS Title along with
the following:
l Completed Schedule A & C (IRP-6).
l Proof of NYS Barcoded Insurance Card (FS-20) in the new name.
l Two proofs of residency in the new name.
l Proof of NYS Certificate of name amendment issued by NYS Department of State.
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9.0 Supplemental Applications
Page 31
10.0 FEES
All vehicles based and apportioned in New York State are subject to yearly registration fees.
Note: Renewal fees are based on a full 12 month period (regardless of when you renew), unless plates
are surrendered immediately after the expiration date of the registration.
*New York Registration Fees
l Registration fees for tractors, household goods tractors, trucks, and household goods trucks are
based on maximum gross weight. The fees for these vehicle types are currently as follows:
l Tractors . . . . . . . . . . . . . . . . . . .$1.51 for each one hundred pounds, or fraction thereof
l Household Goods Tractors . . . .$2.16 for each one hundred pounds, or fraction thereof
l Trucks . . . . . . . . . . . . . . . . . . . .$3.60 for each five hundred pounds, or fraction thereof
l Household Goods Truck . . . . . .$9.70 for each five hundred pounds, or fraction thereof
l Fees for buses are determined by the seating capacity. Fees for buses are:
15 - 20 passengers $74.75
21 - 22 passengers $79.06
23 - 26 passengers $88.41
27 - 30 passengers $97.04
31 passengers and over is an additional $2.88 per seat.
*Please note that these fees could change at the discretion of the State Legislature.
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10.0 Fees
Page 32
11.0 BILLING INVOICE
When the New York International Registration Bureau processes each application, the fees are calculated
for all IRP jurisdictions for which actual distance was reported. For new accounts/Fleets, the fees are
calculated based on the average per vehicle distance chart. Every jurisdiction bases its fees on different
criteria, such as vehicle weight, purchase price, model year of the vehicle, carrier type, and so on. Some
jurisdictions have more than one fee, such as an ad valorem tax, excise tax, privilege tax or clean air levy.
All fees are inclusive within the breakdown that is shown on the notice for each jurisdiction.
The billing invoice (see following pages for an example) is sent to the carrier's mailing address that is
shown on the application. The billing invoice shows the total due for the registration. The billing invoice
typically consists of:
l IRP Billing Invoice (copy to be returned with payment);
l Summary of fees due - credential fees due (plate fees, cab card fees, vehicle(s) listed on the
application);
l Fees are calculated based on actual distance reported. If no actual distance is reported, the average
per vehicle distance chart will be used for the calculation;
l All jurisdictions will appear on the registration credentials.
Payment
The total amount due is shown in the Net Amount Due area on the front page of the billing invoice . All
payments must be made by certified check or money order. Personal checks, third party checks and
business checks are not acceptable.
Do not pay any amounts listed on the remaining pages of the billing invoice, these are subtotals only,
and have already been included in the net amount due that is shown on page 1.
Please make your checks payable to: Commissioner of Motor Vehicles
Mail the check, and page 1 of the billing notice, to:
International Registration Bureau
PO Box 2850 ESP
Albany NY 12220-0850
If coming to the IRB in person (walk-in hours are 8:00 a.m. through 3:45 p.m.), or if mailing by an
overnight or priority mail service, the office address is:
NYS DMV
International Registration Bureau
6 Empire State Plaza
Core 3 Room 136
Albany NY 12228
Please see an example of the billing notice on the following pages.
Apportioned Registration Manual
11.0 Billing Invoice
Page 33
Apportioned Registration Manual
11.0 Billing Invoice
Page 34
INTERNATIONAL REGISTRATION BUREAU
PO Box 2850-ESP
Albany NY 12220-0850
Phone: (518)473-5834
http Z/dmv ny qov/ifp htm
IRP Billing Invoice
TO : MIKE.MOTORIST
ADDR : 6 EMPIRE STATE PLAZA
ALBANY NY 12228
: 001
:0
INVOICE* : 248783
INVOICE DATE : 09/08/2016
ACCOUNT* : 1004711
FLEETf:
SUPPLEMENT*
FL EXP MONTH/YEAR : 08/2017
SUPPLEMENT TYPE : NEW ACCOUNT
NUMBER REG MONTHS : 12
INVOICED VEHICLES : 1
VEHICLES ADDED : 1
VEHICLES UPDATED : 0
VEHICLES RENEVVED : 0
VEHICLES DELETED : 0
CAB CARDS CHARGED : 1
NY APPORTIONED PLATES : 1
TEAR : 0
SUPPLEMENT TRANSACTION TYPE :NEWACCOUNT
NY APPORTIONED PLATE FEE
NY CAB CARD FEES
TEAR FEES
TOTAL ADMINISTRATION FEES DUE :
FEE ADJUSTMENT
BASE JURISDICTION FEES
NY COUNTY USE TAX FEES
TOTAL NET DUE BASE JURISDICTION :
AMOUNT DUE FOREIGN JURISDICTION :
TOTAL NET DUE FOREIGN JURISDICTION :
TOTAL INTERNAL CREDIT AMOUNT :
TOTAL EXTERNAL CREDIT AMOUNT :
TOTAL CREDIT APPLIED :
ESCROW USED:
NET AMOUNT DUE :
$25.00
$2 50
$0.00
$0 00
$90.31
$1000
5353.08
TOTAL
$27.50
$100.31
$353.08
$480.89
PAYMENT MUST BE IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER PERSONAL CHECKS ARE NOT ACCEPTED. PLEASE MAKE YOUR
CHECK OR MONEY OROER PAYABLE TO 'COMMISSIONER OF MOTOR VEHICLE' ANO INCLUDE YOUR ACCOUNT NUMBER ON YOUR CHECK OR
MONEY ORDER
Your Credenhai w>ll not be ssued i< any rtems are checke<3 betow
„ PLRTN - PLATE RETURN _ MV78B ֊ MV78B'PIATE
__ HVUT - HVUT 2290 _ MV215 - MV21 5
P0W - PROOF OF OVVNERSHIP _ SCHA - SCHEDULE A 4 C/MV-95
_ POA - POWER OF ATTORNEY _ 0WP - OVERVVElGHT PERMIT
_ INCO - NY INSURANCE COVERAGE _ HUT - NY HIGHVVAY USE TAX
XX DRLIC • ORIVER-S LlCENSE
COMMENTS
Piease venfy tbe address all units. and actual distance reported on the mvoice BEFORE submitling payment An addrtional fee may be due rf a correct»on has
to be made after payment of this btll if a TEAR has been issued for this suppiement. then payment is mandatory and failure to pay may resutt m your account
bemg suspended Maii a copy of this briling along wilh payment lo the address above If maiiing by cerbfied rnail. the address is Internabonal Registratton
Bureau. 6 Empire state Plaza. Room 136. Albany. NY 12228
Fees are calculated based on actual dotance reported If no actual distance reported the average per vehide distance chart will be used for fee calculabon
All junsd»ctions wili appear on reg»stration credentals
Apportioned Registration Manual
11.0 Billing Invoice
Page 35
VEHICLE CHECKLIST
INVOICE » : 248783
INVOICE DATE : 09/08/2016
TO : MIKE;MOTORIST
ACCOUNT»; 1004711
ADDR : 6 EMPIRE STATE PLAZA
FLEET
*
: 001
ALBANY NY 12228 SUPPLEMENT» : 0
FL EXP MONTH/YEAR : 08/2017
NUMBER REG MONTHS : 12
INVOICE VEHICLE : 1
UNIT VIN
333 1M2AG11C96M002003
# INCO HVUT HUT
MV215
MV78B POW POA SCHA
OWP
PLRTN
C
N NN N N
C
N N N N
UNIT JURISDICTION FEES
INVOICE #: 248783
TO : MIKE;MOTORIST INVOICE DATE : 09/08/2016
ACCOUNT *: 1004711
AODR : 6 EMPIRE STATE PLA2A FLEET » : 001
ALBANY NY 12228 SUPPLEMENT » : 0
FL EXP MONTH/YEAR : 08/2017
SUPPLEMENT DETAIL NUMBER REG MONTHS : 12
INVOICE VEHICLE : 1
VEHICLE INTERNAL TOTAL
UNIT # VVEtGHT VIN YEAR MAKE PLATE# CHARGE CREDIT FEES DUE
333 33000 1M2AG11C96M002003 2005 MACK 49546PC $480 89 $0 00 $480 89
Apportioned Registration Manual
11.0 Billing Invoice
Page 36
IRP JURISDICTIONAL FEES
MIKE.MOTORIST
INVOICE # : 248783
INVOICE DATE : 09/08/2016
6 EMPIRE STATE PLAZA
ACCOUNT # : 1004711
FLEET • : 001
ALBANY NY 12228
SUPPLEMENT f: 0
SUPPLEMENT DETAIL
FL EXP MONTH/YEAR : 08/2017
NUMBER REG MONTHS : 12
INVOICE VEHICLE : 1
JUR
NY
DISTANCE
TYPE
E1
DISTANCE
29.374
APPORTION
FACTOR %
36 82800%
CHARGE
$100.31
INTERNAL
CREDIT
$0.00
NET DUE
$100.31
ADMIN
$27 50
AL E1 557
0 69800%
$209 $0 00 $2 09
AR E1
570
0.71500%
$1.99 $0 00
$1.99
AZ E1
725
0.90900%
$10 55
$0 00 $10 55
CA E1
986
1.23600%
$1600
$0 00 $1600
CO
E1
335
0 42000%
$360
$0 00 $3 60
CT
E1
1.795
225100%
$1337
$0 00 $1337
DC
E1
22
002800%
$0 32 $0 00
$0 32
DE
E1
224
0 28100%
$1.53 $0 00 $1.53
FL
E1
1.128
1 41400%
$4 58
$0.00 $4 58
GA
E1
814
1 02100%
$2 10
$0 00 $2 10
IA E1
508
0 63700%
$3 34
$0 00
$3 34
ID E1
312
039100%
$1 24
$0 00
$1.24
IL
E1
850
1 06600%
$11.97
$0 00 $11.97
IN E1
1,446
1 81300%
$1044
$0 00
$10 44
KS
E1
300
0.37600%
$2.91
$0 00 $291
KY E1 734
0 92000%
$2 76 $0 00
$2 76
LA
E1 273
0 34200%
$0 70
$0 00 $0 70
MA E1 2.804
3 51600%
$2321
$0 00 $23 21
TO
ADDR :
Apportioned Registration Manual
11.0 Billing Invoice
Page 37
IRP JURISDICTIONAL FEES
MIKE.MOTORIST
INVOICE # : 248783
INVOICE DATE : 09/0872016
6 EMPIRE STATE PLAZA
ACCOUNT f : 1004711
FLEET # : 001
ALBANY NY 12228
SUPPLEMENT # : 0
SUPPLEMENT DETAIL
FL EXP MONTH/YEAR : 08/2017
NUMBER REG MONTHS : 12
INVOICE VEHICLE : 1
JUR
MD
DISTANCE
TYPE
E1
DISTANCE
911
APPORTION
FACTOR %
1 14200%
CHARGE
$4 80
INTERNAL
CREDIT
$0 00
NET DUE
$4 80
ME
E1 514
064400%
$3 65 $0 00 $3 65
Ml
E1
2.396
300400%
$22 35 $0.00 $2235
MN
E1
595
074600%
$2 01
$0 00 $201
MO
E1
763
0.95700%
$2 64
$0 00
$264
MS
E1
283
0.35500%
$1.44
$0 00 $1 44
MT
E1
168
0.21100%
$0.55 $0.00
$0 55
NC
E1 1,197
1.50100%
$997
$0 00
$9 97
ND E1
126
0.15800%
$042
$0 00
$0 42
NE E1
438
054900%
$2 99 $0.00
$299
NH
E1
354
044400%
$1.41
$0 00
$1.41
NJ
E1
4,292
538100%
$25 10
$0 00 $25.10
NM E1 774
097000%
$1.14
$0.00
$1.14
NV
E1
311
0 39000%
$3 06
$0.00 $3.06
OH E1
3,480
4 36300%
$1880 $0 00 $18.80
OK
E1
644
0 80700%
$2 00
$0.00
$2.00
OR
E1 192
024100%
$1.06 $0 00
$1 06
PA E1 6,244
7.82900%
$51 75
$0 00
$51 75
Rl
E1
203
025500%
$1 14
$0 00
$1.14
SC
E1
862
1 08100%
$2 69
$0 00 $2.69
TO
ADDR :
Apportioned Registration Manual
11.0 Billing Invoice
Page 38
IRP JURISDICTIONAL FEES
MIKE.MOTORIST
INVOICE # : 248783
INVOICE DATE : 09/08/2016
6 EMPIRE STATE PLAZA
ACCOUNT *: 1004711
FLEET • : 001
ALBANY NY 12228
SUPPLEMENT* : 0
SUPPLEMENT DETAIL
FL EXP MONTH/YEAR : 08/2017
NUMBER REG MONTHS : 12
INVOICE VEHICLE : 1
JUR
SD
DISTANCE
TYPE
E1
DISTANCE
68
APPORTION
FACTOR %
008500%
CHARGE
$041
INTERNAL
CREDIT
$0 00
NET DUE
$0 41
TN
E1 879
1 10200%
$7 81 $0 00 $7.81
TX E1
1,407
1 76400%
$6.66
$0.00 $6 66
UT
E1
480
060200%
$2.77
$0.00
$2 77
VA E1 1,670
2.09400%
$8.15
$0 00 $8 15
VT
E1 968
1.21400%
$965 $0 00 $965
WA
E1
421
0 52800%
$2 03 $0.00
$203
Wl E1 728
091300%
$7 05
$0 00
$7 05
WV E1
547
068600%
$6 20
$0.00 $6 20
WY E1
553
069300%
$3 47
$0 00 $3.47
AB
E1 413
0.51800%
$2 00
$0 00 $2 00
BC
E1 27
0.03400%
$0 77
$0 00 $0 77
MB E1
4
000500%
$0 11
$0 00 $0.11
NB E1
15
0.01900%
$0.12 $0 00 $0 12
NL E1
153
0 19200%
$1.08
$0 00 $1 08
NS E1
6
0 00800%
$0 05
$0 00 $0 05
ON E1
2.319
2 90800%
$1930 $0 00 $19 30
PE E1
71
008900%
$0 00
$0 00 $0 00
QC
E1 497
062300%
$3 35 $0 00
$3.35
SK
E1
26
003300%
$0 43
$0 00
$043
TO
ADDR :
Apportioned Registration Manual
11.0 Billing Invoice
Page 39
IRP JURISDICTIONAL FEES
TO : MIKE.MOTORIST
INVOICE « : 248783
INVOICE DATE : 09/08/2016
ADDR : 6 EMPIRE STATE PLAZA
ACCOUNT * : 1004711
FLEET0: 001
ALBANY NY 12228
SUPPLEMENT # : 0
SUPPLEMENT DETAIL
FL EXP MONTH/YEAR : 08/2017
NUMBERREG MONTHS . 12
INVOICE VEHICLE : 1
JUR
TOTAL
DISTANCE APPORTION
INTERNAL
TYPE
DISTANCE
79,756
FACTOR %
100.00000%
CHARGE
$453.39
CREDIT
$0.00
NET DUE
$480.89
12.0 REFUNDS
New York State Refund
Refunds of NY IRP registration fees to NY-based registrants will be made under the following
circumstances:
1. when an error was made by the IRB and is reflected on your invoice;
2. when there is a duplication of apportioned vehicles and fees;
3. when a standard registration was renewed in error after converting to IRP;
4. when IRB receives proof that the last date of operation of a vehicle occurred prior to the effective
date of the unused IRP registration period. Cab card(s) and license plates must be returned to IRB
within 60 days of receipt, or within 60 days of the effective date of the registration.
No refunds will be made for cab card fees, license plate fees, Trip Permit or Temporary Evidence of
Apportioned Registration (TEAR) fees; we refund New York registration fees only.
