Fillable Internatioanl Groups Welcome Pack For 2020 (Kingswood)

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Internatioanl Groups Welcome Pack For 2020 (Kingswood)

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WELCOME PACK
FOR GROUPS 2020
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
Please complete and return the enclosed forms 4 weeks prior to your arrival date
• Agent Group Consent Form
• Parental Consent Form
• Medical, Dietary and Special Requirement Form
• Transfer Form
Upon receipt of your accommodation plan please complete and return prior to your arrival
• Fire safety form
If we are not in receipt of the above forms we will be unable to accept your students to Kingswood.
Email your completed forms to international@inspiring-learning.com
If you have got any questions, please call us on +44 (0)1603 309 970 or email international@inspiring-learning.com and
we’ll be happy to help.
welcome
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
Agent Group Consent Form
Please complete this form and send back to us by email to international@inspiring-learning.com
Name of Agency:
Name of Group (if applicable):
Dates of stay
Number of students: Kingswood Centre:
Who holds parent/guardian contact details:
Emergency contact phone number (24/7):
If there are individual children who are not able to participate in some activities please make a list below.
Any children not allowed to do certain activities:
Name
Activity
Please attach separately a full list of student and adult names including gender, date of birth and nationality on name
import spreadsheet.
Do you have any students in your group who require a disabled access room: Yes
No
If Yes, please provide details:
Party Leader Emergency contact details (out of hours) the mobile number needs to be one which will work in the UK:
In the event of an emergency during or before the group’s visit.
Name:
Tel No: Relationship to group:
Name: Tel No: Relationship to group:
I confirm that each of our accompanying adults (including drivers, where applicable) are over the age of 18, has a
police check or similar background check completed and is suitable for working with children.
I confirm that we have parental consent from all parents/guardians of the above group to allow them to take part in any
Kingswood activities.
Signed
Name
Date
Company stamp
PARENTAL CONSENT FORM
Please complete this form for each of your student(s) and return to us via email international@inspiring-learning.com or post
to Kingswood House, Alkmaar Way, Norwich, Norfolk, NR6 6BF, UK after you have made your booking. If any information
changes after completion and prior to arrival please notify us immediately. We are unable to accept your student(s) on centre
without this form.
Parent/Guardian/Carer:
Signature: Date:
DD / MM / YY
For office use only: Contact details verified and entered into system.
Signature:
Date:
DD / MM / YY
Activity restrictions:
I have read and understood the list of activities provided at the Kingswood centres and am happy for my child to take part. If
you are not happy for your child to take part, please include your reasons below:
Please note a doctor may give treatment without consent in an emergency:
Does you child have any allergies? Yes No If yes, please give details:
Child’s details:
Child’s family name (surname): Child’s first name(s):
Booking reference: KW Gender: Male Female Date of birth:
Centre:
Arrival Date: Departure Date:
DD / MM / YY
DD / MM / YY DD / MM / YY
Parent/Guardian/Carer details:
Title:
First Name: Family Name (surname):
Permanent address:
Postcode:
Home tel: Work tel: Mobile:
Email:
Please state your relationship with the child e.g. Parent/Guardian/Carer:
Your location and contact number during your child’s holiday (if different from above):
Next of kin in emergency: Name: Address:
Postcode:
Contact number:
Name, address and contact details of other designated person if parent cannot be contacted (must be over 18 years):
Contact tel/mobile:
Relationship to child:
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Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
MEDICAL, DIETARY AND SPECIAL REQUIRMENT FORM
Please complete this form and send back to us by email to international@inspiring-learning.com
School/Agent name:
Dates of visit:
Group leader name:
We try where possible to cater for the special dietary requirements of multi-faith groups. Please indicate the number of students
in your group which would require this and a basic outline of their requirements.
Please give us the names and details of anyone in your group with special requirements, for example, allergies, disability, ongoing
medical problems or recent injury, behavioural issues, dietary requirements or exposure to contagious diseases within the last 21