As authorized by the New York State Vehicle & Traffic Law, a $5 processing fee per vehicle is deducted
from the refund amount, and a minimum amount of $1.00 is refunded. Therefore, requests for refunds of
less than $6.00 per vehicle cannot be processed.
New York State Refund Policy for Other IRP Jurisdictions
Refunds of NY IRP registration fees to other jurisdictions will be made under the following circumstances:
1. when an error was made by the base jurisdiction and is reflected on your invoice.
2. when there is a duplication of apportioned vehicles and fees.
New York IRP must receive written verification from the base jurisdiction stating the registered weight,
the apportioned distance percentage, the fee paid to New York State and a reason for requesting a refund.
As authorized by the New York State Vehicle & Traffic Law, a $5 processing fee per vehicle is deducted
from the refund amount, and a minimum amount of $1.00 is refunded. Therefore, requests for refunds of
less than $6.00 per vehicle cannot be processed.
Apportioned Registration Manual
12.0 Refunds
Page 40
13.0 TEMPORARY REGISTRATIONS
Temporary Evidence of Apportion Registration (TEAR)
[Issued to current IRP Accounts Only]
A Temporary Evidence of Apportion Registration (TEAR) is a 30-day permit issued by the IRB. TEAR's
are issued to carriers with an established, paid IRP account in good standing for the current registration
year.
The purpose of a TEAR is to allow established carriers to change their current IRP fleet by:
1. adding vehicles 5. replacing a lost/stolen plate
2. transferring a plate 6. creating a new fleet
3. increasing registered weight 7. fleet-to-fleet transfer
4. replacing a lost/stolen cab card
A Temporary Evidence of Apportion Registration will not be issued:
1. to anyone without an established, paid IRP account in good standing for the current
registration year;
2. for any vehicles whose registration is being renewed.
A Temporary Evidence of Apportion Registration covers a specific vehicle and cannot be transferred
from one vehicle to another.
To obtain Temporary Evidence of Apportion Registration:
1. complete Schedule A & C (IRP-6) and sign and date it.
2. complete and sign the Attachment B (IRP-21). (See sample Appendix D.)
3. if you are adding a vehicle, you must provide proof of ownership and proof of insurance
(form FS-20 NYS Barcoded Insurance Card).
4. fax everything to the IRB (518) 486-6579.
IRB staff will contact you if additional information is needed to process your application.
Applications for TEAR’s are processed in the order they are received, and are faxed back to the carrier or
wire service. They are usually processed within 48 hours from the time they are received in IRB.
Once the TEAR is processed, a billing invoice is generated. The TEAR and billing invoice will be sent to
you along with a list of any missing documents needed to complete your registration. Full payment and
required information must be received by the IRB within 30 calendar days. FAILURE TO DO SO WILL
RESULT IN THE SUSPENSION OF THE ACCOUNT, AND ALL VEHICLE REGISTRATIONS
ASSOCIATED WITH THE ACCOUNT. UNDER NO CIRCUMSTANCES WILL A TEAR BE
CANCELED ONCE IT IS ISSUED. YOU ARE REQUIRED TO PAY FOR THE ENTIRE
SUPPLEMENT BILL.
NOTE: A TEAR issued by the New York State Department of Motor Vehicles, International Registration
Bureau, is valid for use in accordance with its terms without further IRP items for the vehicle (i.e., cab
card and/or number plate/sticker). A TEAR issued by any other IRP jurisdiction which TEAR specifically
provides for operation in this State shall be valid for operation in this State in accordance with the terms
contained on such TEAR.
Apportioned Registration Manual
13.0 Temporary Registrations
Page 41
OSCAR (One Stop Credentialing and Registration)
What is OSCAR?
The One Stop Credentialing and Registration system (OSCAR) allows motor carries to do business online.
l OSCAR will save time and money by allowing you to use your home or office personal
computer to obtain credentials.
l You will no longer have to fill out multiple forms, visit multiple state offices, or wait for
the mail.
l OSCAR is a free, secure service that does not require the installation of new software on your PC.
l Please remember to follow up by submitting your required documentation, along with a copy of
the OSCAR transaction receipt to the International Registration Bureau. Upon receipt the IRB
office will finalize the IRP OSCAR transaction, and mail your permanent registration credentials.
What credentials are available via OSCAR?
HUT - Highway Use Tax (TMT)
IFTA - International Fuel Tax Agreement
IRP - International Registration Plan
DOT - Department of Transportation - Oversize/Overweight Permits
IRP transactions available on OSCAR are:
l Add a vehicle(s) to your HUT, IRP, IFTA, fleet(s);
l Transfer license plates from an existing IRP vehicle to a new IRP vehicle;
l Convert a commercial vehicle license plate to an IRP plate;
l Process weight increase/decrease;
l Enter renewal information and obtain renewal billing invoice;
l Replace plate/cab card.
NOTE: A help function is available within the IRP application for assistance. To access the help
function, click on the HELP tab appearing on the top of the IRP system page.
What do you need to use OSCAR?
In order to enroll to use this service the Motor Carrier must have a USDOT number and a Taxpayer ID
number. If you do not have both of these numbers, visit the OSCAR web site at www.oscar.state.ny.us to
learn how to obtain them.
How do I enroll to use OSCAR?
Go to the OSCAR website at www.oscar.ny.gov and choose the “Enroll now to use OSCAR” link. Enter
your USDOT number and Taxpayer ID. If you are registered in New York for IRP, enter your IRP number.
Complete the application by providing information regarding your business. Your application will be
processed and you will receive a password online.
Apportioned Registration Manual
13.0 Temporary Registrations
Page 42
Commercial Trip Permit
Out-of-state vehicles that qualify for IRP registration but are not apportioned will be required to obtain a
Trip Permit prior to entering New York. Trip Permits are valid for 72 hours, and are available through the
wire service or the New York IRB.
Trip permits are required in other member IRP jurisdictions for New York-based carriers not
proportionally registered. You must secure a trip permit prior to entering any IRP member jurisdiction if:
1. your vehicle qualifies for IRP registration, and/or
2. your vehicle is not proportionally registered at your loaded weight with that jurisdiction.
Vehicles meeting the above requirements that fail to obtain a valid Trip Permit prior to entering a member
IRP jurisdiction may be subject to full registration fees for that state.
To apply for a Trip Permit by mail, complete a 72-hour Trip Permit application (IRP-4) and send it to the
IRB thirty days prior to the requested validation date. You may photocopy the sample application in this
manual (see Appendix D).
See “IRP Trip Permits” on pages A-11 and A-12 of Appendix A, for a list of jurisdictions and their trip
permit cost and requirements.
Hunter's Permit
A hunter's permit is issued to an owner-operator (lessor) who terminates a lease and has to surrender the
apportioned license plate and cab card to the carrier (lessee). This permit enables a vehicle or combination
of vehicles to use the highways in all jurisdictions for the purpose of finding a new job.
The hunter's permit is valid for vehicles operating at unladen weight only, and is non-transferable.
The New York hunter's permit is valid for 30 days at a cost of $12.50. The hunter's permit is valid for the
power unit or power unit and trailer (unladen).
Apportioned Registration Manual
13.0 Temporary Registrations
Page 43
14.0 MILEAGE/OPERATIONAL RECORDS - IRP
Everyone who registers vehicles under the IRP must maintain records to substantiate actual miles traveled,
and other information used to determine the registration fee for all vehicles in the IRP fleets. Mileage
records must include all miles traveled by all vehicles in the IRP fleet during the mileage reporting periods
(i.e. July 1 to June 30). The registrant is responsible for maintaining these records for six (6) years from
the date of the trip.
Required Records
Vehicle Costs
Acceptable documentation to support a vehicle's purchase price and date of purchase includes a purchase
invoice and bill of sale. For leased units, the lease agreement (if the purchase price is stated in the
agreement), or other proof of the fair market value of the vehicle at the beginning of the lease, is required.
Costs of any capital additions and modifications made to the vehicle within 30 days of the purchase must
be included in the purchase price. This may or may not include sales tax, federal excise tax (FET), etc.
Drivers’ Trip Records
Each registrant must keep records that support actual mileage traveled in each jurisdiction (states,
provinces), and total miles traveled. These records must be maintained to support mileage reported on the
IRP applications. An acceptable source document to verify fleet mileage is some type of trip record created
at the time of the trip (see sample). Driver’s daily logs, customized trip sheets/envelopes, personal
notebooks, or records produced by a vehicle tracking system, such as a Global Positioning System (GPS),
may be acceptable trip records as long as the contain trip information.
Trip record information must be complete, accurate and readable. Mileage figures written on trip records
can be obtained from various sources, such as odometer or hubodometer readings, state maps, mileage
guides, or computer software. The method chosen should be used consistently and accurately. The source
used to determine mileage should be identified in the records.
Computer software and/or printouts (i.e. mileage software, Internet mapping tools, spreadsheet, etc.) are
methods used to determine jurisdictional miles. They are not an acceptable substitute for trip records. They
can be used only to support trip records.
Summary reports (e.g. monthly fuel usage reports, IFTA filings, spreadsheet totals, etc.) are just recaps
(totals), and are not acceptable by themselves. They must be supported by trip records, which indicate
complete trip information.
Each trip record must contain the following basic information:
1. For GPS, the original location date for the vehicle.
2. Date of trip (beginning and ending). For GPS, date and time of each location reading.
3. Trip origin and all destinations (all stops, all pickups, all deliveries, etc., in city, state format).
The last destination of one trip should be the origin of the next trip. For GPS, the location of
each reading.
4. Major routes traveled (highway numbers should at least be reported at state line crossings).
5. Odometer, hubometer, or engine control module (ECM) readings (beginning and ending). The
last reading of one trip should be the beginning reading of the next trip.
6. Mileage by jurisdiction (state/province).
7. Total trip mileage (including loaded, unloaded, bobtail, local, deadhead, yard, non-business, etc.)
8. IRP vehicle number (should be consistent with the number used on the IRP application).
9. For GPS, the miles between each location reading.
Apportioned Registration Manual
14.0 Mileage/Operational Records - IRP
Page - 44
Monthly Summaries
The trip record mileage must be summarized monthly by fleet, by vehicle, and by jurisdiction. The
summary must show mileage by jurisdiction and total mileage traveled by each IRP vehicle operated
during the calendar month. Separate monthly summaries should be prepared for each IRP fleet. Odometer,
hubometer, or ECM readings should be used to confirm the accuracy of summary figures.
Quarterly Summaries
Quarterly summaries must be prepared (for all 4 quarters of the mileage reporting period) that summarize
mileage by jurisdiction, and total mileage for all IRP vehicle in the fleet. Odometer, hubometer, or ECM
readings should be used to confirm the accuracy of summary figures.
Yearly Summaries
Yearly summaries for each July 1 through June 30 reporting period must show the total fleet mileage,
broken down by month and/or quarter for all IRP vehicles and each jurisdiction. The yearly mileage
summary should be used to complete Schedule B of the IRP renewal application. Odometer, hubometer,
or ECM readings should be used to confirm the accuracy of summary figures.
Records Retention Period
All operational and mileage records that support the registration and supplements must be kept for six (6)
years. For example, records for the month of June 2013 must be retained through June 2019. Vehicle cost and
weight records must be maintained for all vehicles that are currently registered in the fleet.
if the vehicle is deleted or removed, these records must be kept for six (6) years from deletion or removal.
If your trip records are (or include) drivers’ daily logs, the logs must be retained for the six-year period
specified above.
Local Travel
A local travel policy was developed by the New York State Department of Motor Vehicles in an attempt
to alleviate the burden of documenting trips for registrants traveling to several destinations within one
local area (e.g., house-to-house deliveries).
Local travel is defined as any travel within a 50-mile radius of the registrant's home terminal. Registrants who
frequently travel local trips must (at a minimum) maintain the following mileage information on a daily basis:
1. For local travel:
a) For GPS, the original location data for the vehicle.
b) Date of trip (beginning and end). For GPS, date and time of each location reading.
c) Town name and number of stops made (or number of repeated trips to the same location). For
GPS, location of each reading.
d) Odometer, hubometer, or ECM readings (beginning and ending). The last reading of one trip
should be the beginning reading of the next trip.
e) Mileage by jurisdiction (state/province).
f) Total trip mileage (including loaded, unloaded, bobtail, local, deadhead, yard, non-business, etc.).
g) IRP vehicle number (should be consistent with the number used on the IRP registration).
h) For GPS, miles between each location reading.
2. For non-local travel: A complete trip record must be prepared for any trip outside a 50-mile radius
of the registrant's home terminal (See “Drivers’ Trip Records”, above).
Apportioned Registration Manual
14.0 Mileage/Operational Records - IRP
Page - 45
Apportioned Registration Manual
14.0 Mileage/Operational Records - IRP
Page - 46
SAMPLE COMPLETED TRIP RECORD
Apportioned Registration Manual
14.0 Mileage/Operational Records - IRP
Page - 47
TRIP RECORD
A trip is from one stop to the next, not one day to the next. All stops must be recorded and must show the town and state.
Record odometer readings at the beginning/end of each day, and when crossing state lines and jurisdictional borders.
Unit/Trailer
IRP Registrant Name Fleet Number
Fuel Type
Fuel Tax Filer Name (If other than IRP Registrant)
Trip Information
Mileage Information
Fuel Information
Or
/Start/Pickup
Destination/Sto
/Deliver
Vendor Name
Trip D
City, Town or Border City, Town or Border
State or
Jurisdiction Name
Odometer
Reading
State or
Jurisdiction
Miles
Highways Used
Gallons
Received
Total Miles
Total Gallons
Driver(s) Name
Driver’s Signature
Trip InformationTrip InformationTrip Information
Mileage InformationMileage Information
Fuel Information
0
0
15.0 IRP AUDITS
Authority to Audit
IRP requires each member jurisdiction to conduct audits, of registrants based in its jurisdiction, on behalf
of all IRP member jurisdictions.
Purpose of the Audit
The purpose of the audit is to assess the accuracy of the distances reported in a Registrant’s application for
apportioned registration and, where inaccuracies are found, to adjust the Registrant’s fees accordingly. In
conducting the IRP audit, auditors will use the mileage records to determine the accuracy and
completeness of the mileage reported on the forms used for IRP registration.
General
The New York State Department of Motor Vehicles may perform an audit at any time. Advance notice will
be given, and the audit will be conducted during normal business hours. When selected for audit, the
registrant will be notified by letter as to when the audit will take place. The registrant will be asked to mail
their records to one of our regional offices.
Upon completion of the audit, the registrant will be notified of the audit results in writing. The registrant
will receive an audit report identifying any deficiencies, along with corrective recommendations, and any
fee changes as a result of the audit. The fee changes will cover all jurisdictions on the registrations. DMV
will bill for any additional fees due as a result of the audit. If the audit results indicate that a refund is due,
it will be processed automatically. Note that some jurisdictions assess penalties/interest when additional
fees are due; the registrant may be billed for any penalties/interest by those jurisdictions.
Mileage Reporting Period
Mileage reported on the IRP registration (mileage reporting period) should be for the July 1st to June 30th
period before the registration start date. Only actual miles traveled by the IRP fleet vehicles should be
reported. Miles cannot be estimated if actual miles were traveled in an jurisdiction during the mileage
reporting period.
Total fleet mileage is mileage generated by all IRP-registered vehicles in the fleet from July 1 through June
30. Registration mileage should include all mileage traveled by all IRP vehicles that were registered in the
IRP fleet for all (or part) of the mileage reporting period before the registration start date.
Assessments for Inadequate Records
Failure to maintain or provide mileage records in compliance with IRP may result in an assessment equal
to 20% of IRP registrations fees. For the registrant’s second offense, the assessment is equal to 50% of th
IRP registrations fees. For the third, and any subsequent offenses, the assessment if equal to 100% of IRP
registration fees. These assessments are in accordance with the IRP agreement and New York State
Department of Motor Vehicles Commissioner Regulations.
Assessments must be paid, or an appeal must be won, before any subsequent IRP transaction can be
processed for the IRP account.
Apportioned Registration Manual
15.0 Audits - IRP
Page - 48
Appeals
The New York State Department of Motor Vehicles provides an appeal process for registrants who believe
the records they submitted for audit satisfy IRP requirements. To appeal an audit, registrants must
complete and submit and appeal form (along with an appeal fee) within 30 days after the date of the audit
letter. For appeal-related questions, please call the Appeals Board at (518) 474-1052.
Important Reminders
l IRP registrants are liable for accurate, orderly, and legible maintenance of mileage records for
six (6) years.
l Those failing to maintain or provide our auditors with adequate records when requested will be
subject to inadequate records assessments.
l The person or entity who registers vehicles in IRP is responsible for maintaining the records,
regardless of ownership, leasing, or other agreements.
l All IRP vehicle mileage must be recorded on trip records and reported on the IRP application.
This includes loaded, empty, bobtail, deadhead, yard,local, and non-business travel.
l Household goods carriers must record and report all mileage traveled by their IRP vehicles
regardless of whether the travel occurred under their local authority or under a national affiliate’s
authority.
Apportioned Registration Manual
15.0 Audits - IRP
Page - 49
Appendix A - Registration and Trip Permit Information by Jurisdiction
IRP Jurisdictions Registration and Enforcement Dates
Alabama Staggered Monthly
Alberta Stagged Monthly
Arizona Staggered Quarterly
Arkansas Staggered Monthly
British Columbia Staggered Monthly
California Staggered Monthly
Colorado Staggered Monthly
Connecticut Staggered Monthly
Delaware Staggered Monthly
District of Columbia Staggered Monthly
Florida Staggered Monthly
Georgia Staggered Monthly
Idaho Staggered Monthly
Illinois April - March April 1
Indiana Staggered Monthly
Iowa Staggered Monthly
Kansas January - December March 1
Kentucky Staggered April 1
Louisiana Staggered Monthly
Maine Staggered Monthly
Manitoba Staggered Monthly
Maryland (trucks & tractors) Staggered Quarterly
Maryland (dump trucks) Staggered Quarterly
Massachusetts July - June July 1
Michigan Staggered Quarterly
Minnesota March - February March 2
Mississippi Staggered Monthly
Missouri Staggered Quarterly
Montana Staggered Quarterly
Nebraska January - December February 1
Continued on the next page
Apportioned Registration Manual
Appendix A
Page A-1
Jurisdiction Registration Enforcement
Name Year Date
IRP Jurisdictions Registration and Enforcement Dates (Cont.)
Nevada January - December January 1
New Brunswick Staggered Monthly
New Hampshire Staggered Monthly
New Jersey Staggered Monthly
New Mexico Staggered Monthly
New York Staggered Monthly
Newfoundland & Labrador Staggered Monthly
North Carolina Staggered Monthly
North Dakota Staggered Quarterly
Nova Scotia Staggered Monthly
Ohio Staggered Monthly
Oklahoma Staggered Monthly
Ontario Staggered Monthly
Oregon January - December March 16
Pennsylvania June - May June 1
Prince Edward Island Staggered Monthly
Quebec April - March April 1
Rhode Island June - May June 1
Saskatchewan Staggered Monthly
South Carolina Staggered Monthly
South Dakota Staggered Quarterly
Tennessee Staggered Monthly
Texas Staggered Monthly
Utah Staggered Quarterly
Vermont Staggered Monthly
Virginia Staggered Monthly
Washington Staggered Monthly
West Virginia July - June July 1
Wisconsin Staggered Monthly
Wyoming January - December April 1
Apportioned Registration Manual
Appendix A
Page A-2
Jurisdiction Registration Enforcement
Name Year Date
Maximum Weights For IRP Jurisdictions
Alabama
Alberta 139,992
Arizona 80,000
Arkansas 80,000
British Columbia 139,994
California 80,000
Colorado 80,000
Connecticut
Delaware 80,000
District of Columbia 80,000
Florida 80,000
Georgia 80,000
Idaho 129,000
Illinois 80,000
Indiana 80,000
Iowa
Kansas 85,500
Kentucky 80,000
Louisiana 88,000
Maine 100,000
Manitoba 139,994
Maryland 80,000
Massachusetts
Michigan 160,001
Minnesota
Mississippi 80,000
Missouri 80,000
Montana 138,000
Nebraska 94,000
Nevada 80,000
New Brunswick
New Hampshire 80,000
New Jersey 80,000
New Mexico 80,000
Continued on the next page
Apportioned Registration Manual
Appendix A
Page A-3
Jurisdiction Maximum Registered Weight
Name On Cab Card
Maximum Weights For IRP Jurisdictions (Con’t.)
Newfoundland & Labrador
New York
North Carolina 80,000
North Dakota 105,500
Nova Scotia
Ohio 80,000
Oklahoma 90,000
Ontario 139,992
Oregon 105,500
Pennsylvania 80,000
Prince Edward Island 137,788
Quebec
Rhode Island 80,000
Saskatchewan 139,994
South Carolina 80,000
South Dakota
Tennessee 80,000
Texas 80,000
Utah 80,000
Vermont 80,000
Virginia 80,000
Washington 105,500
West Virginia 80,000
Wisconsin 80,000
Wyoming 117,000
Apportioned Registration Manual
Appendix A
Page A-4
Jurisdiction Maximum Registered Weight
Name On Cab Card
NOTE
Exceeding the maximum weight may require the purchase of an
overweight/oversize permit. Please contact the applicable jurisdictions.
Registration of Wreckers in IRP Jurisdictions
Alabama Weight of fully-equipped wrecker, plus the weight of the vehicle that rests
on the axles of the wrecker.
Alberta Combined gross weight.
Arizona Weight of fully-equipped wrecker.
Arkansas Weight of fully-equipped wrecker if disabled vehicle has current
registration. Combined if not.
British Columbia Weight of fully-equipped wrecker.
California Manufacturers gross vehicle weight rating
Colorado Combined gross weight.
Connecticut Combined gross weight.
Delaware Weight of fully-equipped wrecker.
District of Columbia Combined gross weight.
Florida Combined gross weight.
Georgia Combined gross weight.
Idaho Combined gross weight.
Illinois Weight of fully-equipped wrecker, if disabled vehicle has current
registration.
Indiana Weight of fully-equipped wrecker, plus the weight of the disabled
vehicle that rests on the axles of the wrecker.
Iowa Weight of fully-equipped wrecker plus the weight of the disabled
vehicle that rests on the axles of the wrecker.
Kansas Weight of fully-equipped wrecker.
Kentucky Weight of fully-equipped wrecker.
Louisiana Weight of fully-equipped wrecker if disabled vehicle has current
license registration.
Maine Weight of fully-equipped wrecker.
Manitoba Combined gross weight.
Maryland Combined gross weight if disabled vehicle is on a trailer, or if
wrecker is used for purposes other than transporting disabled vehicle.
Scale weight if not.
Massachusetts Combined gross weight.
Michigan Weight of fully-equipped wrecker.
Minnesota Weight of fully-equipped wrecker.
Mississippi Weight of fully-equipped wrecker plus the weight of the disabled
vehicle that rests on the axles of the wrecker.
Missouri Weight of fully-equipped wrecker.
Montana Combined gross weight.
Nebraska Weight of fully-equipped wrecker, if disabled vehicle has current
license registration. Combined weight if not.
Nevada Weight of fully-equipped wrecker.
New Brunswick Combined gross weight.
New Hampshire Weight of fully-equipped wrecker.
New Jersey Equipped weight.
Apportioned Registration Manual
Appendix A
Page A-5
Jurisdiction Name How to Calculate Weight
Registration of Wreckers in IRP Jurisdictions
New Mexico Weight of fully-equipped wrecker if disabled vehicle has current
registration. Combined weight if not.
New York Weight of fully-equipped wrecker.
Newfoundland & Labrador Combined gross weight.
North Carolina Weight of fully-equipped wrecker, plus the weight of the
disabled vehicle that rests on the axles of the wrecker.
North Dakota Weight of fully-equipped wrecker.
Nova Scotia Combined gross weight.
Ohio Ohio registers wreckers at the unladen weight. The vehicle being
towed must be either properly registered or have an “In-Transit”
plate.
Oklahoma Weight of fully-equipped wrecker.
Ontario Weight of fully-equipped wrecker.
Oregon Weight of fully-equipped wrecker.
Pennsylvania Weight of fully-equipped wrecker if disabled vehicle weighs under
10,000 pounds. Register combined if towed vehicle weighs 10,000
pounds or more.
Prince Edward Island Combined gross weight.
Quebec Unladen weight.
Rhode Island Weight of fully-equipped wrecker, plus the weight of the disabled
vehicle that rests on the axles of the wrecker.
Saskatchewan Weight of fully-equipped wrecker if disabled vehicle has
current registration. Combined if not.
South Carolina Combined gross weight.
South Dakota Weight of fully-equipped wrecker if disabled vehicle has current
registration. Combined if not.
Tennessee Combined gross weight.
Texas Weight of fully-equipped wrecker, plus the weight of the disabled
vehicle that rests on the axles of the wrecker.
Utah Weight of fully-equipped wrecker.
Vermont Combined gross weight.
Virginia Combined gross weight.
Washington Combined gross weight.
West Virginia Weight of fully-equipped wrecker if disabled vehicle has
current registration. Combined if not.
Wisconsin Weight of fully-equipped wrecker.
Wyoming Combined gross weight if going beyond the nearest accessible point
of safekeeping.
Apportioned Registration Manual
Appendix A
Page A-6
Jurisdiction Name How to Calculate Weight
IRP Trip Permits
Alabama $20 for 7 days Yes
Alaska $10 for 5 days. Varies according to Yes
unladen weight , for 30-day permit.
Alberta Varies based on distance and net weight No
factor, for 3 days
Arizona Varies based on distance and number of No
axles, for 96 hours.
Arkansas $33 for 72 hours No
British Columbia 1/12 of annual registration fee for No
vehicle weight
California $45 power unit for 4 days, and $30 fuel tax Yes
permit for 4 days
Colorado $60 to $80 for 72 hours, No
depending on weight
Connecticut $15 for 72 hours Yes
Delaware $15 for 72 hours Yes
District of Columbia $50 for 6 days Yes
Florida $30 for 10 days Yes
Georgia $30 for 72 hours Yes
Idaho $60 single unit/$120 combination for 120 hours No
and $60 fuel, if applicable
Illinois $19 for 72 hours Yes
Indiana $15 for 72 hours Yes
Iowa $10 for 72 hours Yes
Kansas $26 for 72 hours No
Kentucky $40 for 10 days Yes
Louisiana $50 for 48 hours Yes
Maine $25 for 72 hours Yes
Manitoba Varies/based on mileage and vehicle weight NA
Maryland $15 for 72 hours Yes
Massachusetts $15 for 72 hours Yes
Michigan $20 for 72 hours Yes
Minnesota $15 for 120 hours Yes
Mississippi $25 for 72 hours No
Missouri $10 for 72 hours Yes
Apportioned Registration Manual
Appendix A
Page A-7
Jurisdiction Cost of Trip Permit Obtained Prior to Entry
Montana
Up to 46,000 lbs: $10/0 - 200 miles for 72 hours No
$15/201 - 400 miles for 72 hours
$20/over 400 miles for 72 hours
46,001-80,000 lbs: $20/ 0 - 200 miles
$30/201 - 400 miles
$40/over 400 miles
Over 80,000 lbs: $50/0 - 200 miles
$65/201 - 400 miles
$80/over 400 miles
Triple Combinations: $60/0 - 200 miles
$80/201 - 400 miles
$100/over 400 miles
Unregistered trailer: $10/0 - 200 miles
$15/201 - 400 miles
$20/over 400 miles
Nebraska $25 for 72 hours No
Nevada $5 plus 15 cents per mile for 24 hours 120 hours for buses Yes
New Brunswick $24 unladen, $85 truck, $169 truck & trailer for 5 days Yes
New Hampshire $15 for 72 hours Yes
New Jersey $25 for 72 hours Yes
New Mexico Varies based on mileage and vehicle No
weight,for 48 hours
New York $18.75 for 72 hours Yes
Newfoundland & Labrador $75 per vehicle, $150 for tractor/trailer combination NA
North Carolina $15 for 10 days Yes
North Dakota $20 for 72 hours No
Nova Scotia $10.65 unladen vehicle, $50 laden vehicle,
$100 combination vehicle NA
Ohio $15 for 72 hours Yes
Oklahoma $12 for 72 hours Yes
Ontario $15 unladen vehicle, $75 laden vehicle,
$132 combination vehicle Yes
Oregon $43 for 10 days Yes
Pennsylvania $15 for 72 hours Yes
Prince Edward Island $75 truck, $150 tractor/trailer, for 5 days No
Quebec $38 (Canadian) for 10 days Yes
Rhode Island $25 for 72 hours Yes
Saskatchewan Varies by weight and distance, for a single trip Yes
South Carolina $15 for 72 hours (each unit) Yes
South Dakota $15 for 72 hours Yes
Tennessee $30 for 72 hours Yes
Texas $25 for 72 hours Yes
Utah $25 for 96 hours (each unit) or $50 for combination No
Vermont $15 for 72 hours Yes
Virginia $15 for 10 days Yes
Washington $20 for 3 days Yes
West Virginia $24 for 10 days Yes
Wisconsin $15 for 72 hours Yes
Wyoming $20 single unit/$40 combination, for 96 hours No
Apportioned Registration Manual
Appendix A
Page A-8
Jurisdiction Cost of Trip Permit Obtained Prior to Entry
Montana Montana Montana Montana
No No No No
Appendix B - Contact Information by Jurisdiction
Contact Information for New York
IRP Prorate Inquiries
International Registration Bureau
Office Address: Mailing Address:
6 Empire State Plaza Room 136 PO Box 2850 ESP
Albany New York 12228 Albany New York 12220-0850
Telephone: (518) 473-5834
Fax: (518) 486-6579
Operating Authority (intrastate) UCR
NYS Dept of Transportation NYS Dept of Transportation
Passenger & Freight Safety Div Office of Modal Safety & Security
50 Wolf Rd, POD 53 50 Wolf Rd, POD 53
Albany New York 12232 Albany New York 12232-0879
Telephone: (518) 457-6503 Telephone: (518) 457-6893
Fax: (518) 457-3627
HUT Permit IFTA
NYS Dept of Tax & Finance NYS Dept of Tax & Finance
State Office Campus Registration Section
Albany New York 12227 State Office Campus