days. You must also let us know if any of these occur between the date you fill out this form and the date you join us. Students
taking medication should bring enough for their stay. Please note, we are unable to administer medication, but will provide cold
storage facilities.
1.
2.
3.
4.
5.
6.
7.
8.
Please continue in the space below or on a seperate sheet if necessary.
Names: Special requirements: Carer attending:
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
TRANSFER Form
If you have requested a transfer to/from the centre please complete the details below:
Do you require Kingswood to arrange your transfers to/from the centre?
Yes No
Do you require Kingswood to arrange transport for your excursions?
Yes No
If no – what is your estimated time of arrival and departure to and from the centre?
If yes, please fully complete the form below.
Please note we are able to provide quotations for Eurostar tickets and/or ferry/foot passenger crossings. If you require a
quotation, please contact us directly.
Flights
ARRIVAL FLIGHT
Flight number:
Arrival date:
Arrival time:
Arrival airport:
Terminal:
Flying from (name of airport):
DEPARTURE FLIGHT
Flight number:
Arrival date:
Arrival time:
Arrival airport:
Terminal:
Flying from (name of airport):
Standard check in for flights to Europe is -2 hours, -3 hours for Rest of the World, please advise if you require a non-stan-
dard check in for your departure flight. Please note upon arrival, there will be a Kingswood member of staff in the arriv-
als hall to meet your group.
Trains
ARRIVAL TRAIN
Train number:
Arrival date:
Arrival time:
Station/location:
Travelling from:
DEPARTURE TRAIN
Train number:
Departure date:
Departure time:
Station/location:
Travelling to:
Standard check in at Train Stations and Ports is -1 hour, please advise if you require a non-standard check in for your
departure. Please note upon arrival, there will be a Kingswood member of staff in the arrivals hall to meet your group at
all arrival points except Ashford International Eurostar.
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
COACH DRIVERS
Subject to availability we are able to offer accommodation and full board for coach drivers. There is an additional cost
of £30 per driver per night if staying on centre. Please indicate if you would like to book for your coach driver?
Yes No
If you would prefer off-site accommodation booked for your coach driver please advise and we will be happy to
provide costs and availability.
Coach parking:
Unfortunately at West Runton, Overstrand and Isle of Wight centres we are unable to offer coach parking facilities due to
limited parking space. At these centres we are only able to allow a drop off service.
* Coach drivers will be allocated accommodation with the group.
Where we are unable to accommodate your driver we will look at alternative options available. Additional costs may be involved.
TRANSFER Form
Coaches IMPORTANT INFORMATION IF YOU ARE ARRANGING YOUR OWN COACH TRAVEL
Office Hours Phone (08:30 – 17:00): +44 (0)1603 309 970
Out of Hours, please contact the Centre direct
Grosvenor Hall +44 (0) 1233618250, Isle of Wight +44 (0) 1983875353, West Runton +44 (0) 1263838384,
Colomendy +44 (0) 1352811000, Staffordshire +44 (0) 19028444485, Dukeshouse Wood +44 (0) 1434602503,
Dearne Valley +44 (0) 1709771010, Overstrand +44 (0) 1263579373
international@inspiring-learning.com Kingswood.co.uk
Additional adults allocated to this group: (for fire safety purposes)
Name Building/Area Dormitory
1
2
3
4
5
Name Building/Area Dormitory
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
You will be able to complete this when we have sent you your accommodation information. Please fill in this form and return to
Kingswood prior to your arrival on centre and bring a copy with the group to hand to the designated Kingswood Group Leader
for fire regulation purposes. This must be completed and returned to us before bedtime on the first night of your stay. It is vital
that you hand this paperwork to the designated Kingswood Group Leader for fire regulation purposes.
School/Agent name:
Arrival date: Departure date:
Group leader in charge of this group:
FIRE SAFETY FORM
The adult in charge of this group should keep this list with them at all times. If a fire alarm sounds the adult in charge is
responsible for counting the group members listed above. Please provide a copy of this form to the centre on arrival. A copy will
be held as a back-up and be available at the fire lines if needed.
Signed: Date:
Name in capitals:
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Internatioanl Groups Welcome Pack For 2020 (Kingswood)

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Completed 6 January 2021

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