IFTA Registration
Telephone: 1 (800) 972-1233 Bldg 8
Albany New York 12227
Telephone: 1 (800) 972-1233
Fax: (518) 485-6137
Overdimensional Permits
NYS Dept of Transportation
Oversize/Overweight
50 Wolf Rd., 1st Floor
Albany New York 12232-0455
Telephone: (518) 457-1155
Fax: (518) 457-0367
Apportioned Registration Manual
Appendix B
Page B-1
Contact Information for Alabama
IRP Prorate Inquiries
International Registration Bureau
Department of Revenue
Motor Vehicle Division
Motor Carrier Services
PO Box 327620
Montgomery AL 36132-7620
Telephone: (334) 242-2999
Fax: (334) 242-9073
Operating Authority IFTA
Public Service Commission Department of Revenue
PO Box 991 Motor Vehicle Division
100 N Union St Suite 982 Motor Carrier Services
Montgomery AL 36101-0991 PO Box 327620
Montgomery AL 36132-7620
Telephone: (334) 242-5176
(334) 242-5180 Telephone: (334) 242-2999
Fax: (334) 242-9073
Overdimensional Permits
Department of Transportation
Permit Section
1409 Coliseum Blvd
Montgomery AL 36130
Telephone: (334) 834-1092
Apportioned Registration Manual
Appendix B
Page B-2
Contact Information for Alberta
IRP Prorate Inquiries
International Registration Bureau
Alberta Prorate Services
1st Floor 803 Manning Rd NE
Calgary AB Canada T2E 7M8
Telephone: (403) 297-2920
Fax: (403) 297-2917
Operating Authority IFTA
Safety & Carrier Compliance Branch Alberta Treasury
4th Floor 4920 51 St Revenue Administration
Red Deer AB Canada T4N 6K8 9811 109th St
Haultan Bldg 6th Floor
Telephone: (403) 340-5444 Edmonton AB Canada T5K 0C8
Telephone: (780) 427-3044
Overdimensional Permits
Safety & Carrier Compliance Branch
4th Floor 4920 - 51 St
Red Deer AB Canada T4N 6K8
Telephone: (403) 342-7138
Apportioned Registration Manual
Appendix B
Page B-3
Contact Information for Arizona
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Vehicle Division
1801 W Jefferson St
Mail Drop 527M
Phoenix AZ 85007
Telephone: (602) 712-6775
Fax: (602) 712-7869
Operating Authority IFTA
Operating Authority not needed Motor Vehicle Division
Motor Carrier Services
PO Box 2100
Maildrop 527M
Phoenix AZ 85001
Telephone: (602) 712-6775
Overdimensional Permits
Department of Transportation
Motor Vehicle Division
14370 W VanBuren St
Mail Drop 647X
Goodyear AZ 85338
Telephone: (623) 932-2257
Apportioned Registration Manual
Appendix B
Page B-4
Contact Information for Arkansas
IRP Prorate Inquiries
International Registration Bureau
Department of Finance &
Administration
Office of Motor Vehicles
IRP Unit
PO Box 8091
Little Rock AR 72203
Telephone: (501) 682-4653
Fax: (501) 682-4615
Operating Authority IFTA
Arkansas Regulatory Unit Motor Fuel Tax Section
PO Box 8051 PO Box 1752
Little Rock AR 72203 Little Rock AR 72203
Telephone: (501) 569-2358 Telephone: (501) 682-4800
Overdimensional Permits
Arkansas Hwy & Trans Dept
Permit Section
PO Box 2261
Little Rock AR 72203
Telephone: (501) 569-2381
Apportioned Registration Manual
Appendix B
Page B-5
Contact Information for British Columbia
IRP Prorate Inquiries
International Registration Bureau
ICBC
PO Box 7500 Stn Main
Vancouver BC Can V6B 5R9
Telephone: (604) 443-4450
Fax: (604) 443-4451
Passenger Transportation Authority IFTA
Passenger Transportation Branch Fuel Tax Section
104-4240 Manor St Consumer Taxation Branch
Vancouver BC Can V8T 5A3 Ministry of Finance and Corporate Relations
Parliament Buildings
Victoria BC Can V8V 2L9
Telephone: (604) 453-4250 Telephone: (250) 387-0635
Fax: (604) 453-4253 (250) 387-3368
Overdimensional Permits
Commercial Transport &
Inspection Department
910 Government St
Victoria BC Can V8W 3Y8
Telephone: (800) 559-9688
Apportioned Registration Manual
Appendix B
Page B-6
Contact Information for California
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
IRP Unit
PO Box 932320
Sacramento CA 94232-3200
Telephone: (916) 657-7971
Fax: (916) 657-6628
Operating Authority IFTA
Public Utilities Commission State Board of Equalization
California State Bldg 450 “N” St MIC65
505 Van Ness Ave PO Box 942879 MIC65
San Francisco CA 94102 Sacramento CA 95818-0268
Telephone: (415) 703-2063 Telephone: (916) 322-2010
Operating Authority Single State Registration
Household Goods & Passenger Carriers Department of Motor Vehicles
Department of Motor Vehicles Single State Registration
Motor Carrier Permit PO Box 932370 MS G875
PO Box 932370 MS G875 Sacramento CA 94232-3700
Sacramento CA 94232-3710
Telephone: (916) 657-8153 Telephone: (916) 657-6636
Overdimensional Permits
Department of Transportation
1304 “O” St Rm 335
PO Box 942874 Mail Slot 4
Sacramento CA 95814
Telephone: (916) 322-1297
(press 3, then 5)
Apportioned Registration Manual
Appendix B
Page B-7
Contact Information for Colorado
IRP Prorate Inquiries
International Registration Bureau
Motor Carrier Services Section
1881 Pierce St Room 114
Lakewood CO 80214
Telephone: (303) 205-5602
Fax: (303) 205-5981
Operating Authority IFTA
Public Utilities Commission Motor Carrier Services Section
1580 Logan St 1375 Sherman St
Logan Towers Office Level 2 Room 200
Denver CO 80215 Denver CO 80216
Telephone: (303) 894-2000 Telephone: (303) 205-8205 - Option 1
ext. 451
Overdimensional Permits
State Highway Department
OS/OW Permits
1325 S Colorado Blvd
Suite 770B
Denver CO 80222
Telephone: (303) 757-9539
Apportioned Registration Manual
Appendix B
Page B-8
Contact Information for Connecticut
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
IRP/SSRS
60 State St Room 104
Wethersfield CT 06161-1010
Telephone: (860) 263-5281
Fax: (860) 263-5582
Operating Authority IFTA
DMV IRP/SSRS Section Connecticut Motor Carrier Fuel Tax
60 State St Room 104 25 Sigourney St
Wethersfield CT 06161-1015 Hartford CT 06105
Telephone: (860) 263-5281 Telephone: (860) 541-3222
Fax: (860) 263-5582
Overdimensional Permits
Department of Transportation
Bureau of Public Trans
Motor Transport Services
2800 Berlin Turnpike
PO Box 317546
Newington CT 06031-7546
Telephone: (860) 594-2880
Apportioned Registration Manual
Appendix B
Page B-9
Contact Information for Delaware
IRP Prorate Inquiries
International Registration Bureau
Motor Fuel Tax Administration
Motor Carrier Services Section
PO Drawer 7065
Dover DE 19903-7065
Telephone: (302) 744-2701
Fax: (302) 739-6299
Operating Authority IFTA
Operating Authority not needed Motor Fuel Tax Administration
PO Drawer E
Dover DE 19903
Telephone: (302) 744-2702
Overdimensional Permits
Motor Fuel Tax Administration
Hauling Permits Section
PO Drawer 7065
Dover DE 19903-7065
Telephone: (302) 744-2700
Apportioned Registration Manual
Appendix B
Page B-10
Contact Information for District of Columbia
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
301 C Street NW
Room 1063
Washington DC 20001
Telephone: (202) 727-6426
Fax: (202) 727-0425
Operating Authority IFTA
Motor Carrier Services Motor Fuel not needed
400 Virginia Ave SW
Washington DC 20002
Telephone: (202) 358-7108
Overdimensional Permits
Consumer & Regulatory Affairs
941 N Capitol St
Washington DC 20002
Telephone: (202) 442-4400
Apportioned Registration Manual
Appendix B
Page B-11
Contact Information for Florida
IRP Prorate Inquiries
International Registration Bureau
Dept of Highway Safety &
Motor Vehicles
Bureau of Motor Carrier Services
2900 Apalachee Parkway
Room A110 MS62
Tallahassee FL 32399-0626
Telephone: (850) 617-3711
Fax: (850) 617-5185
Operating Authority IFTA
Over 10,000 lbs. DOT Dept of Highway Safety & Motor Vehicles
registration required Bureau of Motor Carrier Services
2900 Apalachee Pkwy Rm A110 MS62
Florida is not
a member of S.S.R.S. Tallahassee FL 32399-0626
Telephone: (850) 617-3711
Fax: (850) 617-5185
Overdimensional Permits
Department of Transportation
Attn: Permits
2740 Centerview Dr
Tallahassee FL 32301
Telephone: (850) 410-5779
Apportioned Registration Manual
Appendix B
Page B-12
Contact Information for Georgia
IRP Prorate Inquiries
International Registration Bureau
Motor Vehicle Division
IRP Section
PO Box 16909
Capital Hill Station
Atlanta GA 30321
Telephone: (404) 968-3800
Operating Authority IFTA
Public Service Commission IFTA
244 Washington Street, SW Department of Revenue
Atlanta GA 30334 Taxpayer Services Division
1800 Century Center
Telephone: (404) 656-4501 Atlanta GA 30345
Telephone: (404) 417-6712
Overdimensional Permits
Department of Transportation
Office of Permits & Enforcement
276 Memorial Drive SW
Atlanta GA 30303-3725
Telephone: (404) 656-5428
Apportioned Registration Manual
Appendix B
Page B-13
Contact Information for Idaho
IRP Prorate Inquiries
International Registration Bureau
Transportation Department
Commercial Vehicle Services
Motor Carrier
PO Box 7129
Boise ID 83707-1129
Telephone: (208) 334-8611
Fax: (208) 334-2006
Operating Authority IFTA
Transportation Department State Tax Commission
Commercial Vehicle Services Special Fuels Division
Motor Carrier 800 Park Blvd
PO Box 7129 PO Box 36
Boise ID 83707 Boise ID 83722
Telephone: (208) 334-8611 Telephone: (208) 334-8692
Fax: (208) 334-2006
Overdimensional Permits
Idaho Transportation Department
Commercial Vehicle Services - Permits
PO Box 7129
Boise ID 83707-1129
Telephone: (208) 334-8692
Apportioned Registration Manual
Appendix B
Page B-14
Contact Information for Illinois
IRP Prorate Inquiries
International Registration Bureau
Secretary of State
Commercial & Farm Truck Div
501 S 2nd St
Room 300 Howlett Building
Springfield IL 62756
Telephone: (217) 782-4815
Fax: (217) 524-0123
Operating Authority IFTA
Illinois Commerce Commission Department of Revenue
Leland Bldg 527 E Capitol Motor Fuel Use Tax Section
PO Box 19280 101 W Jefferson
Springfield IL 62794-9280 PO Box 19477
Springfield IL 62794-9477
Telephone: (217) 782-4654
Telephone: (217) 782-1397
Overdimensional Permits
Department of Transportation
Highway Admn Bldg
2300 S Dirksen Parkway
Springfield IL 62764
Telephone: (217) 782-6271
Apportioned Registration Manual
Appendix B
Page B-15
Contact Information for Indiana
IRP Prorate Inquiries
International Registration Bureau
Department of Revenue
Motor Carrier Services Section
IRP Unit
5252 Decatur Blvd Suite R
Indianapolis IN 46241
Telephone: (317) 615-7340
Fax: (317) 821-2335
Operating Authority IFTA
Department of Revenue Department of Revenue
Motor Carrier Services Division Motor Carrier Services Section
5252 Decatur Blvd Suite R IFTA Unit
Indianapolis IN 46241-9524 PO Box 6175
Indianapolis IN 46206-6175
Telephone: (317) 615-7350
Telephone: (317) 615-7345
Overdimensional Permits
Department of Revenue
Motor Carrier Services Division
Permit Section
PO Box 6175
Indianapolis IN 46206-6175
Telephone: (317) 615-7320
Apportioned Registration Manual
Appendix B
Page B-16
Contact Information for Iowa
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Vehicle Division
Office of Motor Carrier Services
PO Box 10382
Des Moines IA 50306-0382
Telephone: (515) 237-3268
Fax: (515) 237-3225
Operating Authority IFTA
Motor Carrier Services Department of Transportation
PO Box 10382 Motor Carrier Services
Des Moines IA 50306-0382 PO Box 10382
Des Moines IA 50306-0382
Telephone: (515) 237-3224
Telephone: (515) 237-3224
Overdimensional Permits
Motor Carrier Services
PO Box 10382
Des Moines IA 50306-0382
Telephone: (515) 237-3264
Apportioned Registration Manual
Appendix B
Page B-17
Contact Information for Kansas
IRP Prorate Inquiries
International Registration Bureau
Motor Carrier Services Bureau
Kansas Department of Revenue
1500 SW Arrowhead Rd
Topeka KS 66604-4027
Telephone: (785) 271-3145
Fax: (785) 271-3283
Operating Authority IFTA
Corporation Commission Department of Revenue
1500 SW Arrowhead Rd Division of Taxation
Topeka KS 66604-4027 Motor Fuel Tax Section
Docking State Office Building
Telephone: (785) 271-3100 Topeka KS 66612
Telephone: (785) 296-4458
Overdimensional Permits
Bureau of Traffic Engineering
Special Permit Section
1500 SW Arrowhead Rd
Topeka KS 66604-4027
Telephone: (785) 271-3145
Fax: (785) 271-3283
Apportioned Registration Manual
Appendix B
Page B-18
Contact Information for Kentucky
IRP Prorate Inquiries
International Registration Bureau
Transportation Cabinet
IRP Section
Box 2323
Frankfort KY 40602-2323
Telephone: (502) 564-4120
Fax: (502) 564-2950
Operating Authority IFTA
Transportation Cabinet Transportation Cabinet
DOT/Division of Motor Carriers Motor Fuel Tax Section
New State Office Building New State Office Building
Frankfort KY 40601 Frankfort KY 40601
Telephone: (502) 564-4540 Telephone: (502) 564-4540
Overdimensional Permits
Transportation Cabinet
Division of Motor Carriers
DOT
Frankfort KY 40601
Telephone: (502) 564-7150
Apportioned Registration Manual
Appendix B
Page B-19
Contact Information for Louisiana
IRP Prorate Inquiries
International Registration Bureau
Department of Public Safety &
Corrections
Office of Motor Vehicles
7979 Independence Blvd Suite 101
Baton Rouge LA 70806
Telephone: (225) 925-6270
Fax: (225) 925-3976
Operating Authority IFTA
Public Service Commission Department of Revenue & Taxation
Transportation Division Excise Taxes Division
P O Box 91154 617 North 3rd St
Baton Rouge LA 70821-9154 Baton Rouge LA 70821
Telephone: (225) 342-4439 Telephone: (225) 219-7656
(888) 342-5717
Overdimensional Permits
Department of Transportation &
Development
Weights & Standards
1201 Capitol Access Rd
Baton Rouge LA 70802
Telephone: (225) 377-7100
Apportioned Registration Manual
Appendix B
Page B-20
Contact Information for Maine
IRP Prorate Inquiries
International Registration Bureau
Bureau of Motor Vehicles
Motor Carrier Service
IRP Unit
29 State House Station
Augusta ME 04330
Telephone: (207) 624-9000
ext 52135
Fax: (207) 624-9086
Operating Authority IFTA
Bureau Of Motor Vehicles Bureau of Motor Vehicles
Motor Carrier Service Motor Carrier Service
Operating Authority Unit IFTA Unit
29 State House Station 29 State House Station
Augusta ME 04333-0029 Augusta ME 04333-0029
Telephone: (207) 624-9000 Telephone: (207) 624-9000
ext 52130 ext 52136
Overdimensional Permits
Bureau of Motor Vehicles
Motor Carrier Service
Oversize/Overweight Unit
29 State House Station
Augusta ME 04333-0029
Telephone: (207) 624-9000
ext 52134
Apportioned Registration Manual
Appendix B
Page B-21
Contact Information for Manitoba
IRP Prorate Inquiries
International Registration Bureau
Manitoba Public Insurance
Commercial Vehicle Registration
100-234 Donald Street
Box 6300
Winnipeg Manitoba Canada R3C 4A4
Telephone: (204) 985-7775
Fax: (204) 958-4998
Operating Authority IFTA
Motor Transport Board Department of Finance
Room 200 301 Weston Street Taxation Division
Winnipeg Manitoba Canada R3E 3H4 101-401 York Avenue
(Buses Only) Winnipeg Manitoba Canada R3C 0P8
Telephone: (204) 945-8912 Telephone: (204) 945-3194
Overdimensional Permits
Manitoba Infrastructure & Transportation
Government Services
Permit Services
1550 Dublin Avenue
Winnipeg Manitoba Canada R3E 0L4
Telephone: (204) 945-3961
Apportioned Registration Manual
Appendix B
Page B-22
Contact Information for Maryland
IRP Prorate Inquiries
International Registration Bureau
Motor Vehicle Administration
Motor Carrier Serv Sec Rm 120
6601 Ritchie Highway NE
Glen Burnie MD 21062
Telephone: (410) 787-2971
Fax: (410) 768-7163
Operating Authority IFTA
Public Service Commission Comptroller of the Treasury
American Building Motor Vehicle Fuel Tax
Transportation Division PO Box 1751
6 St. Paul St Annapolis MD 21404
Baltimore MD 21230
Telephone: (410) 767-8109 Telephone: (410) 260-7215
Overdimensional Permits
State Highway Administration
Office of Traffic Safety
Motor Carrier Division
7491 Connelly Dr
Hanover MD 21076
Telephone: (410) 582-5727
Apportioned Registration Manual
Appendix B
Page B-23
Contact Information for Massachusetts
IRP Prorate Inquiries
International Registration Bureau
Registry of Motor Vehicles
IRP Section
One Copley Place
Tower One 3rd floor
Boston MA 02116
Telephone: (617) 351-9320
Fax: (617) 351-9399
Operating Authority IFTA
Department of Telecommunications Department of Revenue
1 South Station IFTA Processing Section
Boston MA 02110 PO Box 7027
Boston MA 02204
Telephone: (617) 305-3559
Telephone: (617) 887-5080
Overdimensional Permits
Massachusetts Highway Dept
Permits
525 Maple St
Marlborough MA 01752
Telephone: (508) 624-4377
Apportioned Registration Manual
Appendix B
Page B-24
Contact Information for Michigan
IRP Prorate Inquiries
International Registration Bureau
Department of State
Secondary Complex
7064 Crowner Dr
Lansing MI 48918-9915
Telephone: (517) 322-1061
Fax: (517) 322-5458
Operating Authority IFTA
Department of Commerce Department of Treasury
6545 Mercantile Way Motor Fuel Tax Section
PO Box 30221 7285 Parsons Drive
Lansing MI 48909-7721 Dimondale MI 48821
Telephone: (517) 241-6030 Telephone: (517) 636-4580
Overdimensional Permits
Michigan DOT/Permit Section
425 W Ottawa
PO Box 30050
Lansing MI 48909-7550
Telephone: (517) 373-2120
Apportioned Registration Manual
Appendix B
Page B-25
Contact Information for Minnesota
IRP Prorate Inquiries
International Registration Bureau
Department of Public Safety
1110 Centre Pointe Curve
Suite 425
Mendota Heights MN 55120
Telephone: (651) 405-6161
Fax: (651) 405-6168
Operating Authority IFTA
Minnesota DOT Department of Public Safety
Motor Carrier Safety & Compliance 1110 Centre Point Curve
1110 Centre Pointe Curve Suite 425
Suite 420 Mendota Heights MN 55120
Mendota Heights MN 55120
Telephone: (651) 405-6060 Telephone: (651) 405-6161
Fax: (651) 405-6168
Overdimensional Permits
Minnesota DOT
Road & Vehicle Information
Services
1110 Centre Pointe Curve
Suite 415
Mendota Heights MN 55120
Telephone: (651) 405-6000
Apportioned Registration Manual
Appendix B
Page B-26
Contact Information for Mississippi
IRP Prorate Inquiries
International Registration Bureau
State Tax Commission
IRP Section
PO Box 1140
Jackson MS 39215-1140
Telephone: (601) 923-7142
Fax: (601) 923-7133 +
(601) 923-7134
Operating Authority IFTA
Mississippi Dept of Transportation State Tax Commission
412 E Woodrow Wilson Motor Fuel Tax Section
Jackson MS 39216 PO Box 1033
Jackson MS 39215-1033
Telephone: (601) 359-9740
Telephone: (601) 923-7150
Overdimensional Permits
Mississippi Department of
Transportation
PO Box 1850
Jackson MS 39215-1850
Telephone: (601) 359-1717
Apportioned Registration Manual
Appendix B
Page B-27
Contact Information for Missouri
IRP Prorate Inquiries
International Registration Bureau
Motor Carrier Services
Department of Transportation
PO Box 893
Jefferson City MO 65105-0893
Telephone: (573) 751-6433
Fax: (573) 751-0916
Operating Authority IFTA
Motor Carrier Services Motor Carrier Services
Department of Transportation Department of Transportation
PO Box 1216 PO Box 893
Jefferson City MO 65102 Jefferson City MO 65105-0893
Telephone: (314) 751-8499 Telephone: (573) 751-6433
Overdimensional Permits
Motor Carrier Services
Department of Transportation
PO Box 270
Jefferson City MO 65102
Telephone: (800) 877-8499
Apportioned Registration Manual
Appendix B
Page B-28
Contact Information for Montana
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Carrier Services Division
PO Box 4639
2701 Prospect Ave
Helena MT 59604-4639
Telephone: (406) 444-2998
Fax: (406) 444-7670
Operating Authority IFTA
Department of Transportation Department of Transportation
Motor Carrier Services Motor Carrier Services Division
PO Box 4639 PO Box 4639
2701 Prospect Ave Helena MT 59601
Helena MT 59604-4639
Telephone: (406) 444-2998
Telephone: (406) 444-2998
Overdimensional Permits
Department of Transportation
Motor Carrier Services
PO Box 4639
Helena MT 59604-4639
Telephone: (406) 444-7262
Apportioned Registration Manual
Appendix B
Page B-29
Contact Information for Nebraska
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
Motor Carrier Services
PO Box 94729
Lincoln NE 68509-4729
Telephone: (402) 471-4435
(888) 622-1222
Fax: (402) 471-4024
Overdimensional Permits IFTA
Department of Roads Department of Motor Vehicles
Permit Section Motor Carrier Services
PO Box 94759 PO Box 94729
1400 Highway 2 Room 123A Lincoln NE 68509-4729
Lincoln NE 68509-4759
Telephone: (402) 471-0034 Telephone: (402) 471-4435
(888) 622-1222
Apportioned Registration Manual
Appendix B
Page B-30
Contact Information for Nevada
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
Motor Carrier Division
555 Wright Way
Carson City NV 89711-0600
Telephone: (775) 684-4711 x 1
Fax: (775) 684-4619
Operating Authority IFTA
Transportation Services Authority Department of Motor Vehicles
75 Bank St Suite 1 Compliance Enforcement Division
Sparks NV 89431 Motor Carrier Team
555 Wright Way
Telephone: (775) 688-2823 Carson City NV 89711-0625
Telephone: (775) 684-4711 x 2
Overdimensional Permits Overweight/Overlength
Department of Transportation Department of Motor Vehicles
1263 S Stewart St Compliance Enforcement Division
Carson City NV 89712 Motor Carrier Team
555 Wright Way
Telephone: (775) 888-7410 Carson City NV 89711-0625
Telephone: (775) 684-4711 x 1
Apportioned Registration Manual
Appendix B
Page B-31
Contact Information for New Brunswick
IRP Prorate Inquiries
International Registration Bureau
Service New Brunswick
Commercial Vehicle Registration
IRP Office
985 College Hill Rd
PO Box 1998
Fredericton NB Canada E3B 5G4
Telephone: (506) 453-2215
Fax: (506) 458-3076
Operating Authority IFTA
New Brunswick Department of Finance
Commissioner of Public Utilities Revenue Division
110 Charlotte St PO Box 3000
PO Box 5001 670 King St 6th Floor
Saint John NB Canada E2I 4Y4 Centennial Bldg
Fredericton NB E3B 5G5
Telephone: (506) 658-2504
Fax: (506) 643-7300 Telephone: (506) 453-2401 or 2404
Fax: (506) 444-4937
Overdimensional Permits
Department of Transportation
Special Permit Office
Policy Branch
PO Box 6000
Fredericton NB E3B 5H1
Telephone: (506) 453-2982
Fax: (506) 444-4488
Apportioned Registration Manual
Appendix B
Page B-32
Contact Information for New Hampshire
IRP Prorate Inquiries
International Registration Bureau
Department of Safety
International Registration Plan
23 Hazen Dr
Concord NH 03305
Telephone: (603) 271-2196
Fax: (603) 271-1189
Operating Authority IFTA
Department of Safety Department of Safety
Bureau of Common Carriers Division of Motor Vehicles
33 Hazen Dr Road Toll Division
Concord NH 03305 33 Hazen Dr
Concord NH 03305
Telephone: (604) 271-2447
Telephone: (603) 271-2311
Overdimensional Permits
Department of Transportation
Overweight and Oversize
7 Hazen Dr
Concord NH 03301
Telephone: (603) 271-2691
Apportioned Registration Manual
Appendix B
Page B-33
Contact Information for New Jersey
IRP Prorate Inquiries
International Registration Bureau
Office Address: Mailing Address:
NJ Motor Vehicle Commission NJ Motor Vehicle Commission
Motor Carriers Services Motor Carriers Services
225 E State St IRP Section
2nd Floor East 225 E State St
Trenton NJ 08666-0178 PO Box 178
Trenton NJ 08666-0178
Telephone: (609) 633-9399
Fax: (609) 633-9394
Operating Authority IFTA
NJ Motor Vehicle Commission NJ Motor Vehicle Commission
Motor Carriers Services Motor Carriers Services - IFTA
225 E State St 225 E State St
2nd Floor East 2nd Floor East
PO Box 133 PO Box 133
Trenton NJ 08666-0133 Trenton NJ 08666-0133
Telephone: (609) 633-9400 Telephone: (609) 633-9400
Overdimensional Permits
NJ Motor Vehicle Commission
Motor Carriers Services -
Special Permits
225 E State St
2nd Floor East
PO Box 133
Trenton NJ 08666
Telephone: (609) 633-9402
Apportioned Registration Manual
Appendix B
Page B-34
Contact Information for New Mexico
IRP Prorate Inquiries
International Registration Bureau
Commercial Vehicle Bureau
Motor Vehicle Division
PO Box 10285 - Room 2111
Sante Fe NM 87504-1028
Telephone: (505) 827-0392
Fax: (505) 827-0135
Operating Authority IFTA
Motor Transportation Division Commercial Vehicle Bureau
NM State Corporation Commission Motor Vehicle Division
PO Drawer 1269SS Room 406 PO Box 1028
Sante Fe NM 87504-1269 Sante Fe NM 87504-1028
Telephone: (505) 827-4519 Telephone: (505) 827-0392
Overdimensional Permits
Motor Transportation Division
Oversize Permits
PO Box 1628 Room 3064
Sante Fe NM 87504-1628
Telephone: (505) 827-0372
Apportioned Registration Manual
Appendix B
Page B-35
Contact Information for Newfoundland & Labrador
IRP Prorate Inquiries
International Registration Bureau
Motor Registration Division, IRP Office
Department of Government Services & Lands
PO Box 8710
St. John’s Newfoundland Canada A1B 4J5
Telephone: (709) 726-4921
Fax: (709) 729-0102
Operating Authority IFTA
National Safety Code Office Program Coordinator
Motor Registration Division Department of Finance
PO Box 8710 PO Box 8720
St. John’s Newfoundland Canada A1B 4J5 St. John’s Newfoundl& Canada A1B 4K1
Telephone: (709) 729-0359 Telephone: (709) 729-2935
Fax: (709) 729-0102
Overdimensional Permits
National Safety Code Office
Motor Registration Division
PO Box 8710
St. John’s Newfoundland Canada A1B 4J5
Telephone: (709) 729-0359
Apportioned Registration Manual
Appendix B
Page B-36
Contact Information for North Carolina
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Division of Motor Vehicles
International Registration Plan Section
1425 Rock Quarry Rd Suite 100
Raleigh NC 27610
Telephone: (919) 861-3720
Fax: (919) 733-5300
Operating Authority IFTA
Division of Motor Vehicles Department of Revenue
Motor Carrier Regulatory Unit Motor Fuel Tax Division
1425 Rock Quarry Rd Suite 100 PO Box 25000
Raleigh NC 27610 Raleigh NC 27640
Telephone: (919) 861-3720 Telephone: (919) 733-3409
Fax: (919) 733-5300
Overdimensional Permits
Department of Transportation
Oversize & Overweight Permits
1425 Rock Quarry Rd Suite 109-110
Raleigh NC 27610
Telephone: (919) 733-7154
Apportioned Registration Manual
Appendix B
Page B-37
Contact Information for North Dakota
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Vehicle Department
608 E Boulevard Ave
Bismarck ND 58505-0780
Telephone: (701) 328-2725
Fax: (701) 328-3500
Operating Authority IFTA
Department of Transportation Department of Transportation
Motor Vehicle Department Motor Vehicle Department
608 E Boulevard Ave 608 E Boulevard Ave
Bismarck ND 58505-2725 Bismarck ND 58505-0780
Telephone: (701) 328-2725 Telephone: (701) 328-2725
Overdimensional Permits
North Dakota Highway Patrol
Commissioner Motor Carrier Division
600 E Boulevard Ave Dept 504
Bismarck ND 58505-6240
Telephone: (701) 328-2621
Apportioned Registration Manual
Appendix B
Page B-38
Contact Information for Nova Scotia
IRP Prorate Inquiries
International Registration Bureau
Service Nova Scotia &
Municipal Relations
IRP
PO Box 1652
Halifax Nova Scotia Canada B3J 2Z3
Telephone: (902) 424-5851
Operating Authority IFTA
Information not available. Information not available.
Please contact Nova Scotia IRP. Please call (902) 424-6300
Overdimensional Permits
Information not available.
Please call (902) 424-5336
Apportioned Registration Manual
Appendix B
Page B-39
Contact Information for Ohio
IRP Prorate Inquiries
International Registration Bureau
Department of Public Safety Mailing Address:
Bureau of Motor Vehicles Bureau of Motor Vehicles
2222 Dividend Dr PO Box 18320
Columbus OH 43228 Columbus OH 43218-0320
Telephone: (614) 777-8400
Fax: (614) 771-4016
Operating Authority IFTA
Public Utility Commission Department of Taxation
of Ohio Highway Use Tax Section
Motor Carrier Regulatory Div PO Box 530
180 E Broad St 30 E Broad St
Columbus OH 43215-3793 Columbus OH 43215-0530
Telephone: (614) 466-3392 Telephone: (614) 466-3921
ULR 800-868-7826
Overdimensional Permits
Department of Transportation
Bureau of Heavy Hauling Permits
1610 W Broad St
Columbus OH 43223
Telephone: (614) 351-2300
Apportioned Registration Manual
Appendix B
Page B-40
Contact Information for Oklahoma
IRP Prorate Inquiries
International Registration Bureau
Tax Commission Oklahoma Corporation Commission
Prorate Section Transportation Division IFTA/IRP
2501 N Lincoln Blvd PO Box 52948
Oklahoma City OK 73194 Oklahoma City OK 73152-2948
Telephone: (405) 521-3036
Fax: (405) 521-6937
Operating Authority IFTA
Corporation Commission Oklahoma Corporation Commission
Jim Thorpe Office Bldg Transportation Division IFTA/IRP
2101 N Lincoln Blvd PO Box 52948
Oklahoma City OK 73105 Oklahoma City OK 73152-2948
Telephone: (405) 521-2251
(405) 521-2252
(405) 521-2253
Overdimensional Permits
Size & Weight Division
Department of Public Safety
3600 N Easter
Oklahoma City OK 73111
Telephone: (877) 425-2390
Apportioned Registration Manual
Appendix B
Page B-41
Contact Information for Ontario
IRP Prorate Inquiries
International Registration Bureau
Ontario Ministry of Transportation
1201 Wilson Avenue
Building A Room 34
Dowsview Ontario Canada M3M 1J8
Telephone: (416) 235-3923
Fax: (416) 235-3924
Operating Authority IFTA
Ministry of Transportation Ministry of Finance
Carrier Safety and Enforcement Branch Motor Fuel and Tobacco Tax Branch
301 St Paul Street 3rd Floor 3rd Floor 33 King Street West
St. Catharines Ontario Canada L2R 7R4 Oshawa Ontario Canada L1H 8H9
Telephone: (416) 246-7166 Telephone: (905) 433-6004
Fax: (905) 704-2525
Overdimensional Permits
Ministry of Transportation
Carrier Safety and Enforcement Branch
301 St. Paul Street 3rd Floor
St. Catherines Ontario Canada L2R 7R4
Telephone: (416) 246-7166
Apportioned Registration Manual
Appendix B
Page B-42
Contact Information for Oregon
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Carrier Transportation Division
3930 Fairview Industrial Dr SE
Salem, OR 97302
Telephone: (503) 378-6643
Fax: (503) 378-5765
Weight Mile Tax Permits IFTA (Non-Participating)
Department of Transportation Department of Transportation
Motor Carrier Transportation Division Motor Carrier Transportation Division
3930 Fairview Industrial Dr SE 3930 Fairview Industrial Dr SE
Salem, OR 97302 Salem, OR 97302
Telephone: (503) 378-6699 Telephone: (503) 378-1634
Fax: (503) 378-6880 Fax: (503) 378-8815
Overdimensional Permits
Department of Transportation
Permits & Weighmasters
3930 Fairview Industrial Dr SE
Salem, OR 97302
Telephone: (503) 373-0000
(503) 378-2873
Apportioned Registration Manual
Appendix B
Page B-43
Contact Information for Pennsylvania
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Bureau of Motor Vehicles
Commercial Registration Section
PO Box 68286
Harrisburg PA 17106-8286
Telephone: (717) 412-5300
Fax: (717) 783-6349
Operating Authority IFTA
Public Utilities Commission Department of Revenue
Bureau of Transportation Bureau of Motor Licensing Funds
400 North St PO Box 8907
Harrisburg PA 17120 Harrisburg PA 17105
Telephone: (717) 787-3834 Telephone: (717) 783-9369
Overdimensional Permits
Bureau of Maintenance Operation
Division of Traffic Engineering
400 North St
Harrisburg PA 17120
Telephone: (717) 787-5367
Apportioned Registration Manual
Appendix B
Page B-44
Contact Information for Prince Edward Island
IRP Prorate Inquiries
International Registration Bureau
Transportation & Public Works
Highway Safety Division
PO Box 2000
33 Riverside Drive
Charlottetown Prince Edward Island
Canada C1A 7N8
Telephone: (902) 368-5202 or
(902) 368-5201
Fax: (902) 368-6269
Operating Authority IFTA
Prince Edward Island deregulated Department of Provincial Treasury
operating authority Jan. 1, 1995 Taxation & Property Records Div
PO Box 1330
Charlottetown Prince Edward Island
Canada C1A 7N1
Telephone: (902) 569-7541
Fax: (902) 368-5380
Overdimensional Permits
Transportation & Public Works
Highway Safety Operations
PO Box 2000
33 Riverside Drive
Charlottetown Prince Edward Island
Canada C1A 7N8
Telephone: (902) 368-5222
Fax: (902) 368-5236
Apportioned Registration Manual
Appendix B
Page B-45
Contact Information for Quebec
IRP Prorate Inquiries
International Registration Bureau
Societe de I’assurance Automobile du Quebec
333 Boulevard Jean-Lesage Local C-3-33
Quebec City Quebec Canada G1K 8J6
Telephone: (418) 528-3279
Fax: (418) 646-5677
Operating Authority IFTA
Information not available. Revenue Quebec
Contact Quebec IRP. 3800 Marly Street
Ste-Foy Quebec Canada G1X 4A5
Telephone: (418) 652-4382
Overdimensional Permits
Ministry of Transportation
Gouvernment of Quebec
700 Rene-Levesque Blvd 22nd Floor
Quebec City Quebec Canada G12R 5H1
Telephone: (888) 355-0511
Apportioned Registration Manual
Appendix B
Page B-46
Contact Information for Rhode Island
IRP Prorate Inquiries
International Registration Plan
Division of Motor Vehicles
IRP Services Section
45 Park Place
Pawtucket RI 02860
Telephone: (401) 728-6692
Fax: (401) 728-6963
Operating Authority IFTA
Public Utilities Commission Division of Taxation
Division of Public Utility & Carriers One Capitol Hill
89 Jefferson Blvd Providence RI 02908
Warwick RI 02888
Telephone: (401) 574-8878
Telephone: (401) 941-4500 ext. 149
Fax: (401) 941-9161
Overdimensional Permits
Rhode Island Division of Motor Vehicles
Apex Mall
100 Main St
Overweights & Financial Responsibility
Pawtucket RI 02860
Telephone: (401) 462-5745
Apportioned Registration Manual
Appendix B
Page B-47
Contact Information for Saskatchewan
IRP Prorate Inquiries
International Registration Bureau
Saskatchewan Government Insurance
Branch and IRP Issuing
2260 11th Ave
Regina SK Canada S4P 2N7
Telephone: (306) 751-1251
Fax: (306) 359-0867
Operating Authority IFTA
Highway Traffic Board Fuel Tax
National Safety Code 2350 Albert St
1550 Saskatchewan Dr Regina SK Canada S4P 4A6
Regina SK Canada S4P OE4
Telephone: (306) 787-7749
Telephone: (306) 775-6672
Overdimensional Permits
Saskatchewan Government Insurance
Permit Office
2260 11th Ave 3rd Floor
Regina SK Canada S4P 2N7
Telephone: (306) 775-6969
Apportioned Registration Manual
Appendix B
Page B-48
Contact Information for South Carolina
IRP Prorate Inquiries
International Registration Bureau
Department of Motor Vehicles
Motor Carrier Services
PO Box 1498
Blythewood SC 29016
Telephone: (803) 896-3870
Fax: (803) 896-2698
Operating Authority IFTA
South Carolina Department of Motor Vehicles
Motor Carrier Services
PO Box 1498
Blythewood SC 29016
Telephone: (803) 896-3870
Fax: (803) 896-2698
Overdimensional Permits
Department of Public Safety
Motor Carrier Services
1422 Shop Rd
Columbia SC 29201
Telephone: (803) 253-6250
Apportioned Registration Manual
Appendix B
Page B-49
Contact Information for South Dakota
IRP Prorate Inquiries
International Registration Bureau
Department of Revenue
Prorate & Commercial Licensing
445 E Capitol Ave
Pierre SD 57501-3100
Telephone: (605) 773-4111
Fax: (605) 773-4117
Operating Authority IFTA
Public Utilities Commission Department of Revenue
500 E Capitol Ave Motor Fuel Tax Division
Pierre SD 57501-5070 445 E Capitol Ave
Pierre SD 57501-3100
Telephone: (605) 773-5280
Fax: (605) 773-3225 Telephone: (605) 773-5335
Fax: (605) 773-4117
Overdimensional Permits
Department of Highway Patrol
118 W Capital Ave
Pierre SD 57501
Telephone: (605) 773-3105
Fax: (605) 773-6046
Apportioned Registration Manual
Appendix B
Page B-50
Contact Information for Tennessee
IRP Prorate Inquiries
International Registration Bureau
Department of Safety
1148 Foster Ave
Nashville TN 37210
Telephone: (615) 687-2260
Fax: (615) 532-7015
Operating Authority IFTA
Department of Safety Department of Safety
Motor Carrier Authority Section IFTA Unit
1148 Foster Ave 1148 Foster Ave
Nashville TN 37210 Nashville TN 37210
Telephone: (615) 687-2285 Telephone: (615) 687-2274
Fax: (615) 253-2283 Fax: (615) 253-2283
Overdimensional Permits
Department of Transportation
Suite 300
James K. Polk State Office Bldg
5th Ave at Deaderick St
Nashville TN 37243-0331
Telephone: (615) 741-3821
Apportioned Registration Manual
Appendix B
Page B-51
Contact Information for Texas
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
IRP Branch
PO Box 26440
Austin TX 78755-0440
Telephone: (512) 374-5250
Fax: (512) 374-5265
Operating Authority IFTA
Department of Transportation Comptroller of Public Accounts
Motor Carrier Division Motor Fuel Tax Division
PO Drawer 12984 PO Box 13528
Austin TX 78711-2984 Austin TX 78711
Telephone: (800) 299-1700 Telephone: (512) 463-4600
(800) 299-1700
Overdimensional Permits
Department of Transportation
Motor Carrier Division
125 E 11th St
Austin TX 78701
Telephone: (800) 299-1700
Apportioned Registration Manual
Appendix B
Page B-52
Contact Information for Utah
IRP Prorate Inquiries
International Registration Bureau
State Tax Commission
210 North 1950 West
Salt Lake City UT 84134-8040
Telephone: (801) 297-6800
Fax: (801) 297-6899
Operating Authority IFTA
Department of Transportation State Tax Commission
Single State Registration IFTA Fuel Tax Permits
4501 South 2700 West 210 North 1950 West
Salt Lake City UT 84119 Salt Lake City UT 84119
Telephone: (801) 965-4508 Telephone: (801) 297-7705
Overdimensional Permits
Department of Transportation
4501 South 2700 West
Salt Lake City, UT 84119
Telephone: (801) 965-4508
Apportioned Registration Manual
Appendix B
Page B-53
Contact Information for Vermont
IRP Prorate Inquiries
International Registration Bureau
Motor Carrier Services
Department of Motor Vehicles
120 State St
Montpelier VT 05603-5001
Telephone: (802) 828-2071
Fax: (802) 828-3577
Operating Authority IFTA
Agency of Transportation Agency of Transportation
Department of Motor Vehicles Department of Motor Vehicles
120 State St 120 State St
Montpelier VT 05603-5001 Montpelier VT 05603-5001
Telephone: (802) 828-2070 Telephone: (802) 828-2070
(802) 828-2074
Overdimensional Permits
Agency of Transportation
Department of Motor Vehicles
120 State St
Montpelier VT 05603-2064
Telephone: (802) 828-2064
Fax: (802) 828-5418
Apportioned Registration Manual
Appendix B
Page B-54
Contact Information for Virginia
IRP Prorate Inquiries
International Registration Bureau
DMV/IRP Unit
Motor Carrier Services
PO Box 27412
Richmond VA 23269
Telephone: (866) 878-2582
Operating Authority IFTA
DMV DMV
Motor Carrier Services Motor Carrier Services
PO Box 27412 PO Box 27412
Richmond VA 23269-0001 Richmond VA 23269-0001
Telephone: (866) 878-2582 Telephone: (866) 878-2582
Overdimensional Permits
Department of Highways &
Transportation
1221 E Broad St
Richmond VA 23219
Telephone: (804) 786-2787
Apportioned Registration Manual
Appendix B
Page B-55
Contact Information for Washington
IRP Prorate Inquiries
International Registration Bureau
Motor Carrier Services
Department of Licensing
PO Box 9036
Olympia WA 98507-9036
Telephone: (360) 664-1858
Fax: (360) 570-7829
Operating Authority IFTA
Utilities & Transportation Motor Carrier Services
Commission Department of Licensing
Permits & Insurance Section PO Box 9228
Chandler Plaza Building Olympia WA 98507-9228
1300 Evergreen Park Dr SW
PO Box 47250 Telephone: (360) 664-1868
Olympia WA 98504-7250
Telephone: (360) 664-1222
Overdimensional Permits
Department of Transportation
Motor Carrier Services
PO Box 43767
921 Lakeridge Way SE
Olympia WA 98504-7367
Telephone: (360) 664-9494
Apportioned Registration Manual
Appendix B
Page B-56
Contact Information for West Virginia
IRP Prorate Inquiries
International Registration Bureau
Division of Motor Vehicles
IRP Section
PO Box 174
1606 Washington St East
Charleston WV 25321-0174
Telephone: (304) 558-3629
Fax: (304) 558-3735
Operating Authority IFTA
Public Service Commission Department of Tax and Revenue
Motor Carrier Division Motor Fuel Section
201 Brooks St PO Box 2666
Charleston WV 25323 Charleston WV 25330
Telephone: (304) 340-0417 Telephone: (304) 558-0676
(304) 340-0419
Overdimensional Permits
Department of Highways
Permit Section
710 Central Ave
Charleston WV 25302
Telephone: (304) 558-2881
Apportioned Registration Manual
Appendix B
Page B-57
Contact Information for Wisconsin
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Carrier Registration Unit
IRP
PO Box 7955
Madison WI 53707-7911
Telephone: (608) 266-9900
Operating Authority IFTA
Department of Transportation Department of Transportation
Authority Unit Motor Carrier Registration Unit
PO Box 7967 Fuel Tax
Madison WI 53707 PO Box 7979
Madison WI 53707-7979
Telephone: (608) 266-1356
Telephone: (608) 267-4382
Overdimensional Permits
Department of Transportation
Oversize Overweight Permits Unit
PO Box 7980
Madison WI 53707-7980
Telephone: (608) 266-7320
Apportioned Registration Manual
Appendix B
Page B-58
Contact Information for Wyoming
IRP Prorate Inquiries
International Registration Bureau
Department of Transportation
Motor Vehicle Services/IRP
5300 Bishop Blvd
Cheyenne WY 82009-3340
Telephone: (307) 777-4829
Operating Authority IFTA
Regulatory Section Department of Transportation
Department of Transportation Motor Vehicle Services/IFTA
5300 Bishop Blvd 5300 Bishop Blvd
Cheyenne WY 82009 Cheyenne WY 82009
Telephone: (307) 777-4850 Telephone: (307) 777-4827
Overdimensional Permits
Department of Transportation
5300 Bishop Blvd
Cheyenne WY 82009
Telephone: (307) 777-4376
Apportioned Registration Manual
Appendix B
Page B-59
Appendix C - Definitions
Ad Valorem - A tax charged by some states in proportion to the estimated value of the vehicle.
Allocation - A system of registering a Fleet that operates in more than one Member Jurisdiction under
which the Vehicles are fully registered in individual Member Jurisdictions in proportion to a measure of
the presence or travel of the Fleet in each one, and under which the Vehicles so registered are granted
Reciprocity in all the Member Jurisdictions in which any of the Vehicles of the Fleet is registered.
APM - Audit Procedure Manual.
Applicant – A person in whose name an application is filed for registration under the Plan.
Apportionable Fee - Any periodic recurring fee or tax required for registering Vehicles, such as
registration, license, or weight fees.
Apportionable Vehicle - Any Power Unit that is used or intended for use in two or more Member
Jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained
primarily for the transportation of property, and:
i. Has two Axles and a gross Vehicle weight or registered gross Vehicle weight in excess of
26,000 pounds (11,793.401 kilograms), or
ii. Has three or more Axles, regardless of weight, or
iii. Is used in combination, when the gross Vehicle weight of such combination exceeds
26,000 pounds (11,793.401 kilograms).
A Recreational Vehicle, a Vehicle displaying Restricted Plates, a bus used in the transportation of chartered
parties or a government-owned Vehicle, is not an Apportionable Vehicle; except that a Truck or Truck
Tractor, or the Power Unit in a Combination of Vehicles having a gross Vehicle weight of 26,000 pounds
(11,793.401 kilograms), or less, and a bus used in the transportation of chartered parties, nevertheless may
be registered under the Plan at the option of the Registrant.
Apportioned Vehicle – An Apportionable Vehicle that has been registered under the Plan.
Apportioned Registration - Registration that allows commercial vehicles to comply with registration
requirements of more than one jurisdiction, and to pay registration fees based on the percentage of
operation in those jurisdictions.
Audit - The examination of a Registrant’s Operational Records, including source documents, to verify the
distances reported in the Registrant’s application for apportioned registration and evaluate the accuracy of
the Registrant’s distance-accounting system for its Fleet. Such an examination may be of multiple Fleets
for multiple years.
Auxiliary Axle – An auxiliary undercarriage assembly with a fifth wheel and tow-bar used to convert a
Semi-Trailer to a Trailer.
Apportioned Registration Manual
Appendix C
Page C-1
Axle - An assembly of a Vehicle consisting of two or more wheels whose centers are in one horizontal
plane, by means of which a portion of the weight of a Vehicle and its load, if any, is continually transmitted
to the roadway. For purposes of registration under the Plan, an “Axle” is any such assembly whether or
not it is load-bearing only part of the time.
Axle Weight - The weight transmitted to the highway by an axle unit.
Base Jurisdiction - The Member Jurisdiction, selected in accordance with Section 305, to which an Applicant
applies for apportioned registration under the Plan or the Member Jurisdiction that issues apportioned
registration to a Registrant under the Plan.
Base Plate - The plate issued by the base jurisdiction; it is the only registration identification plate issued
for the vehicle by any member jurisdiction. Base plates shall be identified by having the word
APPORTIONED (IRP, PRP) and the jurisdiction's name on the plate.
Bus (BS) - A motor vehicle designed to carry more than 10 passengers.
Cab Card - Evidence of registration, other than a Plate, issued for an Apportioned Vehicle registered
under the Plan by the Base Jurisdiction and carried in or on the identified vehicle.
Carrier - Individual, partnership, or corporation engaged in the business of transporting persons or
property.
Chartered Bus - A motor vehicle used as a limited passenger vehicle exclusively for the convenience of
a person or group of persons to whom, or for whose use, the vehicle is chartered at a fixed price for the
use of the whole vehicle.
Chartered Party - A group of Persons who, pursuant to a common purpose and under a single contract,
have acquired the exclusive use of a passenger-carrying Motor Vehicle to travel together as a group to a
specified destination or for a particular itinerary, either agreed upon in advance or modified by the group
after leaving the place of origin. This term includes services rendered to a number of passengers that a
passenger carrier or its agent has assembled into a travel group through sales of a ticket to each individual
passenger covering a round trip from one or more points of origin to a single advertised destination.
Combination of Vehicles - A Power Unit used in combination with one or more Trailers, Semi-Trailers,
or Auxiliary Axles
Combined Gross Weight - Total empty weight of a combination of vehicles, plus the total weight of the
maximum load carried on that combination of vehicles.
Commercial Vehicle - Vehicle that is used for the transportation of persons for compensation or profit or
that is designed or used primarily for the transportation of property.
Converter Gear - Auxiliary axle undercarriage assembly with a fifth wheel and tow bar used to convert
a semi-trailer to a full-trailer.
Credentials - The Cab Card and Plate issued in accordance with the Plan.
Apportioned Registration Manual
Appendix C
Page C-2
Double Bottom Combination - A combination of a power unit pulling two (2) semi-trailers or a semi-
trailer and a full-trailer.
Dump Truck (DT) - A truck whose contents are unloaded by tilting the truck bed backwards with the
tailgate open.
Empty Weight - Weight of a vehicle fully-equipped for service, excluding the weight of any load.
Enforcement Date – The date the Base Jurisdiction requires a Registrant to display the new Registration
Year’s Credentials.
Established Place of Business - A physical structure located within the Base Jurisdiction that is owned or
leased by the Applicant or Registrant and whose street address shall be specified by the Applicant or
Registrant. This physical structure shall be open for business and shall be staffed during regular business
hours by one or more persona employed by the Applicant or Registrant on a permanent basis (i.e., not an
independent contractor) for the purpose of the general management of the Applicant’s or Registrant’s
trucking-related business (i.e., not limited to credentialing, distance and fuel reporting, and answering
telephone inquiries). The Applicant or Registrant need not have land line telephone service at the physical
structure. Operational Records concerning the Fleet shall be maintained at this physical structure (unless
such records are to be made available in accordance with the provisions of Section 1020). The Base
Jurisdiction may accept information it deems pertinent to verify that an Applicant or Registrant has an
Established Place of Business within the Base Jurisdiction.
Extension – A period of time from the expiration date or end of a Grace Period during which Registrants
may operate on expired Credentials by reason of the inability of the Base Jurisdiction to provide current
Credentials.
Factory List Price - The manufacturer's retail price, excluding trade-in and sales tax, including
accessories or modifications attached to the vehicle.
Federal Heavy Vehicle Use Tax - Tax paid to the US federal government by all interstate carriers with
vehicles having a gross weight of 55,000 lbs / 24,947 kg or more.
Fifth Wheel Coupler - A device that is mounted on the vehicle chassis that consists of a skid plate,
associated mounting brackets and latching mechanism that couples or connects to a kingpin located on the
other vehicle or component.
Fleet - One or more apportionable vehicles registered for operation in the same jurisdictions.
Full-trailer - Vehicle without motive power, designed for carrying people or property, pulled by a motor
vehicle, and constructed so that no part
of its weight rests on the pulling vehicle.
Grace Period – A period of time from the expiration of apportioned registration until the Enforcement
Date for new Credentials.
Gross Vehicle Weight - The number of pounds derived by adding the weights on all the axles of a
commercial vehicle.
Apportioned Registration Manual
Appendix C
Page C-3
Heavy Trailers - Trailers weighing more than 8,000 lbs loaded weight (axle weight, when loaded).
Household Goods Carrier - A carrier handling (i) personal effects and a property to be used in a
dwelling, or (ii) furniture, fixtures, equipment, and the property of stores, offices, museums, institutions,
hospitals, or other establishments, when a part of the stock, equipment, or supply of such stores, offices,
museums, institutions, including objects of art, displays, and exhibits, which, because of their unusual
nature or value, requires the specialized handling and equipment commonly employed in moving
household goods.
ICC - The abbreviation for the former United States Interstate Commerce Commission. Now under the
authority of the US Department of Transportation.
IRP - International Registration Plan.
Identification - see “Credentials” on page ii.
In-Jurisdiction Distance – All of the distance operated during the Reporting Period or the distance
estimated to be operated by a Fleet in a particular Member Jurisdiction for the Registration Year.
Interjurisdiction Movement – Vehicle movement between or through two or more Jurisdictions.
International Registration Plan - An agreement between member jurisdictions for prorating or
apportioning registration fees based on fleet mileage traveled in each jurisdiction.
Intrajurisdiction Movement – Vehicle movement from one point within a Jurisdiction to another point
within the same Jurisdiction.
IVDR – Individual Vehicle Distance Record. It is the original record generated in the course of actual
Vehicle operation and is used as a source document to verify the Registrant’s reported distance. An IVDR
must contain the information set forth in the APM.
Jurisdiction - A country or a state, province, territory, possession, or federal district of a country.
Lease - A transaction evidenced by a written document in which a Lessor vests exclusive possession,
control, and responsibility for the operation of a Vehicle in a Lease for a specific term. A long-term Lease
is for a period of 30 calendar days or more. A short-term Lease is for a period of less than 30 calendar days.
Lessee -A person that is authorized to have exclusive possession and control of a Vehicle owned by another
under terms of a Lease agreement.
Lessor - A person that, under the terms of a Lease agreement, authorizes another Person to have exclusive
possession, control of, and responsibility for the operation of a Vehicle.
Light-trailers - Trailers weighing 8,000 lbs or less loaded weight (axle weight, when loaded).
Loaded Weight - The weight transmitted to the road through an axle or set of axles, when the vehicle is
fully loaded.
Apportioned Registration Manual
Appendix C
Page C-4
Member Jurisdiction – A Jurisdiction that has applied and has been approved for membership in the Plan
in accordance with Section 1100 of the Plan.
Mobile Home Toter (MT) - A motor vehicle designed without a fifth wheel that is used exclusively for
pulling mobile homes on their own axles.
Motor Vehicle – A Vehicle which is self-propelled by a power other than muscular power and which does
not move on rail.
Operational Records - Trip records and other documents supporting all actual miles traveled in each
jurisdiction and total miles traveled, such as trip sheets, logs, personal notebooks, and vehicle tracking
systems. Operational records may be supported by records such as fuel receipts, bills of lading, dispatch
logs, inspection reports, computer software, etc.
Owner - Any individual, partnership, or corporation other than a lien-holder, holding legal title to a vehicle.
Owner-Operator - Equipment lessor (owner) who leases vehicles, with drivers, to a motor carrier.
Person – A natural person or business entity such as a corporation, partnership, or limited liability
company.
Plate – The license plate, including renewal decals, if any, issued for a Vehicle registered under the Plan
by the Base Jurisdiction.
Pool – With respect to motor bus operations, is an agreement or combination among motor carriers of
passengers, with the approval of the U.S. Department of Transportation or relevant Provincial authority, to
combine or divide traffic, or any part of their earnings.
Power Unit - A Motor Vehicle (but not including an automobile or motorcycle), as distinguished from a
Trailer, Semi- Trailer, or an Auxiliary Axle.
Private Carrier - Individual, partnership, or corporation which utilizes its own trucks to transport its own
freight.
Properly Registered Vehicle – A Vehicle which has been registered in full compliance with the laws of
all Jurisdictions in which it is intended to operate.
Purchase Price - Actual price of the vehicle paid by the current owner, excluding sales tax, but including
accessories or modifications attached to the vehicle. A trade-in cannot be used to reduce the taxable
purchase price.
Reciprocity - The reciprocal grant by one Jurisdiction of operating rights or privileges to Properly
Registered Vehicles registered by another Jurisdiction, especially but not exclusively including privileges
generally conferred by Vehicle registration.
Reciprocity Agreement - An agreement, arrangement, or understanding between two or more Jurisdictions
under which each of the participating Jurisdictions grants reciprocal rights or privileges to Properly
Registered Vehicles that are registered under the laws of other participating Jurisdictions.
Apportioned Registration Manual
Appendix C
Page C-5
Reciprocity Distance – The distance traveled by Apportionable Vehicles in Jurisdictions which are not
Member Jurisdictions and which grant Reciprocity without charge.
Recreational Vehicle/Motor Home - A Vehicle used for personal pleasure or personal travel and not in
connection with any commercial endeavor.
Record - Information created, received, and maintained as evidence by an organization or person in the
transaction of business, or in the pursuance of legal obligations, regardless of media.
Records Review - An evaluation of a Registrant’s distance accounting system and internal controls to
assess the Registrant’s compliance with the requirements of the Plan. Unlike an Audit, a Records Review
focuses only on the adequacy of the internal controls and the record-keeping system; it may be limited in
scope to less than a full Registration Year; it may be conducted before the Registrant’s first registration
renewal; and it does not result in any fee adjustment.
Registrant - A Person in whose name a Properly Registered Vehicle is registered.
Registration Card - See “Cab Card” on page D-1.
Registration Year - The twelve-month period during which, under the laws of the Base Jurisdiction, the
registration issued to a Registrant by the Base Jurisdiction is valid.
Rental Fleet - Vehicles the Rental Owner designates as a Rental Fleet and which are offered for rent with
or without drivers.
Rental Owner – Someone who rents Vehicles to others with or without drivers.
Rental Vehicle – A Vehicle of a Rental Fleet.
Reporting Period – The period of twelve consecutive months immediately prior to July 1 of the calendar
year immediately preceding the beginning of the Registration Year for which apportioned registration is
sought. If the Registration Year begins on any day in July, August, or September, the Reporting Period
shall be the previous such twelve-month period.
Residence – The status of an Applicant or a Registrant as a resident of a Member Jurisdiction.
Restricted Plate - A plate that has a time, geographic area, distance, or commodity restriction or a mass
transit or other special plate issued for a bus leased or owned by a municipal government,. A state or
provincial transportation authority, or a private party, and operated as part of an urban mass transit system,
as defined by the Jurisdiction that issues the plate.
Semi-trailer (ST) - A vehicle without motor power that is designed to be drawn by a Motor Vehicle and
is constructed so that a part of its weight rests upon or is carried by a towing Vehicle.
Serial Number - See “Vehicle Identification Number” on page D-6.
Service Representative - A Person that furnishes facilities and services, including sales, warehousing,
motorized equipment, and drivers under contract or other arrangement to a motor carrier for the
transportation of household goods.
Apportioned Registration Manual
Appendix C
Page C-6
Sub-lease - Lease made to another person or company by the person or company to whom a vehicle is leased.
Tare Weight (Unladen Weight) - The actual weight of the vehicle (including the cab, body and all
accessories with which the vehicle is equipped for normal use on the highway), excluding the weight of
any load.
Total Distance – All distance operated by a Fleet of Apportioned Vehicles. Total Distance includes the
full distance traveled in all Vehicle movements, both interjurisdictional and intrajurisdictional, and
including loaded, empty, deadhead, and bobtail distance. Distance traveled by a Vehicle while under a trip
Lease shall be considered to have been traveled by the Lessor’s Fleet.
Tow/Recovery Vehicle (TW) - A motor vehicle designed for towing and recovering vehicles that are
wrecked, damaged, disabled, abandoned, or are replacement vehicles.
Tow Dolly - See “Converter Gear” on page D-2.
Tractor - A motor Vehicle designed and used primarily for drawing other Vehicles, but not so constructed
as to carry a load other than part of the weight of the Vehicle and load so drawn.
Trip Lease - Lease of vehicle equipment to a carrier (lessee) for a single interstate movement. The term may
also include a similar movement intrastate, where such movement is authorized under the laws of the state.
Trip Permit - A permit issued by a Member Jurisdiction in lieu of apportioned or full registration.
Trip Records - Mileage records maintained for each trip and of all miles traveled for each IRP vehicle.
Mileage must also be summarized monthly, quarterly and yearly (July 1 to June 30) by fleet, vehicle, and
jurisdiction. The reporting period for actual miles traveled is July 1 to June 30 of the preceding year. The
reporting period for estimated miles is for the projected registration year. These records are subject to audit
by the base jurisdiction and host jurisdictions.
Truck - A Power Unit designed, used, or maintained primarily for the transportation of property.
Unladen Weight (Tare Weight) - The actual weight of the vehicle (including the cab, body and all
accessories with which the vehicle is equipped for normal use on the highway), excluding the weight of
any load.
VTR -The abbreviation for “Vehicle Trip Record”.
Vehicle – A device used to transport persons or property on a highway, bud does not include devices
moved by human power or used exclusively upon rails or tracks.
Vehicle Identification Number - Identifying numbers and letters assigned to a vehicle for the purpose of
titling and registration.
WUC - Western Uniform Compact. Also known as the Uniform Vehicle Registration Proration and
Reciprocity Agreement.
WUC Fleet - Three or more vehicles operating in Oregon during the registration year, each in excess of
8,000 lbs registered weight. Fewer than three vehicles have reciprocity in Oregon.
Apportioned Registration Manual
Appendix C
Page C-7
APPENDIX D - Examples of Forms
Sample Proof of Heavy Vehicle Use Tax (HVUT)
Apportioned Registration Manual
Appendix D
Page D-1
SAMPLE
SAMPLE
2290
Form
--------------------------------------------------------------------------------------------------------------------
Apportioned Registration Manual
Appendix D
Page D-2
SAMPLE
SAMPLE
SCHEDULE 1
(Form 2290)
Apportioned Registration Manual
Appendix D
Page D-3
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-4
SAMPLE
SAMPLE RECEIPT FOR TITLE (FS-6T)
FS-6T (1/15)
Apportioned Registration Manual
Appendix D
Page D-5
FOR EACH 72 HOUR TRIP PERMIT PURCHASED, YOU MUST ENCLOSE A NONREFUNDABLE FEE OF $15 IF APPLYING BEFORE
SEPTEMBER 1, 2009. IF APPLYING ON OR AFTER SEPTEMBER 1, 2009, THE NONREFUNDABLE APPLICATION FEE IS $18.75. MAKE
CERTIFIED CHECK OR MONEY ORDER PAYABLE TO THE NEW YORK STATE COMMISSIONER OF MOTOR VEHICLES, AND MAIL IT
ALONG WITH THIS APPLICATION TO THE ABOVE ADDRESS AT LEAST 30 DAYS PRIOR TO REQUESTED DATE.
Please print or type clearly in blue or black ink.
DEPARTMENT USE ONLY
I request a New York Trip Permit for the vehicle described below for a 72 hour period
AM
BEGINNING:________________________________________________ TIME: PM
AM
BEGINNING:________________________________________________ TIME: PM
/ /
MONTH DAY YEAR
/ /
MONTH DAY YEAR
I hereby certify that this information is correct and agree to use the
permit in accordance with the statutes, rules, and regulations of
New York State. I understand that the permit applied for is for
registration purposes only.
Signature of Registrant (Not valid unless signed)
____________ Permit(s) issued ____________________________________ Through __________________________________
Total Numbered
Certified Check
__________________________________________________________________ Money Order
Payment Received
______________________________ By: ______________________________________
Date
IRP-4 (6/15)
Name of Registrant
Business Address
Zip Code
Combined Gross Weight
State
Fuel TypeYear
Plate Number
Base Jurisdiction
City
Vehicle Make
Federal ID Number or Social Security Number
Vehicle Identification Number
APPLICATION FOR 72 HOUR TRIP PERMIT
INTERNATIONAL REGISTRATION BUREAU
PO BOX 2850 • EMPIRE STATE PLAZA
ALBANY, NY 12220-0850
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-6
1. ACCOUNT # _______________________________________ 2. FLEET # __________________________________________
3. REGISTRANT NAME: ____________________________________________________________________________________
4. DBA: __________________________________________________________________________________________________
5. BUSINESS ADDRESS: ____________________________________________________________________________________
CITY: ______________________ STATE: _______ ZIP CODE: ______________ COUNTY: ______________________
6. CONTACT PERSON: ____________________________________________________________________________________
7. PHONE #: ( )  ________________________________
9. EMAIL ADDRESS:________________________________________________________________________________________
10. TAXPAYER IDENTIFICATION # (TIN): ________________________________________________________________________
11. DATE OF BIRTH: ___________________________________ 12.
13. PRIVACY ACT: Check the INFORMATION DISCLOSURE box at the end of this sentence if you do not want your personal
information from this record used for surveys, marketing and solicitations.
14. WYOMING AUTHORITY#: _________________________________________________________________________________
15. REGISTRANT’S DOT #: __________________________________________________________________________________
Have you previously been registered in any jurisdictions?
Yes No, If yes, jurisdiction ______________________________
Do you lease your vehicle and driver to a motor carrier?
Yes No
INTERNATIONAL REGISTRATION PLAN
SCHEDULE A & C
IRP-6 (8/17)
TYPE OF APPLICATION REQUESTED
REGISTRANT/CARRIER INFORMATION
FLEET INFORMATION
FLEET TO FLEET TRANSFER INFORMATION
NEW ACCOUNT
ADD VEHICLE
DELETE VEHICLE
TRANSFER PLATES
WEIGHT INCREASE
WEIGHT DECREASE
RENEWAL
FLEET TO FLEET
DUPLICATE CAB CARD
REPLACEMENT PLATES
REPLACEMENT STICKER
SAFETY US DOT # CHANGE
ADDRESS CHANGE
TEMPORARY AUTHORITY
OTHER____________________
PART 1
PART 2
16. FLEET TYPE: ____ 17. COMMODITY CLASS: ____ 18. # OF REG MONTHS: ______
19. EFFECTIVE DATE: _______________ 20. EXPIRATION DATE: _____________
21. MAILING ADDRESS: ______________________________________________________________________________________
CITY: ______________________ STATE: _______ ZIP CODE: ______________ COUNTY: ________________________
Male Female
(No P.O. Box Number Allowed)
VEHICLE UNIT #
(OEN) VEHICLE IDENTIFICATION NUMBER FROM FLEET # TO FLEET #
(22) (23) (24) (25)
DELETIONS*
VEHICLE UNIT #
(OEN)
LICENSE
PLATE NUMBERVEHICLE IDENTIFICATION NUMBER
REPLACEMENT
VEHICLE UNIT # (OEN)
(26) (28)(27) (29)
PAGE 1 OF 2
* (Send in plates for deletion.)
8. FAX # ( ) ____________________________________
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-7
CERTIFICATION: I, the Undersigned, certify under penalty of perjury that all information provided in this Application is true and accurate to the
best of my knowledge, and that the
subject vehicle: is fully equipped, inspected, insured, and will be operated, in compliance with New York State
Vehicle and Traffic Law (VTL); possesses a valid NYS inspection issued within the last twelve (12) months; or, in the alternative, has qualified for
an extension of such inspection (see, DMV form VS-1077) and will be inspected within the next ten (10) days; is covered by a current policy of
insurance or financial security as required by VTL; and if previously “junked”, has been repaired to conform with VTL Sections 375 and 376;
possesses a currently valid NYS registration (if I am using this Application to request issuance of replacement registration documents). I declare that
I fully understand applicable Federal and NYS Motor Vehicle Carrier Safety laws and regulations including, where applicable, those pertaining to the
transportation of hazardous materials. If this Application is signed in my official capacity on behalf of a business entity, I further certify that I am
duly authorized to make this Application on behalf of such entity.
IMPORTANT: By signing this Application, the Undersigned acknowledges that intentionally making a false statement on this form is a misdemeanor
under VTL Section 392, and may result in criminal prosecution, as well as suspension or revocation of the registration of the subject vehicle.
WEIGHT
INFORMATION
Account
# ____________________________________
VEHICLE INFORMATION FOR NEW ACCOUNTS, ADDITIONS, OR CHANGES
30. Please list the weight you want on your cab card for all jurisdictions. Canadian jurisdictions will print the weight in kilograms on the
cab card.
31. VEHICLE UNIT # (OEN) ____________
AK ____________________
AL ____________________
AR ____________________
AZ ____________________
CA ____________________
CO ____________________
CT ____________________
DC ____________________
DE ____________________
FL ____________________
GA ____________________
IA ____________________
ID ____________________
IL ____________________
IN ____________________
KS ____________________
KY ____________________
LA ____________________
MA ____________________
MD ____________________
ME ____________________
MI ____________________
MN ____________________
MO ____________________
MS ____________________
MT ____________________
NC ____________________
ND ____________________
NE ____________________
NH ____________________
NJ ____________________
NM ____________________
NV ____________________
NY ____________________
OH ____________________
OK ____________________
OR ____________________
PA ____________________
RI ____________________
SC ____________________
SD ____________________
TN ____________________
TX ____________________
UT ____________________
VA ____________________
VT ____________________
WA ____________________
WI ____________________
WV ____________________
WY ____________________
AB ____________________
BC ____________________
MB ____________________
NB ____________________
NL ____________________
NS ____________________
ON ____________________
PE ____________________
QC ____________________
SK ____________________
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
(Canada)
PART 3
PART 4
Will vehicle safety responsibility
change during the year?
Title:
IRP-6 (8/17)
A) VEHICLE IDENTIFICATION NUMBER
B) YEAR C) MAKE D) VEHICLE TYPE E) FUEL/CYL F) WHEELBASE
G) UNLADEN WT
P) SAFETY US DOT #
Q)
R) SAFETY NAME
S) MAXIMUM DESIRED WEIGHT
V) FACTORY PRICE
W) INS. CO. CODE X) CURRENT PLATE # Y) CURRENT PLATE CLASS Z) SPECIAL USE
H) SEATS I) AXLES J) COMBINED AXLES
K) COLOR
IF THE REGISTRANT IS NOT THE OWNER, fill in the information below. Proof of ownership and proof of the
OWNER’S name and date of birth are required.
O) SAFETY TAXPAYER ID # (TIN)
Vehicle #1 - Owner’s Name
Address
The person named in number 3 of Part 1 is authorized to register this vehicle in his/her name.
If signing for a corporation, print your full name and title here
Owner’s Authorized
Signature
Name of Applicant/Business Entity (please print):
Sign here:
Date (mm/dd/yyyy): / /
Date:
Apt. No. City State Zip Code
Date of Birth Is the vehicle leased?
Yes No
REGISTRATION
AUTHORIZATION
PAGE 2 OF 2
T) PURCHASE PRICE
U) PURCHASE DATE
Yes No
L) OWNER NAME
M) TITLE DOC. # N) TITLE DOC. JUR.
If signing as agent for a business entity, write your title (CEO, President, Vice-President, Secretary, Treasurer or Comptroller).
Anyone else signing as agent for a business entity must send in an original Power of Attorney.
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-8
INTERNATIONAL REGISTRATION PLAN
SCHEDULE A & C — Part 5
IRP-6A (8/17)
PAGE 1 OF 2
ACCOUNT #:
VEHICLE UNIT # (OEN) __________
Will vehicle safety responsibility
change during the year?
A) VEHICLE IDENTIFICATION NUMBER
B) YEAR C) MAKE D) VEHICLE TYPE E) FUEL/CYL F) WHEELBASE
G) UNLADEN WT
P) SAFETY US DOT #
Q)
R) SAFETY NAME
S) MAXIMUM DESIRED WEIGHT
V) FACTORY PRICE
W) INS. CO. CODE X) CURRENT PLATE # Y) CURRENT PLATE CLASS Z) SPECIAL USE
H) SEATS I) AXLES J) COMBINED AXLES
K) COLOR
IF THE REGISTRANT IS NOT THE OWNER, fill in the information below. Proof of ownership and proof of the
OWNER’S name and date of birth are required.
O) SAFETY TAXPAYER ID # (TIN)
Vehicle #1 - Owner’s Name
Address
The person named in number 3 of Part 1 is authorized to register this vehicle in his/her name.
If signing for a corporation,
print your full name and title here
Owner’s Authorized
Signature
Date:
Apt. No. City State Zip Code
Date of Birth
Is the vehicle leased?
Yes No
REGISTRATION
AUTHORIZATION
T) PURCHASE PRICE
U) PURCHASE DATE
Yes No
If signing for a corporation,
print your full name and title here
L) OWNER NAME
M) TITLE DOC. # N) TITLE DOC. JUR.
VEHICLE UNIT # (OEN) __________
Will vehicle safety responsibility
change during the year?
A) VEHICLE IDENTIFICATION NUMBER
B) YEAR C) MAKE D) VEHICLE TYPE E) FUEL/CYL F) WHEELBASE
G) UNLADEN WT
P) SAFETY US DOT #
Q)
R) SAFETY NAME
S) MAXIMUM DESIRED WEIGHT
V) FACTORY PRICE
W) INS. CO. CODE X) CURRENT PLATE # Y) CURRENT PLATE CLASS Z) SPECIAL USE
H) SEATS I) AXLES J) COMBINED AXLES
K) COLOR
IF THE REGISTRANT IS NOT THE OWNER, fill in the information below. Proof of ownership and proof of the
OWNER’S name and date of birth are required.
O) SAFETY TAXPAYER ID # (TIN)
Vehicle #1 - Owner’s Name
Address
The person named in number 3 of Part 1 is authorized to register this vehicle in his/her name.
Owner’s Authorized
Signature
Date:
Apt. No. City State Zip Code
Date of Birth
Is the vehicle leased?
Yes No
REGISTRATION
AUTHORIZATION
T) PURCHASE PRICE
U) PURCHASE DATE
Yes No
L) OWNER NAME
M) TITLE DOC. # N) TITLE DOC. JUR.
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-9
VEHICLE INFORMATION FOR
NEW ACCOUNTS, ADDITIONS, OR CHANGES
PART 5 (continued)
IRP-6A (8/17)
dmv.ny.gov
PAGE 2 OF 2
ACCOUNT #:
VEHICLE UNIT # (OEN) __________
Will vehicle safety responsibility
change during the year?
A) VEHICLE IDENTIFICATION NUMBER
B) YEAR C) MAKE D) VEHICLE TYPE E) FUEL/CYL F) WHEELBASE
G) UNLADEN WT
P) SAFETY US DOT #
Q)
R) SAFETY NAME
S) MAXIMUM DESIRED WEIGHT
V) FACTORY PRICE
W) INS. CO. CODE X) CURRENT PLATE # Y) CURRENT PLATE CLASS Z) SPECIAL USE
H) SEATS I) AXLES J) COMBINED AXLES
K) COLOR
IF THE REGISTRANT IS NOT THE OWNER, fill in the information below. Proof of ownership and proof of the
OWNER’S name and date of birth are required.
O) SAFETY TAXPAYER ID # (TIN)
Vehicle #1 - Owner’s Name
Address
The person named in number 3 of Part 1 is authorized to register this vehicle in his/her name.
Owner’s Authorized
Signature
Date:
Apt. No. City State Zip Code
Date of Birth
Is the vehicle leased?
Yes No
REGISTRATION
AUTHORIZATION
T) PURCHASE PRICE
U) PURCHASE DATE
Yes No
L) OWNER NAME
M) TITLE DOC. # N) TITLE DOC. JUR.
VEHICLE UNIT # (OEN) __________
Will vehicle safety responsibility
change during the year?
A) VEHICLE IDENTIFICATION NUMBER
B) YEAR C) MAKE D) VEHICLE TYPE E) FUEL/CYL F) WHEELBASE
G) UNLADEN WT
P) SAFETY US DOT #
Q)
R) SAFETY NAME
S) MAXIMUM DESIRED WEIGHT
V) FACTORY PRICE
W) INS. CO. CODE X) CURRENT PLATE # Y) CURRENT PLATE CLASS Z) SPECIAL USE
H) SEATS I) AXLES J) COMBINED AXLES
K) COLOR
IF THE REGISTRANT IS NOT THE OWNER, fill in the information below. Proof of ownership and proof of the
OWNER’S name and date of birth are required.
O) SAFETY TAXPAYER ID # (TIN)
Vehicle #1 - Owner’s Name
Address
The person named in number 3 of Part 1 is authorized to register this vehicle in his/her name.
Owner’s Authorized
Signature
Date:
Apt. No. City State Zip Code
Date of Birth
Is the vehicle leased?
Yes No
REGISTRATION
AUTHORIZATION
T) PURCHASE PRICE
U) PURCHASE DATE
Yes No
L) OWNER NAME
M) TITLE DOC. # N) TITLE DOC. JUR.
If signing for a corporation,
print your full name and title here
If signing for a corporation,
print your full name and title here
SAMPLE
Apportioned Registration Manual
Appendix D
Page D-10
IRP TEMPORARY EVIDENCE OF APPORTIONED
REGISTRATION (TEAR) REQUEST FORM
(ATTACHMENT B)
Temporary Evidence of Apportioned Registration is requested for the following vehicle(s):
IRP ACCOUNT #: ________________________________
CARRIER NAME: ______________________________________________________________
OEN
PLATE # VIN
1) ____________ ____________________ ________________________________________
2) ____________ ____________________ ________________________________________
3) ____________ ____________________ ________________________________________
4) ____________ ____________________ ________________________________________
5) ____________ ____________________ ________________________________________
Total number of TEAR registrations requested: ________________
FAX NUMBER: ________________________________________________________________
CONTACT PERSON: ________________________________________________________________
PHONE NUMBER: ________________________________________________________________
EMAIL ADDRESS: ________________________________________________________________
I understand that the temporary evidence of apportioned registration is valid for 30 days, covers a specific
vehicle and is nontransferable. I agree to pay all fees and to provide all documents that are required of
me within 30 days from the date the temporary evidence of apportioned registration is issued. I understand
that my IRP account will be suspended if I do not pay the appropriate fees and provide the required
documents within this 30-day period.
(Signature of Registrant) (Date)
IRP-21 (9/17)
SAMPLE
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Irp8 Instruction Manual International Registration Plan (New York State)

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